Bee Branch Creek Building Deconstruction ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Creek Restoration Project, Building Deconstruction
(CIP #7201654)
DATE: April 27, 2010
Dubuque
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City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Deconstruction of Buildings for the Bee Branch Creek Restoration Project, and further
recommends that a public hearing be set for May 17, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
/
FROM: Gus Psihoyos, City Engineer
DATE: April 27, 2010
SUBJECT: Bee Branch Creek Restoration Project, Building Deconstruction
(CIP# 7201654)
Dubuque
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2007
INTRODUCTION
The purpose of this memo is to seek authorization to initiate the public bidding and
establish a public hearing for the Deconstruction of Buildings for the Bee Branch Creek
Restoration Project.
BACKGROUND
In 2001 the Drainage Basin Master Plan identified three projects to provide flood
protection for 1,150 properties within the Bee Branch Watershed: the Carter Road
Detention Basin, the West 32nd Street Detention Basin, and the Bee Branch Creek
Restoration Project.
In May of 2003, the City of Dubuque City Council approved the selection of CDM, a
consulting engineering firm, to provide engineering and design services for the Bee
Branch Creek Alignment Study. The primary objective of the study was to work with
impacted residents in the form of a citizen advisory committee, the Bee Branch Citizen
Advisory Committee (BBCAC), and establish the optimum alignment for the proposed
open waterway.
In the fall of 2004, the citizen committee's preferred alignment was presented to the City
Council in a letter from BBCAC Chairperson Charles Winterwood. The BBCAC's
preferred alignment was chosen because it best met the top three criteria established
by the BBCAC: it preserved commercial and non - commercial services; it minimized
residential property acquisitions; and it minimize the project cost. The preferred
alignment impacted sixty -five (65) residential homes and fifteen (15) non - residential
buildings.
In December of 2004, the City Council adopted the alignment preferred by the BBCAC.
This is the current alignment proposed for the project.
DISCUSSION
Over the past few years the City has been acquiring the property necessary to make
way for the Bee Branch Creek Restoration Project. Many of these properties have
buildings that must be removed before construction can start on the stormwater
management improvement project.
Since March of 2007 the City has been actively working through the process of
obtaining the necessary state and federal approvals to start removing buildings. The
City cannot deconstruct/remove structures acquired for the Bee Branch Creek
Restoration Project until the State Historic Preservation Officer (SHPO), the Iowa
Department of Natural Resources (IDNR), the US Army Corp of Engineers (USACE),
and the City of Dubuque become a party to a programmatic agreement (PA) outlining a
satisfactory mitigation plan for buildings potentially eligible for listing on the National
Register of Historic Places. On March 26, 2010 the IDNR provided the City with a copy
of the PA and asked that the City start the process of routing the PA for signatures by
being the first to sign the PA. To date, the City and the USACE have signed the PA.
And we anticipate that both the IDNR and SHPO will sign the PA in May, just prior to the
proposed date to award contracts for the deconstruction of buildings.
On April 22, 2010 the City took bids from parties interested in taking ownership of the
acquired buildings and the responsibility of moving them from the City -owned property.
The City received one bid.
The Housing Department will be moving two additional houses and garages for reuse in
the neighborhood.
The City is taking bids for the deconstruction of and removal of forty -eight (48) buildings.
Deconstruction involves the systematic disassembly of a building in order to maximize
the recycling and reuse of the resulting used building materials. The goal is to divert as
much used building materials from the landfill as reasonably possible. An inventory of
each building has been performed and a diversion level established for each individual
building.
While bids for deconstruction are typically higher than bids for demolition, the cost tends
to even out when all of the costs of demolition are figured into the equation. For
example, demolition means more materials sent to the landfill, shortening the life of the
landfill, etc. The benefits of deconstruction are as follows:
• Makes available used building materials at greatly reduced prices to
homeowners, re- modelers, landlords, and rental management companies;
• Recycles unusable building materials into mulch, aggregate fill, and reusable
metal;
• Reduces need for construction & demolition landfill space
• Saves natural resources and embodied energy contained within the reclaimed
materials;
• Reduces greenhouse gas emission;
• Grows stable jobs in the "green collar" industry; and
• Performs a structure's take -down in a manner that is more environmentally
friendly.
PROJECT SCHEDULE
The schedule for the Building Deconstruction for the Bee Branch Creek Restoration
Project is as follows:
Initiate Public Bidding Processing
Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Authorization to Deconstruct Buildings*
Award of Contract
Notice to Proceed
Deconstruction Complete
May 3, 2010
May 7, 2010
May 7, 2010
May 17, 2010
May 20, 2010
May 21, 2010
June 7, 2010
June 14, 2010
August 27, 2010
*The Programmatic Agreement (PA) outlining the steps and conditions to which the
City must follow to mitigate the effects on historic structures is in the process of
being circulated to signatories. To date, the City and the US Army Corp of Engineers
have signed the PA. Both the Iowa DNR and the State Historic Preservation Officer
are expected to sign by May 21, 2010.
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the deconstruction of buildings for
the Bee Branch Creek Restoration Project.
BUDGET IMPACT
The estimate of probable costs for the Deconstruction of Buildings for the Bee Branch
Creek Restoration Project is as follows:
Construction $ 540,500.00
Contingency (15 %) 81,075.00
Engineering (10 %) 62,158.00
Total Project Cost $ 683,733.00
The project will be funded through the FY2010 Bee Branch Creek Restoration Project
appropriation in the amount of $4,573,061 for property acquisitions (CIP #7201654).
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions that establish
the date of the public hearing and authorize the City Clerk to advertise for proposals for
the Deconstruction of Buildings for the Bee Branch Creek Restoration Project.
Prepared by Deron Muehring, Civil Engineer II
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Deron Muehring, Civil Engineer II
RESOLUTION NO. 147-10
BUILDING DECONSTRUCTION FOR THE BEE BRANCH CREEK
RESTORATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Deconstruction of Buildings for the Bee Branch Creek Restoration Project,
in the estimated amount of $683,733.00, are hereby preliminarily approved and
ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 17 day of May, 2010, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not Tess than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Deconstruction of Buildings for the Bee Branch Creek Restoration
Project is hereby ordered to be advertised for bids.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the
deconstruction herein provided, by publishing the attached Notice to Bidders to
be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four but not more than forty -
five days before the date for filing bids before 2:00 p.m. on the 20 day of May,
2010. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action, at 6:30 p.m., in the Historic Federal
Building Council Chambers (second floor), 350 West 6 111 Street, Dubuque, Iowa,
on June 7, 2010.
Adopted and approved this 3rd day of May , 2010.
Roy D uol, Mayor
Attest:
eanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE LOWER BEE BRANCH
CREEK RESTORATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Deconstruction of Buildings for the Bee
Branch Creek Restoration Project, in accordance with the provisions of Chapter
26, Code of Iowa, at 6:30 p.m., on the 17 day of May, 2010, in the Historic
Federal Building Council Chambers (second floor), 350 West 6 th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project involves the deconstruction and removal of forty -
eight (48) buildings for the Bee Branch Creek Restoration project. Deconstruction
involves the systematic removal of house fixtures, removal of materials to be
salvaged, and removal of materials to be recycled.
Any visual or hearing- impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2010.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DECONSTRUCTION OF BUILDINGS FOR THE
BEE BRANCH CREEK RESTORATION PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work as stated
below must be filed before 2:00 p.m. on May 20, 2010, in the Office of the City
Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on May 20, 2010, at
City Hall - Conference Room A, 50 West 13 Street, Dubuque, Iowa, for
consideration by the City Council (Council) on June 7, 2010. The City of
Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each building shall
be commenced within 10 days after the Notice to Proceed has been issued and
shall be completed by August 27, 2010.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the Bidding Documents may be obtained by
contacting the Office of the City Engineer at 50 W. 13 Street, Dubuque IA
52001. There is no plan deposit.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Work to be Performed.
Deconstruction of Buildings for the Bee Branch Creek Restoration Project
Capital Improvement Program (CIP) Number: 72101654
Over the past few years the City has been acquiring the property necessary to
make way for the Bee Branch Creek Restoration Project. Many of these
properties have buildings that must be removed before construction can start on
the stormwater management improvement project. Deconstruction of Buildings
for the Bee Branch Creek Restoration Project involves the removal of forty -eight
(48) such buildings.
The City is taking bids for the deconstruction of the buildings which involves the
systematic disassembly of a building in order to maximize the recycling and
reuse of the resulting used building materials. The goal is to divert as much used
building materials from the landfill as reasonably possible. An inventory of each
building has been performed and a diversion level established for each individual
building.
Published in the Telegraph Herald, May 7, 2010