AmeriCorps Partners in Learning Creating Opportunities Grant Copyrighted
September 8, 2020
City of Dubuque Consent Items # 7.
City Council Meeting
ITEM TITLE: AmeriCorps Partners in Learning Creating Opportunities Grant
Agreement for 2020-2021
SUM MARY: City Manager recommending approval of the 2020-2021 AmeriCorps
Formula Grant Agreement for the City's Creating Opportunities Teen
Grant from the lowa Commission on Volunteer Service.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
AmeriCorps Creating Opportunities Teen Grant City Manager Memo
Agreement-MVM Memo
Staff Memo Staff Memo
AmeriCorps Creating Opportunities Grant Agreement Supporting Documentation
2020-2021
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: AmeriCorps Creating Opportunities Teen Grant Agreement Approval for
2020-2021
DATE: September 1, 2020
Leisure Services Manager Marie Ware recommends City Council approval of the 2020-
2021 AmeriCorps Formula Grant Agreement in the amount of$99,217 for the City's
Creating Opportunities Teen Grant from the lowa Commission on Volunteer Service.
This formula-funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer-only into year-around
programming. This grant will provide four year-long AmeriCorps positions in the
following capacities: 2 full-time (1700 hour) and 1 half-time (900 hour) positions with
Hillcrest Family Services - Mentor Dubuque, and 1 full-time (1700 hour) position with the
Multicultural Family Center. The grant will also provide five minimum-time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
five positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen-focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
The current 2020-2021 grant has been budgeted in the current FY 2021 City budget.
The grant is in the amount of $99,217, which will be matched with local in-kind and cash
funds of$69,829, totaling to $169,046. The in-kind and cash match is paid for by
AmeriCorps sites and in-kind match for administration, supervision, and training. This
grant runs from September 1, 2020 through August 31, 2021. This grant application is a
state-level formula grant.
The application contains funding of the current AmeriCorps Director position that has
been budgeted each year in this on-going program anticipating funding of the grant.
This grant as well as the AmeriCorps Partners in Learning grant contains a shared .28
FTE AmeriCorps Coordinator. With approval, the amended budget would contain this
new .28 FTE position. The grant and match funding outlined above fund this position.
Both the AmeriCorps Director as well as the Clerical Assistant position are grant
dependent. If for some reason the grant is not funded the positions are not funded.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh/sv
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
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Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: AmeriCorps Creating Opportunities Teen Grant Agreement Approval for
2020-21
DATE: August 31, 2020
INTRODUCTION
The purpose of this memo is to request City Council approval of the 2020-21
AmeriCorps Formula Grant Agreement for the City's Creating Opportunities Teen Grant
from the lowa Commission on Volunteer Service.
BACKGROUND
AmeriCorps Partners in Learning Program has been extremely successful in its 20
years of operation, twelve of which have been under the leadership of the City of
Dubuque. The program's success is apparent in the over 800 AmeriCorps Alumni
giving over 450,000 hours of service in our community. These members and alumni
have performed invaluable service.
AmeriCorps members are paid living allowance stipend for their service and receive an
education award. The stipends and awards are a part of the grant. These funds are
often directly invested in our community in the form of groceries, rent or tuition to local
colleges and universities as well as other direct living expenses. Some of the
AmeriCorps members are grandparents and earn education awards they are passing
along to their grandchildren.
The Corporation for National and Community Service (CNCS) has established priority
areas of funding for their grants. AmeriCorps Partners in Learning fits nicely into CNCS
priority area of education. CNCS emphasizes performance measures and being able to
measure progress. They require evidence-based approaches with evaluative data and
use of a logic model. We provide evidence that the proposed intervention is effective
for the proposed population and community challenge.
The grant focuses on supporting community programs for at-risk teens. The program
has been awarded three single-year grants since 2018. The grant was submitted to the
lowa Commission on Volunteer Service. The first successful step was that the grant
was recommended for consideration for funding. The grant was reviewed at the state
level and funded at the requested level.
DISCUSSION
This formula-funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer-only into year-around
programming. This grant will provide 4 year-long AmeriCorps positions in the following
capacities: 2 full-time (1700 hour) and 1 half-time (900 hour) positions with Hillcrest
Family Services - Mentor Dubuque, and 1 full-time (1700 hour) position with the
Multicultural Family Center. The grant will also provide 5 minimum-time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen-focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage its AmeriCorps members to recognize
their service as engagement and continue to serve in some facet after their year.
BUDGETIMPACT
The match for the grant is paid for by in-kind supervision, as well as funds from the
Leisure Services Recreation Department, Hillcrest Family Services, and the Multicultural
Family Center.
The current 2020-2021 grant has been budgeted in the current FY 2021 city budget.
The grant from ICVS is $99,217 which will be matched with local in-kind and cash funds
of $69,829, totaling to $169,046. The in-kind and cash match is paid for by AmeriCorps
sites and in-kind match for administration, supervision, and training. This grant runs
from September 1, 2020 through August 31, 2021. This grant application is a state-
level formula grant.
The application contains funding of the current AmeriCorps Director position that has
been budgeted each year in this on-going program anticipating funding of the grant.
This grant as well as the AmeriCorps Partners in Learning grant contains a shared .28
FTE AmeriCorps Coordinator. With approval, the amended budget would contain this
new .28 FTE position. The grant and match funding outlined above fund this position.
Both the AmeriCorps Director as well as the Clerical Assistant position are grant
dependent. If for some reason the grant is not funded the positions are not funded.
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The grant agreement was reviewed by Assistant City Attorney Maureen Quann.
The grant agreement was received by the City from the State of lowa after the last
August 17, 2020 Council meeting deadlines. The grant agreement had to be signed
prior to September 1, 2020 which was the start of the grant period. The City Manager
signed the agreement based upon the Council approving the grant application and a
memo to the Council announcing the City had received the grant. This action
formalizes Council concurrence and approval of the grant agreement.
RECOMMENDATION
I fully recommend and request City Council approval of the 2020-21 AmeriCorps
Formula Grant Agreement for the City's Creating Opportunities Teen Grant.
attachment: 20-AF-05 Grant Agreement
CC: Heather Satterly, AmeriCorps Program Director
Jenny Larson, Budget and Finance Director
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Grant Agreement Number: 20-AF-OS
IOWA COMMISSION ON VOLUNTEER SERVICE
AMERICORPS GRANT AGREEMENT '
GRANTEE: City of Dubuque
GRANT NUMBER: 20-AF-OS
EFFECTIVE DATE: September O1, 2020
PROGRAM NAME: City of Dubuque Creating Opportunities AmeriCorps
Program
TOTAL MAXIMLJM GRANT AMOUNT: $99,217
PROGRAM COMPLETION DATE: August 31, 2021
GRANTEE FEDERAL ID#: 42-6004596
THIS AMERICORPS AGREEMENT is made by and between IOWA COMMISSION ON
VOLLTNTEER SERVICE, 1963 Bell Avenue, Suite 200, Des Moines, IA 50315 ("Commission" ';
or "Volunteer Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West
_ 13th Street, Dubuque, IA 52001, a city government.
WHEREAS;the Commission is designated to receive, administer and disburse AmeciCorps funds;
and
WHEREAS, the Commission desires to disburse grant funds to the Grantee for eligible purposes
3' primarily addressing community needs identified in the Grant Application; and
' ` WHEREAS, the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
�, WHEREAS, the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCorps funds is to make a significant impact in the community while providing a meaningful
service opportunity for the AmeriCorps members;
NOW,THEREFORE,the Grantee accepts this grant upon the terms and conditions set forth in this
; Agreement.
In consideration of the mutual promises contained in this Agreement, the Parties agree as follows: ;;#:
ARTICLE 1 -DEFINITIONS
As used in this Agreement,the following terms shall apply:
_ -':;
: 1.1 ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. 5.12501 et seq.). ,;
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� Grant Agreement Number: 20-AF-OS
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� 1.2 EFFECTIVE DATE. "Effective Date" is September O1, 2020 and means the date on which
� the terms of this Gcant Agreement become in force and effect.
1.3 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or"Agreement" means this
Agreement and all of the exhibits, attachments and documents referred to in the Agreement and
� incorporated by refecence.
1 1.4 PROGRAM. "Program" means the detailed description of the worlc, secvices, and other
� obligations to be performed or accomplished by the Grantee as described in this Agreement and
, the AmeriCorps application approved by the Corporation for National and Community Service
i ("Corporation" or "CNCS") and the Commission, as authorized by the National and Community
� Service Act of 1990, as amended.
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i 1.5 PROGRAM COMPLETION DATE. "Program Completion Date" or "Completion Date" is
� August 31, 2021 and is the date by which the Agreement ceases to be in force and effect. The
'' Agreement expires upon the occurrence of one of the fol(owing: a)Program tasks have been fully
� accomplished including fulfillment of the obligations identified in Article 6 as of the date stated I
Iabove; or b) the Agreement is terminated by Volunteer Iowa due to any default under Article 8.1; ,
;i oc c) the Agreement is terminated in accordance with the provisions set focth in Article 10.3. '',
� Except in limited circumstances, the Program Completion Date will not be extended beyond 90
'� (ninety) days past the original Program Completion Date.
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1.6 ALLOWABLE COSTS. "Allowable Costs"are those costs which are identifed in Attachment
A, Grant Application; Attachment B, Budget; and consistent with Federal regulations and
guidelines applicable to the AmeriCorps program.
� ARTICLE 2 - FUNDING
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� 2.1 FUNDING SOURCE. The source of funding foe the Grant is a federal grant`from CNCS
[Code of Federal Domestic Assistance(CFDA) 94.006] for the AmeriCorps Program.The Grantee
shall comply with the requirements, conditions and rules of CNCS,the Commission and any other
public or private entity having authority over the funds or the Grant.
� 2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Commission of suf�cient federal funds for the AmeriCoips Program. Any termination, reduction,
oc delay of CNCS fiinds to the Commission may, in the sole discretion of the Commission, result
in the termination, reduction or delay of CNCS funds,to the Gcantee and/or termination of this
;
Agreement.
� � 2.3 PRIOR COSTS. If any grantee has received written approval from the Commission to incur
:certain costs prior to the Award Date of this Agreement,then said written approval and those terms
and conditions are incorporated herein and made a part of this Agreement by this reference as if
fully set forth.
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Gcant Agreement Numbec: 20-AF-OS
2.4 USE OF GRANT FUNDS.The Grantee shall expend funds received under the Grant only for
- the pucposes and activities desct�ibed in its application and.approved by the Commission and in
com�liance with applicable federal and state law and regulations.
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2.5 BUDGET AMENDMENTS.The following budget cha[�ges shall be subject to prioe approval
of the Commission through the amendment process as pr'ovided for in Article 10.6: Budget
amendments shall be requested from the Commission and approved prior to implementation of the
budgetary changes. Budget amendments shall be compatible with the terms of this Agreement and
of such a nature as to qualify as an allowable cost. Budget amendments requested during the�nal
ninety (90) days of the Agreement period will be appcoved on a limited basis. The following
circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent (10%) of the total
` budget.
b) Budget changes which would lower the Grantee's percent share of costs required under
this Agreement. ___ _
c) Budget changes which would add costs in a previously unbudgeted line item or that
include supplies in excess of$1,000 per item or equipment valued at greater than$5000,
regardless of the ten percent budget limitation.
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2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT.If the total award
amount has not been requested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be under no obligation for further disbursement.
2.71VIEMBER COSTS.The awacd amount contemplated by this Agreement reflects a maximum :
. possible payment based on full member enrollment. In the event that the Program does not fully
recruit the awarded member service years(MS�,the Commission may reduce the federal funding.
The Commission reserves the right to request repayment of any federal funds disbursed above the
reduced federal amount.
2.8 ADMINISTRATIVE COST LIMITATIONS. Federal funds used for reasonable
. admiJnistrative costs, are allowab`le.
' a) For cost reimbursement grantees, the federal share of administrative costs shall be limited
to five percent (5%) of the CNCS funds in Sections I and II of the approved budget. The
Commission will invoice'programs on a quartecly basis for forty percent(40%) of the
allowable federal share of administrative costs from Section III of the approved budget.
, :; (See Exhibit E. Application Instructions for detailed,calculations of administrative costs).
; Grantees are eligible for �dditional administrative costs in the Grantee Share of the
� budget. These amounts are approved at the time of award and are reflected in the budget.
, Administrative costs will only be disbursed proportional to the other grant funds
expended.
� b) Fixed-amount grantees are also subject to having two percent(2%) of their grant retained
by the Commission, calculated according to guidance from CNCS. The Commission will
invoice programs on a quarterly or other regular basis.
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Grant Agreement Number: 20-AF-OS
2.9 UNALLOWABLE COSTS. If Volunteec Iowa determines at any time, whether through
monitocing, audit, closeout proceduces or by other means, that the Grantee has expended funds
that are unallowable,the Grantee will be notified of the questioned costs and given an oppoctunity
to justify questioned costs pcioc to Volunteec Iowa's �nal determination of the disallowance of
costs. Appeals of any determinations will be handled in accordance with the provisions of Chapter �
15h, Iowa Code. If it is Volunteec Iowa's �nal determination that costs previously paid by
Volunteer Iowa are unallowable under the terms of the Agreement, the expenditures will be
disal(owed and the Grantee shall repay to Volunteer Iowa any and all disallowed costs. Grantee
shall repay all disallowed costs within thirty (30) days. Volunteer Iowa may work out a payment
plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa detecmines at any time, whether through monitoring, audit, closeout procedures,
program self-reporting, or by other means, that any portion of the National Service Criminal .
History Check(NSCHC) process has not been completed as required, Volunteer Iowa will follow
the most recent version of the CNCS NSCHC Enforcement Guide to assess disallowance in cases
� of noncompliance or other unallowable circumstances as described in the Guide. Disallowance ��
; payments must be made with non-federal funds: '
ARTICLE 3 -TERMS OF GRANT
''c 3.1 GRANT. The Commission grants $99,217, for the time period of 9/1/2020 to 8/31/2021, to
k the Grantee for AmeriCorps activities. The services of the Grantee are to commence as of the
'� Effective Date and shall be undertaken in such a manner as to assuce their expeditious completion.
All of the services required hereunder shall be completed on or before the Completion Date.
3.2 WORK TO BE PERFORMED. Subject to the provisions set forth in this Agreement,
Volunteer Iowa grants funds to the Grantee to carry out the grant activities as specifically outlined
'ti in Attachment A entitled "Grant Application" signed on 5/22/2020 and incorpocated by this
reference, and for such other tasks as Volunteer Iowa and Grantee may agree to in writing. ,
3.3 DISASTER DEPLOYMENT. In the case of a state-declared disaster, Grantee's members
�!� and/or grant-funded staff may be voluntarily deployed as an asset of the state. In case of
deployment, allowable related expenses outside of the scope of the approved Application may be
�� eligible for reimbursement. All disaster deployments must be approved by Volunteer Iowa.
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Ocganizations opting to serve as part of the Iowa AmeriCorps Disaster Response Team (Iowa A-
DRT) may also be deployed under the Volunteer Iowa Cooperative Agreement with the Federal
'� Emergency Management Agency (FEMA). The terms of these deployments are covered in
'� Attachment C, "Iowa AmeriCorps Disaster Response Team Disaster Deployment AgreemenY'.
�
� 3.4 ADMINISTRATION.The Agreement shall be administered in accordance with all applicable
State and Federal laws,regulations and guidance,including those found in Exhibit F,"AmeriCorps
Program Director Manual", which has been distributed by Volunteer Iowa to the Grantee.
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Grant Agreement Number: 20-AF-OS
3.5 EVALUATION. The Grantee will fulfill the evaluation requirements for AmeriCorps State
& National grantees and subgrantees as outlined in Exhibit B, "Federal Regulations" and other
CNCS evaluation requirements. If the Gt•antee's evali�ation plan cequires CNCS approval, the
Gcantee will secuce this approval by the date communicated in writing. Designated program staff
may be required to pai�ticipate in training and technical assistance. Failuce to submit plans or plan
corrections or to participate in required training will result in program suspension.
ARTICLE 4 - CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Cominission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa pcior to the grant agreement sta��t date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee, whichever is
sooner.
4.2 BINDING FINANCIAL COMMITMENTS. Upon 'request, the Grantee will provide a
resolution of the Board of Directors, or other Govecning Body of the Grantee, authorizing the
execution and delivecy of this Gcant Agreement and such other papers as the Commission may
reasonably request, and specifying the of�cer(s) authorized to execute the Grant Agreement and
bind the Grantee.
4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Pre-Award Financial Form (new and planning Grantees) or Financial
Survey (returning Grantees).
b) Must be submitted:NSCHC Checklist, Policy, and Training Certifications (all Grantees).
4.4 SUBMISSION OF TAXPAYER IDENTIFICATION NUMBER. Completion and
submission of form "W-9, Request for Taxpayer ldentification Number and Certification."
ARTICLE 5 - REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Commission to malce the Grant referred to in this Agreement,the Grantee cepresents,
covenants and warrants that:
5.1 AUTHORITY.The Grantee is duly organized and validly existing under the laws of the State,
is in good standing, and has comp(ied with all applicable laws of the State of Iowa. The Grantee
is duly authorized and empowered to execute and deliver this Agreement. All action on the part
of the Grantee, such as appropriate resolution of their governing body for the execution and
delivery of the Agreement, has been effective(y tal<en.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Gcantee and the Pcogram provided to the Commission are true and cocrect in all material
_..__._
_ 5.:
Grant Agreement Number: 20-AF-OS
respects and completely and accucately represent the subject mattec thereof as of the effective date
of the statements and celated materials, and no material adverse change has occurred since that
date.
, 5.3 GRANT APPLICATION. The content of the grant application the Gcantee submitted to the
Commission for funding is a complete and accurate representation of the Gcantee and the Program
as of the date of submission and there has been no material adverse change in the ocganization,
operation, or key pecsonnel of the Grantee since the date the-application was submitted to the
Commission.
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their rights to execute the Agreement or the ability of the Grantee to make the payments
reauired under the Agreement, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any vecbal or written contcacts, ,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement. �,
5.6 EFFECTIVE DATE. The covenants, warranties and representations of this Article are made
as of the Effective Date of this Agreement and shall be deemed to be renewed and restated by the
Grantee at the time of each request for disbursement of funds.
j ARTICLE 6 - GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
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` The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM WORK AND SERVICES. The Grantee shall perform in a satisfactory and
proper manner, the work and services detailed in the approved Grant Application(Attachment A)
by the Coinpletion Date. Such work and services will be conducted according to the standards
'i�� generally acceptable in the Grantee's �eld for similar tasks and projects, as long as these are in
conformance with AmeriCorps State requirements as determined by the Commission.
'!I 6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
'' . applicable State and Federal laws, rules, ordinances, regulations and orders, including but not
I; limited to the National and Community Service Act as amended by the Serve America Act, the
'� Corporation's regulations (45 CFR §§ 2500-2599), and the AmeriCorps Terms and Conditions.
;� All Grantees are subject to all requirements under 2 CFR Chapters I and IL
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i� 6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
',; SUBRECIPIENTS. CNCS funds shall not be used dicectly or indirectly to employ, award
� contracts to, support with member placements, oc otherwise engage the service of, or fund any
iorganization, or contractor during any period of debarment, suspension, or placement in ineligible
i status under 2 CFR Part 180 or any applicable law or cegulation.
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Grant Agreement Numbec: 20-AF-OS
6.4 MONITORING. To fiilfill its fduciary responsibilities and programmatic obligations, the
Commission shall conduct grant agceement ovecsight activities undec this Agreement. The
Co►nmission shall conduct monitoring on a routine basis based on the Commission's risk
assessments. The Commission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grantee's offices, virtually using electronic communications,
oc a combination of these approaches. The Gcantee shall implement and maintain sufficient
management practices and systems to assure compliance with all pcogrammatic and fiscal
obligations under this Agreement.The Gcantee's cesponsibilities in this regacd extend to oversight
of its sites and their financial and program duties as an agent of the Gcantee under this Agreement.
6.5 ACCESS TO RECORDS.The Gcantee shall permit the Commission, Auditor of the State of
Iowa or any authorized representative of the State, and where federal funds are involved, the
Comptroller General of the United States oc any other representative of the United States
Government, to access and exainine, audit, and/or copy any directly pertinent boolcs, documents,
papers and records of Grantee relating to orders, invoices, or payments or any othec documentation
or materials pertaining to this Agreement. The Commission shall make every effort to provide
prior notice and to access recocds from Monday through Friday, between the hours of 8:00 a.m.
and 5:00 p.m. Such rights to access shall continue as long as the records are retained by the
Grantee. Recocds may be accessed in hard copy, electronically, on site, or in other ways as
necessary to meet the needs of the Commission. Regardless of the method, all records will be
managed by the Commission in accordance with proper records management procedure(s) while
they are in the possession of the Commission. Access to records shall be granted within 72 hours
of the request unless other arrangements have been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of three (3) years following the submission date of the Commission's final
FFR covering the grant. A chart detailing disposition dates of past grants can be found in Exhibit
F, AmeriCorps Program Director Manual and on the Volunteer Iowa website. In addition to
financial records and supporting documentation, this includes statistical records, evaluation and
program perfocmance data, member information and personnel records and any other records
needed to document compliance with federal requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATION. Upon request, the Grantee shall deliver to
Volunteer Iowa or make available for review: (a) copies of all contracts or agreements relating to
the Program, (b) invoices, receipts, statements or vouchers relating to the Program, (c) member or
staff records or files and pcogram performance and evaluation data related to this Program, (d) a
list of all unpaid bills for labor and materials in connection with the Program, (e) budgets and
revisions showing estimated Program costs and funds required at any given time to complete and
pay for the Program,(�current and year-to-date operating statements and(g)any other such grant-
related documents as requested, in order to verify compliance with app(icable state and federal
AmeriCorps requirements.
6.8 NOTICE OF PROCEEDINGS. The Grantee shall promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee that, if unfavorably
determined, would have a material adverse effect on the Grantee's ability to perform this
Agreement.
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Grant Agceement Number: 20-AF-OS
6.9 NOTIFICATIONS. In the event the Grantee becomes aware of any matecial alteration in the
! Program, initiation of any investigation involving the Progcam or any similar occurrence, the
j Program shall promptly notify the Commission.
�, 6.10 REPORTS.The Grantee shall prepare,review, certify and submit the requests and reports as
j outlined below, or in the AmeriCorps Program Director Manual (Exhibit F), in the form and
'' content specified by Volunteec Iowa. The Grantee shall review all Claims and verify that claimed
expenditures are allowable costs. The Grantee shall maintain documentation adequate to support
all claimed costs repocted for federal reimbursement or Grantee Share.
' ITEM SYSTEM OR DUE DATE (as noted oc working I
FORMAT day before if due date falls on a i
weekend or holiday) �
Financiul RepoNting
Claim and Signed GAX Claims component 25t�' of each month (or on quarterly
form in iowagrants.gov dates provided in AmeriCocps Program
Director Manual, if approved)
Final Claim and Signed C(aims component Within 30 days of Grant Agreement
GAX in iowagrants.gov Completion Date
Federal Financial Status Report in April 25, 2021 and October 25, 2021
Report (FFR) iowagrants..gov
� Unexpended Funds Status Report in April 25, 2021
� Report iowagrants.gov
�
� Budget Modification Status Report in For pro�rams stacting Au�ust 1, 2020
Request iowagrants.gov or Se�tember 1,2020: April 30, 2021
For�ro�rams startin J�ary l, 2021:
July 31, 2021
Financial Deslc Review Claims component As assigned by�nancial
in iowagrants.gov rislc/monitoring level
� Final FFR Status Report in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
Annual Audit Form, Status Report in Annual Audit form &Management
� Second Audit Form & iowagrants.gov Letter: as part of Program Start Forms
Management Letters " (see below)
',j Second Audit Form & Management
,I I
Letter: within 30 days of audit
completion or publication
�' Closeout Report Status Report in Within 60 days of Grant Agreement
'` iowagcants.gov Completion Date
",; Perfo���nance Measure&Prograrra Progress Reporting
'! � Program Start Forms Start Form As noted in the Volunteer Iowa Start
i .
components in Forms Schedule & Checklist
iiowagrants.gov
'.:g_.
�
I - _ _ __ _ ._ _ _ __ _ _ _ _ __
Grant Agreement Numbec: 20-AF-OS
For pco�rams startin�;Au�ust 1, 2020
oc Septembec l, 2020: August l, 2020;
September 1, 2020; October l, 2020
For pro�rams startin�January 1, 2021:
December 15, 2020; February l, 2021;
March l, 2021
Program Progress Status Repoct in For pro��ams startin Au�;ust 15, 2020
Reports (Initial,Mid, iowagrants.gov or September 1, 2020: Januacy 15,
End, & Final 2021; May 15, 2021; Decembec 15,
Performance Measure 2021 and/oc within 30 days of Grant
Report) Agreement Completion Date
Foc pco�rams startin January l, 2021:
April 15, 2021; May 15, 2021;
December 15, 2021 and/or within 30
days of Grant Agreement Completion
Date
Evaluation Reports With recompete Applies only to certain competitive
application recompete applicants: As noted in the
Volunteer Iowa Request for
Applications
� Other Reports various formats As contained in the AmeriCorps
Program Director Manual or as
noti�ed by Volunteer Iowa
6.11 REQUIRED TRAININGS & COMMUNICATIONS. The Grantee will send at least one
staff inember to the following trainings (also noted in the AmeriCorps Program Director Manual
(Exhibit F): Volunteer Iowa new Program Director training(for new programs/new staff only, in
Iowa in advance of the new pcogram year), Volunteer Iowa Program Staff Launch training(in
Iowa in the first few months of the program yeac), the Iowa Nonprofit Summit(held every other
year in odd yeacs, in Iowa), a National Service Regional Conference (in the spring/summer in the
North Central region). Other trainings may be offered or required throughout the program year,
based on Volunteer Iowa or CNCS monitoring and feedback. The Grantee will have at least one
staff inember pacticipate in monthly Program Director Webinars led by Volunteer Iowa staff and
in regular program/�nancial monitoring check-in calls with Vo(unteer Iowa staff, to be
scheduled based on the Grantee's assigned monitoring levels.
6.12 AUDIT.
a) Single Audit. Grantees expending $750,000 or more in federal awards in their fiscal yeac
shall ensure that an audit is performed in accordance with the Office of Management and
Budget(OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Pai�ts 200, 215, 220,
225, and 230) as applicable. The audit and accompanying management letter (or other
accompanying documents) shall be submitted to the Commission within 30 days after the
completion or publication of the audit, unless a longer period is agreed to by both parties.
b) Other Audit of Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that yeac, but shall
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Grant Agreement Number: 20-AF-OS
comply with audit requirements prescribed by state or local law. Grantees that have an
audit or�nancial review perfocmed that is inclusive of a grant period(s) coveced by this
agreement must submit a copy of the audit oc review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any time. If such an engagement occurs, the Grantee must coopecate
with the pcocess and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.13 MAINTENANCE OF PROGRAM PROPERTY AND INSURANCE.
� a) State agencies: If the Grantee is an Agency of the State of Iowa and is self-insured for
liability, in general, the Grantee does not purchase commercial liability insurance since
: certain statutory protections are provided under Chapter 669 of the Code of Iowa.
Chapter 669 authorizes claims against the State of Iowa on account of wrongful death,
personal injury or pcoperty damage incurred by ceason of the negligence of the Agency or
its employees. The Grantee participates with the other State Departments or Regents
Institutions in a self-insucance pool for purposes of vehicular liability on owned and
' rented vehicles. Claims up to $250,000 are paid from the self-insurance pooL Claims
exceeding $250,000 are processed through the Tort Claims pcocess, in accordance with
Chapter 669 of the Code of Iowa.
Indemnification for state agencies: As an agency of the State of Iowa, the Grantee is
prohibited by law froin indemnifying any pe�son oc entity, however, the Grantee agrees to ,
be responsible for its own negligent acts and omissions and those of its employees as '
pcovided by the Iowa Tort Claims Act, Iowa Code, Chapter 669. �
; b) Private nonprof'its, private institutions of higher education, city governments,school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall maintain, with financially sound and reputable insurers, insurance to
cover the project and protect its properties and assets against losses oc damages of the
kind customarily insured against by corporations of established favorable reputation
engaged in the same or similarly situated. The requirement of insurance under this
.j pcovision may be met by establishing,to the satisfaction of Commission, either of the
;` following: (i)that a policy covering the project is in effect with any insurance company
of recognized responsibility; oc(ii)that Grantee maintains an actuarially sound program
of self-insurance sufficient to cover the pcoject. Grantee shall submit copies of all . -
applicable agreements, certificates,polic.ies or other documentation requested by the
' ion attestin
to insurance covera e and an cenewals thereof.
Com
miss
g Y
I� g
Indemnification for non-state agencies: The Grantee shal( indemnify and hold harmless
;; the Commission, its officers and employees from and against any and all losses in
�i
,f connection with the Project.
6.14 CERTIFICATIONS. The Grantee certifies and assuces that the Program will be conducted
and administered in compliance with all applicable Federal and State laws, regulations and ordecs.
Cectain statutes are expressly made applicable to activities assisted under the Act by the Act itself,
i while other laws not referced to in the Act may be applicable to such activities by their own terms.
The Recipient certifies and assures comp(iance with the applicable orders, laws and implementing
' regulations, including but not limited to,the following:
I
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:
I _ _ __ _ _ __ _ _ _ __ _
Grant Agreement Number: 20-AF-OS
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200).
b) Certifications and Assurances agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit E).
ARTICLE 7 - DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED SY REFERENCE. The fol(owing documents are
hereby incorporated by reference:
a) Attachinents
i. Attachment A, "GRANT APPLICATION", dated 5/22/2020 on the SF424, form
(attached)
ii. Attachment B, "BUDGET" (attached)
iii. Attachment C, "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
DEPLOYMENT AGREEMENT." (attached if applicab(e)
iv. Attachment D, "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM." (attached if applicable)
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
l�ttps://ww«�.nationalservice.¢ov/sites/default/tiles/pa�e/Serv�ice Act 09_I1_l3 pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 2500-2599,
https://w�uw.ecfc.�ov/c�i-bin/text-
idY°ID=9e5466ae66bOb602-�1 f448�02b41�33b&mc=true&t�1=/ecfcbrowse/Title�5/4
SchapterXXV.t�(
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS",2020 AmeriCorps Terms
and Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "FY2020 General Grant and Cooperative Agreement Terms and Conditions"
https://e�cants.cns.�ovltermsandconditions/2020GeneralTC20200505�08 pdF
b. "2020 Terms and Conditions for AmeriCorps State and National Grants"
(lttps://er rants.cns.gov/terms�ndconditions/2020ACSNPro�i•amSpecificT'C50
82020060�4.pdf
iv. Exhibit D, "REQUEST FOR GRANT APPLICATIONS", including both the
Volunteer Iowa Request for Grant Applications (RFA) and the Corporation for
National & Community Service Mandatory Supplemental Guidance for 2020
AmeriCorps State and National Grants posted at
https://�vww.io�va�cants.�ov/insideL i nkO�ps.j sp?documentPk=15682097613 l 8.
v. Exhibit E, "APPLICATION INSTRUCTIONS", including the New Project Pce-
Application Instructions, Retucning Project Pre-Application Instructions, and
Volunteer Iowa Final Application Instructions posted at
https://www.iowa�rants.�ov/insideLi nl<Opps.isp?docu me ntPk=1568209761318.
vi. Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL", 2020-2021
AmeriCorps Program Director Manual, which has been distributed by Volunteer Iowa
11 �
Grant Agreement Number: 20-AF-OS
to the Grantee and is posted to the Volunteer Iowa Current AmeriCo�ps Grantee
Resources page at https�/��vww volunteeriowl oc�/�mecicarps/cut•cent-americocps-
� �rantee-cesources.
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement,the
! following ocder of priority shall govern:
a) Articles I through X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
_ e) Exhibit D, "REQUEST FOR GRANT APPLICATIONS"
� Exhibit E, "APPLICATION INSTRUCTIONS" -
g) Attachment A, "GRANT APPLICATION" including all assucances, certifications,
attachments, and pre-award negotiations
h) Attachinent B, `BUDGET"
i) Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER RESPONSE TEAM DISASTER
i DEPLOYMENT AGREEMENT"
lc) Attachment D "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM"
�
ARTICLE 8 - DEFAULT AND REMEDIES
i
� 8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Gcant
Agreement:
a) Material Misrepresentation. If at any time any representation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall be
ii! detecmined by the Commission to be incocrect, false, misleading oc erroneous in any
� material respect when made or furnished and shall not have been remedied to the
':` Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Gcantee to make substantial and timely progress towacd performance of the Program oc
'i when the Gcantee has failed to comply with the Agreement, award conditions or standards.
'%i Full program requirements are outlined in the Agreement and supporting materials Some
'; key areas of program requirements ace full member enrollment, meeting Performance
'' Measure targets, responsiveness to Volunteer Iowa communication on compliance issues,
timely corcection of compliance issues, timely and accurate program and financial
"; reporting.
c) Noncompliance. If there is a failure by the Gcantee to comply with any of the covenants,
terms or conditions contained in this Agreement.
d) Program Incompletion. If the Program, in the sole judgment of the Commission, is not
� completed on oc before the Completion Date.
�
t -.12 ;
i
i
� _ _ _
Grant 1�greement Number::20-AF-OS
e) Misspending. If the Grantee expends Grant proceeds foc pucposes not described in the
AmeriCorps application, this Agreement, or as authocized by the Commission.
� Insolvency or Sankruptcy. If the Grantee becomes insolvent or bankrupt, or admits in
writing its inability to pay its debts as theyr;mature, or makes an assignment foc the benefit
of creditors, or the Grantee applies for oa consents to the appointment of a trustee or
receiver for the Grantee oc for the major part of its pcopecty; oc if a trustee or receiver is
appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the
order of such appointment is not discharge.d, vacated or stayed within sixty (60) days after
such appointment; or if banlcruptcy, ,reorganization, arrangement, insolvency, or
liquidation proceedings oc other proceedings for relief under any banluuptcy or similar law
or laws for the relief of debtors, are institu�ted by or against the Grantee and, if instituted
against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the
adverse parties or �by an order, decree-,or.judgment w.i.th.in sixty (60) days after such
institution.
..__ g) Lack of or Insufficient Insurance. If loss;.theft, dam�ge oc destruction of any substantial
poction of the property of the Grantee occttt?�s for which there is either no insurance coverage
oc for which, in the opinion of the Commission, there is insufficient insurance coverage.
8.2 CORRECTIVE ACTION. Prior to issuing�a formal notice of default foc any of the events
identified under Article 8.1,Volunteer Iowa may�on reasonable notice to the Grantee,talce action
to compel the Grantee to complete corrective�action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on their performance measures and sother program goals and requirements. The
Commission may require underperforming Grantees to submit Corrective Action Plans designed
to increase the Program's performance. The Commission resecves the right to monitor and
measure the achievement of program performa�zce at any time during or after the Completion
Date. Corrective action may involve the following:
a) Suspend Payments. Volunteer Iowa may;:suspend the A�reeinent and withhold future
payments under the Agreement until the program is brought into compliance or develops
a corcective action plan and timeline desi�n�d ts�.b.ri.n�_rhe pcogram into compliance that
is approved by the Commission. Volunte�r Iow�.may allow such necessary and proper
costs which the Grantee could not reasoi�aly azaoid�turi�g the period of suspension
provided that Volunteer Iowa concludes that sfich costs meet the requirements of the
federal regulations.
b) Partial Repayment. Volunteer Iowa n�ay r��uire partial repayment of Grant proceeds
which allows partial ccedit foc the perffl�•mance targets or programmatic goals which have
been met.
c) Other Remedies.The Commission may require other remedies following the parties'
unsuccessfiil good faith attempt to resolve�ny event of default giving rise to the
Commission seeking to exercise the enfo�rement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
thecein a fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided
that cure is possible and feasible.
8.4 R�MEDIES UPON-DEFAULT. If, after o�a�ortunity�o cure, the d"efault remains, Volunteer
Iowa may do one or more of the following:
�3 .��,
�-�
Grant Agreement Number: 20-AF-OS
a) Exercise any remedy provided by law,
b) Tecminate the Grant Agceement and establish revised reporting deadlines for the purposes
of closing out the grant,
c) Require immediate repayment of the full amount of funds disbursed to the Grantee under
� the Grant Agreement, plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any default giving cise to the Commission
seelcing to exercise the enforcement of this clause:
ARTICLE 9 - DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
: receipt by the Commission of claims foc disbursement, submitted by the Grantee. Claims for
disbursement ("claims") shall be in form and content--acceptable to the Commission. Each
cequisition shall be submitted to the Commission according to the schedule shown in Article 6.10.
a) Program Income. All program income as defined-in 2 CFR 200.307 shall be added to the
Budget and used to meet the grantee'share in fiirthecing eligible Program activities as
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the purpose of
detecmining the amount of reimbursable costs under the Agreement. In cases of dispute, �
final decisions regacding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated from the AmeriCorps program are considered Program Income.
j Programs are required to report all income generated in excess of that which is used to
� meet the gcantee share of the expenditures on the FFR to the Commission according to the
� schedule shown in Article 6.10. All program income shall be expended prior to reauesting
federal CNCS funds. Program income received aftec the Agreement Completion Date shall
be returned to the Commission. -
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
` a) Quarterly payments. With prior approval, the Grantee may qualify for quarterly claim
;) submission, provided the Grantee meets the financial management standards speci�ed in
.� 2 CFR Chapters I and II, as applicable, and prov.ided Grantee submits any additional
information that may be required by Volunteer Iowa. The Commission may revoke the
approval for quarterly payment at any time, if the Grantee�fails to meet fnancial
management requicements or demonstrates significant deficiencies.
,,� ' b) Advance payments. With prior approval, the Grantee may receive advance payments of
grant funds, provided the Grantee meets the financial management standards specified in
k '- 2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that may be required by Vo(unteer Iowa.
i. Immediate cash flow needs. The amount of_advance payinents requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
`� federal cash on hand in accordance with policies established by the U.S.
Commission of the Tceasury in 31 CFR Part 205.
� � ii. Discontinuing advance payments. The Volunteer Iowa may, after providing due
' notice to the Grantee, discontinue the advance payment method and either allow
; payments in advance based upon individual cequest and appcoval, or by
� - 14 �
; _:::..:, ,
�
� _ �
Grant Agreement Number: 20-AF-OS
reimbursement only, in cases where the grantee receiving advance payments
demonstcates unwillingness or inability to establish procedures to ensuce accurate
reporting,minimize the time elapsing between the receipt of the cash advance and
its disbucsement, displays other practices that indicate a potential financial
management problein or in cases whece fedecal fi�nds are not forthcoming oc
insufficient due to non-appropriation, tecmination of the Pcogram, or reduction in
fiinding level.
iii. Interest earned. In most circumstances, the Grantee inust deposit advance funds
received from the Volunteer Iowa in a federally insured, interest-bearing account.
For exceptions to this requirement, refer to 2 CFR Chapters I and IL To the extent
that interest is earned on advances of CNCS funds, this interest shall be retucned
to Volunteer Iowa.
9.3 MATCHING REQUIREMENTS.
- �a) The Geantee agrees to provide local matching contribution to the Program as de�ned in the
"Grantee Shace" column of the budget shown in Attachinent B, `Budget". The Grantee is
expected to meet the budgeted match percent of the Grantee share for each reporting period,
unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Pact 200, Subpai�t E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by CNCS, used to carry out its Program. This includes other federal funds
expended by Program Subrecipients and operating sites. This information shall be reported
on the Federal Financial Report(FFR).
c) If a Program fails to meet the matching reQuirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment with
the budgeted federal and match percentages within one reporting period. If there is an on-
going issue related to match, the Commission may notify the Financial Representative,
Pcogram Representative and/or the Authorized Representative of the Grantee agency. The
Commission may suspend payment of reimbursement request(s) until the situation is
corrected.
ARTICLE 10 - GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commission, and their respective successocs, legal repcesentatives and assigns. The obligations,
covenants, warcanties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
10.2 SUSP�NSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include, but are not limited to:
a) Serious risk to persons or property.
b) Violations of Federal,state or local criminal statutes.
_ �� ;
Grant Agreement Number: 20-AF-OS
c) Material violation(s)of the grant agreement. Violations that ace sufficiently secious that
they outweigh the general policy in favoc of advance notice and opportunity to show cause.
d) Corrective action. As part of a corrective action plan undertaken according to Article 8.2.
10.3 TERMINATION.
a) Circumstances for Termination. This agreement may be tecminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in al( situations.)
i. For Convenience. With thirty (30) days notice, Volunteer Iowa or the Grantee may
terminate the Agreement in whole, or in part, when all parties agree that the
continuation of the Program would not produce beneficial results commensurate with
the future disbursement of funds.
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8.
iii. Due to Non-appropriation or Reduction of CNCS Funding. If funds anticipated for
the continuing ful�illment of this Agreement are at any time not forthcoming or
insufficient due to non-appropriation, termination of the Program, or reduction in
fiinding level, then Volunteer Iowa shall have the right to terminate this Agreement
� without penalty by giving the Grantee not less than thirty (30) days written notice. In
the event of termination of this agreement under this Article, the exclusive, sole and
complete remedy of the Grantee shall be payment of services rendeced prior to
termination.
�' b) Procedures Upon Termination.
i i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of the
� decision to terminate, the reason(s) for the termination, the effective date of the
termination,and final reporting obligations and deadlines. If there is partial termination
! due to a reduction in funding, the notice will set forth the change in funding and the
� changes in the approved budget. The Grantee sha(l not incur new obligations after the
effective date of the termination and shall cancel as many outstanding obligations as
possible.
j ii. Rights in Products. All finished and unfinished documents, data, reports and other
� material prepared by the Grantee under the Agreement, except for any intellectual
� property, shall, at Volunteer Iowa discretion, become the pcoperty of the Commission.
� iii. Return of Funds. Volunteer Iowa's share of noncancelable obligations which
� Volunteer Iowa determines were properly incurred prior to notice of cancellation will
be allowable under the Grant Agreernent. The Grantee shall return to the Commission
� any costs previously paid by the Commission which are subsequently determined to be
unallowable through audit, monitoring or closeout procedures within thirty (30) days
of the disallowance. In case of termination, all unencumbered Grant proceeds shall be
rehirned to Volunteer Iowa within thirty (30) days of the of receipt of Notice of
Termination.
i
`,. 10.4 SURVIVAL OF AGR�EMENT.If any portion of this Grant Agreement is held to be invalid
� or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant
' Agreement shall survive the execution of all instruments herein mentioned and shall continue in
� full force and effect until the Grant Agreement is terminated oc the proceeds are paid in full.
:
�
� - 1� -
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i
� __ _ _
Gcant Agreement Number: 20-AF-OS
10.5 GOVERNING LAW.This Grant Agreement shall be intecpreted in accordance with the law
of the State of Iowa, and any action relating to the Grant Agreement shall only be commenced in
the Iowa Distcict Couct foc Polk County oc the United States District Court for the Southern District
of Iowa.
10.6 AMENDMENT.
a) Joint Modification.The Agreement may only be amended through written prior approval
of the Commission. The Commission oc the Grantee may, during the duration of this
Agreement, deem it necessary to modify provisions of this Agreement, which make a
substantia( change in the scope of services, extend the period of operation, modify the
performance measuces or inake other changes to programmatic elements of the Agreement.
The provisions of the amendment shall be in effect as of the date the modification is signed
by both the Commission and the Grantee, unless otherwise specified within the
amendment.
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in ocder to accommodate any change in the Act
or any change in the interpretation of the Act or any applicable federal, state or local laws,
regulations, rules oc policies. A copy of such unilateral modification will be given to the
Grantee as an amendment to this Agreement. Volunteer Iowa will give the Grantee
ceasonable pcior notice of any proposed unilatecal modification of this agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to reauire CNCS written approval or as to necessitate reevaluating the
Commission's funding decision on the Program. An ainendment will be denied if it
substantia(ly alters the circumstances under which the Program funding was originally
approved or if it does not meet federal or state requirements.
10.7 NOTICES. Whenevec this Grant Agreement reQuires or permits any notice or written request
by one party to anothec, it shall be in writing, and delivered at Volunteer Iowa's discretion via
electronic means (such as email), with a read receipt cequested, to the Authorized Representative,
Financial Representative, or Program Representative as noted on this Grant Agreement (or to
another Authorized Representative who may have been designated by written notice) or enclosed
in an enve(ope, addressed to the party to be notified at the address heretofoce stated (or at such
other address as may have been designated by written notice), properly stamped, sealed and
deposited in the United States Mail, as Certifed Mail, return receipt requested. Any such notice
given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business
days after posting. The Cominission may rely on the address of the Gcantee and Authorized
Representative set forth heretofore, as modified from time to time, as being the address and
Authorized Representative of the Grantee.
10.8 WAIVERS.No waiver by the Commission of any default hereunder shall operate as a waiver
of any other default or of the same default on any future occasion. No delay on the part of the
Commission in exercising any right or remedy hereunder shall operate as a waiver thereo£ No
single or partial exercise of any right or remedy by the Commission shall preclude future exercise
thereof or the exercise of any other right or remedy.
- 17=
Grant Agreement Number: 20-AF-OS
10.9 LIMITATION.The Commission shall not,under any circumstances,be obligated�nancially
under this Gcant Agreement except to disburse funds accocding to the terms of the Agreement. It
is expcessly understood and agreed that the maximum amounts to be paid to the Grantee by the
Commission for any item of work or service shall conform to the Budget as presented in
Attachment B. It is fucther understood and agreed that all payments to the Grantee by the
commission for all work and services required under this Agreement shall not exceed the Total
Maximum Grant Amount unless modified by written amendment of this Agreement as provided
for in Article 10.6.
10.10 ENFORCEMENT EXPENSES.
a) State agencies: If the Grantee is an Agency of the State of Iowa, if any dispute arises
between the parties in connection with this Agreement and it cannot be resolved by
mutual agreement of the parties, the remaining dispute shall be submitted to a board of
. arbitration in accordance with the procedure set forth in Iowa Code §679A.19.
b) Private nonpro�ts, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall pay upon demand any and all reasonable fees and expenses of the
Commission, including the fees and expenses of their attorneys, experts and agents, in
connection with the exercise or enforcement of any of the rights of the Commission under '
this Grant Agreement, following the parties' unsuccessful good faith attempt to resolve
any default giving rise to the Commission seelcing to execcise the enforcement of its
rights.
10.11 HEADINGS. The headings in this Grant Agreement are intended solely for convenience of
reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
10.12 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regu(ations to ensure that no employee, member or applicant for
employment is discriminated against because of race, creed, religion, color, age, sex, gender
identity, sexual orientation, national origin, disability, or othec protected class. Grantee shall
',� pcovide state or federal agencies with appropriate reports as required, ensuring compliance with
equal employment laws and regulations. Grantee shall ensure that al( authorized subcontractocs
comply with provisions of this clause.A breach of this Article shall be considered a material breach
of this Agreement.
10.13 NON-ASSIGNMENT. This Agreement may not be assigned without prioc Commission
'i written consent. The Grantee may not discontinue administration of activities under this
'',i Agreement without the prior written disc(osure to and pcior written consent of the Commission.
10.14 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Commission and any representations that may have been made before or after the
signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties has relied on any such prior representation in entering into this Grant
Agreement.
_ ig ;
4
Grant Agreement Numbec: 20-AF-OS
10.15 COUNT�RPARTS.This Agreement inay be executed in any number of counterpacts, each
of which shall be deemed to be an ociginal, but all of which together shall constitute but one and
the same instrument.
[Remczinder of Page Intentioncclly Left Blcznk—Signatz�re Pczge FollowsJ
19.-�
Grant Agreement Number: 20-AF-OS
IN WITNESS WHEREOF, the parties have executed this Grant Agreement as of the Award Date
�rst stated.
� For City of Dubuque
/�.� ��,��-�. -
' Michael Van Milligen
� City Manager
For Iowa Commission on Volunteer Service
r\dam Lo�ury(Aug 2G,,_�:. Ob:29 CDTi
Adam Lounsbury
, Executive Directoc
For the purposes of this Agreement, please add the following designees:
Program Representative Name and Title:
Heather Satterly,AmeriCorps Director
i
Financial Officer Name and Title: I
�
Elena Fox, Budget/Finance Analyst
�
; Please indicate below your participation in the Iowa AmeriCorps Disaster Response Team:
�
� Yes, the program will participate in the Iowa AmeriCorps Disaster Response Team
� No, the program will not participate in the Iowa AmeriCorps Disaster Response Team
If yes,designate a contact person for the Disaster Response Team.
'I . Iowa AmeriCocps Disaster Response Team Program Administrator Name and Title:
',! Heather Satterly, AmeriCorps Director
�
� -�o �
Attachment A
Grant Application
PART I - FACE SHEET
APPLICATIOiV FOFt FEDER�4L AS�ISTANCE 1.TYPEOFSUBMISSION:
Modified Standard Form 424(Rev.02/07 to confirm to the Corporation's eGrants System) Application X� Non-Construction
2a.DATE SUBMfT-TED TO CORPORATION 3.DATE RECENED BY STATE: STATE APPLICATION IDENTIFIER:
FOR NATIONAL AND COMMUNffY
, SEftVICE(CNCS): 22-MAY-20 94.006
2b.APPLICATION ID: 4.DATE RECEIVF�BY FEDERAL AGENCY: FEDERAL IDENTIFIER:
20AC223627 18AFHIA0010011
5.APPLICATION INFORMATION
LEGAL NAME: City of Dubuque NAMEAND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give
DUNS NUMBER: 093105302 area codes):
NAME Heather M.Satterly
ADDRESS(give street address,city,state,zip code and county): TELEPHONE NUMBER: (563)690-6171
2200 Bunker Hill Rd
Dubuque IA 52001-3010 FAX NUMBER:
County:Dubuque INTERNEf E-MAIL ADDRESS: hsatterl@cityofdubuque.org
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:
7a. Local Govemment-Municipal
426004596
7b. Local Government,Municipal
8.TYPE OF APPLICATION(Check appropriate box).
' � NEW ❑ NEW/PREVIOUS GRANTEE I
� CONTINUATION � AMENDMENT �I
if Amendment,enter appropriate letter(s)in box(es): ��
A. AUGMENTATION B.BUDGEf REVISION I
'. C.NO COST DCTENSION D.OTHER(specify below):
9.NAME OF FEDERAI AGENCY:
Corporation for National and Community Service
� 10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.006 11.a.DESCRIPTNETITLE OF APPLICANTS PROJECT:
10b.TffLE: AmeriCorps State City of Dubuque Creating Opportunities AmeriCorps Program
12.AREAS AFFECTED BY PROJECT(List Cities,Counties,States,etc): 11.b.CNCS PROGRAM INffIATNE(IF ANY):
Dubuque,IA
13.PROPOSED PROJECT: START DATE 09/01/20 END DATE: 08/31/21 14.CONGRESSIONAL DISTRICT OF: a.Applicant IA 01 b.Program IA 01
15.ESTIMATm FUNDING: Year#:❑2 16.IS APPLICATION SUBJECT TO REVIEW BY STATE DCECUTIVE
� ORDER12372 PROCESS?
� a.FEDERAL $ 99,217.00
� YES.THIS PREAPPLICATIOWAPPLICATION WAS MADEAVAILABLE
b.APPLICANT $ 69,829.00 TO THE STATE IXECUTIV E ORDER 12372 PROCESS FOR
REVIEW ON:
� c.STATE $ 0.00 DATE:
d.LOCAL $ 0.00 ❑X NO.PROGRAM IS NOT COVERED BY E.O.12372
� e.OTHER $ 0.00
i f.PROGRAM INCOME $ 0.00 17.IS THEAPPLICANT DELINQUENT ON ANY FEDERAL DEBT?
� YES if"Yes,"attach an explanation. � NO
� g.TOTAL $ 169,046.00
18.TO THE BEST OF MY KNOWLmGE AND BELIEF,AlL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN
DULY AUTHORQED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WffH THE ATfACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
' a.TYPED NAME OF AUTHORQED REPRESENTATNE: b.TfTLE: a TEtEPHONE NUMBER:
Heather M.Satterly AmeriCorps Director (563)690-6171
d.SIGNATURE OF AUTHORIZED REPRESENTATNE: e.DATE SIGNm:
05/22/20
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F�cecutive Summary
The City of Dubuque proposes to have i4 AmeriCorps members who will develop and implement teen
programming in Dubuque, IA.At the end of the first program year, the AmeriCorps members will be
responsible for a change in teenaged youths'knowledge of social-emotional slcills and lcnowledge of
financial literacy. In addition, the AmeriCorps members will leverage 20o volunteers who will be
engaged in mentoring teens and supporting teen programming.
This program will focus on the CNCS focus area of Healthy Futures. The CNCS investment of$99,2i�
will be matched with $69�$29, $37,979 in public funding and $3i,85o in private funding.
Rationale and Approach/Program Design
Theory of Change
Teenagedyouth in Dubuque are in crisis.According to the 2oi8Iowa Youth Survey, only 84% of
Iowa teens felt that they have someone they can talk to within their homes, and less than 83% of
students felt that the adults in the community care about students. Only 61% of students feel that
adults in the community let students know that they are proud of them. Since 2014, the percentage of
all students talcing the Iowa Youth Survey who agreed that adults in their community let them lcnow
they are proud of them when they do something well decreased by 1o.g%. Overall, from 2012 to 2018,
the percentage of students who reported having a plan to lcill themselves within the past year
increased by 53.0%. One in ten students taking the Iowa Youth Survey in 2018 reported they had a
plan to lcill themselves in the past twelve months. From 20�2 to 2018, the percent of 6th grade
students who reported having a plan to kill themselves within the past year increased by �1.1%.
Dubuque teens are also struggling with risk-taking behaviors and criminal activity. Data received
from Dubuque Police for the timeframe of January 20�6 through November 2oi8 show 1,932
criminal charges were reported from youth aged g-1�. Of the �,932 charges reported, some of these
charges belong to the same individuals, with a total of 1,524 arrests during this time span.A
breakdown of ages of individuals charged shows that the older a student is, the more lilcely they are to
engage in risk taking and law-breaking behaviors. The top five charges were disorderly conduct,
assault, theft, criminal mischief, and interference with official acts. �95 charges were drug-related,
including drug possession, unlawful possession of prescription drugs and possession of drug
paraphernalia. i33 charges were alcohol-related, including consumption, OWI,possession and public
intoxication. Youth were more likely to be engaged in risk-taking and unlawful behavior during after-
school and evening hours, with �6� arrests occurring between 2:3opm c iopm. From 2oi2 to 2018,
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according to the Iowa Youth Survey, the percentage of students reporting most of their school peers
, feel it would be wrong or veiy wrong for them to use any illegal drug other than alcohol, cigarettes, or
marijuana decreased from 86.3% to 82.2%. Our program utilizes a two-pronged approach to our
communitycs problem of teens in crisis. The first prong revolves around creating a positive connection
between teens and adults through-out the year,while the second prong foctises on fostering resiliency
and curbing rislc-talcing behaviors by giving teens safe and positive programming options during after- I
school time and summer months.The first prong of our program is focused on developirig positive I
connections between teenaged youth and positive adult role models to support teens through crisis.
Our program believes that utilizing AmeriCorps members to develop and increase opportunities for
community connection, as well as fostering direct connections with youth will create and foster
resiliency among these youth. In contexts of rislc, relationships are crucial to mitigating the negative
impact of toxic environments. Resilience, the capacity to overcome adversity, is facilitated by those
who engage with the child(Masten, 2001; Rutter, 2012). During the year, eight AmeriCorps members
will serve with community-centered programs to develop positive relationships between teenaged
youth and adult role models. Three of these members, two Full-Time position and one Half-Time
position,will serve with Hillcrest Family Services.At HFS, one FT and the HT member will support
their Mentor Dubuque program, fostering positive community-based mentoring relationships between
youth and adults. These AmeriCorps members will identify at-risk youth who would benefit from
mentoring and the safe, positive adult role model that the youth will be paired with, creating 3o new
mentoring relationships. The AmeriCorps members will follow the relationship, checicing in on all
aspects of the relationship while providing opportunities for new experiences within the community.
� The other FT member will support their teenaged youth community education programming-
focusing on teen pregnancy, smolcing cessation and opioid education. Five of the MT AmeriCorps
members will serve with the Multicultural Family Center to provide small group mentoring to a total
of 4o teens during the summer. During 2 separate sessions, 2o teens will receive mentoring 4 times
i
� . per week for 4 weeks. These teens experience worlcforce engagement, service projects, and post-
�
'� secondary education experiences in a safe, controlled environment. These teens will develop slcills and
gain resources that will help them seelc future employment, giving them access to opportunities that
they would not have previously had, as well as adult mentors who will be able to guide them.
Evidence is clear that social connections are important determinants of healthy adolescent
development(Ewell Foster, Cynthia, et al).The second prong of our program utilizes 6 AmeriCorps
members to engage teens during out-of-school time and during the summer through teen night
�
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programs.A FT AmeriCorps Member will seive with the Multicultural Family Center to develop and
enhance connections with the teenaged youth populations of Dtibuque. These AmeriCorps members
will interact directly with over 25 community yotith to build relationships and increase attendance
within teen-related after-school and summer programming.Youth with a positive adult connection
had significantly higher odds of good school performance, and lower odds of alcohol use,violence
involvement and violence witnessing (Culyba,Alison J., et al). The Out-of-School teen programming
is tailored to provide experiences with positive adults that are interested in fiirthering teen futures. The
other five MT AmeriCorps members will seive with the City of Dubuquets Leisure Services
Department providing small group enrichment to 25 teens during the evenings with community
teens.These members expand teen night programming to multiple times a weelc to ensure that youth
are engaged productively and are not engaging in unlawful behavior. These AmeriCorps Members will
partner with the Multicultural Family Center, Carnegie-Stout Public Library and other community
organizations to provide active and engaging teen programs to increase community connections. The
majority of the summer teen programming will be held at one of our city parks or with parlc staff
along corridors where teens are shown to be arrested and charged with crimes. Providing thoughtful
programming that engages the three pillars of the National Parlc and Recreation Association,
conservation, health and wellness, and social equity, is the best practice for teens to feel connected to
their city parks and provide positive outlets. Two-thirds of survey respondents agree that offering a
safe space to play is a top benefit of their park and recreation agenciesc OST(Out-of-School Time)
programs. Similarly, 46 percent of park and recreation professionals report that another benefit of
OST programs is providing a free or affordable space that encourages healthy, physically active
lifestyles through play, swimming, exercise, and sports (National Parks and Recreation Association,
2018).
EVIDENCE BASE
Our program falls into the Pre-preliminary evidence tier as a newly proposed evidence-informed
program. While our program has previously been implemented in a past program year as an
education-based program,we have determined that our program would be better suited to address the
community needs of teen mental health. Our program previously saw the success of the Multicultural
Family Centerzs Summer Teen Empowerment Program(STEP, previously known as YEEP),which
saw 35 out of 4o at-rislc teens complete a summer mentoring and workforce development program.
The success of the STEP program, the lack of other teen opportunities in Dubuque, and the increasing
number of teens experiencing crisis helped our program determine that utilizing AmeriCorps can help
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meet these community needs.
- Recently, the 2018 Iowa Youth Survey results were published by the Iowa Department of Public
Health showing that teenaged youth are struggling with mental health, suicide, and risk-talcing
- behaviors.Additionally, our program was able to review detailed arrest records from the Dubuque
Police Department of youth ages 9 - 1�, which showed us that teens are engaging in unlawful and
rislc-talcing behavior.
Teenaged youth are an inherently underserved population that is typically difficult to seive. Our
program was unable to find a community-based program that seived teenaged youth that our
partners (a mentoring organization, a city recreation department and a community library) would be
able to replicate with fidelity. This led our program to research best practices in teen programming
from across the country and in Iowa. Many Iowa communities of Dubuquee,s size do not have the
capacity to serve teens through free, community-based programming, which lead us to loolc at best
practices from the National Parks and Recreation Association to focus on out-of-school time
programming in an effort to reduce unlawful and rislc talcing behaviors in teens by giving them
options during their out-of-school time.Additionally, our program wanted to help support teens in
crisis by fostering resiliency. Research has shown that resiliency increases when youth are connected
'� with positive adult role models,leading our program to aim to create mentoring relationships with
teenaged youth. There is very little data on Dubuque teens, so our program will collect data on the
lcnowledge of social-emotional skills of the teens who participate in these community-based teen
programs in an effort to gauge an increase in their knowledge and an eventual change in behavior. '�
From there, our program will move to increase understanding of social-emotional slcills and worlc to �,
' measure changes in teenaged behavior. ���
( I
NOTICE PRIORITY
The program doesn't fit with any 202o-2o2i CNCS priority areas. However, the program does fit with
; several of our State of Iowa priorities based on the ICVS State Seivice Plan: 1) comprehensive
�
� community strategy 2) engage underrepresented populations and those that provide a high return on ,
; investment 3) address disparities with minority populations 4) Governors priority areas of Future
� Ready Iowa, enrichment; and 5) actively participate in the Iowa Disaster Cadre. The program fits
into the following priorities based on Iowa Code: Summer Youth Corps through the Multicultural
Family Center STEP Program, where students receive workforce development, seivice learning, high
school credit and the ability to earn a paid stipend.
MEMBER EXPERIENCE
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Member experience is a priority of our program. Development begins with the recruitment process
where the Director strategically recruits, inteiviews and places members from our community to the
site that is the best fit for each member. During their year of service, members are challenged to
develop personally and professionally. Members are supported and developed at their host site in
partnership with their site supeivisors. The Director takes a personal, 1-� approach with every member
to challenge them in different ways. This can include community presentations, mentoring other
members, applying for graduate school or leading seivice projects. Members also gain important
experiences through our Days of Seivice which are conducted in partnership with Dubuque's National
Seivice Partnership (DNSP), a collaboration of area national service members and programs. Through
National Days of Seivice and DSNP, members learn about their community, network with other
national service members, and participate in service opportunities.
Members are provided�2 hours of orientation consisting of general information on the Corporation
for National and Community Service (CNCS),AmeriCorps and the Iowa Commission on Volunteer
Seivice (ICVS). The program reviews member's rights and responsibilities, code of conduct, prohibited
activities, Drug Free Workplace Act, grievance procedtires, suspension and termination procedures,
sexual harassment and discrimination policies. Members review and sign the Member Service
Agreement which includes the review of the National Criminal History Background Check,prohibited
activities and grievance procedure. Members are trained on data collection, time sheets, and other
program specific information.Additionally, members participate in 4 hours of communication
training through a low/high ropes course to provide individual and team challenges, as well as 21
hours of training, spread out over monthly meetings, focused on Diversity, Equity and Inclusion,
ensuring that members are able to provide the best support to students from different cultures and
bacicgrounds. Members are provided intensive on-site training and orientation at their host site.
Finally, all members develop and present a reflection project during our End of Service Ceremony and
Life After AmeriCorps Training.
Organizational Capability
ORGANIZATIONAL BACKGROUND AND STAFFING
The City of Dubuque has sponsored an AmeriCorps Program since 200�. The City of Dubuque is a
Municipal Corporation governed by an elected mayor and s�-member council. The City relies on its
expert personnel to plan and implement the grant and provides in-lcind administration, personnel and
fiscal support. The City Council reviews the grant and budget documents each year. The AmeriCorps
Director, Heather Satterly, a 3-term AmeriCorps alum, has been the Director for 2 years in addition to
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working in Iowa AmeriCorps Grant Management for 3 years. Kim Sticicney, also an AmeriCorps
alum, has been the AmeriCorps Assistant for io years. She organizes and maintains lcey program
paperworlc such as Bacicground Checics and Data Collection Submissions. Marie Ware, Leisure
Services Department Manager, oversees the activities of the AmeriCorps Director and members. Marie
has been directly and indirectly involved with grant award management for over twenty-five years for
three cities and a non-profit agency.Arielle Swift,Assistant Public Works Director, previously our
Accountant,has overseen the fiscal responsibilities of the program since 2oi5. Jennifer Raber, Finance
Manager, &Jennifer Larson, Finance and Budget Director, have been training since Apri12o�9, and
will continue to be supported by Arielle. - - -
COMPLIANCE AND ACCOUNTABILITY
Our program strongly believes in compliance and accountability. The program prides itself in having a
reputation as a high functioning, low rislc program and has a complete plan for compliance and
accountability. The Director ensures site supeivisors and host sites fully understand the prohib�ted
activities, non-duplication and non-displacement guidelines, and all other rules and regulations
through seivice agreements and training. The Director also conducts at least two site visits a year, as
well as a mid-term review to ensure rules and regulations are being followed. The Director keeps lines
of communications open between members and site supervisors to ensure compliance and
accountability. The Director monitors the activities being performed through ongoing communication
with members and site supeivisors.The Director can visit any site, at any time without prior
appointment. Should a compliance issue be suspected or arise,the Director holds a meeting with all �
� parties involved to review guidelines and design a corrective action plan. If compliance issues continue I
� to be a concern the members are removed from their assigned placement until the site can ensure all �,
` activities fall within the AmeriCorps guidelines. If compliance issues are not corrected, or re-appear,
the Director will no longer place members at the host site. Lastly, the program manages and
implements its program with limited compliance issues. Our staff talces CNCS' Criminal History
Record Checic very seriously as well as the following program management policies: time sheets, in
'i
lcind documentation, position descriptions, Member Service Agreements, Host Site Agreements,
mandatory training requirements, corrective action forms, midterm and end of year evaluations,
grievance, termination of service, drug free worlcplace, sexual harassment, prohibited activities and
unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and update to
detect instances of risk or noncompliance. The AmeriCorps Director runs all background checks on
members. As these checks are completed, the Director completes ICVSs NSCHC Document Checiclist
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and attaches it to copies of all Bacicground checks.Additionally, copies of all checics are lcept in the
members electronic file, as well as in a hard copy format. The AmeriCorps Assistant reviews all
background checles to enstire compliance. The Director and Assistant conduct member and staff file
audits twice a year and worlcs closely with its expert fiscal staff to ensure compliance.
CULTURE THAT VALUES LEARNING
As part of the City of Dubuque, our program believes in creating an equitable community of choice by
being a data-driven & outcome focused high performance government built on four pillars:Equity,
Resiliency, Sustainability and Compassion. The City of Dubuques City Council develops and sets goals,
policy agenda top priorities and high priorities, as well as management agenda top priorities and high
priorities based on the Citys mission and vision statements. These goals and priorities set the tone and
expectations of the City governments plan for the next 2 years, driving each department and division
within the organization to collect data, measure performance, and continually strive to create
meaningful impact for its communiry members.All departments, including AmeriCorps, have
performance measures that connect to the Citys goals and priorities. Data is collected on a regular
basis and reported annually to the City Council and the community in the Citys annual budget review
process. During this budget review process, all departments present the last years performance
measures and impacts to the City Council for a decision on the next years budget and goals.
MEMBER SUPERVISION
All of our members receive two layers of supervision. First, every host site designates a site supervisor.
Each site supeivisor provides daily supervision to their members and conducts biweel�ly, 1-i meetings
with each of their members for clear guidance. Site supervisors also provide on-site training as
described previously and observations by the site supervisor to ensure accurate interventions. Second,
the Director serves as an added level of supervision for all members. The Director meets regularly with
each member to discuss progress and ensure member activities fall within allowable activities. The
Director has an open door policy and members may contact via in-person meeting, email, phone, or
text at any time for any reason. Each site supervisor is trained by the Director. Training occurs before
members arrive on site and are completed in person, �-1, as well as in recorded webinar format to
review overall program changes. The site sttpervisor training consists of an overview of the CNCS and
ICVS, member responsibilities, supeivisor responsibilities and host site agreements, in-kind match
documentation, time sheets, data collection, prohibited activities and unallowable activities including
nonduplication and nondisplacement. Site supervisors can contact the Director with
questions/concerns at any time.
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The AmeriCorps brand is a high priority for our program.All members receive apparel and a photo id,
both with the AmeriCorps logo. Members are required to wear their photo id at all times during
service and are required to wear their AmeriCorps logo apparel at least once per weelc or more
frequently if participating in a community event.All host sites are provided an "AmeriCorps Members
Seive Here" sign and display it in a prominent location.
Cost Effectiveness and Budget Adequacy
, See Budget.
Evaluation Summary or Plan
The program model continues to operate based on past performance measurement data and a Process
Evahiation where an outside evaluator collected systematic and accurate data on the program's logic
_ model activities and services delivered(outputs), participation in the intervention by the target
population (outputs) and participant outcomes, including performance measurement data.
The program implements strong data collection systems and processes. First, member training on
data collection is very thorough. Members are trained on data collection processes during orientation
and by their host-site at their on-site trainings. Data collection is revisited at monthly meetings to
ensure questions are being answered and accuracy is reinforced.The program's dosage and duration
are revisited to reinforce accurate data collection is occurring appropriately for each site. Second, the
program uses strong data collection tools to collect information performance measures. Each year-
long member will have computer access to organize participant names, attendance of program
participants, and pre and post assessments.AmeriCorps members will be able to access program IPads
� to have new program participants complete pre-assessments via SharePoint forms, where the data
''�
will automatically be electronically sent to the Program Director. Each AmeriCorps member sends
their data to the Program Director on a bi-weekly basis, concurrent with their bi-weel�ly timesheets.
From there,the Program Director analyzes the data, ensures accuracy, and organizes the data by host
site and member. The Program Director sends the collected data back to the AmeriCorps member and
site supeivisor monthly to review and analyze for accuracy and progress to targeted outputs and
outcomes. This will also seive as notification of when participants should be completing their post-
assessments based on their participation attendance.Third, we have an agreement with each host site
: to get data on the participants we seive in a timely manner. Data is stored on both the Program
Director's and the Program Assistant's secured computer and backed up monthly.
The program conducted a process evaluation from March 2016 to November 2oi6.The two main
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research questions were: 1) Is the AmeriCorps Partners in Learning program being implemented
consistently with the program's logic model and theory of change and 2) Are program beneficiaries
generally satisfied with the program?The program titilized an outside evaluator to conduct and
analyze focus groups, suiveys and data files. Site supervisors and members were encouraged to
participate in one focus group and one survey. 28 (15 QT and i3 HT) members and 12 site supervisors
completed the survey with each elementary school represented.
Based on the surveys, the responses indicated a positive impact on students. Surveys completed by the
site supervisors showed i00% of the respondents agreed the interventions implemented by AmeriCorps
members have helped children malce progress in grade level reading; i00% agreed AmeriCorps is
positively contributing to K-3rd grade reading proficiency; 100% agreed they were satisfied with the
program overall; and 92% agreed the students tutored by AmeriCorps members have more positive
connections to school because of AmeriCorps members. There were also very high responses to
members' training, attitude and professionalism.
Surveys completed by the AmeriCorps members showed i00% of the respondents agreed AmeriCorps
is positively contributing to K-3rd grade-level reading proficiency; i00% agreed they were satisfied
with the program overall; and 100% stated the Program Director supported them. There were also
very high responses to feeling connected and respected by their host site.
Based on the evaluator's analysis of the data files, there is one area of the program that needs
improvement- the program's completion rate. The average completion rate of a1112 schools was 4i%.
The highest school completion rate was 74% and the lowest school completion rate was 25%.The
program is currently following up with site supervisors from schools with the lowest completion rates
to learn what might have led to these low rates. In addition, the program explored other variables
contributing to a low completion rate. Some variables may be: not defining start; transiency; site
management; and scheduling conflicts. The program is implementing different strategies to ensure a
higher completion rate. Some strategies are educating about the importance of completing the
program, setting a completion goal and being transparent with data so members and site supervisors
ensure student completion. In addition, the program will no longer support schools who do not meet,
at the minimum, a completion rate of 50%.
Amendment Justification
NA
Clarification Summary
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NA
, Continuation Changes
NA
Grant Characteristics
I�
�,
i
�
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PerFormance Measures
I�ISYs l�y Foct�.s ��� I�I�iY�1�� �uj�ct,ive
19% 19%
t�
31�� €��
Ee�namic €?ppn�tunity:l.f�Pe ?;SEdu.�tion:�.�� Finenci�l�iteracy:l.�e� :�k-12 Suecsss:�.5�
Table1: MSYs by Focus Areas Table2: MSYs by Objectives
� � ' ��
Economic Opportunity 19% Financial Literacy 19%
Education 81% K- 12 Success 81%
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�,..` 8'I�
A�{�li��erf:� ��PJ�tiQr��l:�.�� fVat in��J`�"'1.�6
Table3: %MSYs by NPM vs.Applicant vs. Not in ANY
,.
NPM pplicant Not in ANY
81% 0% 19%
Table4: No of MSY and Members by Objective
�s • a s a � �.
Financial Literacy 1.06 5
K- 12 Success 4.56 9
� a ,
Primary Focus Area: Economic Opportunity
Primary Intervention: Financial Literacy Education
Secondary Focus Area: Education
Secondary Intervention: Out-of-School Time
For Official Use Only
Page 12
Performance Measure: Teen Dut-of-School Time Engagement
Focus No of 4.56 No of 9
Education Objective: K- 12 Success MSY's: Members:
Area:
Problem Statement:
As an underserved population in Dubuque,teenaged youth are experiencing mental health crisis and are more
likely to participate in risk taking behaviors during the summer and out-of- school time when not engaged in
structured programming.
Selected Interventions:
Out-of-School Time
Describe Interventions:
The City of Dubuque Creating Opportunities AmeriCorps Program will have 2 FT and 1 HT AmeriCorps
members supporting one on one mentoring for at risk teenaged youth in the Hliicrest Family Services Mentor
Dubuque program AmeriCorps members will recruit and support positive mentoring relationships with '
teenaged youth and adult mentors who will meet for at least 1 hour a week for 50 weeks to improve the !
student's knowledge of their social-emotional skills. The Program will will have 1 FT year long and 5 MT
summer AmerlCorps members supporting teen programming for at risk teenaged youth AmeriCorps members
will recruit and support teen participation on Teen Night programming to increase their knowledge of social -
emotional skills for 2 hours a week for 50 weeks or for at least 80 hours of Teen Night Programs.
ED1A Output:
i
ED1A: Number of individuals served
"Target: 60 I ndividuals
! Measured By: Tracking System
'Described Instrument: AmeriCorps Members will record names of teenaged youth who participate in
� ' Teen Night programs and the Hillcrest Family Services Mentor Dubuque program.l,
� ', Teens will take a pre- assessment to measure their current knowledge of social -'�
' �...._....___- ...._ __ - -...... ........._emotional skills. ..........._ - -- - -_ - ......._- _- - --_.... _ - --__ ---- --�'
ED27C Outcome:
ED27C: Number of students with improved academic engagement or social-emotional skills
',i ---- .._..._....- --- ...._...__---... ---....- - ...------ - ._.... ... ---_.._. _ - - ---- --._...._..._..__-- ... ------- - ......__.... _...-- -._._. �
,
�Target: 48 Students '
Measured By: Survey
'Described Instrument: Names of teenaged youth who participated in Teen Nights programs for 2 hours a�!
week for 50 weeks or for at least 80 hours of Teen Night Programs or have
I completed the Hillcrest Family Services Mentor Dubuque program will be
� recorded.
' Upon completion of the Mentor Dubuque programs or the teen night programs, '
For Official Use Only
, Page 13
Performance Measure: Teen Out-of-School Time Engagemenfi
Problem Statement:
S��€��f��P(�b1t�1R�
I Described Instrument: Teens will take a post-assessment to measure their current knowledge of '
social -emotional skilis. The Pre and Post assessments for each teen will be '
'. compared to determine a change in knowledge.
For Official Use Only
Page 14
Program Information
AmeriCorps Funding Priorities
*Check any priority area(s) that apply to the proposed program. In order to No NOFO Priority Area
receive priority consideration, applicants must demonstrate that the priority
area is a significant part of the program focus, high quality program design, and
outcomes.
: Grant Characteristics
*Check any grant characteristic(s) that apply to the proposed program. Geographic Focus- Urban
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For Official Use Only
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Demographics
Other Revenue Funds p
Number of volunteers generated by AmeriCorps members 200
Ed Priority: Enter row number (1 - 13) of intervention in Education Evidence Brief (enter 0 for N/A) 0
EO Priority: Enter row number (1 -4) of intervention in Econ Opp Evidence Brief (enter 0 for N/A) 0
HF Priority: Enter row number (1 - 5) of intervention in Healthy F. Evidence Brief (enter 0 for N/A) 0
For Official Use Only
Page 16
Required Documents
Document Name Status
Evaluation Not Applicable
Federally Approved Indirect Cost Agreement Not Applicable
Labor Union Concurrence Not Applicable
Other pocuments Not Applicable
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For Official Use Only
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Logic Model
Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term
Outcomes Outcomes Outcomes
The community Resources that are The core activities Direct products Changes in Changes in Changes in
problem that the necessary to deliver that define the from program knowledge,skills, behavior or action. condition or status
program activities the program intervention or activities. attitudes and Depending on in life. Depending
(interventions)are activities program model that opinions. These program design, on program design,
designed to (interventions), members will outcomes,if these outcames these outcomes
address. including the implement or applicable to the may or may not be may or may not be
number of deliver,including program design,will measurable during measurable during
locations/sites and duration,dosage almost always be the grant year. the grant year.
number/type of and target measurable during Some programs,
AmeriCorps population. the grant year. such as
members. environmental or
capacity-building '
programs,may
measure changes
in condition over a
period as short as
one year.
Dubuque Year-Long 1 on 1 or small 60 at risk youth will 48 at risk youth will Youth are Youth will become
Community Middle Program group mentoring for start the Mentor complete the connected to a more resilient in
&High School (Sept - August) at least once a Dubuque Program Mentor Dubuque caring adult their social-
students do not 2 FT and 1 HT at week for 50 weeks or Teen Night Program or Teen mentors for a year. emotional skills.
have access to Hillcrest Family or a total of 80 Program. Night Program.
out-of-school Services hours. Youth will increase Youth will become
time opportunities. 1 FT at 40 at-risk youth 32 at-risk youth their financial more resilient in
Multicultural Family 1 on 1 or small will start the will complete the literacy skills. their financial
Center Teen Night group mentoring at Multicultural Family Multicultural Family situations.
Program least 5 times a Center STEP Center STEP
week for 4 weeks Program. Program.
Summer Program during the summer
(June - August) months.
Page 18
Logic Model
Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term
Outcomes Outcomes Outcomes
5 MT AmeriCorps
Members at
Multicultural Family
Center STEP
Program
5 MT AmeriCorps
Members at
Leisure Services
Teen Night
Program
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Attachment B
Budget
RPT_BGT_424
July 26,2020 12:22 AM
City of Dubuque Creating Opportunities AmeriCorps Program
City of Dubuque
Application ID:20AC223627 Budget Dates:
Total Amt CNCS Share Grantee Share
Section I.Program Operating Costs
A.Personnel 6cpenses 13,337 13,337 0
B.Personnel Fringe Benefits 2,��� 2,��� �
C.Travel
Staff Travel 1,570 982 588
Travel to CNCS-Sponsored Meetings 0 0 0 0
Member Travel
Total $1,570 $982 $588
D.Equipment
E.Supplies 620 240 380
F.Contractual and Consultant Services 18,600 0 18,600
G.Training
Staff Training
� MemberTraining 1,020 0 1,020
Total $1,020 $0 $1,020
H.Evaluation
• I.Other Program Operating Costs 2,140 1,416 724
Section I.Subtotal $39,994 $18,682 $21,312
Section I Percentage 47% 53%
Section II.Member Costs
A.Living Allow ance
Full Time(1700 hrs) 48,450 30,450 18,000
1-Year Half Time(900 hours) 8,550 4,950 3,600
Reduced Half Time(675 hrs) 0 0 0
± Quarter Time(450 hrs) 0 0 0
' MinimumTime(300 hrs) 28,500 16,500 12,000
'1 2-Year Half Time(2nd Year) 0 0 0
2-Year Half Time(1st Year) 0 0 0
Three Quarter Time(1200 hours) 0 0 0
Total $85,500 $51,900 $33,600
B.Member Support Costs
FICA for Members 6,541 6,541 0
Worker's Compensation 2,736 2,736 0
'i Health Care 14,400 14,400 0
Total $23,677 $23,677 $0
� $109,177 $75,577 $33,600
Section II.Subtotal
Section II.Percentages 69% 31%
Section III.Administrative/Indirect Costs
A.Corporation Fixed Percentage
Corporation Fixed Amount 17,892 2,975 14,917
Commission Fixed Amount 1,983 1,983 0
Total $19,875 $4,958 $14,917
B.Federally Approved Indirect Cost Rate
Section III.Subtotal $19,875 $4,958 $14,917
Section III Percentage 25% 75%
Section 1+111.Funding Percentages 40°/a 61%
Budget Totals $169,046 $99,217 $69,829
BudgetTotal Percentage 59% 41%
Required Match �%
#of years Receiving CNCS Funds 3
Form424A Nlodified SF-424A(4/88 and 12/97)
Page 1
RPT_BGT_424
July 26,2020 12:22 AM
City of Dubuque Creating Opportunities AmeriCorps Program
City of Dubuque
Total MSYs 5.62
CosUMSY $17,654
Total Amt CNCS Share Grantee Share
Budget Totals $0 $0 $0
Budget Total Percentage 0% 0%
Required Match 0%
#ofyears Receiving CNCS Funds 3
Total MSYs 5.62
Form424A Modified SF-424A(4/88 and 12/97)
Page 2
Budget Narrative: City of Dubuque Creating Opportunities AmeriCorps Program
for City ofi Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title-Qty-Annual Salary%Time CNCS Share Grantee Share Total Amount
Program Director:-1 person(s)at 63300 each x 13.17%usage ��8,337 � 0 8,337
Program Assistant:-1 person(s)at 12363 each x 40.44%usage �'000 � 0 5,000
Category Totals �� 0 13,337
B. Personnel Fringe Benefits ;
Purpose-Calculation � CNC�� Grantee Share Total Amount� I
�
Program Director Fringe Benefits:Program Director(Workers Comp+FICA+ 1,692 � 0 1,692
IPERS=20.9%) �
Program Assistant Fringe Benefits:(Workers Comp+FICA+IPERS=20.9%) 1,015 � 1,015
': Category Totals � 2,707 � 0 ��2,707
C. Travel
' Staff Travel
t`
Purpose-Calculation CNCS Share Grantee Share Total Amount
Travel to CNCS-Sponsored Meetings:N/A � 0 �� � � �
ICVS(Director travel to ICVS sponsored meeting):ICVS(Director travel to ICVS �
sponsored meeting:2 Trips to Des Moines @ 450 miles each=900 miles x.57 per 412 ��588 1,000
mile(City of Dubuque policy approved mileage reimbursement rate)_$513;$50 per (
day diem x 4 days$200;$144 for 2 night in hotel)
i
! Director Travel:Director Travel(Mileage for site supervision for site visits,8 midterm
reviews,and service projects,x 1000 miles per year x.57 per mile(City of Dubuque 570 0 570
policy approved mileage reimbursement rate)=$580.)
; _. . . _
Category Totals � 982 �588 � 1,570
� Member Travel
� __ __ _
� � Purpose-Calculation CNCS Share Grantee Share Total Amount
, __ _ _
'� Category Totals �� �
D. Equipment
Item/Purpose-Qty-Unit Cost � CNC�� Gra�ntee�Share Total Amount �
Category Totals �� 0 ��0 0
E. Supplies
Item-Calculation CNCS Share Grantee Share Total Amount
Member gear w/AmeriCorps logo:Member gear w/AmeriCorps logo(Uniforms-polo
shirts for year long program members,4 x$40=$160,t-shirts for teen program 10 x 0 380 380
$15=$150,name tags$5 x 14 members=70;all with AmeriCorps logo)
Office supplies:(paper,ink,toner,pens,pencils,post-it notes)$20 per month x 12= 240 0 240
$240)
Category Totals � 240 ��380 �� 620 �
F. Contractual and Consultant Services
Purpose-Calculation-Daily Rate CNCS Share � Grantee Share Total Amount
� ��_______�..�.._____._.n.
MD Full Year Member Supervision:(3 hours of direct member supervision/week per
member for 50 weeks(2 ft&1 HT member)by host site staff @ a minimum of 0 11,250 11,250
$25/hour)-Daily Rate of 25
I
MFC Full Year Member Supervision:(3 hours of direct member supervision/week per �
member for 50 weeks(1 FT member)by host site staff @ a minimum of$25/hour)- �0 � 3,750 3,750
Daily Rate of 25 � �
� Summer Member Supervision:(2 hours of direct member supervision/week per �mm�
� member for 10 weeks(10 members)by host site staff @ a minimum of$18/hour)- 0 3,600 � 3,600
Daily Rate of 18
_. .._ _.
Category Totals ��W 0 18,600 18,600
��.,:_____,__..��______..
G. Training
Staff Training
_ _ _ _ _ _
� Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount�
Category Totals 0 0 0
_ ��..�.u._.��.�..�..�
Member Training
_ _ _ _ _
Purpose-Calculation-Daily Rate �CNCS Share Grantee Share Total Amount
Member Development:(4 Mounds Team Building/communication training; 1 trainings 0 600 600
per year at$600)-Daily Rate of 600
Member Orientation:Member Orientation(Portfolios,handbooks,printed materials
and other training supplies as needed.$30 x 14 members.3 day orientation training 0 420 420
for fall and summer members.Ongoing monthly training for both fall and summer
members.)-Daily Rate of 30
Category Totals 0 1,020 1,020
�������.�
H. Evaluation
Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount
��
Category Totals � 0 � 0 � 0
I. Other Program Operating Costs
Purpose-Calculation CNCS Share Grantee Share Total Amount
Background Checks: Background Checks(19 x$54 each=1026.Includes FBI,state
of residence and state of service checks for 14 members.No funds budgeted for 5 1,026 ��0 1,026
site supervisors.There is no expected turn-over for staff.) �
Member Timekeeping System:Member Timekeeping System($16 x 14 �� 224 224
members=$240)
Member Assistance Program:$250+$10/MEMBER=$390 �90 � 0 390
Site Liability Insurance:FLAT RATE @$500 � 0 � 500 � 500
� CategoryTotals � 1,416 � 724 � 2,140
�� � �
Section Totals � 18,682 �� 39,994 �
� E
PERCENTAGE � 47% ��53% �� I
Section II. Member Costs I',
A. Living Allowance I',
� � _ ._ __ �,
_ ___ �''' ____.. _
Item-#Mbrs w/Allow-Allowance Rate-#Mbrs w/o Allow CNCS Share I Grantee Share Total Amount
Full Time(1700 hrs):3 Member(s)at a rate of 16150 each 30,450 � 18,000 48,450
Members W/O allowance 0 F
Three Quarter Time(1200 hours):0 Member(s)at a rate of 0 each p 0 � 0
IMembers W/O allowance 0
, 1-Year Half Time(900 hours):1 Member(s)at a rate of 8550 each 4,950 3,600 8,550
j Members W/O allowance 0
, 2-Year Half Time(1st Year):Member(s)at a rate of each p � 0 0
Members W/O allowance
2-Year Half Time(2nd Year):Member(s)at a rete of each �� O
Members W/O allowance
Reduced Half Time(675 hrs):Member(s)at a rate of each �� o
; Members W/O allowance
_. _ __ __ _
_ ���
Quarter Time(450 hrs):Member(s)at a rate of each
�i Members W/O allowance
_ _. _ _
' Minimum Time(300 hrs):10 Member(s)at a rate of 2850 each 16,500 12,000 28,500
Members W/O allowance 0
Category Totals � 51,900 �3�600 � 85,500
B. Member Support Costs
� Purpose-Calculation CNCS Share Grantee Share Total Amount
FICA for Members:85500'.0765=$6541 �541 '._,�_,...,.._... 0 6,541
Worker's Compensation:living allowance total(85500)x City of Dubuque Workers 2�36 i 0 � 2,736
Comp Rate(.032)=2736
�
Health Care: 12 months of heaith insurance for 3 FT member at$400/MEMBER'12 � �
MO=14400 14,400 ��� 14,400
I
ICategory Totals � 23,677 ���� ��677
Section Totals � 75,577 I 33,600 109,177�
PERCENTAGE ��69% � 31% �
Section III. Admini�trative/Indirect Costs
A. Corporation Fixed Percentage
Item-Calculation �
; CNCS Share � Grantee Share � Total Amount I
_ �
3 Corporation Fixed Amount: 18,682+75,577=94,259�0.0526=$4958 2,975 14,917 17,892 {
�_.___________��_...._...�.���...�...a��y___°-._
Commission Fixed Amount: 1,983 � 0 � 1,983
Category Totals 4,958 14,917 19,875
� ��.,�.�,�..�.�.�.�
B. Federally Approved Indirect Cost Rate
Calculation-Cost Type-Rate-Rate Claimed-Cost Basis CNCS Share Grantee Share Total Amount�
_ _ _ _ ����_ � �
Category Totals � 0 0 � 0
Section Totals 4,958 14,917 19,875
_ �_..��.��......
PERCENTAGE �25% �75% �....�...„..___
Budget Totals 99,217 69,829 169,046
�..�..__._�,.�,_y..
PERCENTAGE � 59% �_����V���". 41% �1i-mm�^.�T�—�
-__ e. _
Total MSYs 5.62 �������
CosUMSY 17,654 �.n._..�.._.W..
Source of Funds
�.�:�;:_w.._.�..___.
� Section Match Description Amount� Classification Source
�� Hillcrest Family Services(secured) 20,600 Cash �) Private
Hillcrest Family Services(secured) 11,250 In Kind Private
Source of Funds City of Dubuque Site Supervisor Time(secured) 7,350 Cash � State/Local
City of Dubuque(secured) 29,629 Cash � State/Local
Total Source of Funds �68,829 � ��
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Attachment C
Iowa AmeriCorps Disaster Response Team
Attachment C
IOWA AMERICORPS DISASTER RESPONSE TEAM
DISASTER DEPLOYMENT AGREEMENT
, In this agreement the Iowa Commission on Volunteer Service ("Commission" or
"Volunteer Iowa") and GRANTEE agree as follows:
1. PURPOSE. The purpose of this agreement is to outline the expectations,
limitations, and requirements for eligible reimbursements for disaster deployment
under the Commission's Disaster Response Cooperative Agreement(DRCA)with
the Corporation for National and Community Seivice (CNCS), Iowa AmeriCorps
Disaster Response Team (Iowa A-DRT) deployments, or du•ect deployments
initiated from Iowa Homeland Security and Emergency Management (HSEMD).
2. MEMBERS. The GRANTEE, as a member of the Iowa A-DRT is willing to
: respond to disasters or assist in recoveiy efforts within their capability. Volunteer
Iowa and GRANTEE seek to malce efficient use of their authority,powers,
resources, and privileges by entering into this agreement to carry out its puiposes.
3. DISASTER RESPONSE: Volunteer Iowa requires the availability of Iowa
AmeriCoips members to support disaster response and/or recovery efforts as
needed by the State of Iowa. Waivers to this requirement will be considered on a
i case-by-case basis for GRANTEES that demonstrate an undue hardship or for
complications related to program design.
i
4. STATE ACTIVATION: Volunteer Iowa seives as the primaiy point-of-contact � I
for•National Service resources in Iowa during times of disaster and may receive '
requests for support from government or nongovernmental partners, including the �
Iowa HSEMD,the Iowa State VOAD, and the Iowa Governor's Office.
In an Iowa federal declaration,the Commission will work with the CNCS and
'� Iowa HSEMD on any mission assignments and requests for assistance from the
Volunteer Iowa A-DRT.
Any budget or programmatic changes to a program due to a disaster response or
recovery will be made in accordance with CNCS specific terms and conditions.
j 5. OUT OF STATE: If GRANTEE is a member of the Volunteer Iowa A-DRT,
' any mission assignment requests from the CNCS will be discussed prior to
accepting the mission assignment. At any time, GRANTEE AmeriCoips members
� are not to deploy out of state without express approval fi�om the Commission.
6. COST REIMBURSEMENT. GRANTEE is eligible for cost reimbursements
associated with a specific mission assignment for allowable expenses that fall
within the approved budget for deployment. Allowable expenses include travel,
lodging, meals, supplies, and equipinent incui7•ed for deployment and any
negotiated expenses specific to the deployment or mission assignment.
Unless negotiated and approved under a specific mission assignment and
deployment(s), the Commission will not reimbur•se costs already included in the
program's budget under its existing Volunteer Iowa or CNCS grant(s). This
preclusion includes both the Corporation and non-Coiporation shares of staff
salaries paid, participant costs, staff overtimes, administrative overhead and fees
and/or any other costs.
The GRANTEE is responsible for following all reimburseinent procedures and
allowable cost policies outlined or referenced in the Disaster Deployment
Agreement between Volunteer Iowa and CNCS that will be provided to the
GRANTEE in the case of mission assignment and deployment.
7. LIABILITY. GRANTEE ensures adequate liability coverage for any mission
assignment or deployment. Any deployment outside of the scope of the pr•ograms
normal duties or not covered by existing policies will be covered by the state as
members will be considered acting on behalf of the state for deployment
purposes.
8. RECORD KEEPING. Records will be maintained by the GRANTEE and
Volunteer Iowa in a manner consistent with the reporting requuements of the
Iowa Department of Revenue and Finance, the State of Iowa Auditor's Office, the
Corporation for National and Community Service and the Federal Emergency
Management Agency. Source documentation sufficient to support expendihues
will be provided by the GRANTEE. GRANTEE shall keep a copy of receipts
requested for reimbursement for a period of 6.25 years from the end of the
mission assignment.
9. TRAINING. Volunteer Iowa recommends GR�INTEE provide training on
disaster preparedness, response, and recovery to all AmeriCoips members;
however, Volunteer Iowa will ensure task-specific training is provided to
members if they are requested to assist in a disaster. Additionally, members
selected to participate in the Volunteer Iowa A-DRT will receive intermittent
training throughout their service year.
10. TERMINATION. This agreement may be ternlinated in part or completely
with or without cause by either Volunteer Iowa or GRANTEE upon thirty(30)
days written notice.
11. AMENDMENTS. Any amendment to this agreement shall be by the mutual
consent of the parties,be in writing, and be appended to this agreement.
12. DEPLOYMENT. Any deployment not ordered by the Governor will be
voluntary and can be rejected by the Commission or the GRANTEE. Programs
will not be reimbursed for any disaster response unless a specific deployment for
that activity is issued. Multiple deployments may be issued under any speci�c
mission assignment received by Volunteer Iowa and/or CNCS.
13. ADMINISTRATORS. GRANTEE and Volunteer Iowa each will designate
one representative to serve as administrators and contacts of this Iowa Disaster
Response Team agreement. GRANTEE will complete the appropriate section on
the signature page to designate a contact.
For GRANTEE: see signature page
For Volunteer Iowa:
Name: Adam Lounsbury
� Phone: 515-348-6230
Email: Adam.Lounsbury�a,iowaeda.com
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r �� � ��� ��mf�� I
Final Audit Report 2020-08-26
Created: 2020-08-21
By: Chad Driscoll(chad.driscoll@iowaeda.com)
Status: Signed
Transaction ID: CBJCHBCAABAAmuG3akrjmZZYCZ4Jcs21bCfhA-U370P9
"20-AF-05 Grant Agreement-all-final" History
� Document created by Chad Driscoll (chad.driscoll@iowaeda.com)
2020-08-21-5:16:55 PM GMT-IP address: 165.206.58.36
�� Document emailed to City Manager(ctymgr@cityofdubuque.org)for signature
2020-08-21 -5:22:34 PM GMT
� Email viewed by City Manager(ctymgr@cityofdubuque.org)
2020-08-21 -6:09:15 PM GMT-IP address: 174.234.11.226
�`� Document e-signed by City Manager(ctymgr@cityofdubuque.org)
Signature Date:2020-08-25-9:46:09 PM GMT-Time Source:server-IP address:208.87.237.201
'� Document emailed to Adam Lounsbury (adam.lounsbury@iowaeda.com)for signature
2020-08-25-9:46:11 PM GMT
� Email viewed by Adam Lounsbury(adam.lounsbury@iowaeda.com)
2020-08-26-11:28:15 AM GMT-IP address:173.17.227.118
�'� Document e-signed by Adam Lounsbury(adam.lounsbury@iowaeda.com)
Signature Date:2020-08-26-11:29:23 AM GMT-Time Source:server-IP address: 173.17.227.118
Signed document emailed to City Manager(ctymgr@cityofdubuque.org),jamie.nagel@iowaeda.com, Chad
Driscoll (chad.driscoll@iowaeda.com), Adam Lounsbury(adam.lounsbury@iowaeda.com), and 1 more
2020-08-26-11:29:23 AM GMT
,'- Ad4be Si�,11