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Brunskill Road Bridge Replacement Project_IDOT 6 10 HBRR 09Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque All- AmeticaCAy 1 2007 SUBJECT: Brunskill Road Bridge Replacement Project Iowa Department of Transportation - Federal Aid Funding Agreement Iowa DOT Agreement No. 6- 10- HBRR -09 Iowa DOT Project No. BROS -2100 (31)- -8J -31 DATE: April 27, 2010 City Engineer Gus Psihoyos recommends City Council approval of the Iowa Department of Transportation Federal Aid Funding Agreement for the Brunskill Road Bridge Replacement Project. The estimated cost for the Brunskill Road Bridge is $997,430. The Iowa Department of Transportation will pay 80% of the eligible construction costs or $1,000,000, whichever is less. The City is responsible for the 20% local match. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer el C. Van Milligen gen Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager 2 FROM: Gus Psihoyos, City Engineer DATE: April 27, 2010 Dubuque klikd AII- Amica cKy 1111 r 2007 SUBJECT: Brunskill Road Bridge Replacement Project Iowa Department of Transportation - Federal Aid Funding Agreement Iowa DOT Agreement No. 6- 10- HBRR -09 Iowa DOT Project No. BROS -2100 (31) - -8J -31 INTRODUCTION The enclosed resolution authorizes the Mayor to execute the Iowa Department of Transportation (Iowa DOT) Federal Aid Funding Agreement (Agreement No. 6-10 - HBRR-09) for the Brunskill Road Bridge Replacement Project. BACKGROUND The Brunskill Road Bridge (FHWA No. 502740) is located over the North Fork Catfish Creek and was built in the 1900's. The City's bi- annual bridge inspections were completed in August 2009. Based on this inspection, IIW Engineers and Surveyors (IIW) elected to re -rate the Brunskill Road Bridge to take into consideration the existing observed conditions. As a result of the re- evaluation, the posted weight limit was reduced from 10 ton to 6 ton. Due to the age of the structure, the current load restriction, together with the substandard roadway and bridge geometry, the bridge will require complete reconstruction. Based on the type, size and location (TS &L) study and hydraulic modeling, it was determined that a double span bridge will be required on Brunskill Road. In September, 2009, the City requested that the Iowa Department of Transportation place the Brunskill Road Bridge on the City Bridge Candidate List for FY2011 Bridge Replacement Program funding. On November 19, 2009, the City received notification from the Iowa DOT that the Brunskill Road Bridge had ranked high enough on the City Bridge Candidate List to be eligible to receive federal funding for replacement. On December 21, 2010, the City informed the Iowa DOT of its intentions to formally accept the offer for Bridge Replacement Funds. The federal bridge replacement program will provide 80% funding and the City will be responsible for the 20% local match. DISCUSSION This agreement between the Iowa DOT and the City of Dubuque (City) provides for the utilization of federal Bridge Replacement Funds for eligible construction costs for the reconstruction of the Brunskill Road Bridge. The portion of the eligible construction costs reimbursed by federal aid funds shall be limited to a maximum of 80% of eligible costs or $1,000,000, whichever is less. All other costs, such as preliminary engineering (P.E.), construction engineering (C.E.), and right -of -way acquisition costs will be funded solely with City funding. PRELIMINARY COST PROJECTIONS The updated cost projections for the Brunskill Road bridge is as follows: Amount Bridge Construction Cost $ 783,000 Right -of -Way Acquisition 50,000 Engineering Design Services 78,300 Administration, Construction Engineering & Inspection 86,130 Total Cost Estimate $ 997,430 RECOMMENDATION I recommend that the City Council adopt the enclosed resolution and authorize the Mayor to sign the Federal Aid Funding Agreement (Agreement No. 6- 10- HBRR -09) for the Brunskill Road Bridge Replacement Project. ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolution and authorize the Mayor to sign the Iowa Department of Transportation Federal Aid Funding Agreement (Agreement No. 6- 10- HBRR -09) for the Brunskill Road Bridge Replacement Project. Prepared by: Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Kent Ellis, Iowa DOT, Local Systems Engineer Chandra Ravada, ECIA RESOLUTION NO. 133 -10 RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION FEDERAL AID FUNDING AGREEMENT (AGREEMENT NO. 6- 10- HBRR -09) FOR THE BRUNSKILL ROAD BRIDGE REPLACEMENT PROJECT Whereas, the Iowa Department of Transportation (Iowa DOT) has authorized the use of Federal Highway Bridge Program funds for the Brunskill Road Bridge Replacement Project (BROS -2100 (31) - - 8J -31) in Dubuque. Whereas, the federal aid Highway Bridge Program funds will be eligible as per the terms of said funding agreement to complete said bridge improvements for the Brunskill Road Bridge Replacement Project, within Dubuque County, Iowa. Whereas, the City shall receive reimbursement for costs of authorized and approved eligible project activities from Highway Bridge Program funds. The portion of the eligible project costs reimbursed by Highway Bridge Program funds shall be limited to a maximum of 80% of eligible costs or $1,000,000, whichever is less. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That said Iowa DOT Federal Aid Funding Agreement (Agreement No. 6- 10- HBRR -09) between the City of Dubuque and the Iowa Department of Transportation be approved for the Brunskill Road Bridge Replacement Project in Dubuque. Section 2. That the Mayor be authorized and directed to execute two copies of Iowa DOT Federal Aid Funding Agreement (Agreement No. 6- 10- HBRR -09) for the Brunskill Road Bridge Replacement Project in Dubuque. Attest: Passed, approved and adopted this 3rd day of May eanne F. Schneider, CMC, City Clerk , 2010. Roy D. Buol, Mayor Iowa Department of Transportation NOP District 6 Office 319 -364 -0235 430 Sixteenth Avenue SW FAX: 319 -364 -9614 P.O. Box 3150, Cedar Rapids, IA 52406 -3150 kent.ellis @dot.iowa.gov April 9, 2010 Mr. Robert D. Schiesl Assistant City Engineer City of Dubuque 50 West 13 Street Dubuque, Iowa 52001 SUBJECT: Agreement 6- 10- HBRR -09 FINAL (Federal -aid Agreement for a City Highway Bridge Program Project (Brunskill Road over North Catfish Creek). Dear Mr. Schiesl: Ref: BROS - 2100(31) —8J -31 Dubuque County City of Dubuque Agreement No. 6- 10- HBRR -09 I have enclosed two (2) copies of an agreement between the City of Dubuque and the Iowa Department of Transportation for the referenced project. The project involves development and completion of bridge project for FHWA Structure Number 502740 located on Brunskill Road over North Catfish Creek. Please secure the necessary approvals and signatures of the appropriate city officials and return both signed copies of the agreement to this office for further processing. After I receive the signed copies of the agreement, I will sign the agreement, and the fully executed agreement will be returned to your office. All those who are involved with the project should carefully review the provisions of the agreement that pertain to federal funding for this project and the standard provisions for federal aid projects. Please contact me if you have any questions concerning this agreement. KLE /sjb Enclosure (2) Sincerely, Jit Kent L. Ellis, P.E. Local Systems Engineer District 6 November 2008 This is an agreement between the City of Dubuque, Iowa (hereinafter referred to as the Recipient) and the Iowa Department of Transportation (hereinafter referred to as the Department). Iowa Code Sections 306A.7 and 307.44 provide for the Recipient and the Department to enter into agreements with each other for the purpose of financing transportation improvement projects on streets and highways in Iowa with Federal funds. The Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU), Public Law 109 -59, provided for the Federally funded Highway Bridge Program, now codified at Section 144 of Title 23, United States Code. This program makes Federal funds available for replacement or rehabilitation of highway bridges on public roads on and off the Federal -aid System. Federal regulations require Highway Bridge Program funds to be administered by the Department. Pursuant to the terms of this agreement, applicable statutes, and 761 Iowa Administrative Code (IAC) Chapter 161, the Department agrees to provide Highway Bridge Program funding to the Recipient for the authorized and approved costs for eligible items associated with the project. Under this agreement, the parties further agree as follows: IOWA DEPARTMENT OF TRANSPORTATION Federal -aid Agreement for a City Highway Bridge Program Project Recipient: City of Dubuque Project No: BROS- 2100(659)- -8J -31 Iowa DOT Agreement No: 6- 10- HBRR -09 1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this agreement. 2. All notices required under this agreement shall be made in writing to the appropriate contact person. The Department's contact person will be the District 6 Local Systems Engineer. The Recipient's contact person shall be the Duqubue City Engineer, or their designated representative. 3. The Recipient shall be responsible for the development and completion of the following bridge project: A. FHWA Structure Number: 502740 B. Location: Brunskill Road over North Catfish Creek C. Preliminary Estimated Total Cost: $783,000 4. The eligible project construction limits shall include the bridge plus grading and /or paving to reach a "touchdown point" determined by the Department. Costs associated with work outside the eligible project construction limits are not eligible. Within the eligible project construction limits, eligible project activities will be limited to the following: construction, engineering, inspection, and right -of -way acquisition. Under certain circumstances eligible activities may also include utility relocation or railroad work that is required for construction of the project. 5. The Recipient shall receive reimbursement for costs of authorized and approved eligible project activities from Highway Bridge Program funds. The portion of the eligible project costs reimbursed by Highway Bridge Program funds shall be limited to a maximum of 80% of eligible costs or $1,000,000, whichever is less. 6. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this agreement shall remain in effect. 7. It is the intent of both parties that no third party beneficiaries be created by this agreement. 8. Responsibility for compliance with the Federal and State laws, regulations, policies, or procedures required by this agreement is not assignable without the prior written consent of the Department. 9. This agreement shall be executed and delivered in two or more copies, each of which shall be deemed to be an original and shall constitute but one and the same agreement. Highway Bridge Program Project Agreement Page 2 10. The project shall be let to contract within 3 years of the date this agreement is approved by the Department. If not, the Recipient may be in default, for which the Department may revoke funding commitments. This agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least 30 days prior to the 3 year deadline. 11. This agreement and the attached Exhibit 1 constitute the entire agreement between the Department and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement shall be made in the form of an addendum to this agreement. The addendum shall become effective only upon written approval of the Department and the Recipient. IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement as of the date shown opposite its signature below. Recipient: `f ity uque By Title 1 Mayor Date May 3 2010 I, Jeanne F. Schneider , certify that I am the Clerk of the City, and that Roy D . Buo 1 who signed said Agreement for and on behalf of the City was duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted b e City, on the 3rd day of May Signe• /_ Date City C erk of Dubuque, Iowa IOWA DEPARTMENT OF TRANSPORTATION Highway Division May 3 , 2010 By Date Kent Ellis, P.E. Local Systems Engineer District 6 2010 November 2008 EXHIBIT 1 General Agreement Provisions for use of Federal Highway Funds on Non - primary Highways 1. General Requirements. a. The Recipient shall take the necessary actions to comply with applicable State and Federal laws and regulations. To assist the Recipient, the Department has provided guidance in the Federal -aid Project Development Guide (Guide) and the Instructional Memorandums to Local Public Agencies (I.M.$) that are referenced by the Guide. Both are available on -line at: http: / /www.iowadot.gov /local_systems/ publications /im /Ipa_ims.htm. The Recipient shall follow the applicable procedures and guidelines contained in the Guide and I.M.s in effect at the time project activities are conducted. b. In accordance with Title VI of the Civil Rights Act of 1964 and associated subsequent nondiscrimination laws, regulations, and executive orders, the Recipient shall not discriminate against any person on the basis of race, color, national origin, sex, age, or disability. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. c. The Recipient shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), and the associated Federal regulations that implement these laws. When pedestrian facilities are constructed, reconstructed, or altered, the Recipient shall make such facilities compliant with the ADA and Section 504. Pedestrian facilities include facilities that are designed for pedestrian use, such as pedestrian signals and push buttons, sidewalks, multi -use trails, curb ramps, and the street surface in the pedestrian crossing area. Alterations are changes to the structure, grade, function, or use of the pedestrian facility, and include such activities as: full depth pavement replacement, widening, resurfacing, signal installation, pedestrian signal installation, and other projects of similar scale and effect. In addition, by signing this agreement, if the Recipient has 50 or more employees, it certifies one of the following: it has provided ADA compliant curb ramps at all intersections of sidewalks with public streets under its jurisdiction; it has a transition plan that meets the requirements of 28 CFR 35.150(d), including provisions for installation of curb ramps at all intersections of sidewalks with public streets under its jurisdiction; or it is working to develop such a transition plan. If the Recipient does not have a transition plan or its transition plan does not include curb ramps, the Recipient shall prepare or modify its transition plan to include curb ramps in accordance with I.M. 1.080, ADA Requirements. d. The Recipient agrees to indemnify, defend, and hold the Department harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's application review and approval process, plan and construction reviews, and funding participation. e. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of their intent to seek arbitration. The written notice shall include a precise statement of the dispute. The Department and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph f. The Office of Management and Budget (OMB) Circular A -133 requires the Department to inform the Recipient of the appropriate Catalog of Federal Domestic Assistance (CFDA) number and title to be used on the Schedule of Expenditures of Federal Awards (SEFA) that is required by OMB Circular A -133. CFDA #20.205 and title, "Highway Planning and Construction" shall be used for the Federal funds awarded for this project. If the Recipient will pay initial project costs and request reimbursement from the Department, the Recipient shall report this project on its SEFA. If the Department will pay initial project costs and then credit those accounts from which initial costs were paid, the Department will report this project on its SEFA. In this case, the Recipient shall not report this project on its SEFA. 2. Federal Authorization. a. The Recipient shall be responsible for including the project in the appropriate Regional Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP). The Recipient shall also ensure that the appropriate RPA or MPO, through their TIP submittal to the Department, EXHIBIT 1 Page 2 includes the project in the Statewide Transportation Improvement Program (STIP). If the project is not included in the appropriate fiscal year of the STIP, Federal funds cannot be authorized. b. Before beginning any work for which Federal funding reimbursement will be requested, the Recipient shall contact the Department to obtain the procedures necessary to secure FHWA authorization. The Recipient shall submit a written request for FHWA authorization to the Department. After reviewing the Recipient's request, the Department will forward the request to the FHWA for authorization and obligation of Federal funds. The Department will notify the Recipient when FHWA authorization is obtained. The cost of work performed prior to FHWA authorization will not be reimbursed with Federal funds. 3. In -House Services. a. If Federal funding is requested for in -house engineering services, the Recipient shall follow the procedure outlined in I.M. 3.310, Federal -aid Participation in In -House Services. If the Recipient desires to claim indirect costs under Federal awards, the Recipient shall prepare an indirect cost rate proposal and related documentation in accordance with the requirements of 2 CFR 225. Before incurring costs for in -house services, such an indirect cost rate proposal shall be certified by the FHWA or the Federal agency providing the largest amount of Federal funds to the Recipient. 4. Consultant Services a. If the Recipient requests Federal funds for consultant services, the Recipient and the Consultant shall prepare a contract for consultant services in accordance with Title 23, Code of Federal Regulations, Part 172 - Administration of Negotiated Contracts (23 CFR 172). These regulations require a qualifications -based selection process. The Recipient shall follow the procedures for selecting and using consultants outlined in I.M. 3.305, Federal -aid Participation in Consultant Costs. b. If preliminary engineering is Federally funded, and if the "do nothing" alternate is not selected, and if right -of- way acquisition for or actual construction of the road is not started by the close of the tenth fiscal year following the fiscal year in which the Federal funds were authorized, the Recipient shall repay to the Department an amount equal to the amount of Federal funds made available for such engineering. 5. Environmental Requirements and other Agreements or Permits. a. The Recipient shall take the appropriate actions and prepare the necessary documents to fulfill the FHWA requirements for project environmental studies including historical /cultural reviews and location approval. The Recipient shall complete any mitigation agreed upon in the FHWA approval document. b. If farmland is to be acquired, whether for use as project right -of -way or permanent easement, the Recipient shall submit the U.S. Department of Agriculture Farmland Conversion Impact Rating form, when required, to the U.S. Natural Resources Conservation Service (NRCS). c. The Recipient shall obtain agreements, as needed, from railroad and utility companies; and shall obtain project permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, the Department, etc. d. The Recipient shall comply with the Policy for Accommodating Utilities on City and County Federal -aid Highway Right of Way, and the Policy for Accommodating Utilities on Primary Road System when on State's right of way. Certain utility relocation, alteration, adjustment, or removal costs to the Recipient for the project may be eligible for Federal funding reimbursement. If the Recipient desires Federal reimbursement of these costs, it shall submit a request for FHWA Authorization prior to beginning any utility relocation work, in accordance with the procedures outlined in I.M. 3.650, Federal -aid Participation in Utility Relocations e. In all contracts entered into by the Recipient, and all subcontracts, in connection with this project that exceed $100,000, the Recipient shall comply with the requirements of Section 114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act, and all their regulations and guidelines. In such contracts, the Recipient shall stipulate that any facility to be utilized in performance of or to benefit from this agreement is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities or is under consideration to be listed. EXHIBIT 1 Page 3 6. Right -of -Way. a. The Recipient shall acquire the project right -of -way, whether by lease, easement, or fee title, and shall provide relocation assistance benefits and payments in accordance with the procedures set forth in I.M. 3.605, Right - of -Way Acquisition, and the Department's Office of Right of Way Local Public Agency Manual. The Recipient shall contact the Department for assistance, as necessary, to ensure compliance with the required procedures, even if no Federal funds are used for right -of -way activities. The Recipient shall obtain environmental concurrence before acquiring any needed right -of -way. With prior approval, hardship and protective buying is possible. If the Recipient requests Federal funding for right -of -way acquisition, the Recipient shall also obtain FHWA authorization before purchasing any needed right -of -way. b. If the project right -of -way is Federally funded and if the actual construction is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the Federal funds were authorized, the Recipient shall repay the sum or sums of Federal funds in the right -of -way to the Department. 7. Letting the Project. a. The project plans, specifications, and project cost estimate (PS &E) shall be prepared and certified by a Professional Engineer licensed in the State of Iowa. The Recipient shall submit the plans, specifications, and other contract documents to the Department for review and approval to let the project. b. The project shall be constructed under the Department's Standard Specifications for Highway and Bridge Construction. Prior to their use in the PS &E, specifications developed by the Recipient for individual construction items shall be approved by the Department. c. The Recipient shall forward a completed Project Development Certification (Form 730002) and final PS &E to the Department. As a condition for the Department to let the project, the Recipient agrees that the Recipient has the financial resources to proceed with the project if bids submitted are 110% of the project cost estimate or less. If the Recipient is a city, the Recipient shall comply with the public hearing requirements of the Iowa Code section 26.12. d. If the project is to be accomplished via a contract awarded by competitive bidding, the project will be let by the Department in accordance with its normal letting procedures. After bids are received and reviewed, the Department will furnish the Recipient with a tabulation of responsive bids. e. When let by the Department, the Department will prepare an Iowa DOT Staff Action identifying the lowest responsive bidder. The Department will mail three originals of the unexecuted contract to the Recipient. f. The Recipient shall take action to award a contract to the lowest responsive bidder or reject all bids. Following award of a contract, the Recipient shall forward to the Department two copies of the fully executed contract, two copies of the performance bond, and two copies of the certificate of insurance. 8. Construction. a. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 IAC Chapter 130. The safety of the general public shall be assured through the use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary. b. If Federal funding is requested for force account construction, the Recipient will follow the procedure outlined by the Department. c. The Recipient shall comply with the procedures and responsibilities for materials testing according to Department's Material I.M.s. The Department will bill the Recipient for testing services according to its normal policy. The Recipient should use the Department's Construction Manual as a guide for conducting other construction inspection activities. i EXHIBIT 1 Page 4 9. Payments. a. After costs have been incurred, the Recipient may submit to the Department periodic itemized claims for reimbursement for eligible project costs. Reimbursement claims shall include certification that all eligible project costs, for which reimbursement is requested, have been paid in full and completed in substantial compliance with the terms of this agreement. b. The Department will reimburse the Recipient for properly documented and certified claims for eligible project costs, less a withholding of 5% of the Federal and / or State share of construction costs. Reimbursement will be made either by State warrant or by crediting other accounts from which payment was initially made. If, upon final audit or review, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the overpaid amount to the Department. After the final audit or review is complete and after the Recipient has provided all required paperwork, the Department will release the Federal or State funds withheld. c. The total funds collected by the Recipient for this project shall not exceed the total project costs. The total funds collected shall include any Federal or State funds received, and any special assessments made by the Recipient (exclusive of any associated interest or penalties), pursuant to Iowa Code Chapter 384 (cities) or Chapter 311 (counties). The total project costs shall include all costs that can be directly attributed to the project. In the event that the total funds collected by the Recipient does exceed the total project costs, the Recipient shall either: 1) refund to the assessed property owners the excess special assessments collected (including interest and penalties associated with the amount of the excess), or 2) refund to the Department all funds collected in excess of the total project costs (including interest and penalties associated with the amount of the excess) within 60 days of the receipt of any excess funds. In return, the Department will either credit reimbursement billings to the FHWA or credit the appropriate State fund account in the amount of refunds received from the Recipient. 10. Project Close -out. a. Upon completion of the project, a Professional Engineer licensed in the State of Iowa shall certify in writing to the Department that the project was completed in substantial compliance with the plans and specifications set out in this agreement. Final reimbursement of Federal funds shall be made only after the Department accepts the project as complete. b. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make these materials available at all reasonable times for inspection by the Department, FHWA, or any authorized representatives of the Federal Government. Copies of these materials shall be furnished by the Recipient if requested. Such documents shall be retained for at least 3 years from the date of FHWA approval of the final amendment / modification to the project in the FHWA's Fiscal Management Information System (FMIS). Upon receipt of such approval by FHWA, the Department will notify the Recipient of the record retention date. c. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department and the FHWA. April 6, 2010 Mr. Robert D. Schiesl 50 W 13 Street Dubuque, IA 52001 Dear Mr. Schiesl: 800 Lincoln Way, Ames, Iowa 50010 Phone: 515 - 239 -1051 Fax: 515- 239 -1966 JD:tkb cc: Kent Ellis, District 6 Local Systems Engineer Sam Shea, District Planner Re: Award of city Highway Bridge Program funds BROS - 2100(31)- -8J -31 Brunskill Road over North Catfish Creek FHWA Structure No. 502740 Sincerely, John Dostart, P.E. Urban Engineer Office of Local Systems John.Dostart@dot.iowa.gov Based on the city's letter of acceptance, I am pleased to confirm that the above referenced bridge has been selected for replacement using Federal -aid funding through the Highway Bridge Program (HBP). In the next month, you should receive an unsigned project agreement from the Iowa DOT District 6 office for this project. Please work with Kent Ellis, the Iowa DOT District Local Systems Engineer (DLSE) in the District 6 office to process this agreement and to coordinate all future project development activities. The city must sign the project agreement and return to the DLSE within 90 days of receipt. The city must also develop the project to a successful contract letting within three years of signing the project agreement. To begin development of this project, contact the appropriate Regional Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) and request that this project be included in their 2011 -2015 Transportation Improvement Program (TIP) and the Statewide Transportation Improvement Program (STIP). For assistance, you may contact the Iowa DOT District Planner, Mr. Sam Shea, at (563)391 -4643. Even though this bridge has been selected for funding, please be aware that before beginning any work that will be reimbursed with Federal funds, you must receive written confirmation from the Iowa Department of Transportation (Iowa DOT) that Federal Highway Administration (FHWA) authorization has been obtained. Any work done prior to obtaining FHWA authorization will not be eligible for Federal funding. The HBP program is administered on a reimbursement basis, that is, all project costs must be paid up -front and then reimbursement is requested from the Iowa DOT for eligible project costs. Federal -aid reimbursement for this project will be limited to 80% of the eligible bridge replacement costs, or $1,000,000, whichever is less. Guidance for Federally funded project development activities is contained in the Project Development Information Packet, which is available on -line at: http: / /www. dot. state. ia. us /local_systems /publications /2001 _packet/packet_toc.pdf r Iowa Department of Transportation Ilop 00 Lincoln Way, Ames, Iowa 50010 Phone: 515 - 239 -1051 Fax: 515- 239 -1966 April 6, 2010 Mr. Robert D. Schiesl 50 W 13 Street Dubuque, IA 52001 Dear Mr. Schiesl: JD:tkb cc: Kent Ellis, District 6 Local Systems Engineer Sam Shea, District Planner Re: Award of city Highway Bridge Program funds BROS- 2100(31)- -8J -31 Brunskill Road over North Catfish Creek FHWA Structure No. 502740 Based on the city's letter of acceptance, I am pleased to confirm that the above referenced bridge has been selected for replacement using Federal -aid funding through the Highway Bridge Program (HBP). In the next month, you should receive an unsigned project agreement from the Iowa DOT District 6 office for this project. Please work with Kent Ellis, the Iowa DOT District Local Systems Engineer (DLSE) in the District 6 office to process this agreement and to coordinate all future project development activities. The city must sign the project agreement and return to the DLSE within 90 days of receipt. The city must also develop the project to a successful contract letting within three years of signing the project agreement. To begin development of this project, contact the appropriate Regional Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) and request that this project be included in their 2011 -2015 Transportation Improvement Program (TIP) and the Statewide Transportation Improvement Program (STIP). For assistance, you may contact the Iowa DOT District Planner, Mr. Sam Shea, at (563)391 -4643. Even though this bridge has been selected for funding, please be aware that before beginning any work that will be reimbursed with Federal funds, you must receive written confirmation from the Iowa Department of Transportation (Iowa DOT) that Federal Highway Administration (FHWA) authorization has been obtained. Any work done prior to obtaining FHWA authorization will not be eligible for Federal funding. The HBP program is administered on a reimbursement basis, that is, all project costs must be paid up -front and then reimbursement is requested from the Iowa DOT for eligible project costs. Federal -aid reimbursement for this project will be limited to 80% of the eligible bridge replacement costs, or $1,000,000, whichever is less. Guidance for Federally funded project development activities is contained in the Project Development Information Packet, which is available on -line at: http: / /www.dot. state. ia. us /local_systems /publications /2001 _packet/packet_toc. pdf Sincer- ly, John Dostart, P.E. Urban Engineer Office of Local Systems John.Dostart@dotiowa.gov