Contracted Services Agreement - Fountain of Youth Copyrighted
September 8, 2020
City of Dubuque Consent Items # 13.
City Council Meeting
ITEM TITLE: Contracted Services Agreement- Fountain of Youth
SUM MARY: City Manager recommending approval of the Contracted Services
Agreement with the Fountain of Youth Program for the City's financial
support for Fiscal Year 2021.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Contracted Services Agreement- Fountain of Youth- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Cover Letter Supporting Documentation
Contracted Services Agreement Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement - The Fountain of Youth Program
DATE: September 2, 2020
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with the Fountain of Youth Program for the City's
financial support for Fiscal Year 2021.
The adopted Fiscal Year 2021 operating budget provides a payment of$40,000 to the
Fountain of Youth Program to provide services related to serve individuals experiencing
generational poverty; provide one-on-one personal development programming to
support individuals from generational poverty achieve their life goals; provide support
group programming centered around cognitive behavioral intervention and the
development of mindfulness and critical thinking; provide support group programming
that focuses on personal maturation and sustaining mindset and behavioral change;
and provide programming to educate groups/individuals in the community wanting to
seek change or learn more about diversity, equity and inclusion.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jill M. Connors, Economic Development Director
Dubuque Economic Development
Department
THE CITY OF � 1300 Main Street
All•America Eity Dubuque,lowa 52001-4763
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http://www.cityofd u bu q ue.org
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TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: Contracted Services Agreement— The Fountain of Youth Program
DATE: August 30, 2020
INTRODUCTION
Attached for City Council approval is the Contracted Services Agreement with the
Fountain of Youth Program for the City's financial support for Fiscal Year 2021. The
Fountain of Youth Program furthers the City of Dubuque Goal of Robust Local
Economy: Diverse Businesses and Jobs with Economic Prosperity.
BACKGROUND
The adopted Fiscal Year 2021 operating budget provides a payment of$40,000 to the
Fountain of Youth Program to provide services related to serve individuals experiencing
generational poverty; provide one-on-one personal development programming to
support individuals from generational poverty achieve their life goals; provide support
group programming centered around cognitive behavioral intervention and the
development of mindfulness and critical thinking; provide support group programming
that focuses on personal maturation and sustaining mindset and behavioral change;
and provide programming to educate groups/individuals in the community wanting to
seek change or learn more about diversity, equity and inclusion
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached contracted
services agreement with the Fountain of Youth Program and authorizes the Mayor to
execute the contract on behalf of the City.
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To our trusted partner,
Thank you for your continued efforts to partner with the City of Dubuque to create a more
resilient, equitable, and sustainable community. It is clear that now more than ever, strong
partnerships and your hard work are critical to meet the complex needs of residents and
businesses.
Enclosed you will find your fiscal year 2021 contract with the City of Dubuque. You will notice
that contract language has been amended in comparison to prior years. The purpose of this
letter is to draw your attention to these language changes and offer technical support to help in
meeting the City's expectations.
First, the full financial impact of COVID-19 on local governments continues to be uncertain.
Consequently, though funding allocations for these contracts have been approved by the City
Council as part of the FY21 budget, expenditures will be dependent on revenues received. For
most contracts, this means that we have added language indicating that, rather than making
one annual payment as we have in the past, we will be making quarterly payments after
ensuring that our incoming revenue is adequate to support our commitments.
Second, we have made our expectations regarding advancing racial equity more explicit. For
the past few years we have included language in our contracts requiring your general support in
advancing equity. We have offered an annual four-day training through the Human Rights
Department, training opportunities in partnership with Inclusive Dubuque, and technical
assistance through the Human Rights Department. We have also instituted a reporting system
that allows you to identify the equity impact you are striving to achieve through your work.
This year, we have added contract language that requires evaluation and reporting on the racial
equity impact of your work in the form of performance measures that contribute towards one
of several community equity indicators. The remainder of this letter addresses considerations
related to these requirements.
The City Council's annual goal setting session this year came on the heels of two Black Lives
Matter: Diversity, Equity, and Inclusion work sessions. The final goals and priorities include
several items where Council specifically addressed racial equity as part of their discussion. In
the upcoming year, departments will meet with Black Lives Matter partners to develop
department-specific equity plans that lead with race to make policy, program and funding
decisions and identify which disaggregated community and program-level outcomes they will
use to measure progress.
In alignment with the Council's emphasis on racial equity, we are explicitly requiring reporting
of your performance measures and, at a minimum, disaggregation of those performance
measures by race. These performance measures should be in line with the City Council goal
you most align with (for example, Robust Local Community, Sustainable Environment, etc. The
full list can be found here: https://www.cityofdubuque.or�/72/Goals-Priorities).
The expectation is that you will work with Jill Connors, Economic Development Director, to
clarify the community equity indicator you are seeking to contribute towards, and to identify
how you will measure the impact of your programs and activities towards moving the needle on
that indicator. Jill Connors, Economic Development Director, will be asking you to have the
indicator and performance measures identified by the time that the first quarterly payment is
due in October so that contracts can be amended to include that information. You will be
required to report program-level data that shows how you are contributing to this indicator.
This data must be disaggregated by, at a minimum, race. You may also choose to disaggregate
the data by other demographics that are important to your work. The information you report
will be used in determining how we can partner to make progress in our community. It will also
be used to prioritize next year's funding allocations.
We also want to let you know that later this year, the City Council will receive a final Equitable
Poverty Prevention Plan. We will share the results of that plan with you, and the
recommendations in it will also be incorporated into next year's funding agreements.
If you and Jill Connors, Economic Development Director, need additional technical assistance in
this process, please reach out to Kelly Larson, Human Rights Director. Kelly is available to meet
individually to provide technical assistance around advancing racial equity generally, using a
racial equity toolkit, engaging community members most impacted, and/or developing
performance measures. As a starting point, we are enclosing the City's Racial Equity Quick Lens
Sheet, an economic vulnerability matrix that City staff used to assess the impact of budget cuts,
and a set of hypothetical examples applying an equity analysis. These can all be the subject of
further conversation and adaptation to your organization's particular circumstances.
Please know that we value your partnership and appreciate the work you do for the betterment
of our community! We will keep you apprised of any changes as we learn more.
Sincerely,
Jill M. Connors Kelly Larson
Economic Development Director Human Rights Director
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
THE FOUNTAIN OF YOUTH PROGRAM
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2020, is made
and entered into by and between City of Dubuque, Iowa (City) and the The Fountain of Youth
Program (Agency).
WHEREAS, Agency has retained professional staff for the formulation and
implementation of programs for the enhancement of equitable conditions and opportunities for
low-income individuals in the City of Dubuque; and
WHEREAS, private contributors have allocated funds or other resources for the support
of Agency; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance
to be used to cover general operating expenses of Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
Scope of Service
Agency shall:
a) further the City of Dubuque Goal of Robust Local Economy: Diverse Businesses
and Jobs with Economic Prosperity;
b) serve individuals experiencing generational poverty;
c) provide one-on-one development programming support individuals
..� provide one-on-one .���.. personal development programming GIIII IIII IIJ. to individuals
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from generational poverty achieve their life goals;
d) provide support group programming centered around cognitive behavioral
intervention and the development of mindfulness and critical thinking;
e) provide support group programming that focuses on personal maturation and
sustaining mindset and behavioral change;
f) provide programming to educate groups/individuals in the community wanting to
seek change or learn more about diversity, equity and inclusion
g) comply with City Council goals and priorities set forth in Exhibit A;
h) support the City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion.
2. City Responsibilities
City designates the Economic Development Director to act as its representative with
respect to the work to be performed under this Agreement, and such person shall have
authority to transmit instructions, receive information, interpret and define City's policies
and provide decisions in a timely manner pertinent to the work covered by this
1
Agreement until Agency has been advised in writing by City that such authority has
been revoked.
In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish such
material to Agency.
City will provide opportunities to demonstrate this support by inviting the President of
the Agency and any employees working on services covered by this agreement to
participate in the following professional development opportunities and supporting
activities:
a) The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts, as described in Exhibit C;
b) The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within the Agency and through
the Agency's work;
c) Assistance in creating semi-annual status reports that demonstrate the ways in
which the Agency's efforts are advancing equity and inclusion; and
d) Access to the City's equity toolkit.
3. Time of Performance
The term of this Agreement shall be from July 1, 2020 through June 30, 2021.
4. Compensation
City shall pay Agency an amount not to exceed $40,000 as compensation for the services
provided by Agency, which payment shall constitute full and complete compensation for
such services.
The compensation shall be paid by City to Agency on a quarterly basis, within ten (10)
days after receipt by City of a requisition of quarterly sum from Agency.
City endeavors to provide funding to Agency to assist in accomplishing Agency's scope
of service outlined in this Agreement. Due to the uncertainty created within the City
budget as a result of COVID-19, the City will confirm funding availability based on regular
reviews of revenues before issuing payment(s) to organizations for all agreements of
$3,000 or greater. For agreements of $3,000 or greater, the City will review the availability
of funding quarterly to determine the possibility of payment to Agency and intends to
commit to the full amount covered by this agreement for fiscal year 2021 should the
revenue be available to do so.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all
expenditures. The records of Agency, including payroll accounts and other records of
2
disbursements and receipts, and other records relating to the performance of the activities
herein specified, shall be made available for inspection by City or any Certified Public
Accountant acting on its behalf, in order to ascertain performance of Agency under this
Agreement. Agency agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements
by using the following link to submit quarterly online reports detailing Agency activities
related to the use of City funds provided to Agency:
https://www.cityofd ubuq ue.orq/FormCenter/City-Form-Templates-22/Contract-and-
Grant-Reporting-195
In alignment with the City Council's priority of racial equity, Agency must demonstrate
how their efforts advance equity and inclusion. This should include program -level data
disaggregated, at a minimum, by race, and also by any other demographic the Agency
has prioritized. Agency should also identify community -level outcomes in which they
are actively working to advance the racial disparity.
The online quarterly reports shall be due on October 15th, January 15th, April 15th, and
July 15th. Such reports shall include a performance report on the program(s) supported
by City funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within 60 days of audit completion. The Audit shall be submitted as either an
electronic or paper document to the Economic Development Director.
7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, nr disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that
all qualified applicants will receive consideration for employment without regard to race,
creed, color, sex, age, national origin, religion, sexual orientation, gender identity or
disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that
no person shall be excluded from participation in, be denied the benefits of, nor be
subjected to discrimination under any program or activities funded in whole or in part with
any of the funds made available to Agency under the terms of this Agreement because
of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability.
8. Termination of Agreement
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If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying
the effective date thereof not less than thirty days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty -day period, this Agreement shall be deemed terminated at
the end of such thirty -day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies
of Agency's insurance certificates showing compliance with the insurance requirements
of Insurance Schedule G, included as Exhibit B.
CITY OF DUBUQUE, IOWA THE FOUNTAIN OF YOUTH PROGRAM
Witness:
Kevin.Firnsta I, City Clerk
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EXHIBIT A
CITY COUNCIL GOALS & PRIORITIES
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C�i ty a f f�u b u q u e Masterpiece on the Mississippi
G �� I � �o�� Sustainable Environment: Preserving and Enhancing
Natural Resources
• Robust Local Economy: Diverse Businesses and Jobs with
Economic Prosperity Partnership for a Better Dubuque: Building Our Community
that is Viable, Livable, and Equitable
Vibrant Community: Healthy&Safe
`; Uiverse prts, Culture, Parks, and Recreation Experiences
+ Livable Neighborhoods&Housing:Great Place to Live P� and Activities
� Financially Responsible, High-Performance City Organization: Connected Community: Equitable Transportation,
Sustainable, Equitable, and Effective 5ervice Delivery Technology Infrastructure,and Mobility
Policy Agenda items are issues that need direction or a policy decision by the City
� � � Council,or need a major funding decision by the City Council,or issues that need City
' • � � � Council leadership in the communityorwith othergovernmental bodies. The policy
agenda is divided into top priorities and high priorities.
TOP PRIORITIES(in alphabetical order) HIGH PRIORITIES (in alphabetical arder)
• Dream Center: Facilities& Programs • Brain Health Strategy&Action Plan
• Emerald Ash Borer Program • Debt Reduction Plan: Re Affirmation
• Human Resources Policies&Handbook Revision • Fountain of Youth: Funding
• Imagine Dubuque: Implementation • Four Mounds/HEART Program: Funding
• Major 5treet Improvement Plan: Project Priority&Funding • Street Maintenance Program: Increased Funding
• Parking Ramp Maintenance: Funding • Transit Vehicle Replacement Funding
Management agenda iterns are issues for which tt�e City Council has set the overall
� � � direction and provided initial funding, may require further City Council action
� � � � � or funding,or are major management projects that may take multiple years to
implement.The management agenda is divided into top priorities and high priorities.
TOP PRIORITIES�in alphabetical arder) HIGH PRIORITIES (in alphabetical order)
• Bee Branch Creek Projects: Next Steps • Dubuque Rivertront Master Plan (Corps of Engineers)
• CHANGE Program: True North Housing Initiative& Bee Branch • Citywide Departmental Work Order System
Healthy Homes Resiliency Program Implementation
• Equitable Poverty Prevention:Action Plan • Innovation& Entrepreneurial Strategy
• Industrial Park Development • School Resource Officer: Implementation
• Leisure Services Facilities Deferred Maintenance Assessment • 5outhwest Arterial Business Development
• Multi Tered Housing Inspection Program • Water&Resource Recovery Center: Nutrient Trading
• Park Development Projects for Non-TIF(Tax-Increment
Financing), Donated Park 5ites
• Traffic Signal Synchronization/STREETS
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Projects that are underway and budgeted. Staff is '�
implementing and providing updates to Ciry Council.
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• � • • • • • � •
Management in Progress
• Business Development at the Airport: University of • Brownfield Grants
Dubuque • FAA Supplemental Funding
• GDDC Retail Attraction Strategy • Air Charters to Leisure Destinations
• Downtown Housing Creation Strategy
• Riverfront Lease Sites Major Projects
• Federal Opportunity Zones • Demarcation Point Relocation [Phone Line Termination Point]
• Old Air Terminal Demolition
Vibrant Community: Healthy &Safe
• Police Reaccreditation • Police Officer Recruitment&Retention
• Humane Society Contract Renewal • P25 Radio System Building& Implementation
• WRRC:Certification of Environmental • Panic Button for City Facilities
• CAD Connection to City Cameras Network • Ambulance Staffing Alternatives
• Traffic Camera System • Police Department Transition to New Caliber Weapons
• School Safety and Security Plan and Protocols
• Dispatcher Training Program
• Communication National Quality Assurance • Crescent Community Health Center: Clinic Construction
• Healthcare for Residents from Pacific Islands • Fire Headquarters and Stations ADA Compliance
• Smart 911 Personal and Building Profile Marketing • Fire Stations HVAC and Lighting Improvements
• Quick Response Pumper • Multicultural Family Center Construction
• Fire Accreditation
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Management in Pragress Major Projects
• Barrington Lakes Reservoir Abandonment • Lowell Street Retaining Wall Repair: Funding
• Code Enforcement:Accela Program • Historic Millwork District Parking Lot and Signage
• Downtown Commercial Buildings Evaluation_&
Assessment Project � � � �,s � w<��� � �
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Managem�nt in Progre�s • Indirect Rate for Grants
• Third St. Data Center • Internal Liquor License Approval Process
• ADA Compliance Transition • InVision Facility Management Sofiware
• Aerial Photography&Control Monumentation • I Net Connection for Remote Site
• Cartegraph OMS System Asset Management • Liquar License Process
Expansion • New Employee and Promoted Employee Orientation and
• Certified Financial Report Sofiware Conversion Support Program
• City Website: Redesign • Paperless Accounts Payable Workflow Development&
• Community Resident Survey and Actions Implementation
• Diverse Applicants Recruitment Strategy • Workers Compensation Claims Management
• Financial Management Software:Study&Draft RFP
• Health Benefits Consulting and Actuarial Services M�jar Project§
• High Performing Organization/Outcome driven • City Hall Sidewalks Heating System
Decision making Strategy • City Hall Annex Windows Replacement
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• Community Climate Action&Resiliency Plan • 17th St./W. Locust St.HUD Resiliency Storm Sewer
• Flood Control System:Corps of Engineers Project Approval Improvement Project
• FOG (Fats,Oils,&Greases) Program • 22nd StJKaufman Ave. HUD Resiliency Storm Sewer
• Glass Collection Drop off Programs Improvement Project
• Growing Sustainable Communities Conference • Bee Branch Culvert Project Under Railroad
• Lead&Copper Rule Compliance Water Sampling&Testing • Bee Branch Gates/Pump Station
• Public Education on Bikeable/Walkable Dubuque • Cell 9 Landfill Project: Phase 4
• Sanitary Sewer System Condition Assessment • Fire Hydrants Installation [former Vernon Water System]
• Sewer Infrastructure Asset Management Plan • Pressure Reducing Valve Implementation
• Sanitary Forcemain/Riverbank Stabilization Project(US
� ��, ��- Corps of Engineers)
, '�,} ., a� , . ^_�� � • SCADA Overhaul:Water
� �p ` • Roosevelt Street Water Tower Project
�i � i,��-�. ��� e ,-. • Vernon Well Abandonment
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� � ' '� • WRRC Outfall Manhole Reconstruction
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. � , � 1���_;.'�.�.,� ��6��F���e�,� ''� .,��.���,-� • Water Tank Inspection Program&Maintenance
I�,_, �'���, A__j`' • Water Lines Extension-SW Arterial
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management in progress and major projects: continued
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• 2d20 Census Complete Count / � '`
• Campaign for Grade Level Reading:Community Solution Action Plan �
• City Racial Equity Toolkit: Results-based Accountability �
• Civic Action Plan&Civic Leaders Program � �/ ''`� �_
• Equity Training for City Staff �
• My Brother's Keeper ( ,
• Welcoming&Connecting with New Residents Program (GDDC) , :
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M�����zr����t in Pr�ffr�s� �l��r�����nt in Pr�s�r���
• All Community Reads Event • Bunker Hill Golf Course Irrigation
• Americorps • Comiskey Park Renovation
• Changing Lives Through Literature Program • Eagle Point Park Environmental Restoration
• EB Lyons Center Partnership Development Project
• Library Marketing Campaign • English Ridge&Eagle Valley Subdivision Parks
• Pollinator Habitat in Park System • Grand River Center: Upgrade Projects
• Miracle League Complex
• Veterans Pond: Dedication
� ���s - s • e .��' • •• ,
• ADA Pads for Bus Stops • Chavanelle Road Hike/Bike Trail
• BUILD Grant&Other Grants • Chavenelle Road Rehabilitation
• Bus Routes: Update Maps • Four-laning Southwest Arterial(US52)
• Comprehensive Pavement Preservation Plan • Highway 52 Repaving
• Downtown Parking Ordinance • North Cascade Rd. Reconstruction (to Timber Hyrst
• Ramps Structural Analysis Subdivision)&Water Main Extension
• Smart Tool for Integrated Parking Platform • Northwest Arterial Upgrade(IDOT)
• Smart Technology for Transportation Data • Parking Lot Re-striping
Collection • Roundabouts
• Transportatlon Customer App • Washington Street Improvements(7th to 9th)
• WiFi in Fixed Routes
• WiFI in Intermodal& Intermodal Lobby
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9
EXHIBIT B
INSURANCE SCHEDULE
10
INSURANCE SCHEDULE G
1. THE FOUNTAIN OF YOUTH PROGRAM shall furnish a signed certificate of insurance to the City of
Dubuque, lowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate
shall be prepared on the most current ACORD form approved by the lowa Insurance Division or an
equivalent. Each certificate shall include a statement under Description of Operations as to why the
certificate was issued. Eg: Project# or purchase agreement FY2021 CONTRACTED SERVICE
AGREEMENT
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in lowa
and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law
or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be
deemed a waiver of such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an
equivalent form is approved by the Director of Finance and Budget. The service provider must identify or
list in writing all deviations and exclusions from the ISO form.
8. If service provider's limits of liability are higher than the required minimum limits then the service
provider's limits shall be this agreemenYs required limits.
9. Service Provider shall require all subcontractors and sub-subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall obtain
certificates of insurance from all such subcontractors and sub-subcontractors. Service provider agrees
that it shall be liable for the failure of a subcontractor and sub-subcontractor to obtain and maintain such
coverage. The City may request a copy of such certificates from the Service Provider.
10. Service Provider shall be responsible for deductibles/self-insured retention for payment of all policy
premiums and other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
11
INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
1) Coverage shall be written on an occurrence, not claims made, form. The general liability
coverage shall be written in accord with ISO form CG 00 01 or business owners form BP
00 02. All deviations from the standard ISO commercial general liability form CG 00 01,
or Business owners form BP 00 02, shall be clearly identified.
2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate
Limit."
3) Include endorsement indicating that coverage is primary and non-contributory.
4) Include Preservation of Governmental Immunities Endorsement (Sample attached).
5) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and their
board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing
operations) or its equivalent.
6) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as prescribed
by lowa Code Chapter 85.
Coverage A Statutory—State of lowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee-Disease $100,000
Policy Limit-Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer.
OR
If, by lowa Code Section 85.1A, the Service Provider is not required to purchase Workers'
Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of Workers'
Compensation or Employers' Liability Coverage form on file with the lowa Workers'
Compensation Insurance Commissioner, as required by lowa Code Section 87.22. Completed
form must be attached.
12
INSURANCE SCHEDULE G (continued)
C) POLLUTION LIABILITY
Coverage required: Yes _X_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any
pollution exposure for abatement of hazardous or contaminated materials including, but not
limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and
completed operations coverage shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and their
board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing
operations) or its equivalent and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
D) PROFESSIONAL LIABILITY $1,000,000
Coverage required: Yes _X_ No
Provide evidence of coverage for 5 years after completion of project.
E) CYBER LIABILITY/BREACH $1,000,000
Coverage required: _Yes _X_No
Coverage for First and Third Party liability including but not limited to lost data and restoration,
loss of income and cyber breach of information.
F) UMBRELLA/EXCESS $1,000,000
Coverage required: Yes _X_ No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form
of the primary policies, it shall include the same endorsements as required of the primary
policies including Waiver of Subrogation and Primary and Non-contributory in favor
of the City.
13
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunitv. The insurer expressly agrees and states that the purchase of this
policy and the including of the City of Dubuque, lowa as an Additional Insured does not waive any of the defenses
of governmental immunity available to the City of Dubuque, lowa under Code of lowa Section 670.4 as it is now
exists and as it may be amended from time to time.
2. Claims Coveraqe. The insurer further agrees that this policy of insurance shall cover only those claims not
subject to the defense of governmental immunity under the Code of lowa Section 670.4 as it now exists and as it
may be amended from time to time. Those claims not subject to Code of lowa Section 670.4 shall be covered by
the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, lowa shall be responsible for asserting any
defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of
the insurer.
4. Non-Denial of Coveraqe. The insurer shall not deny coverage under this policy and the insurer shall not
deny any of the rights and benefits accruing to the City of Dubuque, lowa under this policy for reasons of
governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of
governmental immunity asserted by the City of Dubuque, lowa.
No Other Chanqe in Policy. The above preservation of governmental immunities shall not otherwise change or
alter the coverage available under the policy.
14
EXHIBIT C
INCLUSIVE DUBUQUE
15
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In��usive Dubuque i� a peer-learr�ing network 4# �artr�ers �ie�iicate�i t� �reatirtg
an irr�orr�ed, eq�i�a�l� arr� in�lu�i�re�ar�m�ani�jrwhere all pe�ple—regardl�ss o�
ra�e, age, ��l��re, gender, ethni�ity, religion, sex�al orierr#ation,clas� or di�a�ilify—
ar� r�s���te�, �ralued an� tr���ed fairly, Th� r��#wofk ir�clude� mare#han GQ
organi�atiorr� a�d ir�d�+i��al� a�ross �e�t�r�, in�l�ading fait�, gov�rr�mer�t agen�ies,
r�ortpro�it, busir�ess. ed��a�i.ar� ar�d fnore.
i�+IfHY IT MATTfRS
.� i i 1 �
The In�lus�e Dubuque�etwark€arir�d i�2�1�af;erbussness
lead�rs be�an;o take nos�e fl�{FIa5�f�25 f2��CE�C��fVef54�+,equi#y • � •
and i�dusion•n sl�e�ar.-imuniF}�_andn+idua�s were haru6ngtrouble ����_ � � .,�� � �•. t., ; �
a.��ssi€rg need�d ser�ices�rd�flr�nectang ta aar�af s',re comm..i�iy, � ���• ��F.. _. �-.. : �+.� , �. �
neig?�bar���we:e a�pesierxingsirugg2es related�o der:�og€afl�ti �. �F � ' {,� •
t ha:�g�,a*�d busi�e�es were re�artirig��uliy aktrarti€�g and _
. ]f�.-.. �F
reta�ning a�r�essewa�kfare_kesear�h sel":s us that Iv�ua is becaming „ ., �;�_,.- .s ,+ ...;., q;. , •
in�re�sirglydirersean��'�atregi�;tswarkingirnuardequ�+tvillharug -.:.� �� � � •
stror�g�,a�rd m�one resi>ierri���omi�g�uwth—f�r esrery�ne.
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16
1�1 HAT 1�1 E A R E i�1�0 R I{I hl G 0 N
In�OlB,we Id�laed oif a�eries of kraining twrkshops aimed ak ia�ilikatir� GET I IV110L11ED
�ornrersatiorrs amon$�ommunily lead,ers around diaersily,equily and
inclusion and hcw focusingankheseisswescanstrengkhen ourre$ion. The Netxvork prrn+ides equity
learning apportunities,equity
• Race Fonvard,for nanprofik ard civic leaders tools and baseline data tia help
• Besk Pra�kiaes in aiversily,Equityand Indusion,for mi��areer organ¢atior�s and indn+iduals
prof�essianals ard human resauraes represer�tatiaes learn adout equity,in�lusion and
• Business Leader Equity Cohart,for higF�level busir�ess�ecutnnes belanging.YJe provide bran+e spaces
for d iffi�ult�orwe�satiar-�s and an
�rea,�hing an array of leaders,we can fostier equikable and healkry ��p��uni�r to learn fromsameone
�ommunikies thak wel�ome all people. who is differ�rrt irorn yourself.l+isit
ourwetrsi�eto utiU�e these resources
1NHAT HAS BEEId ACC�MPLISHED inyourworkto a�an�e equityand
in�lusion in the�ommuniry.
• Condwcked a�amrnunily Equily Profi le in 2015 ko learn abaut the
Gved experienaes of diae�s e groups and dis�anrer whak dis parikies
�isk.The profile engaged�8�parki�ipanks through Community
Cornrersakior�s,and 1,9'9�online swve�yrs were aampleked �UII{��fS
• �er 90 aamrnunil�,+mernbe�s joined sedor groups ta a,ddress Ciry of aubuq ue
�haU.enges ard bring a ra�iaUs�cial.equity lens tia healkh, pubuque Ra�ing Asso�iation
edu�ation,trar�spartakion,neighborhaads,eaanani�wel�being pr.Liang Chee Wee
and arts and cuRure.
G�eatier Dubuque aervelaprnant
• Hosted Resulks-�asedAacounkabiGty kraining in�017 ard�014 far Corporatian
�om muniky mernbers ko prornote a shared data platform. IBM
• Collabarated ka campile the book Farrr7g afwers�t}c�lQrs�narfEse John aeere Faundation
5tcrres through the skoryke0.ing inikiaki�ne the Fa�ing Proje�k, Nartheast lanwa Communi�+College
highlighking the voi�es of aubuque's Marshallese aammunity. Sisters of Chariry,E'YM
Surdna Foundatian
• With khe help of�ommunity mernbers,�raFGed ard published yyr�mart
ir�trodu�kory equily taolkiks for thei r organi zatiorrs.
• Hired an equily�aor�dinatiar ka argani�e khe work af parfiers and
�omrnunity organi�akiorrsworldng tia a�anae equi�r ard in�lusion.
• Sparrsored spea4aers,ta engage khe aammunily around diversiky-
relatied kop�s,in�luding aseries in p�rtnership with the M11�.ACP on
�i�il righ�.
• Sparrsored i�lms ak the J ulien dubwque I nkernational Film Fesknral. Equ Il�C��Fdll7�tOf
fac�sed on khe otperienaes of margiral.izedgroups. Cf�rQ to�er Ortrr
� Publis hes khe annual,4d�ar�trrrg Fqu�i}r Comrrrixi�ry�faiorCs Qrxi
rfQra�dbqfourrdQRo rr.org
Olr�vmes repark ka recagni�e the work Chat parkners and lacal
organizatior�s have done ta reduce disparities in our�omrnunily.
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17