Contracted Services Agreement- Inclusive Dubuque Copyrighted
September 8, 2020
City of Dubuque Consent Items # 15.
City Council Meeting
ITEM TITLE: Contracted ServicesAgreement- Inclusive Dubuque
SUMMARY: CityAttorney recommending approval of the Contracted Services
Agreement with the Community Foundation of Greater Dubuque:
I nclusive Dubuque for the City's financial support for Fiscal Year 2021.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Contracted Services Agreement- I nclusive Dubuque Staff Memo
Staff Memo Staff Memo
Cover Letter Supporting Documentation
Contracted Services Agreement Supporting Documentation
Dubuque
THE CITY OF �
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CRENNA M . BRUMWELL , ESQ.
CITY ATTORNEY
MEMO
To: Mayor Roy D. Buol and
Members of the City Council
DATE: SEPTEMBER 2, ZO2O
RE: Contracted Services Agreement - Inclusive Dubuque
Economic Development Director Jill Connors recommends City Council approval of the
Contracted Services Agreement with Inclusive Dubuque or the City's financial support
for Fiscal Year 2021.
The adopted Fiscal Year 2021 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Peer-Learning Council; Business Leader Equity Cohort;
Community Racial Equity Profile; Immigration Assessment; AIIofUS Campaign;
Restorative Strategies; Julien Dubuque International Film Festival (JDIFF) Sponsorship;
and Equity Speakers, Communications, and other Equity Training Opportunities.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA
SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001-6944
TELEPHONE (563)589-4381 /Fax (563)583-1040/EMAi� cbrumwel@cityofdubuque.org
Dubuque Economic Development
Department
THE CITY OF � 1300 Main Street
All•America Eity Dubuque,lowa 52001-4763
�� � "h�N",`��nz�'��:�:��� Office(563)589-4393
1 I ��� TTY(563)690-6678
http://www.cityofd u bu q ue.org
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TO: Crenna M. Brumwell, City Attorney
FROM: Jill M. Connors, Economic Development Director
SUBJECT: Contracted Services Agreement— Inclusive Dubuque
DATE: July 20, 2020
INTRODUCTION
Attached for City Council approval is the Contracted Services Agreement with Inclusive
Dubuque for Fiscal Year 2021. Inclusive Dubuque furthers the City of Dubuque Goal:
Partnership for a Better Dubuque: Building our community that is viable, livable and
equitable.
BACKGROUND
The adopted Fiscal Year 2021 operating budget reflects a payment of $75,000 to
Inclusive Dubuque, for financial assistance to engage and coordinate a network of
leadership from diverse communities within Dubuque to provide a coordinated,
collaborative approach to supporting a more inclusive community. This will be
accomplished through the convening and facilitation of conversation with sector groups
to explore ways to further equity and inclusion in their sector. This work includes the
Inclusive Dubuque Network; Peer-Learning Council; Business Leader Equity Cohort;
Community Racial Equity Profile; Immigration Assessment; AIIofUS Campaign;
Restorative Strategies; Julien Dubuque International Film Festival (JDIFF) Sponsorship;
and Equity Speakers, Communications, and other Equity Training Opportunities.
The reporting requirements are as follows:
1. Progress reports will be submitted quarterly.
2. Quarterly reports will be submitted using a form on the City's website.
3. Quarterly reports will include equity and inclusion reporting.
4. Audit reports are due within 60 days of audit completion.
RECOMMENDATION/ ACTION STEP
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with Inclusive Dubuque, and authorizes the Mayor to execute the
contract on behalf of the City.
2
To our trusted partner,
Thank you for your continued efforts to partner with the City of Dubuque to create a more
resilient, equitable, and sustainable community. It is clear that now more than ever, strong
partnerships and your hard work are critical to meet the complex needs of residents and
businesses.
Enclosed you will find your fiscal year 2021 contract with the City of Dubuque. You will notice
that contract language has been amended in comparison to prior years. The purpose of this
letter is to draw your attention to these language changes and offer technical support to help in
meeting the City's expectations.
First, the full financial impact of COVID-19 on local governments continues to be uncertain.
Consequently, though funding allocations for these contracts have been approved by the City
Council as part of the FY21 budget, expenditures will be dependent on revenues received. For
most contracts, this means that we have added language indicating that, rather than making
one annual payment as we have in the past, we will be making quarterly payments after
ensuring that our incoming revenue is adequate to support our commitments.
Second, we have made our expectations regarding advancing racial equity more explicit. For
the past few years we have included language in our contracts requiring your general support in
advancing equity. We have offered an annual four-day training through the Human Rights
Department, training opportunities in partnership with Inclusive Dubuque, and technical
assistance through the Human Rights Department. We have also instituted a reporting system
that allows you to identify the equity impact you are striving to achieve through your work.
This year, we have added contract language that requires evaluation and reporting on the racial
equity impact of your work in the form of performance measures that contribute towards one
of several community equity indicators. The remainder of this letter addresses considerations
related to these requirements.
The City Council's annual goal setting session this year came on the heels of two Black Lives
Matter: Diversity, Equity, and Inclusion work sessions. The final goals and priorities include
several items where Council specifically addressed racial equity as part of their discussion. In
the upcoming year, departments will meet with Black Lives Matter partners to develop
department-specific equity plans that lead with race to make policy, program and funding
decisions and identify which disaggregated community and program-level outcomes they will
use to measure progress.
In alignment with the Council's emphasis on racial equity, we are explicitly requiring reporting
of your performance measures and, at a minimum, disaggregation of those performance
measures by race. These performance measures should be in line with the City Council goal
you most align with (for example, Robust Local Community, Sustainable Environment, etc. The
full list can be found here: https://www.cityofdubuque.or�/72/Goals-Priorities).
The expectation is that you will work with Jill Connors, Economic Development Director, to
clarify the community equity indicator you are seeking to contribute towards, and to identify
how you will measure the impact of your programs and activities towards moving the needle on
that indicator. Jill Connors, Economic Development Director, will be asking you to have the
indicator and performance measures identified by the time that the first quarterly payment is
due in October so that contracts can be amended to include that information. You will be
required to report program-level data that shows how you are contributing to this indicator.
This data must be disaggregated by, at a minimum, race. You may also choose to disaggregate
the data by other demographics that are important to your work. The information you report
will be used in determining how we can partner to make progress in our community. It will also
be used to prioritize next year's funding allocations.
We also want to let you know that later this year, the City Council will receive a final Equitable
Poverty Prevention Plan. We will share the results of that plan with you, and the
recommendations in it will also be incorporated into next year's funding agreements.
If you and Jill Connors, Economic Development Director, need additional technical assistance in
this process, please reach out to Kelly Larson, Human Rights Director. Kelly is available to meet
individually to provide technical assistance around advancing racial equity generally, using a
racial equity toolkit, engaging community members most impacted, and/or developing
performance measures. As a starting point, we are enclosing the City's Racial Equity Quick Lens
Sheet, an economic vulnerability matrix that City staff used to assess the impact of budget cuts,
and a set of hypothetical examples applying an equity analysis. These can all be the subject of
further conversation and adaptation to your organization's particular circumstances.
Please know that we value your partnership and appreciate the work you do for the betterment
of our community! We will keep you apprised of any changes as we learn more.
Sincerely,
Jill M. Connors Kelly Larson
Economic Development Director Human Rights Director
Immigration Assessment
In partnership with the Dubuque Religious Sister's Collaborative, GDDC and NICC, we are
conducting an Immigration Needs Assessment for our community. The work is focusing on
identify our immigrant population in our region, mapping the support services currently
available and identifying any gaps in support.
AIIofUS Campaign
Continue to promote and build community endorsement of the AIIofUs Dubuque
communication campaign which highlights that the best and perhaps only way to conquer the
coronavirus is for All of Us to work together, united as one community.
Restorative Strategies
Develop and establish this restorative justice program as an alternative to the juvenile justice
system by helping set Dubuque County teens on a path to becoming productive citizens and
finding future success. With a focus on middle and high school-age youth, the Restorative
Strategies program is a collaboration among civic institutions, service providers and volunteers
that addresses accountability for rule-breaking, reparation, reconciliation and, ultimately,
reintegration with the community.
Julien Dubuque International Film Festival (JDIFF) Sponsorship
We've continued to be a supporter of the JDIFF, sponsoring films that highlight equity and
diversity issues in our community. Use of this new medium (film), in a new venue, sparked
conversation with an expanded audience about the relevance of inclusion and equity in our
local community.
Equity Speakers, Communications, and other Equity Training Opportunities
• Continue to promote the "I'm a Dubuquer" campaign, including a partnership with
Travel Dubuque to incorporate an updated version of the campaign in their promotional
materials.
• Identify opportunities to coordinate with partners in the community to bring DEI
speakers to Dubuque (for example, Faces and Voices speaker for the MLK breakfast)
6
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
COMMUNITY FOUNDATION OF GREATER DUBUQUE
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2020, is made and
entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater
Dubuque (Foundation).
WHEREAS, City desires to engage the services of Foundation to furnish professional and
technical assistance in connection with Inclusive Dubuque as described in Exhibit A (the Scope of the
Work); and
WHEREAS, Foundation has signified its willingness to furnish such services to City upon the
terms and conditions set forth herein.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Foundation Shall:
a) further the City of Dubuque Goal: Partnership for a Better Dubuque: Building our
community that is viable, livable and equitable;
b) Commence work upon execution of this Agreement by both parties, and fully perform
the services described in the Scope of the Work in Exhibit A and comply with City
Council goals and priorities set forth in Exhibit B.
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advance equity and inclusion.
2. City Responsibilities
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City designates the Human Rights Director, to act as its representative with respect to the work
to be performed under this Agreement, and such person shall have authority to transmit
instructions, receive information, interpret and define City's policies and provide decisions in a
timely manner pertinent to the work covered by this Agreement until Foundation has been
advised in writing by City that such authority has been revoked.
In the event that any reports, records and maps are existing and available and are useful to
carry out the work on the Scope of the Work, City shall promptly furnish such material to
Foundation.
City will provide opportunities to demonstrate this support by inviting the President of the
Foundation and any employees working on services covered by this agreement to participate
in the following professional development opportunities and supporting activities:
1
1) The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts;
2) The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within the Foundation and
through the Foundation's work;
3) Assistance in creating semi-annual status reports that demonstrate the ways in
which the Foundation's efforts are advancing equity and inclusion; and
4) Access to the City's equity toolkit.
3. Time of Performance
The term of this Agreement shall be from July 1, 2020 through June 30, 2021.
4. Compensation
City shall pay Agency $75,000 as compensation for the services provided by Agency, which
payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days
after receipt by City of a requisition of quarterly sum from Agency.
City endeavors to provide funding to Agency to assist in accomplishing Agency's scope of
service outlined in this Agreement. Due to the uncertainty created within the City budget as a
result of COVID-19, the City will confirm funding availability based on regular reviews of
revenues before issuing payment(s) to organizations for all agreements of $3,000 or greater.
For agreements of $3,000 or greater, the City will review the availability of funding quarterly to
determine the possibility of payment to Agency and intends to commit to the full amount
covered by this agreement for fiscal year 2021 should the revenue be available to do so.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees
that it will maintain books of account in accordance with Generally Accepted Accounting
Standards together with necessary documentation to support all expenditures. The records of
Agency, including payroll accounts and other records of disbursements and receipts, and other
records relating to the performance of the activities herein specified, shall be made available
for inspection by City or any Certified Public Accountant acting on its behalf, in order to
ascertain performance of Agency under this Agreement. Agency agrees to retain such records
for not less than three (3) years.
6. Reporting and Monitoring
Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by
using the following link to submit quarterly online reports detailing Agency activities related to
the use of City funds provided to Agency:
https://www.cityofdubugue.orq/FormCenter/City-Form-Templates-22/Contract-and-Grant-
Reporting-195
2
In alignment with the City Council's priority of racial equity, Agency must demonstrate how their
efforts advance equity and inclusion. This should include program -level data disaggregated, at
a minimum, by race, and also by any other demographic the Agency has prioritized. Agency
should also identify community -level outcomes in which they are actively working to advance
the racial disparity.
The online quarterly reports shall be due on October 15th, January 15th, April 15th, and June
29th. Such reports shall include a performance report on the program(s) supported by City
funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit
report within 60 days of audit completion. The Audit shall be submitted as either an electronic
or paper document to the Economic Development Director.
7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national origin,
religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to
ensure that applicants for employment are employed and that employees are treated during
employment without regard to race, creed, color, sex, age, national origin, religion, sexual
orientation, gender identity, or disability. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. Agency assures that all qualified applicants will receive
consideration for employment without regard to race, creed, color, sex, age, national origin,
religion, sexual orientation, gender identity or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, nor be subjected to
discrimination under any program or activities funded in whole or in part with any of the funds
made available to Agency I Inder the terms of this Agreement because race, color, creed,
..., Agreement �✓�.vcaUoc.. of I,VIVI,
religion, sex, national origin, age, sexual orientation, or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or if the Agency shall violate any of the covenants, agreements or
stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement
by giving written notice to Corporation of such and specifying the effective date thereof not less
than thirty days before the effective date of such termination. If Agency shall fail to cure its
default to the satisfaction of City in City's sole discretion within such thirty -day period, this
Agreement shall be deemed terminated at the end of such thirty -day period without further
action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or
any funds utilized for purposes other than stated in the Agreement.
9. Assignability
3
Agency shall not assign any interest in this Agreement without the prior written approval of
City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with the insurance requirements of
Insurance Schedule G, included as Exhibit C.
CITY OF DUBUQUE, IOWA COMMUNITY FOUNDATION
OF GREATER DUBUQUE
Roy 1" Buol, Mayor Community Foundation
Witness:
Kevi( irnstahl, Ci
4
EXHIBIT A
SCOPE OF WORK
Best Practices in Diversity, Equity and Inclusion
Sponsor this popular eight session peer-learning workshop. This training series empowers
individuals, businesses, non-profits, and organizations to create pathways to lead to increased
self-awareness, recruitment, retention, and workplace culture around DEI concepts. These
workshop sessions are led by local diversity and inclusion educators and practitioners, and
include local testimonials of DEI practices shared by both presenters and program participants.
Inclusive Dubuque Network
The Inclusive Dubuque Network stakeholders continue to gather on a quarterly basis,
providing an opportunity for network partners to share updates on DEI training opportunities,
discuss recent local and national DEI issues, and share personal or organizational stories of
their DEI challenges and successes. Each quarter 30-50 partners attend these network
meetings.
Peer-Learning Council
The PLC has representation from higher education, human resources, faith, nonprofit, and
government sectors, all with DEI expertise and practice. This group meets on a quarterly basis,
or more frequently as needed to prepare for the Best Practices sessions.
• Continue to run and develop the Best Practices in DEI Training Series
• Guide the support for past and future Best Practices participants
• Any other equity educational opportunities, including responses to the community
regarding hate/bias incidents, community conversations, etc.
Business Leader Equity Cohort
This group of executive level leaders (Presidents, C-Level executives, and business owners)
continue to gather on a bi-monthly basis to discuss the impact that the changing
demographics have in recruiting and retaining minority employees for their organizations and
to our community.
Community Racial Equity Profile
Initiate a second iteration of this Equity Profile, leveraging recently completed 2020 census
data and community surveys.
5
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organi�atiorr� �nd ir�d�+i��al� a�ross �e�t�r�, in�l��ding faith, gov�rnment agen�ies,
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strar,g��a€�d m,one resi`ierd�fl�orni�g€uwrth—f-�x�very�o�e.
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inclusion and hcw focusingankheseisswescanstrengkhen ourre$ion. The Netxvork prrn+ides equi�r
learning apportunities,equity
• Race Fonvard,for nanprofik ard civic leaders tools and baseline data�a help
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prof�essianals ard human resauraes represer�tatiaes learn adout equity,in�lusion and
• Business Leader Equity Cohart,for higF�level business�ecutn+�s belanging.YJe provide bran+e spaces
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1NHAT HAS BEEId ACCOMPLISHED inyourworkto a�an�e equityand
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• Condwcked a�amrnunily Equily Profi le in 2015 ko learn abaut the
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�isk.The profile engaged�8�parki�ipanks through Community
Cornrersakior�s,and 1,9�5 online swv�eys were aampleked Funders
• �er�0 aamrnunil�,+mernbe�s joined sedor groups ta a,ddress Ciry of aubuq ue
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edu�ation,trar�spartakion,neighborhaads,eaanani�wel�being pr.Liang Chee Wee
and arts and cuRure.
G�eatier Dubuque aervelaprnent
• Hosted Resulks-�asedAacounkabiGty kraining in�017 ard�419 far Corpora#ian
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highlighking the voi�es of aubuque's Marshallese aammunity. Sisters of Chariry,E'YM
Surdna Foundatian
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• Sparrsored spea4aers,ta engage khe aammunily around diversiky-
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• Sparrsored i�lms ak the J ulien dubwque I nkernational Film Fes#ival. Equ Il�C��Fdll7�tOf
fac�sed on khe otperienaes of margiral.izedgroups. Cf�rQ to�er Ortrr
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8
EXHIBIT B
CITY COUNCIL GOALS & PRIORITIES
9
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DuB E �
�I��{ �� �u b u q�� Masterpiece on the Mississippi
G �� I � �o�� Sustainable Environment: Preserving and Enhancing
Natural Resources
� Robust Local Economy: Diverse Businesses and Jobs with
Economic Prosperity Partnership for a Better�ubuque: Building Our Community
that is Viable, Livable, and Equitable
llibrant Community: Healthy&Safe
' �iverse Arts, Culture, Parks, and Recreation Experiences
+ Livable Neighborhootls&Housing: Great Place to Live � antl Activities
� Financially Responsible, High-Performance City Organizatian: Connected Community: Equitable Transportation,
Sustainable, Equitable, and Effective Service Delivery Technology Infrastructure,and Mobility
Policy agentla items are issues th�,f need direction or a policy decision by the City
� � � Council, or need a major funding decision by the City Council, or issues that need City
' � � � • Council leadership in the communityorwith othergovernmental bodies. The policy
agenda is divided into top priorities and high priorities.
TOP PRIORITIES (in alphabetical order) HIGH PRIORITIES {in alphabetical order}
• Dream Center: Facilities& Programs • Brain Health 5trategy&Action Plan
• Emerald Ash Borer Program • Debt Reduction Plan: Re-Affirmation
• Human Resources Policies& Handbook Revision • Fountain of Youth: Funding
• Imagine Dubuque: Implementation • Four Mounds/HEART Program: Funding
• Major Street Improvement Plan: Project Priority& Funding • Street Maintenance Program: Increased Funding
• Parking Ramp Maintenance: Funding • Transit Vehicle Replacement Funding
Management agenda items are issues for which tt�e City Council has set the overall
� � � direction and provided initial funding, may require further City Council action
� � � � � or funding, or are major management projects that may take multiple years to
implement.The management agenda is divided into top priorities and high priorities.
TOP PRI�RITIES (in alphab�tical ord�r) HIGH PRIORITIES (in alphabetical order)
• Bee Branch Creek Projects: Next 5teps • Dubuque Riverfront Master Plan (Corps of Engineers)
• CHANGE Program: True North Housing Initiative& Bee Branch • Citywide Departmental Work Order System
Healthy Homes Resiliency Program Implementation
• Equitable Poverty Prevention: Action Plan • Innovation& Entrepreneurial Strategy
• Industrial Park Development • School Resource Officer: Implementation
• Leisure Services Facilities Deferred Maintenance Assessment • Southwest Arterial Business Development
• Multi-Tered Housing Inspection Program • Water&Resource Recovery Center: Nutrient Trading
• Park Development Projects for Non-TIF(Tax-Increment
Financing), Donated Park 5ites
• Traffic 5ignal Synchronization/STREETS
10
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Items that are underway and budgeted. Staff is
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�-��: ':�;�F.,���"� a.�� ., p��`�r implementing and providing updates to City Council.
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Projects that are underway and budgeted. Staff is ■ ■ � .
implementing and providing updates to City Council.
� . . . . . . . . . . . . �
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Management in Progress
• Business Development at the Airport: University of • Brownfield Grants
Dubuque • FAR Supplemental Funding
• GDDC Retail Attraction Strategy • Air Charters to Leisure Destinations
• Downtown Housing Creation Strategy
• Riverfront Lease Sites Majol' ProjeCts
• Federal Opportunity Zones • Demarcation Point Relocation [Phone Line Termination Point]
• Old Air Terminal Demolition
Vibrant Community: Healthy & Safe
• Police Reaccreditation • Police Officer Recruitment& Retention
• Humane 5ociety Contract Renewal • P25 Radio 5ystem Building& Implementation
• WRRC:Certification of Environmental • Panic Button for City Facilities
• CAD Connection to City Cameras Network • Ambulance 5taffing Alternatives
• Traffic Camera System • Police Department Transition to New Caliber Weapons
• School Safety and Security Plan and Protocols
• Dispatcher Training Program
• Communication National Quality Assurance • Crescent Community Health Center: Clinic Construction
• Healthcare for Residents from Pacific Islands • Fire Headquarters and 5tations ADA Compliance
• Smart 911 Personal and Building Profile Marketing • Fire Stations HVAC antl Lighting Improvements
• Quick Response Pumper • Multicultural Family Center Construction
• Fire Accreditation
3
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Man��ement in Progress Major Praject� �r'��
• Barrington Lakes Reservoir Abandonment • Lowell Street Retaining Wall Repair. Funding
• Code Enforcement:Accela Program • Historic Millwork District Parking Lot and Signage
• Downtown Commercial Builtlings Evaluation_&
Assessment Project : " `` ,. �
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Managem�nt in Pr�gres� • Indirect Rate for Grants
• Third St. Data Center • Internal Liquor License Approval Process
• ADA Compliance Transition • InVision Facility Management Sofiware
• Aerial Photography&Control Monumentation • I Net Connection for Remote Site
• Cartegraph OMS System Asset Management • Liquor License Process
Expansion • New Employee and Promoted Employee Orientation and
• Certified Financial Report Sofiware Conversion Support Program
• City Website: Redesign • Paperless Accounts Payable Workflow Development&
• Community Resident Survey and Actions Implementation
• Diverse Applicants Recruitment Strategy • Workers Compensation Claims Management
• Financial Management Software: Study&Draft RFP
• Health Benefits Consulting and Actuarial Services Maj�r Proje�t§
• High Performing Organization/Outcome driven • City Hall Sidewalks Heating System
Decision-making Strategy • City Hall Annex Windows Replacement
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• Community Climate Action &Resiliency Plan • 17th St./W. Locust St. H UD Resiliency Storm Sewer
• Flood Control System: Corps of Engineers Project Approval Improvement Project
• FOG (Fats,Oils,&Greases) Program • 22nd St./Kaufman Ave. HUD Resiliency Storm Sewer
• Glass Collection Drop off Programs Improvement Project
• Growing Sustainable Communities Conference • Bee Branch Culvert Project Under Railroad
• Leatl&Copper Rule Compliance Water Sampling&Testing • Bee Branch Gates/Pump Station
• Public Education on Bikeable/Walkable Dubuque • Cell 9 Landfill Project: Phase 4
• Sanitary Sewer System Condition Assessment • Fire Hydrants Installation [former Vernon Water System]
• Sewer Infrastructure Asset Management Plan • Pressure Reducing Valve Implementation
• Sanitary Forcemain/Riverbank Stabilization Project(US
� ��� _ ��° Corps of Engineers)
-�� j� �, • SCADA Overhaul:Water
� - • Roosevelt Street Water Tower Project
��-_��-► � � • Vernon Well Abandonment
���'��; �R �, , � ~ � " ' ; • WRRC Outfall Manhole Reconstruction
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• 2020 Census Complete Count / � � ;�
• Campaign for Grade Level Reading: Community Solution Action Plan - � �
• City Racial Equity Toolkit: Results-based Accountability � ��'
• Civic Actian Plan& Civic Leaders Program '`� ._
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• Equity Training for City Staff � _
• My Brother's Keeper ( �
• Welcoming&Connecting with New Residents Program (GDDC) , ij
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M�r����r��nt in Pro�ress I��n���rrc�nt i� P���r��s
• All Community Reads Event • Bunker Hill Golf Course Irrigation
• Americorps • Comiskey Park Renovation
• Changing Lives Through Literature Program • Eagle Point Park Environmental Restoration
• EB Lyons Center Partnership Development Project
• Library Marketing Campaign • English Ridge& Eagle Valley Subdivision Parks
• Pollinator Habitat in Park System • Grand River Center: Upgrade Projects
• Miracle League Complex
• Veterans Pond: Dedication
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• ADA Pads for Bus Stops • Chavanelle Road Hike/Bike Trail
• BUILD Grant&Other Grants • Chavenelle Road Rehabilitation
• Bus Routes: Update Maps • Four-laning Southwest Arterial(US52)
• Comprehensive Pavement Preservation Plan • Highway 52 Repaving
• Downtown Parking Ordinance • North Cascade Rd. Reconstruction (to Timber Hyrst
• Ramps Structural Analysis Subdivision)&Water Main Extension
• Smart Tool for Integrated Parking Platform • Northwest Arterial Upgrade(IDOT)
• Smart Technology for Transportation Data • Parking Lot Re-striping
Collection • Roundabouts
• Transportation Customer App • Washington Street Improvements (7th to 9th)
• WiFi in Fixed Routes
• WiFi in Intermodal & Intermodal Lobby
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EXHIBIT C
INSURANCE SCHEDULE
14
INSURANCE SCHEDULE G
1. COMMUNITY FOUNDATION OF GREATER DUBUQUE shall furnish a signed certificate of insurance to the City
of Dubuque, lowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall
be prepared on the most current ACORD form approved by the lowa Insurance Division or an equivalent. Each
certificate shall include a statement under Description of Operations as to why the certificate was issued. Eg:
Project# or purchase agreement FY2021 CONTRACTED SERVICE AGREEMENT
2. All policies of insurance required hereunder shall be with an insurer authorized to do business in lowa and all
insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each certificate shall be furnished to the Finance Department of the City of Dubuque.
4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other
legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of
such requirements by the City of Dubuque.
5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement.
6. All required endorsements shall be attached to certificate.
7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent
form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all
deviations and exclusions from the ISO form.
8. If service provider's limits of liability are higher than the required minimum limits then the service provider's limits
shall be this agreemenYs required limits.
9. Service Provider shall require all subcontractors and sub-subcontractors to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall obtain
certificates of insurance from all such subcontractors and sub-subcontractors. Service provider agrees that it shall
be liable for the failure of a subcontractor and sub-subcontractor to obtain and maintain such coverage. The City
may request a copy of such certificates from the Service Provider.
10. Service Provider shall be responsible for deductibles/self-insured retention for payment of all policy premiums and
other costs associated with the insurance policies required below.
11. All certificates of insurance must include agents name, phone number, and email address.
15
INSURANCE SCHEDULE G (continued)
EXHIBIT I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $50,000
Medical Payments $5,000
a) Coverage shall be written on an occurrence, not claims made, form. The general liability
coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02.
All deviations from the standard ISO commercial general liability form CG 00 01, or Business
owners form BP 00 02, shall be clearly identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit."
c) Include endorsement indicating that coverage is primary and non-contributory.
d) Include Preservation of Governmental Immunities Endorsement (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees and
volunteers, all its boards, commissions and/or authorities and their board members,
employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent.
f) Policy shall include Waiver of Right to Recover from Others endorsement.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by lowa
Code Chapter 85.
Coverage A Statutory—State of lowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee-Disease $100,000
Policy Limit-Disease $500,000
Policy shall include Waiver of Right to Recover from Others endorsement.
Coverage B limits shall be greater if required by the umbrella/excess insurer.
OR
If, by lowa Code Section 85.1A, the Service Provider is not required to purchase Workers' Compensation
Insurance, the Contractor shall have a copy of the State's Nonelection of Workers' Compensation or
Employers' Liability Coverage form on file with the lowa Workers' Compensation Insurance
Commissioner, as required by lowa Code Section 87.22. Completed form must be attached.
16
INSURANCE SCHEDULE G (continued)
C) POLLUTION LIABILITY
Coverage required: Yes _X_ No
Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution
exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum
products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage
shall also be covered.
Each Occurrence $2,000,000
Policy Aggregate $4,000,000
1) Policy to include job site and transportation coverage.
2) Include additional insured for:
The City of Dubuque, including all its elected and appointed officials, all its employees and
volunteers, all its boards, commissions and/or authorities and their board members,
employees and volunteers. Use ISO form CG 20 10. (Ongoing operations)or its equivalent
and CG 20 37(competed operations).
3) Include Preservation of Governmental Immunities Endorsement.
4) Provide evidence of coverage for 5 years after completion of project.
D) PROFESSIONAL LIABILITY $1,000,000
Coverage required: Yes _X_ No
Provide evidence of coverage for 5 years after completion of project.
E) CYBER LIABILITY/BREACH $1,000,000
Coverage required: _Yes _X_No
Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of
income and cyber breach of information.
F) UMBRELLA/EXCESS $1,000,000
Coverage required: Yes _X_No
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess Liability
Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it
shall include the same endorsements as required of the primary policies including Waiver of Subrogation
and Primary and Non-contributory in favor of the City.
17
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy
and the including of the City of Dubuque, lowa as an Additional Insured does not waive any of the defenses of
governmental immunity available to the City of Dubuque, lowa under Code of lowa Section 670.4 as it is now exists and
as it may be amended from time to time.
2. Claims Coveraqe. The insurer further agrees that this policy of insurance shall cover only those claims not subject
to the defense of governmental immunity under the Code of lowa Section 670.4 as it now exists and as it may be
amended from time to time. Those claims not subject to Code of lowa Section 670.4 shall be covered by the terms and
conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, lowa shall be responsible for asserting any defense of
governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer.
4. Non-Denial of Coveraqe. The insurer shall not deny coverage under this policy and the insurer shall not deny any
of the rights and benefits accruing to the City of Dubuque, lowa under this policy for reasons of governmental immunity
unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted
by the City of Dubuque, lowa.
No Other Chanqe in Policy. The above preservation of governmental immunities shall not otherwise change or alter the
coverage available under the policy.
18