Certified Local Government Preserve Iowa Summit Copyrighted
August 3, 2020
City of Dubuque Consent Items # 5.
City Council Meeting
ITEM TITLE: Certified Local Government Preserve lowa Summit
SUM MARY: City Manager recommending approval of the Certified Local Government
grant report required by the lowa State Historic Preservation Office for
the 2020 Preserve lowa Summit and have the Mayor sign the Request
for Reimbursement.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
CLG Preserve lowa Summit Grant-MVM Memo City Manager Memo
Staff Memo Staff Memo
State Historical Society of lowa Supporting Documentation
Reimbursement Request Supporting Documentation
Certified Local Government Grant Payment Supporting Documentation
Certification
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Certified Local Government (CLG) Grant Report for Preserve lowa
Summit
DATE: July 29, 2020
Planning Services Manager Wally Wernimont recommends City Council approval of the
Certified Local Government grant report required by the lowa State Historic
Preservation Office for the 2020 Preserve lowa Summit and have the Mayor sign the
Request for Reimbursement in the amount of$6,808.01.
Originally, the City of Dubuque received a $12,000 Certified Local Government grant
from the State Historic Preservation Office to host the Summit locally. However, due to
COVID-19, the conference switched from an in-person in Dubuque to a completely
virtual Summit. Because of the switch, the costs to the City were significantly reduced.
Between event revenue and the grant, there is no cost to the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Wally Wernimont, Planning Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Wally Wernimont, Planning Services Manager
SUBJECT: CLG Grant Report for Preserve lowa Summit
DATE: July 28, 2020
INTRODUCTION
This memo transmits the Certified Local Government (CLG) grant report required by the
lowa State Historic Preservation Office for the 2020 Preserve lowa Summit, a virtual
conference held on June 4-6, 2020.
BACKGROUND
Originally, the City of Dubuque received a $12,000 Certified Local Government (CLG)
grant from the State Historic Preservation Office to host the Summit locally. However,
due to Covid-19, the conference switched from an in-person in Dubuque to a completely
virtual Summit. Because of the switch, the costs to the City were significantly reduced.
DISCUSSION
The City of Dubuque's total costs for the Summit were $14,510. The revenue from the
event totaled $7,701.99 which came from sponsorships and event registrations.
Because of the reduction in costs to the city, the city is requesting grant funds totaling
$6,808.01. Between event revenue and the grant, there is no cost to the City of
Dubuque.
The CLG Program requires grant report approval by the highest elected official for the
City of Dubuque. We are requesting this report go to City Council for review and
approval. The Mayor's signature is required on the enclosed Request for
Reimbursement. The grant report, along with required paperwork, is enclosed.
REQUESTED ACTION
The requested action is for City Council to approve the submitted grant reporting
documents and have the mayor sign the Request for Reimbursement on behalf of the
City of Dubuque.
Enclosures
cc: Christine Happ Olson, Assistant Planner
C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\E52908A9-6FC9-4D75-B4C5-
B554AA964017\Dubuque IA.41080.1.Staff Memo.doc
CERTIFIED LOCAL GOVERNMENT GRANT PROJECT REQUEST FOR REIMBURSEMENT
City or County: Dubuque
Federal ID # (use only last four digits) 4596 Grant # 2019- 04
Mailing Address: Planning Services Department, 50 W. 13th Street, Dubuque, IA 52001
Expenditure or act►vlty
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£ .by ,¢. , j,- i'
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CLG Match
Expensefunded`by
the rant (an
expense 'Ni
documented with an
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fi .II- _, `2 &
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Cash (expense
funded withmon,
other than the CLG
grant and
documented with an
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3ac:.3 � `'z.-n,`
In K►nd (the value
rof donated time,
materials,
m►leage, space,
etc )
-,
AIA IA — Continuing Education Unit fees
(see invoice & 1 payment)
810.00
IA Architect (Associations, Inc.) -
magazine advertisement
(see invoice & 1 payment)
700.00
Carl Elefante — Keynote
paid partially through sponsorships
(see contract, invoices & 2 payments)
1,750.00
1,250.00
CLE Productions — Video/AV Support
(see contract, invoice & 1 payment)
3,548.01
6,451.99
Subtotals
CLG grant total,
6,808.01
Cash match total
7,701.99
In -kind match
total
TOTALS
CLG GRANT
6,808.01
APPLICANT MATCH TOTAL (CASH 4-
IN-KIND MATCH)
7,701.99
**Supporting Documentation for all cost and match claimed must be attached and labeled**
Turn Over -
Certified Local Government Grant Payment Certification
CLG Grantee Name: The City of Dubuque
CLG Grant Number (xxxx-xx) 2019-04
GLG Grant Project Title: Preserve Iowa Summit
I certify that the requested funds were expended for work fully completed and that the invoices, values
of declared cash/inkind match and other supporting documentation accurately reflect expenditures that
were used entirely for the stated purpose as stated in the Certified Local Government Grant -in -Aid
agreement. This representation is made under penalty of perjury.
Signature of Elected Official (mayor or chair of the board of supervisors):
Date: afie :/cov=e
Signature/
Roy D. Buol
Print name
®Mayor
Title of Elected Official
I certify that this Request for Reimbursement represents actual expenditures carried out within the
period of the project. This needs to be signed by your elected official (mayor or chair of the Board of
Supervisors).
Signature
Roy D. Buol, Mayor
(Please type name and title)
Date ,�i' <-, 2 4
f
The completed reimbursement form and supporting documentation should be mailed or
emailed to:
Paula Mohr
State Historical Society of Iowa
600 East Locust Street
Des Moines, IA 50319-0290
Paula.mohr@iowa.gov
Happ Olson, Christine 02604606927
State Historical Society of lowa
CLG Grant Request for Reimbursement Form
Christine Happ Olson
50 W 13th St
Dubuque, IA 52001, United States
563-589-4210
colson@cityofdubuque.org
Submitted: July 27, 2020
Forms
CLG Grant Payment Authorization Form * indicates a required field
1. Grantee name
Enter the name of the local government (e.g., Dubuque County, City of Creston, City of Ottumwa, etc.)
City of Dubuque
2. Grant number
This can be found on the first page of your grant contract (e.g., 2019-03, 2018-10)
2019-04
3. Grant Project Title
This can be found on the first page of your grant contract. (e.g., Survey of the First Street Neighborhood,
Nomination of the Smith House, etc.)
Preserve lowa Summit
4. Request for Reimbursement Form
Complete the financial table below. Please include all grant and match expenses. Separate the cash match
expenses from in-kind expenses.
If you have questions, please email paula.mohr@iowa.gov or call (515) 281-6826. She is here to help you!
Tips:
Description (text): The vendor/consultant/contractor name and date of invoice (text).
Grant Expense ($): The amount of grant funds spent.
Cash Match Expense ($) - The amount of cash spent by the grantee, not including grant funds.
In-Kind Match ($): The amount of non-cash items donated to the project. This can include volunteer time,
donated mileage or goods, or discounted goods or services. The rate for donated labor is the [Independent
Sector's hourly rate] (https://independentsector.org/value-of-volunteer-time-2018/) for lowa, unless a
volunteer is donating their time for work they do professionally. The mileage rate is 39 cents per mile. The
value of match for donated goods can be figured at the rate it would cost to purchase those goods.
Donated space is figured at the cost to rent the space. See the Grants Manager Manual for forms that can
be used to document your match.
Please provide row totals.
Please add a row at the bottom of your table titled Column Totals and manually total each column.
Grant Cash Match InKind Match Total
Description
Expense Expense Expense Expense
Carl Elefante, Keynote
1,750 1,250 0 3,000
Speaker
AIA Continuing Credit Cost 810 0 0 810
CLE Tech Management for
3,548.01 6,451.99 0 10,000
Summit
Associations Inc-Ad in AIA
Magazine 700 0 0 700
Total 6808.01 7,701.99 0 14,510
CLG grant reimbursement signature page * indicates a required field
1. CLG grant reimbursement signature page
After you have completed your request for reimbursement and the CLG Coordinator has reviewed it for
completeness, you must have your elected official (mayor for a city; chair of the Board of Supervisors for a
county) approve your request for reimbursement. Download this document for your elected official to sign.
Scan the document and upload it to Slideroom so that accounting can process your payment.
In the box below enter the name of your elected official who signed the request for reimbursement.
https://drive.google.com/open?id=1 sBFxReSRgAAAMYgM6wHcXboDsB2Yvplk
If you have questions, please paula.mohr@iowa.govor call (515) 281-6826. She is here to help you!
Roy D. Buol, Mayor
Happ Olson, Christine 02604606927
ATTACHMENTS
Financial Documentation and Grant Products/Reports
Attach financial documentation to support the request for reimbursement. This includes invoices, cancelled
checks, documentation of match.
BINDER - Contracts Invoices Payments Receipts.pdf
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Additional Attachments
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Associations Inc -Ad product.pdf
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Additional Attachments
������ CLG Grant Payment Certification - PI Summit.pdf
Additional Attachments
REQUEST FOR REIMBURSEMENT- PI Summit.docx
Additional Attachments
[ no file ]
Happ Olson, Christine 02604606927
PORTFOLIO
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