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Iowa Community Cultural Grant Application_Arts CoordinatorMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Community Cultural Grant Application Part-Time Arts and Cultural Affairs Coordinator Position DATE: April 28, 2010 Dubuque kiliTA AIl•Amedcacily f 2007 The Fiscal Year 2009 budget provided funding for a new 10 hour per week Arts and Cultural Affairs Coordinator position. The City received an Iowa Community Cultural Grant in Fiscal Years 2009 and 2010 that enabled the City to hire a part-time Arts and Cultural Affairs Coordinator for 20 hours per week. Neighborhood Development Specialist Jerelyn O'Connor recommends City Council approval of an application to the Iowa Department of Cultural Affairs for an Iowa Community Cultural Grant in the amount of $15,319, which will allow the City of Dubuque's Part-Time Arts and Cultural Affairs Coordinator position to remain at 20 hours per week. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jerelyn O'Connor, Neighborhood Development Specialist THE CITY OF DUBtJE MEMORANDUM Masterpiece on the Mississippi April 28, 2010 TO: Michael C. Van Milligen, City Manager FROM: Jerelyn O'Connor, Neighborhood Development Specialist SUBJECT: Iowa Community Cultural Grant Application Part-time Arts and Cultural Affairs Coordinator Position Introduction The purpose of this memo is to request City Council approval of an application to the Iowa Department of Cultural Affairs for an Iowa Community Cultural Grant. Background The City Council identified Arts and Cultural Affairs as a top priority in 2002. Since then numerous initiatives have been implemented including 1) creation of an arts and culture special projects grant program; 2) creation of an arts and culture operating support funding program; 3) Art on the River public art initiative; 4) creation of an Arts and Cultural Affairs Advisory Commission (ACAAC); 5) Designation of Downtown Dubuque as a State of Iowa Cultural Corridor. Since July 2005, there has been budgeted staff support of .10 FTE (4 hours /week) of the Neighborhood Development Specialist position to provide staff support to the Commission and to coordinate the various arts initiatives such as Art on the River. A FY 09 budget improvement request was submitted for funding for a 20 hour /week Arts and Cultural Affairs Coordinator to provide additional staff support for these arts initiatives. Discussion The FY 2009 budget provided funding for a new 10 hour per week arts coordinator position. The City received an Iowa Community Cultural Grant in FY 2009 which enabled us to hire a part-time arts coordinator position for 20 hours per week. Jan Stoffel was hired in this position. The City applied for another Iowa Community Cultural Grant in May 2009 to continue funding for this position. We received the ICCG grants for both FY 2009 and 2010. The FY 2010 Iowa Community Cultural Grant expires June 30, 2010. The proposed FY 2011 Iowa Community Cultural Grant Application requests $15,319 in grant funding to keep the position at 20 hours per week. An FY 2011 budget improvement package to increase City funding for the arts coordinator from 10 hours to 20 hours per week was not recommended so we are seeking grant funding to keep this position at 20 hours per week. The funding of this position has the full support of the Arts and Cultural Affairs Advisory Commission. The coordinator works closely with the Commission to promote and increase awareness of the arts and market the arts and activities, manage the City's arts grant programs, facilitate and convene partnerships, develop funding support and allocate budgeted funding for the arts and cultural activities. The position will enable the City to enhance Art on the River, its public sculpture program. The proposal has also received strong endorsements from Dubuque Main Street, Ltd. the Colts Drum and Bugle Corps, Bell Tower Productions, and artist John Anderson - Bricker. Action The City Council is asked to approve the attached ICCG Application. Encl: ICCG Application IOWA DEPARTMENT OF Do NOT click "Submit Form" above to submit this application - it will not work! You must mail or deliver this application. A. Applicant Section Organization NameiCity of Dubuque Addressj50 West 13th Street Address cont.:I City:IDubuque State:llA Zip Code:152001 Web site Address:Iwww.cityofdubuque.org /art &culture Federal Employer ID #:142- 6004506 Contact Person:IJerelyn O'Connor Contact Person's Title:INeighborhood Development Specialist E -mail Address:Ijoconnor @cityofdubuque.org Telephone (daytime):1563- 589 -4110 xxx- xxx -xxxx Iowa Community Cultural Grant (ICCG) Application Form (Rev. 04/30/2010) Title of ProjectlArts and Cultural Affairs Coordinator Position Project Total Costsl$38,969 Amount of Grant Requestl$15,319 Amount of Cash matchl$16,399 Amount of In -kind matchl$7,251 Applicant Profile: Describe your organization's purpose, mission, primary discipline areas, primary service area. Limit response to 150 words (1200 characters). Dubuque is a progressive, sustainable city with a strong, diversified economy and expanding global connections. It is an inclusive community celebrating culture and heritage and has actively preserved itself as the Masterpiece on the Mississippi. The City's mission is to deliver excellent municipal services that support urban living, plan for the community's future and facilitate access to critical human services which result in citizens getting value for their tax dollar. Dubuque has received awards recognizing its contributions to arts and culture, including Iowa Great Places, the State's first Cultural District, All- America City Award, Most Livable Small City and 110 Best Communities for Music Education. In 2009, it received the America's Crown Community Award from American City and County Magazine, the Economic Development Award for Excellence in Historic Preservation Strategies from the U.S. Commerce Department, the Distinguished Budget Award from the Government Finance Officers Association. The Comprehensive Plan included seven Cultural Arts Goals that address the arts as "an important aspect of our community's basic quality of life." It primarily serves 58,000 people. B. Fiscal Agent Section Is the organization in Section A using a fiscal agent for this application? r Yes (: No if yes, fiscal agent must complete the rest of this section and make sure to include a letter of agreement signed by the applicant and the fiscal agent. If no, do NOT complete Section B. Fiscal Agent Name:I Address:) Address cont.:I City:I State:) Federal Employer ID #: Contact Person:) Contact Person's Title:I E -mail Address:I Telephone (daytime):I XXX xxx - XXXX Zip Code: C. Project Information Section Project Title: (Arts and Cultural Affairs Coordinator Position Project Summary: Describe your project in 2 -3 sentences. Limit response to 50 words (400 characters). The part -time position of Arts and Cultural Affairs Coordinator facilitates two City grant programs, an annual temporary public art program, Art on the River, acts as liaison with the Arts and Culture Advisory Commission, serves as a resource for other City departments in arts and culture planning and design, is a leader in arts advocacy, and encourages cooperation and partnerships. Proposed Project Dates (month /day /year) Projects must start and end within the state's fiscal year, July 1 through June 30. From:1July 1, 2010 To:IJune 30,2011 Grant Amount Requested:1$15,319 must be between $1,000 and $25,000 Is this a new(never before in existence)project? ('. Yes (: No Did this project receive funding in the last ICCG application round? (: Yes C No Is this an official Great Places Project? (:. Yes C No If yes, please include a letter from the DCA Great Places Program coordinator indicating that the project is associated with approved Great Places projects. D. Budget Section Expenses List all expenses associated with the proposed project and indicate which expenses are to be met by the Iowa Community Cultural Grant, by Cash Match, and by In -Kind Match. Round expenses to the nearest Dollar. For additional budget lines, click on the "Add an Expense" button for the appropriate budget section. Personnel Include salaries, wages, benefits, fees, etc. associated with the project. Expense Description 1040 hrs. @$29.46 ($25.62 rate +$3.84 of benefits) existing supporting Arts and Cultural staff Personnel Subtotals Grant Request Expense $15,319 $15,319 Cash Match Expense $15,319 $15,319 In -Kind Match Expense $7,251 $7,251 Total Personnel Expenses Total Expense $30,638 $7,251 $37,889 Supplies & Materials Include office supplies, building materials, etc. Postage, printing, copying, supplies Expense Description Grant Request Expense Supplies and Materials Subtotals Cash Match Expense $480 $480 In -Kind Match Expense so Total Supplies and Materials Expenses Total Expense $480 $480 Travel /Per Diem Include fares, mileage, per diem payments, etc. Travel to Cultural Advocacy Days, Arts Index meetings Expense Description Grant Request Expense Travel /Per Diem Subtotals Cash Match Expense $600 $600 In -Kind Match Expense $0 Total Travel /Per Diem Expenses Total Expense $600 $600 Marketing Include costs for publicity, brochures, advertising, flyers, posters, etc. Expense Description Grant Request Expense Marketing Subtotals Cash Match Expense so In -Kind Match Expense $0 Total Marketing Expenses Total Expense $0 $0 Space & Equipment Rental Include office, theatre, gallery, truck or special equipment rental. Expense Description Grant Request Expense Space & Equipment Rental Subtotals Cash Match Expense so In -Kind Match Expense $0 Total Space & Equipment Rental Expenses Total Expense $0 $0 Other Include any other allowable matching expenses not noted above. Expense Description Grant Request Expense Cash Match Expense In -Kind Match Expense Total Expense $0 F. Narrative Section Project Description Up to 250 words (2000 characters) Describe the main goals of your project and discuss any details not addressed by specific review criteria. In 2004, the City Council approved an Arts and Cultural Affairs Advisory Committee, $35,000 in annual project grants and established a Downtown Cultural Corridor. A $200,000 annual operating and special project support funding was established in 2005 and $300,000 in capital funds was allocated for the Art on the River public art program for ten years. Dubuque created a part time staff position of Arts and Cultural Affairs Coordinator in FY2009 with partial funding from ICCG in 2009 and 2010. The coordinator works closely with the Commission to promote and increase awareness and market the arts and activities and allocate budgeted funding for the arts and cultural activities. The position has enabled the Commission to develop goals and priorities, to enhance the public art program by creating standards of excellence using regional, state and national models and refining the grant process to ensure the taxpayer's money is used in the best possible manner. Although much has been accomplished, many opportunities remain to strengthen and expand Dubuque's cultural vitality. The recent designation of the Historic Millwork District plan brings integrated strategies that include design guidelines, historic preservation, community gardens, central gathering spaces, arts venues and artistic streetscapes. Dubuque's strong creative class is poised to transform this area into a space for gathering, interconnectivity and inspiration. 1. Historical, Ethnic, Cultural and Tourism Value and Quality of the Proposed Project (up to 150 words) How will your project develop Iowa's cultural, arts, and /or historic resources for the benefit of the public? Note: no one project is expected to focus on more than one of these areas; your project can deal with just arts, just history, or just cultural matters. The Coordinator will enable the City to 1) increase awareness of arts and cultural affairs through additional marketing and public relations, 2) strengthen relationships with Dubuque's historical and cultural organizations, 3) increase communication and opportunities for participation by Dubuque's ethnic populations and, 4) identify additional funding opportunities for artists and arts and cultural organizations. The City's Comprehensive Plan encourages education about the benefits of historic preservation to the community's quality of life, economic development efforts, tourism, and tax base enhancement. Everyone acknowledges the impact of arts and culture to tourism and economic development. The coordinator will be able to provide valuable information about the economic impact of arts and cultural organizations demonstrating their importance to the business community improving quality of life and attracting new citizens to Dubuque. The City markets itself as a major tourist destination featuring world class museums, cultural opportunities, and historic architecture. The Millwork District is integral to the City's aggressive economic development strategies. 2. Planning for Proposed Project: (up to 100 words) Explain how your project will proceed. Specify who will do what, where, when, and how. Note: Reviewers will also consider the details included in your required project timeline (Part E) in scoring the Project Planning criterion. If relevant, activities from before and after the grant period may be included in your timeline. Make sure to note activities related to the positions for which support is requested. The Arts and Cultural Affairs Coordinator is a member of the City Manager Staff and is responsible for furthering the cultural goals from the City's strategic plan and from goals set by the seven - member Arts and Cultural Affairs Advisory Committee. The Coordinator works closely with the Commission to advise the City Council on funding decisions, recruits other community volunteers and art experts to assist in cultural efforts, and engages other City departments in artistic planning. The coordinator disseminates grant opportunities if appropriate to local organizations. The City has been invited to apply for participation in a National Arts Index 18 -month project through Americans for the Arts. If accepted, the Coordinator will spearhead this new project for the City and Dubuque County. 3. Budget Explanation (up to 150 words) Describe specifically how you will use ICCG funds - -for what position(s) and what duties /activities? Note: This explanation, together with required ICCG budget form will be considered for scoring the Budget criterion. ICCG Funds will be used to retain a part -time (approximately 20 hours per week) salaried position, the Arts and Cultural Affairs Coordinator. Without ICCG funding, the position would become a 10 hour per week position and would be inadequate in keeping the status quo or making progress in attaining the City's Arts and Cultural Goals. The City of Dubuque has also budgeted funds for the coordinator's reimbursable expenses - mileage, copying, postage. ICCG funds will enable the city to retain an attractive half -time salaried position to increase the effectiveness and reach of the city's significant arts initiatives. The salary is consistent with other City coordinator positions requiring a broad range of professional skills and experience. 4. Number and Impact of Full- or Part -time Jobs the Project Creates and Funds for Iowans (up to 250 words) Describe the number, type and impact of full- or part-time jobs that this project directly creates and funds for Iowans. Note: Clearly explain whether these positions are new for the state's next fiscal year (beginning July 1), enhancements of existing positions, or a continuation of positions currently being funding with ICCG funds. Make sure to list each job, responsibilities, number of hours, and rate of pay for each position. Explain the short and Tong -term effects these positions will have for the proposed project, the organization, and the community. The City is seeking funding to retain the part -time salaried position at 20 hours per week for arts and cultural affairs for the third year. The previous two years were also funded with 10 hours of salary and benefits through ICCG and matched by the City. By keeping the position at 20 hours, Dubuque is demonstrating its belief and recognition of the importance of arts and cultural organizations and the economic impact on the people in its community. This position has resulted in enhancements and expansions in City programs and the arts community that were not possible before the addition of the position. It recognizes the significance of expanding affordable and accessible cultural arts activities and resources for its citizens and visitors. The coordinator works directly with the seven member volunteer Arts Commission, provide "glue" for the 20 organizations active in the Dubuque art community, advocates for the arts in Dubuque and Iowa, and encourages broad thinking regarding arts planning and policies throughout departments. Ball -park data using an economic indicator from Americans for the Arts shows a $22 million economic impact of the arts in Dubuque alone. Over $1.7 million visitors come to Dubuque each year, many of them Iowans who are vacationing closer to home. The Dubuque Chamber of Commerce estimates that at least two thirds of the 98,000 people in Dubuque County visit the Port of Dubuque, where the City's temporary art exhibit is held, one or more times in the course of a year. 5. Collaboration and Partnerships with other Interested Entities (up to 200 words) Describe all partnerships and primary participants and their roles in the project. Explain how the community will be involved. Note: Letters from collaborating partners and benefitting community organizations are required and will also be considered for scoring the Collaboration and Partnerships criterion. While the City of Dubuque is known for its strong partnerships, the Arts and Cultural Affairs Coordinator has further enabled the City and the Arts and Cultural Affairs Commission to both increase the number and enhance the quality of partnerships and community collaborations. There is no strong local agency or organization that has been successful in uniting all groups and bringing together art advocates, business partners, local governments and other community members. When the art community is polled as to needs, the top two responses are more cooperation among groups and data that they can use in grant making and promoting tourism. The Arts Coordinator has offered encouragement and leadership in these areas. The Coordinator has participated in two internal parking lot design committees, is presently involved in the artistic development process of the Historic Millwork area with other community partners, and serves on a committee to bring about a face lift of a historic treasure, the Five Flags Theatre. With the opportunity to participate in the development of a Local Arts Index, the City and the arts community throughout the county will assemble the information needed to be successful in advocacy, grant writing for the arts and economic and tourism development. As a by- product of the Local Arts Index process, the variety of stakeholders gathered to complete the Index will result in a framework that will serve the community as a cooperative entity after the 18 month project is completed. 6. Financial Need of the Applicant for the Proposed Project (up to 100 words) Explain why ICCG grant funding is necessary for this project. The City's adopted FY 2011 budget did not include increased funding from 10 to 20 hours per week for the Arts and Cultural Affairs Coordinator position. The budget has numerous challenges due to continued decreases in gambling revenues, increased cost of Municipal Fire and Police Retirement System contributions, uncertainty of the amount of cable franchise fees that will be collected and health insurance claims exceeding expectations . The City faces significant financial challenges over the next five years, with property tax increases projected at 10.08% in Fiscal Year 2012, 5.50% in Fiscal Year 2013,10.53% in Fiscal Year 2014 and 4.29% in Fiscal Year 2015. The City did continue to fund the two arts grant programs at the same level of $235,000. 7. Evaluation and Follow -up Activities (up to 150 words) Consider what will make your project successful and how your organization will measure the project's success in meeting its goals. For instance, what will the organization accomplish with the proposed project? What are the project goals and objectives? Describe those groups /individuals who will be part of the evaluation process and why. Describe any follow -up activities that will occur after the ending date of the project. HINT: Planning, meeting with focus groups, recognizing mistakes and what was learned from them as well as more formal evaluation methods are all considered part of the evaluation process. NOTE: Reviewers will also consider the applicant's required evaluation form and /or evaluation criteria to score the Evaluation criterion. There are no standard required evaluation form and criteria; applicants must develop their own. Applicants may include either or both an evaluation form and a list of evaluation criteria. Applicants MUST have one or the other; they may but are not required to include both. If the proposed project is a continuation or a repeat project, regardless of whether or not it was funded previously by ICCG, an evaluation summary and /or description of results MUST also be included as a separate attachment. Reviewers will these materials in their Evaluation criterion score. Informal monthly feedback and biannual review of goals from supervisor and Arts Commission, and annual survey of unmet needs throughout art community. For Operating and Special Projects grants, evaluation is based on the number of new applications, how well they are prepared, the ease of the application process, and attendance at grant workshops. Commission members and grant applicants are surveyed annually for suggestions to expand or improve the process. The enhancement of the Art on the River public art program is based on standards of excellence used by regional, state, and national models learned through the Iowa Public Art Forum and the Americans for the Arts Public Art Network . Success will be measured by increased knowledge of the program in our community through an online "Vote for your Favorite" function and public presentations, development of 9 -12 lesson plans, the increase in the number and quality of artist entries, attendance at the opening celebration and other activities around the exhibit, and the quality of printed and online publications and their distribution. Feedback is solicited from jurors, entrants, Art on the River Committee, and event attendees. G. Service Contract Iowa Department of Cultural Affairs Iowa Community Cultural Grant (ICCG) Contract The individual signing this Service Contract must have the authority to legally obligate the Applicant to conditions of this Contract, grant guidelines, and policies and procedures of the Department of Cultural Affairs. This agreement (the "Contract ") is between the Iowa Department of Cultural Affairs, 600 East Locust, Des Moines, Iowa, 50319 -0290 (the "Department "), and Name and Address of the Applicant (the "Applicant "). "ICCG" means the Iowa Community Cultural Grant program as defined by the Iowa Administrative Code section 221 -6.1- 6.13(303). Applicant Name: Address: City, State ZIP: City of Dubuque 50 West 13th Street Dubuque, IA 52001 Must be same name and address listed in Part A of the application form. WHEREAS, moneys have been appropriated to establish a program of grants that provide funding to cities and nonprofit, tax - exempt community groups located in Iowa for the development of community programs that create jobs for Iowa residents while promoting our state's cultural, ethnic, and historical heritages, and WHEREAS, the Department has been designated by the Iowa General Assembly to administer the Iowa Community Cultural Grant program, and WHEREAS, the Applicant has made application (the "Application ") to the Department for the project or program (the "Project ") described in the Application of cooperative endeavors as hereinafter set forth, the Department and the Applicant hereby agree as follows: SECTION 1. EFFECTIVE DATE OF CONTRACT. a) This Contract becomes effective upon issuance of a grant award letter (the "Grant Award Letter") by the Department to the Applicant awarding a grant to the Applicant (the "Grant Award ") and upon the Department's director signing this Agreement. b) The Application and Grant Award Letter shall be made a part of this Agreement. c) This Contract becomes null and void if the Funding Notification Letter does not award a grant to the Applicant. SECTION 2. PROJECT DATES AND FINAL REPORT. The Project beginning and ending dates (the "Beginning Date and Ending Date ") and the final report due date will be specified in the Grant Award Letter. SECTION 3. GRANTED AMOUNT AND PAYMENT SCHEDULE. a) The amount of the Grant Award awarded by the Department to the Applicant shall be specified in the Grant Award Letter. b) Under no circumstances shall the total amount paid to the Applicant exceed the Grant Award specified in the Grant Award Letter. c) The Department will pay the Applicant the Grant Award on or about the Beginning Date of the Project. Due to unforeseen circumstances and workload of the Department, the Department will not guarantee that the Grant Award check will arrive on or about this date. SECTION 4. USE OF GRANT AWARD. The Applicant agrees that all ICCG moneys shall be expended solely on the funded project and programs in accordance with Iowa Administrative Code section 221 - -6.1- 6.13(303), and specifically that the Applicant shall: a) Employ only residents of the State of Iowa to perform all work and services in connection with this Contract; b) Maintain the proper workers' compensation and liability insurance covering the Applicant's operations and assume responsibility for tort claims related to the project; c) Utilize not more than five percent of the total ICCG- funded project costs for administrative expenses when utilizing a fiscal agent as set forth in the Applicant's original grant application; d) Refrain from using ICCG funds to influence legislation or for any lobbying function; e) Refrain from using ICCG funds for the purchase of equipment, including, but not limited to: photocopiers, video recorders, cameras, computers, word processors, microfilm readers or printers, and any other equipment; f) Refrain from using ICCG funds for out -of -state travel expenses, either from Iowa, or to Iowa. SECTION 5. FINAL REPORT. a) The Applicant must complete and return a Final Report and unspent Department funds to the Department on forms provided by the Department by the date specified in the Grant Award Letter. b) The Applicant will be placed on an agency wide funding moratorium if the Final Report and /or unspent Department funds have not been returned to the Department within THIRTY (30) days of the ending date of the Grant Award. c) The Department may initiate legal proceedings for the return of grant funds if the Final Report and /or unspent funds have not been returned to the Department within THIRTY (30) days of the ending date of the Project. SECTION 6. DEPARTMENT POLICIES, GUIDELINES AND RULES. The Applicant shall abide by all Department policies, procedures, guidelines and rules as published on the Department's Web site and in effect at the Beginning Date of this Contract. SECTION 7. SPECIAL CONDITIONS. No special conditions shall apply to this Contract unless specified in the Grant Award Letter. SECTION 8. ACKNOWLEDGEMENT. The Applicant agrees to acknowledge Department support in all signage, program materials, promotion, publicity and advertising activities, and in other printed and electronic forms of communication pertaining to the Project, including any printed lists of contributors, the following credit line: This program is funded in part with a grant from the Iowa Department of Cultural Affairs, Iowa Community Cultural Grant Program. SECTION 10. COMPLIANCE WITH APPLICABLE LAWS. The Applicant agrees: a) That all parties involved in the Project shall abide by all local, state, and federal laws, including, but not limited to Title VI and VII of the Civil Rights Act of 1964, as amended; Fair Labor Standards under Section 5(j) of the National Foundation on the Arts and Humanities Act of 1965; Section 504 of the Rehabilitation Act of 1973, as amended; and the Americans with Disabilities Act of 1990, which bar discrimination against any employee, applicant for employment, or any person participating in a sponsored program on the basis of race, creed, color, national origin, religion, sex, age, or physical or mental disability, and require compensation for employment at no less than minimum wage requirements, and provide safe and sanitary working conditions. b) To provide documentation that Applicant has acted in accordance with the Secretary of the Interior's Standards for Archeology and Historic Preservation, if the project covered by this Contract impacts a property listed on, or having qualities making it eligible for listing on the National Register of Historic Places and /or the project is to obtain and record evidence about past human activity that is of importance to documenting history and prehistory in the United States. SECTION 11. MODIFICATIONS, CANCELLATIONS AND EXTENSION REQUESTS. a) The Department requires all substantial modifications to the Application, Project or the Contact be submitted in writing by the Applicant and approved in advance by the Department. Modifications shall mean a substantial change in the scale and scope of the Project, change of address, change to the Beginning and Ending Dates of the Project, change of the Applicant's contact person, participating artists, etc. b) Written notification is required if the Applicant cancels the Projector if a partially funded Application cannot be completed by the Applicant as described in the Application. The Applicant must return the Grant Award to the Department for all canceled Projects. c) Extensions of the Ending Date may be requested if they occur within the same fiscal year the grant was awarded (July 1 through June 30 of the following year). The Department does not approve extension requests if the Beginning Date and Ending Date overlap fiscal years. SECTION 12. RECORDS MANAGEMENT. The Applicant agrees to maintain for inspection by the Department, or its duly authorized representatives, all books, documents, papers and records maintained to account for funds expended under the terms and conditions of this Contract for a minimum of three (3) years following the Ending Date of the Project. The Applicant agrees to provide, at no charge to the State, access to all books, documents, accounts, events, performances, facilities, or other property belonging to or in use by the Applicant pertaining to the receipt of, or monitoring of funds under this program. SECTION 13. DURATION. This Contract must be completed between the dates specified in the Grant Award Letter. SECTION 14. TERMINATION. This Contract is subject to termination by either party with ten (10) days prior written notice. SECTION 15. INDEPENDENT CONTRACTOR. The Applicant agrees to perform the services specified in the Application and this Contract as an independent contractor. SECTION 16. FINDING OF NONCOMPLIANCE. The State may, for cause, find that the Applicant is not in compliance with the requirements of the ICCG program or the terms of this contract pursuant to Iowa Administrative Code section 221 - -6.1 -6.13. At the State's discretion, remedies for noncompliance include suspension or return of funds. SECTION 18. INDEMNIFICATION CLAUSE. The Applicant agrees to hold harmless, indemnify and defend the Department and its officers, directors, panelists, and employees from and against any and all damages, actions, causes of action, losses, injuries, liabilities, royalties, claims or other payments relating in any way to the terms and obligations of this Contract. SECTION 19. ASSIGNMENTS. This Contract may not be assigned or transferred by either party to this agreement without prior written consent of the other party. SECTION 20. INTEGRATION. The Application, Grant Notification Letter and this Contract contains the entire agreement between the parties and any representation that may have been made before the signing of this agreement are non binding, void, and of no effect. Neither party has relied on such prior representations in entering into this Contract. SECTION 21. NON - APPROPRIATION. Notwithstanding any other provisions of this Contract, if funds anticipated for the continued fulfillment of this Contract are at any time not forthcoming or insufficient, either through the failure of the Federal Government, or of the State of Iowa to appropriate funds or discontinue or material alteration of the program under which funds were provided, then the Department shall have the right to terminate this Contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. Signatures Applicant: City of Dubuque Must be same name listed in Part A of the application form. Authorizing Official of the Applicant: The individual signing this Service Contract must have the authority to legally obligate the Applicant to conditions of this Contract, grant guidelines, and policies and procedures of the Department of Cultural Affairs. Signature of Authorizing Official and Date (sign in blue ink) Michael C. Van Milligen, City Manager Department of Cultural Affairs: Executive Director Signature and Date H. Substitute W- 9Nendor Update Form In the event that you are awarded a grant, in order for the State of Iowa to pay you the amount that is due to you and to comply with the IRS regulations on reporting these payments, we are requesting the following information. Failure to provide this information will result in withholding of payment. Are You a(n): OR If the answer to both above was NO, please complete Box B. If you answered YES to either item, please complete the rest of Box A. (Sole Proprietors may enter their FEIN, however, the IRS prefers you use your SSN) OR SSN: FEIN: Phone: Fax: Last Name: First Name: Address: Address: City: State: Individual [I] Sole Proprietor [S] Doing Business As: BOX A YES NO ✓ r ✓ r Zip: BOX B Is Your Organization a(n): YES NO Corporation [C] r r; Partnership [P] r Estate [E] r r Government [G] 15Z r Other[O] r r: Doing Business As: City of Dubuque Address: Please explain if you checked Yes for Other: FEIN: 42- 6004596 Phone: 563- 589 -4110 Fax: 563 - 589 -4149 Firm Name: City of Dubuque Address: 50 West 13th Street City: Dubuque State: IA Zip: 52001 Certification Must Be Signed By Vendor /Applicant Certification - Under penalties of perjury, I certify that: (1) The number shown on this form is my correct taxpayer identification number (or 1 am waiting for a number to be issued to me), and (2) I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subjected to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding. Signature: Date: For Office Use Only (Refer to 270.450 for more details) From Dept. Contact Phone #: ❑ Add ❑ Change (Include vender code and changes only) ❑ Delete ❑ Reason I. Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Grant reviewers will not see this form, and your answers here will not be considered in the grant review process. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). ❑ The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project (limit 50 words) The City seeks to improve access to arts cultural events to minority and ethnic groups, lower socio- economic groups or underserved populations such as nursing home residents. The City hopes to develop the ability of ethnic or minority arts organizations to apply for City grant funding. Indicate which group is impacted: Women Persons with a Disabilitiy Blacks Indicate which group is impacted: ❑ Women ❑ Persons with a Disabilitiy ❑ Blacks Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons Describe the negative impact expected from this project (limit 50 words) Present the rationale for the existence of the proposed program or policy. (limit 50 words) Provide evidence of consultation of representatives of the minority groups impacted. (limit 50 words) ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. (limit 50 words) I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Title: Definitions "Minority Persons ", as defined in Iowa Code Section 8.11, mean individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability ", as defined in Iowa Code Section 15.102, subsection 5, paragraph "b ", subparagraph (1): b. As used in this subsection: (1) 'Disability" means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency ", as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. Dell ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines IA 50319 Dear Committee Members, Please accept this letter in strong support of the City of Dubuque's Iowa Community Cultural Grant application. The services provided by Dubuque's Arts and Cultural Affairs Advisory Committee are vital to the continued growth of our community, and all of their great work could not be accomplished without the position of Arts and Cultural Affairs Coordinator. One of the key components of this valuable position is the administration of the Operational and Special Grants. In the past five years, the Bell Tower Theater has received $65,000 in Operational Support and more than $19,000 in Special Projects funds, including funding for the first year of our award - winning kids - for -kids summer musical program, celebrating its fifth anniversary this summer and currently funded by organizations like the Iowa Arts Council, Mediacom, Target and Alliant Energy. As an organization that has been there since the beginning of this project, we have seen first -hand the benefits of this position. Over the last two years this program has grown significantly now serving nearly twice as many arts organizations as it did in the first years, and this growth is due in large part to the Arts and Cultural Affairs Coordinator. As cultural organizations like the Bell Tower Theater emerge from the economic crisis and look forward to the years ahead, we know that collaboration and partnership are key to our survival, and we will rely on the support we receive from the City of Dubuque. With the help of this position the City can focus efforts on current initiatives like increasing public awareness of the arts and building relationships between cultural organizations while at the same time developing new audiences through its work with ethnic populations and seeking additional funding to the support the rapidly growing number of arts and arts organizations in our community. All of us at the Bell Tower Theater strongly encourage you to support this essential project and help ensure that our city can continue its groundbreaking work in supporting the arts and cultural organizations that make Dubuque a great place to live. Si9 erely, 1 A Miki'Robins n Operation and Marketing Manager Tower Thealer 2728 Asbury Road • Dubuque, Iowa 52001 • Phone 563- 588 -3377 ANDERSON- BRICKER STUDIO John Anderson - Bricker Paint; Sculptor 903 Merz Street Dubuque, Iowa 52001 ICCG Committee Iowa Department of Cultural Affairs 600 E Locust Street Des Moines, IA 50319 April 21, 2010 Phone: 563 - 582 -8759 Dear Application Review Committee, I enthusiastically support the City of Dubuque's ongoing commitment and oversight of public art programming offered through the Arts and Cultural Affairs Coordinator staffing position and their request through the Iowa Department of Cul- tural Affairs' Iowa Community Cultural Grant program to assist in underwriting this position. As an artist working and living in Dubuque, Iowa I am acutely aware of the need for such a liaison within the city's administrative structure in order to coordinate the often complex logistical requirements of projects recommended and implemented by the Arts and Cultural Affairs Advisory Commission. As a sculptor - participant in the City of Dubuque's Art on the River public art initiative, during the 2006 -07 and 2007 -08 and upcoming 2010 -11 exhibitions, I have a realistic perspective of the requirements for organizations to execute a logisti- cally challenging program. The City of Dubuque has performed exceptionally well during these precedent setting exhibi- tions. Over the span of my sculpting and painting career I have witnessed the difficulty of presenting contemporary art to a largely uninformed audience that often lacks experience with original works of art. Presenting art in a public forum further complicates the issue if not accompanied with sufficient educational and promotional support material. Thus far the Art on the River program has performed admirably, especially in a community that is rather conservative in its' regards to art. The ongoing presence of new and innovative sculptures, free and accessible to the general public, is an enormous accomplish- ment. Funding this position will enhance this program's success. For a public sculptor, fully dedicated to producing art in one of the most economically and logistically challenging areas of the visual arts, the exposure and the opportunity to educate and enable the public to become more comfortable and familiar with art is as significant as the sculpture underwriting provided by these programs. Education and public information is vital to the continued success and further development of these programs. An Arts and Cultural Affairs Coordinator, spe- cifically regarding the Art on the River program, furthers the public education goals as well as assists with the logistics of annual exhibition curatorial and preparatorial requirements. Program- explanatory signage on site for casual pedestrian viewers is more prevalent and accessible. Established procedures for the installation of permanent and temporary concrete footings or pads helps to facilitate the transition from one exhibition to the next. Research and dialogue to develop a more convenient timeline for the call to artists and subsequent review - selection process have increased participation. These im- portant logistical details, difficult to facilitate between different associated parties, are greatly enhanced by this liaison be- tween the associated groups. All of these integral criteria benefit from the oversight provided by the Arts and Cultural Af- fairs Coordinator. History informs my firm conviction that art is a cultural reflection of our community's present and future. I am personally very excited about the direction that Dubuque has grown, especially the broader embrace of all forms of art that has tran- spired over the thirteen years of my tenure here. I heartedly endorse the City of Dubuque's application to the Iowa Depart- ment of Cultural Affairs' Iowa Community Cultural Grant program to assist in continuing the Arts and Cultural Affairs Co- ordinator position as a viable and productive asset to the arts and wider Dubuque community. Respaejfully submitted, John Anderson - Bricker Sculptor / Painter We use music & excellence to teach each other about success in life. April 19, 2010 ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines IA 50319 Dear ICCG Committee Members, I am pleased to write this letter of support of the City of Dubuque's application for the Iowa Community Cultural Grant. For the past two years, the City of Dubuque has received a grant to fund half of the 20 -hour position of Arts and Cultural Affairs Coordinator and we are respectfully requesting continued funding. Significant progress can continue to be made in accomplishing the City of Dubuque's Arts and Cultural goals while also furthering the goals of the Arts and Cultural Affairs Commission. Numerous initiatives currently in place will continue to pay dividends if continuity of funding is assured. The City of Dubuque is very supportive of the arts in our community, and funding for half of this position is just one of many commitments the city has made. Funding for the other half of the position from the ICCG is important to allow the continuation of this investment. The Dubuque City Council is proactive in their support of the arts. $200,000 per year is budgeted to support the operating costs of established arts groups, and an additional amount is budgeted for new arts and culture programs. The Arts and Cultural Affairs Coordinator administers these grants and helps to maximize the effectiveness of this funding by creating and encouraging partnerships and collaboration. My organization has benefitted a great deal, and the impact this position has on all the arts groups in the community will do nothing but grow in the future. This position also allows arts and culture groups to better grow our own resources and in the process allow us to create more employment in the arts. The ICCG program is receiving maximum return on their investment in Dubuque and the grant is being used quite effectively in furthering the goals of the ICCG program. I strongly encourage you look favorably on this grant application and assure you that your investment will continue to pay dividends for Dubuque and the entire state of Iowa. Sincer 1101 Central Avenue P.O. Box 515 Dubuque, IA 52004 -0515 563.582.4872 I Office 563.582.73171 Fax www.colts.org Ge'g Orwoll xecutive Director Colts Drum dr Bugle Corps i Colt Cadets Drum & Bugle Corps Vocal Fusion PanrhythmiX Steel Drum Ensemble Colts Summer Band City of Dubuque Arts & Cultural Affairs Advisory Commission April 20, 2010 Iowa Community Cultural Grant Committee Department of Cultural Affairs 600 E. Locust St. Des Moines, IA 50319 Dear Committee Members, It is a pleasure to write a letter in support of the City of Dubuque's application to the Iowa Community Cultural Grant for continued funding of the position of an Arts and Cultural Affairs Coordinator. As Chair of the Arts and Cultural Affairs Advisory Commission this year and as a member of the Commission for the past four years, I have had the opportunity to see first -hand the changes that have been made possible through the funding of this position. For the past two years, the Arts and Cultural Affairs Coordinator has been instrumental and crucial to the continued growth and recognition of the importance of arts and culture in the City of Dubuque. This part-time staff member coordinates three of Dubuque's vital arts initiatives, including the Art on the River public art competition, as well as the operating support and special project grants. Administrative support for Art on the River, now one of Dubuque's premier art events, includes coordinating meetings for a volunteer committee, developing and distributing the competition materials, securing local and regional jurors, coordinating artist contracts, developing educational and promotional materials and arranging programming that continues throughout the year. Ongoing staff support is the key to the ongoing success, quality and visibility of this very popular year -long temporary exhibition. As the Commission develops its comprehensive master arts plan, the Arts and Cultural Affairs Coordinator will be instrumental in helping the Commission articulate its goals by conducting the necessary research about best practices. The Commission's strategic goals also require that this position assist it in its efforts of advocating for increased arts funding, providing ways to bring together the arts community, providing important arts action alerts, and acting as a catalyst for visibility and promotion of the arts. Throughout the year, this position also serves as a source of information about effective grantseeking for organizations applying for operating and project grant support from the City of Dubuque. During the operating and project support grant cycles this position serves as a conduit of information for both grantseekers and the Commission ensuring effective grantmaking practices. Most recently, the City has been involved in two exciting initiatives — Sustainable Dubuque and the redevelopment of the Historic Millwork District. As the community moves forward, there will opportunities for the Arts and Cultural Affairs Coordinator to join with representatives of other organizations and develop a shared vision in these areas. Over the past two years, this position has provided support that has enabled us to heighten awareness about the impact that arts and culture have in our region and the degree to which they have added to the social cultural vibrancy of the area. Added to that, is the measurement of the economic impact of the arts in the Dubuque area — information that now captures the attention of the business community which is vital to the sustainability of arts and culture. Continued funding of this position at its current level by the Iowa Community Cultural Grant will enable the City to ensure that arts and culture remain a priority and that the entire community will have access to arts and culture as part of everyday life. On behalf of the seven - member Arts and Cultural Affairs Advisory Commission, thank you for your past support. We encourage you to again fund this application for 2011. Sincerely, Geri Shafer Chair, Arts and Cultural Affairs Advisory Commission City of Dubuque April 23, 2010 MAIN STREET ICCG Committee Department of Cultural Affairs 600 E Locust St Des Moines, IA 50319 Grant Committee, 1 0 6 9 M A I N STREET • D U B U Q U E • I O W A • 5 2 0 0 1 4 7 2 4 [ 5 6 3 ] 5 8 8 4 4 0 0 • [ 5 6 3 ] 5 8 8 - 0 6 4 5 -FAX • W W W. D U B 0 0 0 E M A I N S T R E E T. O R G Dubuque Main Street (DMS), a downtown development corporation, applauds and endorses the important efforts of the City of Dubuque's Arts and Cultural Affairs Advisory Commission in supporting our Cultural Affairs Coordinator position. We continue to encourage the funding committee of the Iowa Department of Cultural Affairs ICCG grant to give this program strong consideration. DMS, as the managing organization for Dubuque's Cultural Corridor, cannot overemphasize the importance of a strong arts community in providing arts and cultural advocacy in our area. Now more than ever, we need to continue the momentum created by having a person handling the coordination of our city's cultural affairs. As you know, DMS has conducted two studies verifying the economic and quality -of -life benefits gained through the type of programming and arts advocacy the Cultural Affairs Commission helps fund and Cultural Affairs Coordinator promotes. This position of Arts and Cultural Affairs Coordinator with the City of Dubuque helps us in managing an ever stronger local grant program and our coordinator has led some cutting edge initiatives in the short time since the position originated. DMS is frankly compelled to support the continuation of funding for this position dedicated specifically to arts and culture, because the tangible benefit is becoming much clearer. This represents an opportunity for significant growth in our "creative class" support, which will lead to an even stronger and more competitive Dubuque in the workforce development arena. The impressive arts growth in Dubuque, the Cultural Corridor, and the emerging Warehouse District; along with the economic impact of funding arts and cultural organizations from the Commission /City, are crucial to the future growth of our community. Should anyone need further details of our endorsement of the Arts and Cultural Affairs Advisory Commission's grassroots work in our city center cultural district, please call Dan at (563) 588 -4400. Sincerely, Daniel L. LoBianco Executive Director 0 M A I M G - 1 - 1, , C[1 - r, l., n n r r e i DEPARTMENT /DIVISION: City Manager's Office ACTIVITY: Arts and Cultural Affairs GOAL Attachment 2 Evaluation Document To enrich the quality of life for Dubuque's citizens and to build the Community of Dubuque through Arts and Cultural Programs by developing visibility, funding, audiences, information, and partnerships. The Cultural Arts not only enrich our experiences, the arts educate us about the world we live in. Goals are to promote, educate and create awareness for Arts and Cultural activities in the Dubuque community, to develop and increase the market for Arts and Cultural activities in the Dubuque community, to facilitate and convene partnerships for Arts and Cultural activities, and to develop and allocate funding for Arts and Cultural activities in the Dubuque community. DESCRIPTION This Activity provides support to the City's Arts and Cultural Affairs Activities. It includes program development and administration activities. This Activity will promote and encourage programs to further public awareness of, accessibility to, participation in and support for the artistic and cultural development of the city. The Activity provides administrative support to the Arts and Cultural Affairs Advisory Commission. The Commission will make recommendations to the City Council regarding the establishment of Arts and Cultural policies and programs, the expenditure of City funds on Arts and Cultural activities and the implementation of programs. This Activity is staffed by the Neighborhood Development Specialist (.10 FTE) and a part-time (.5 FTE) arts and cultural affairs coordinator. This Activity is located on the second floor of City Hall. SERVICE OBJECTIVES 1. To provide administrative support to the Arts and Cultural Affairs Advisory Commission by: a) analyzing proposals and presenting oral and written staff reports to the Commission; b) aiding the Commission in presenting recommendations to the City Council; c) distributing agendas, minutes, and staff reports to the Commission prior to all regular meetings and subcommittee meetings; d) recording, drafting and distributing minutes for the Commission at their next regular meeting and to the City Clerk and City Manager. e) preparing items for the City Council agenda f) preparing notices to the news media and other interested parties prior to all meetings; and g) organizing, preparing, publicizing and conducting public meetings, forums, workshops, and information sessions. City Manager's Office Arts & Cultural Affairs 2. To coordinate the implementation of the City's Arts and Cultural Programs by facilitating collaboration between City departments and community organizations. 3. To give prompt attention to all citizen inquiries by initiating an immediate response in a courteous and professional manner. 4. To solve problems, obtain new and creative ideas; strive for constant professional improvement by attending appropriate conferences and educational opportunities. 5. To contribute to the City's Public Information Program by providing information for City News, CityChannel 8, and the City's website. 6. To promote and administer the Arts and Culture Grant Programs which provides funding to non - profit arts organizations to encourage the development of new or expanded Arts and Cultural Programs in the Dubuque Community. 7. To review and revise the City's Arts and Culture Grant Program in collaboration with the Arts and Cultural Affairs Advisory Commission and local arts and cultural organizations. 8. To coordinate with Dubuque Main Street Ltd on reporting to the State of Iowa on the activities and impact of the Downtown Dubuque Cultural Corridor. 9. To research funding opportunities to sustain existing Arts and Cultural offerings in the community and to develop and expand the Arts and Culture environment. FY 2008 FY 2009 FY 2010 FY2010 FY 2011 PERFORMANCE MEASURES ACTUAL ACTUAL REVISED ADOPTED RECOM'D Arts and Cultural Affairs Advisory Commission Meetings Commission subcommittee Meetings Cultural Alliance meetings Prepare staff reports for Commission and subcommittees Promote Arts Grant Program and Receive applications Review grant applications Prepare grant contracts, monitor payments and performance Plan Art the River Rotating Sculpture Exhibit — Install Sculptures 14 11 11 12 11 6 6 6 6 6 6 3 2 6 2 20 18 20 20 20 20 25 24 24 24 20 25 24 24 24 20 22 18 18 18 10 10 10 10 10 City Manager's Office Arts & Cultural Affairs Arts and Cultural Affairs Advisory Commission Meetings X X X X Commission subcommittee Meetings X X X Cultural Alliance Meetings X X X Prepare staff reports for Commission X X X Promote Arts Grant Program and receive applications X X X Review grant applications X X Prepare grant contracts, monitor payments and performance X X PERFORMANCE MEASURE(S ARTS AND CULTURE PERFORMANCE MEASURES TO CITY COUNCIL GOALS Diverse, Strong Dubuque Econom Planned & Managed Growth Partnering for a Better Dubuque HIGHLIGHTS OF PRIOR YEARS' ACCOMPLISHMENTS Improved Connectivity — Transportation Telecommuni- cation Sustainable Ci ty 1. The Arts Commission partners with the Dubuque Cultural Alliance and Dubuque Main Street Ltd, to meet the commission's mission to "build the community of Dubuque through arts and cultural programs by developing visibility, funding, audiences, information, and partnerships. Those partnerships are increasing awareness of the important role that arts play in the community's quality of life. Arts groups are increasing collaborative efforts resulting in greater impact and accessibility to the arts as demonstrated by the fall 2008 Art Walk in Downtown Dubuque. In October 2008, the Dubuque Cultural Alliance coordinated activities to celebrate the third arts and humanities month celebration in Dubuque. In October 2009 the Commission prepared a series of radio PSAs highlighting the importance of the arts in our community. The Arts Commission completed an initial study of the local economic impact of the Dubuque Arts and Culture Organizations receiving City operating support funding utilizing the Arts and Economic Prosperity Calculator from the Americans for the Arts. Based on this formula, it is estimated that these local arts and culture organizations have an annual economic impact of $22 million. 2. City created a part-time arts and cultural affairs coordinator position and the first coordinator was hired in FY 2009. The position was funded in part with Iowa Community Cultural Grants for 2009 and 2010. The additional designated arts staff is strengthening the city's arts initiatives, improving coordination between various arts groups and improving the art on the river program. The Arts Coordinator has worked closely with the Arts Commission, the City Manager's Office Arts & Cultural Affairs Dubuque Cultural Alliance, Dubuque Main Street Ltd. and Convention and Visitors Bureau to advance the city's cultural arts goals. 3. The fourth Art on the River exhibit was installed in July 2009. The rotating public sculpture exhibit has developed a positive reputation among sculptors across the country. The 2009 competition attracted 68 proposals from artists around the country. 4. The Arts and Culture Grant Program for Special Projects is in its sixth year with priority given to new and expanded cultural arts programming. During FY 2010, grants are supporting the Dubuque Arboretum /Dubuque Garden Club's purchase of the sculpture, Germination, the Dubuque Arts Council Glow in the Dark Adventure free performances, the Dubuque Country Fine Arts Society for the 2009 Voices from the Warehouse, the Dubuque Museum of Art for Alfred Caldwell and the Dubuque's Eagle Point Park project, Get Reel for the 2009 Student Film Competition and Festival, and Northeast Iowa School of Music for the New Horizons Band Pilot Program. These programs reach many segments of our community, encourage partnerships, increase access to the arts, and expand the arts and culture offerings in our community. Since 2005, the Arts Commission and staff have managed six rounds of Special Projects Grants totaling 32 separate grants. The $210,000 in grants have leveraged a total of an additional $470,267 for arts and culture projects in our community. This year, staff researched and developed new rating system for grant review. 4. In 2008, the State of Iowa recognized the efforts of the City of Dubuque in promoting arts and culture and awarded the City of Iowa Community Cultural Grant to hire a part-time arts and cultural affairs coordinator to assist with the city's arts initiatives. The City was awarded a second Iowa Community Cultural grant in 2009 to support this arts coordinator position. 5. The City Council approved $200,000 in new funding for Arts and Culture for the FY 2006 budget. The Commission diligently worked to formulate its recommendation to the Council on the best investment in the community to promote arts and culture. The Commission recommended that the Council establish an Arts and Culture Operating Support Funding Program. This program acknowledges that the arts and culture organizations play an important role in our region's economic development, contribute to the quality of life we all enjoy, and providing funding will help sustain and insure long -term viability for existing organizations and create a welcoming environment for new organizations. The Commission established the application procedures and funding criteria for this program which was approved by City Council. Including FY 2010 funding, $1,000,000 in operating support funding has been provided to 12 arts and culture organizations in the city. This program has received incredible accolades from the community's arts and culture organizations for the important role this funding plays in sustaining these organizations for the community's benefit. FUTURE INITIATIVES FOR FISCAL YEARS 2010 AND 2011: 1. Create a program for managing the inventory and conservation efforts of the City's public art located in City facilities such as the Grand River Center, Five Flags Civic Center, History Federal Building and other facilities. This process is starting with an inventory of the art and the Five Flags Civic Center and the arts coordinator is a member of that committee. 2. Enhance the Art on the River program by developing a corporate sponsorship program, develop and distribute a K -12 curriculum around the exhibit, develop additional strategies to increase awareness and participation of Dubuque citizens. City Manager's Office Arts & Cultural Affairs 3. In cooperating with Dubuque's cultural organizations accumulate updated statistic data to measure the impact of the creative industry in the Dubuque area. 4. Continue partnerships with the Dubuque Cultural Alliance and the Iowa Department of Cultural Affairs CHAT program to create a more unified arts community and to increase local arts advocacy efforts. 5. Continue to pursue other funding sources to enhance and support the City's arts initiatives. 6. Work with the Pyatigorsk Sister City Committee to obtain a sculpture for Pyatigorsk Park. City Manager's Office Arts & Cultural Affairs IOWA GREAT PLACES iowagreatplaces.gov Citizen Advisory Board: Robin Anderson Chair Mason City David Bernstein Vice -Chair Sioux City Scott Brennan Des Moines Ms. Dustin Embree Estherville Samantha Erickson Pleasant Hill Robert Fritsch Dubuque Mark Ginsberg Iowa City Thomas Hanafan Council Bluffs Quentin Hart Waterloo Theresa Lynch Marion Ruth Smith Lamoni Rita Vargas Davenport Cyndi Pederson Director Iowa Department of Francis BO us Cultural Affairs Boggus E. Locust St, 3W Des Moines, IA 50319 Department of Cultural Affairs Iowa Community Cultural Grant Panel 600 East Locust Street, third floor west Des Moines, Iowa 50319 April 16, 2010 Re: Dubuque application for an Iowa Community Cultural Grant -2011 Dear Review Committee: On behalf of the Great Places program, I am pleased to offer this letter of support for the Dubuque application for an Iowa Community Cultural Grant. Dubuque was designated an "Iowa Great Place" in October 2006, and was officially entered into a Memorandum of Understanding with Governor Culver in February, 2007. Development of the tourist venues is an integral part of the plan to enhance the livability of Dubuque for its citizens and visitors. This is part of the larger plan to improve the quality of life in Dubuque and make it a true tourist destination. In obtaining the Great Places designation, the State of Iowa has committed to assisting Dubuque in the implementation of their plan to become a major tourist destination featuring world class museums, cultural opportunities and historic architecture by offering technical and financial assistance to achieve maximum impact for this tourist development project. Dubuque needs assistance from the proposed grant application to fund the part time salaried position at 20 hours per week for an arts and cultural affairs coordinator. The arts and cultural coordinator provides the "glue" for the 20 organizations active in Dubuque's art community and working as an advocate for the Arts in Dubuque. An essential part of partnering between the State of Iowa and Dubuque is to ensure the restoration of the tourist development and to serve as a model for the entire State of Iowa in bringing citizens and visitors to an authentic world class tourist destination. Due to the collaborative nature and the new partnerships that Great Places has created through the proposal process, there is strong community support for this project. Additionally, because it is part of a larger plan to make Dubuque more tourists friendly, this plan meshes well with the larger community vision for a diverse destination experience. I am confident that investment in this project is money well spent and I invite the HRDP grant review committee to give Dubuque's grant application the full weight of extra consideration granted to Great Places under the Governor's Executive Order and statutory authority pursuant to section 303.3c Iowa Code. As Program Coordinator for Great Places, and as part of the Department of Cultural Affairs our agency enthusiastically supports Dubuque's grant application. Sincerely, State Coordinator Great Places Program Department of Cultural Affairs 600 E. Locust Street, third floor Des Moines Iowa 50319 -0290 Tel: 515- 281 -6911 Fax: 515- 242 -6498 Email: francis.boggus @iowa.gov Web site: www.iowagreatplaces.gov