Acceptance of Jackson St. Improvements from 11th to 12th Streets (Elm, Heeb, 17th?) Copyrighted
September 8, 2020
City of Dubuque Consent Items # 29.
City Council Meeting
ITEM TITLE: Acceptance of Jackson St. Improvements from 11th to 12th Street
SUM MARY: City Manager recommending acceptance of the construction contract and
establishment of the Final Schedule of Assessments for the Jackson
Street (11 th to 12th) Reconstruction Project, as completed by Drew Cook
& Sons Excavating.
RESOLUTION Accepting the Jackson Street (11th to 12th Streets)
Reconstruction Project and authorizing the payment of the contract
amount to the contractor
RESOLUTION Adopting the Final Assessment Schedule forthe
Jackson Street (11th to 12th) Reconstruction Project
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Jackson Street Reconstruction 11th to 12th-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Acceptance Resolution Resolutions
Engineer's Cert Resolutions
Assessment Resolution Resolutions
Scheudle of Assessments Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jackson Street (11th to 12th) Reconstruction Project Acceptance
CIP#2501281, 7201180
DATE: September 1, 2020
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
and establishment of the Final Schedule of Assessments for the Jackson Street (11t" to
12t") Reconstruction Project, as completed by Drew Cook & Sons Excavating, in the
final contract amount of $260,848.98, which is $25,160.50 over the original contract in
the amount of$235,688.48 due to an additional streetlight base to accommodate future
lighting changes on 11t" Street, unanticipated storm sewer adjustment and brick accent
work on Jackson Street. It is further recommended that the City Council establish the
Final Schedule of Assessments in the amount of $36,558.89, which is 29.9% lower than
the preliminary assessment based on contract prices for the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: August 31, 2020
RE: Jackson Street (11t" to 12th) Reconstruction Project
Acceptance
CIP# 2501281, 7201180
INTRODUCTION
The attached resolution for the acceptance of the construction contract and the
establishment of the Final Schedule of Assessments for the Jackson Street (11 th to 12th)
Reconstruction Project.
BACKGROUND
As part of the original Historic Millwork District Complete Streets Project, multiple
alternates were developed for that project that could be developed if funding was
available. The original Historic Millwork District Complete Streets project was a $7.9-
million-dollar project ($5.6 million from federal grants) that reconstructed four blocks of
Jackson Street from 7th to 11t", six blocks of 10th Street from Main Street to Elm Street,
and two blocks of Washington Street from 9'" to 11th. The block of Jackson Street from
11t" to 12t" was one of the alternates in the original bid package for the Historic Millwork
District. The alternate could not be funded at the time, but City staff planned to request
funding in future years. Recently the Marriott Townplace hotel was built along this block,
which involved an $11 million private investment in the Historic Millwork District. Dupaco
is currently working on a major renovation of the Voices building at the corner of 10th and
Jackson which involves an estimated $37 million worth of private investment in the
Historic Millwork District.
DISCUSSION
The Jackson Street (11th to 12th) Reconstruction Project was completed by Drew Cook
& Sons Excavating Company, Inc., of Dubuque, lowa in the final contract amount of
$260,848.98 which is a 10.68% increase from the original contract amount of
$235,688.48. The increase in the contract amount is attributed to an additional streetlight
base was added for future lighting changes on 11t" street, an unanticipated storm sewer
adjustment and brick accent work along the parkway on Jackson Street.
The project included the reconstruction of pavement, replacement of sidewalks,
reconstruction of storm sewer and installation of new decorative streetlights. The corridor
matches the design elements of the Historic Millwork District including brick accent in the
parkway between the curb and sidewalk. The pavement was constructed using 9-inch
PCC concrete pavement. The sidewalks and driveways were constructed with reverse
mix concrete to match the sidewalks in the rest of the Historic Millwork District. The project
included fiber, electrical and communications conduit. This conduit accommodates the
streetlights, and any future parking and camera infrastructure required.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $260,848.98 to Drew Cook & Sons Excavating
Company, Inc. for the Jackson Street (11th to 12th) Reconstruction Project.
BUDGETIMPACT
The project cost for the Jackson Street (11 th to 12th) Reconstruction Project is as follows:
Award Final
Construction Contract $ 235,688.48 $ 260,848.98
Contingency 29,727.00 0.00
Construction Engineering & Inspection 49,050.00 19,067.14
Total Project Cost $ 314,465.48 $ 279,916.12
CIP No. Fund Description Fund Amount
3002552 Washington Street Reconstruction from 7t" to 9t" St $ 216,991.96
3602552 Washington Street Reconstruction from 7t" to 9th St 26,365.27
Special Assessment — Street Improvement 36,558.89
Total Project Funding $ 279,916.12
Funding for the project was provided from the Washington Street Reconstruction Project
from 7th to 9th Street. That project has been delayed.
SPECIAL ASSESSMENTS
The final public improvements assessment based on the engineers estimate, including
contingency and engineering is $36,558.89. This is 29.9% lower than the preliminary
assessment based on contract prices for the project. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner-occupied
residential financial assistance.
Special assessments may be paid in full or in part without interest at the City of Dubuque,
Office of the City Treasurer. After approximately 30 days, any unpaid assessment will be
levied against said benefited property with the Dubuque County Treasurer and any
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balance over $500 will be payable in 15 annual installments at the County Treasurer's
Office, and will draw annual interest at three percent (3%).
FINAL ASSESSMENT SCHEDULE
The schedule for the Final Assessment process is as follows:
Council Approve Final Schedule of Assessments September 8, 2020
Mail Final Special Assessments Notice to Property Owners September 11, 2020
Mail Financial Assessment Information to Property Owners September 18, 2020
Publish Notice of Final Assessment 1St Publication: September 11, 2020
2na Publication: September 18, 2020
Deadline for Financial Assistance Applications October 23, 2020
Deadline for Paying Assessment to City, Without Interest October 30, 2020
REQUESTED ACTION
The City Council is requested to adopt the attached resolutions to accept the public
improvements, approve the Final Schedule of Assessments, and to authorize the
payment of the final contract amount of $260,848.98 to Drew Cook & Sons Excavating
Company, Inc. for the Jackson Street (11th to 12th) Reconstruction Project and levy the
special assessments in the amount of$36,558.89.
Attach.
Prepared by Jon Dienst, P.E.
cc: Jenny Larson, Budget & Finance Director
Jill Connors, Economic Development Director
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RESOLUTION NO. 272-20
ACCEPTING THE JACKSON STREET (11TH TO 12) RECONSTRUCTION PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
WHEREAS, the Public Improvement Contract for the Jackson Street (11th to 12th)
Reconstruction Project (the Project) has been completed by the contractor, Drew Cook &
Sons Excavating (Contractor), and the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $260,848.98; and
WHEREAS, the Contractor has previously been paid $247,289.73, leaving a
balance of $13,559.25; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The recommendation of the City Engineer is approved, and the Project
is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $13,559.25 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 8th day of September 2020.
Roy D. Buol, Mayor
Attest:
Ke iin S. Firnstahl, CMC, City Clerk
RESOLUTION NO. 273-20
ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR THE JACKSON STREET (11TH
TO 12TH) RECONSTRUCTION PROJECT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
After full consideration, the Final Schedule of Assessments as shown on the attached
sheet(s), Page 1 to Page 1 inclusive is hereby approved for the Jackson Street (11th to 12th)
Reconstruction Project.
There is hereby assessed and levied as a special tax against and upon each of the benefited
properties, the respective sums indicated. The amounts shown in said Final Schedule of
Assessments as deficiencies are found to be proper and levied conditionally against the
respective properties benefited by the improvements as shown in the Final Schedule of
Assessments, subject to the provisions of Iowa Code § 384.63. Said assessments against
said lots are hereby declared to be in proportion to the special benefits conferred and not in
excess of twenty-five percent of the value of same.
The City Clerk be and is hereby directed to certify the Final Schedule of Assessments to the
County Treasurer of Dubuque County, Iowa, and to publish notice of said certification once
each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the Final
Schedule of Assessments. On or before the date of the second publication of the notice,
the City Clerk shall also mail a copy of said notice to property owners whose property is
subject to assessment, as provided in Iowa Code § 384.60.
The assessments may be paid in full or in part without interest at the office of the City
Treasurer, City Hall, 50 W. 13th Street, Dubuque, Iowa, at any time within 30 days after the
date of the first notice of the Final Schedule of Assessments. Thereafter, unpaid
assessments of $500.00 or more are payable in 15 annual installments at the County
Treasurer's Office, Dubuque County Courthouse, 720 Central Avenue, Dubuque, Iowa, and
will draw annual interest at three percent (3%) computed to December 1 next following the
due dates of the respective installments as provided in Section 384.65 of the Code of Iowa.
Each installment will be delinquent from October 1 following its due date on July 1 of each
year. However, when the last day of September is a Saturday or Sunday, that amount shall
be delinquent from the second business day of October. Delinquent installments will draw
the same delinquent interest as ordinary taxes. Property owners may elect to pay any annual
installments semi-annually in advance.
Passed, approved and adopted this 8th day of September 202
Roy D. Buoi, Mayor
Attest:
Kgkin S. Firnstahl, CIVIC, City Clerk
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CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE JACKSON
STREET (11T" TO 12T") �i
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The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Jackson Street (1th to 12t" ) Reconstruction Project has been
perFormed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $279,916.12.
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Dated this 28t" day of Auqust 2020.
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Gus Psihoyos, City Engineer
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Filed in the office of the City Clerk on the���day of/ � , , 2020.
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Keva S. Firnstahl, CM , City Clerk ,
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RESOLUTION NO. -20
ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR THE JACKSON STREET (11T"
TO 12T") RECONSTRUCTION PROJECT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
After full consideration, the Final Schedule of Assessments as shown on the attached
sheet(s), Page 1 to Page 1 inclusive is hereby approved for the Jackson Street (11th to 12tn)
Reconstruction Project.
There is hereby assessed and levied as a special tax against and upon each of the benefited
properties, the respective sums indicated. The amounts shown in said Final Schedule of
Assessments as deficiencies are found to be proper and levied conditionally against the
respective properties benefited by the improvements as shown in the Final Schedule of
Assessments, subject to the provisions of lowa Code § 384.63. Said assessments against
said lots are hereby declared to be in proportion to the special benefits conferred and not in
excess of twenty-five percent of the value of same.
The City Clerk be and is hereby directed to certify the Final Schedule of Assessments to the
County Treasurer of Dubuque County, lowa, and to publish notice of said certification once
each week for two consecutive weeks in the manner provided in lowa Code § 362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the Final
Schedule of Assessments. On or before the date of the second publication of the notice,
the City Clerk shall also mail a copy of said notice to property owners whose property is
subject to assessment, as provided in lowa Code § 384.60.
The assessments may be paid in full or in part without interest at the office of the City
Treasurer, City Hall, 50 W. 13th Street, Dubuque, lowa, at any time within 30 days after the
date of the first notice of the Final Schedule of Assessments. Thereafter, unpaid
assessments of $500.00 or more are payable in 15 annual installments at the County
Treasurer's Office, Dubuque County Courthouse, 720 Central Avenue, Dubuque, lowa, and
will draw annual interest at three percent (3%) computed to December 1 next following the
due dates of the respective installments as provided in Section 384.65 of the Code of lowa.
Each installment will be delinquent from October 1 following its due date on July 1 of each
year. However, when the last day of September is a Saturday or Sunday, that amount shall
be delinquent from the second business day of October. Delinquent installments will draw
the same delinquent interest as ordinary taxes. Property owners may elect to pay any annual
installments semi-annually in advance.
Passed, approved and adopted this 8t" day of September 2020.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO PROPERTY OWNERS OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS FOR THE 17T" STREET STORM SEWER IMPROVEMENTS PROJECT
(ELM TO HEEB)
TO THE PERSONS OWNING PROPERTY WITHIN THE DISTRICT DESCRIBED AS
FOLLOWS IN THE CITY OF DUBUQUE, IOWA:
Properties abutting the areas described below:
— All properties abutting or served by utilities in the following street:
• Jackson Street from 11 th Street to 12th Street
The proposed district to be benefited and subject to assessment for the cost of such
improvements is described as follows:
Reconstruction of the following Street:
• Jackson Street from 11 th street to 12th street
— Removal of the existing pavement, curb and gutter and sidewalk
— Excavation of the subgrade to allow the placement of granular sub-base
— Installation of storm sewer
— Installation of sub-drains
— Installation of 9-inch PCC pavement
— Installation of curb and gutter
— Installation of new historic looking concrete sidewalks, driveways and service walks
— Installation of new Historic Millwork District streetlights
— Installation of conduit to accommodate parking, fiber optic and streetlight needs
All abutting property included with the areas described be assessed.
You are hereby notified that the Final Schedule of Assessments against the benefited
properties within the District described above, a copy of which Final Schedule of
Assessments is attached hereto, has been adopted and the assessments confirmed by the
City Council of the City of Dubuque, lowa, and that said Final Schedule of Assessments has
been certified to the Dubuque County Treasurer.
The assessments may be paid in full or in part without interest at the office of the City
Treasurer, City Hall, 50 W. 13th Street, Dubuque, lowa, at any time within 30 days after the
date of the first notice of the Final Schedule of Assessments. Thereafter, unpaid
assessments of $500.00 or more are payable in 15 annual installments at the County
Treasurer's Office, Dubuque County Courthouse, 720 Central Avenue, Dubuque, lowa, and
will draw annual interest at three percent (3%) computed to December 1 next following the
due dates of the respective installments as provided in Section 384.65 of the Code of lowa.
Each installment will be delinquent from October 1 following its due date on July 1 of each
year. However, when the last day of September is a Saturday or Sunday, that amount shall
be delinquent from the second business day of October. Delinquent installments will draw
the same delinquent interest as ordinary taxes. Property owners may elect to pay any
annual installments semi-annually in advance.
Kevin S. Firnstahl, CMC, City Clerk
CITY OF DUBUQUE,IOWA
Jackson Street,11th to 12th Street
FINAL SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
DATE:8-24-2020
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the
true valuations of such lots by the Ciry Council of the Ciry of Dubuque.
VALUA710N NET PAVING TOTAL PUBLIC
NET PAVING
PARCEL NUMBER PROPERTY OWNER NAME LOT DESCRIPTION STREET ADDRESS NET ASSESSED WITH IMPROVEMENT IMPROVEMENT
VALUATION IMPROVEMENT IMPROVEMENT COST DEFICIENCY COST
1024440007 Millwork Hotel Associa[es LLC CITY LOTS 499,498,&498A 1151 WASHINGTON ST $6,626,810 $6,645,447.86 $18,637.86 50.00 $18,637.86
1024439015 NRGY LLC S 1I3,M 1I3,LOTS 1 8 2 OF N 1I3 ALL OF CITY LOT 497&CITY LOT 497A 1101 JACKSON ST $443,470 $461,391.02 $17,921.02 50.00 $17,921.02
$36,558.89 TOTALS= $36,558.89
/UN ;z)
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
09/11/2020 09/18/2020
and for which the charge is 97.43
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 18th day of September, 2020
Notary f blic in and for Dubuque County, Iowa.
JANET K. PAPE
= Comrtmisslon Number 19.9659
Mw Comm. Exp, DEC 11, 202.2
Ad text :
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE TO PROPERTY OWNERS OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS FOR THE 17TH STREET STORM SEWER IMPROVEMENTS
PROJECT (ELM TO HEEB)
TO THE PERSONS OWNING PROPERTY WITHIN THE DISTRICT DESCRIBED
AS FOLLOWS IN THE CITY OF DUBUQUE, IOWA:
Properties abutting the areas described below:
? All properties abutting or served by utilities in the
following street:
? Jackson Street from llth Street to 12th Street
The proposed district to be benefited and subject to
assessment for the cost of such improvements is described as
follows:
Reconstruction of the following Street:
? Jackson Street from l lth street to 12th street
? Removal of the existing pavement, curb and gutter and
sidewalk
? Excavation of the subgrade to allow the placement of
granular sub -base
? Installation of storm sewer
? Installation of sub -drains
? Installation of 9-inch PCC pavement
? Installation of curb and gutter
? Installation of new historic looking concrete sidewalks,
driveways and service walks
? Installation of new Historic Millwork District
streetlights
? Installation of conduit to accommodate parking, fiber
optic and streetlight needs
All abutting property included with the areas described be
assessed.
You are hereby notified that the Final Schedule of
Assessments against the benefited properties within the
District described above, a copy of which Final Schedule of
Assessments is attached hereto, has been adopted and the
assessments confirmed by the City Council of the City of
Dubuque, Iowa, and that said Final Schedule of Assessments has
been certifier] to the rinhnnne county Treasurer.
The assessments may be paid in full or in part without
interest at the office of the City Treasurer, City Hall, 50 W.
13th Street, Dubuque, Iowa, at any time within 30 days after
the date of the first notice of the Final Schedule of
Assessments. Thereafter, unpaid assessments of,$500.00 or
more are payable in 15 annual installments at the County
Treasurer's Office, Dubuque County Courthouse, 720 Central
Avenue, Dubuque, Iowa, and will draw annual interest at three
percent (3 %) computed to December 1 next following the due
dates of the respective installments as provided in Section
384.65 of the Code of Iowa. Each installment will be
delinquent from October 1 following its due date on July 1 of
each year. However, when the last day of September is a
Saturday or Sunday, that amount shall be delinquent from the
second business day of October. Delinquent installments will
draw the same delinquent interest as ordinary taxes. Property
owners may elect to pay any annual installments semi-annually
in advance.
Kevin S. Firnstahl, CMC, City Clerk
FINAL SCHEDULE OF ASSESSMENTS
Jackson Street, 1 lth to 12th Street
DATE: September 11, 2020
The following schedule is hereby determined to show each lot
proposed to be assessed for the improvement shown in the title
together with the amount proposed to be assessed against each
lot and the valuations shown opposite each lot are hereby
fixed as the true valuations of such lots by the City Council
of the City of Dubuque.
PARCEL NUMBER; PROPERTY OWNER NAME; LOT DESCRIPTION; STREET
ADDRESS; NET ASSESSED VALUATION; VALUATION WITH IMPROVEMENT;
NET PAVING IMPROVEMENT COST; NET PAVING IMPROVEMENT
DEFICIENCY; TOTAL PUBLIC IMPROVE-MENT COST
1024440007; Millwork Hotel Associates LLC; City Lots 499,
498, & 498A; 1151 Washington St.; $6,626,810; $6,645,447.86;
$18,637.86; $0.00; $18,637.86 1024439015; NRGY LLC; S 1/3, M
1/3, Lots 1 & 2 of N 1/3 all of City Lot 497 & City Lot 497A;
1101 Jackson St.; $443,470; $461,391.02; $17,921.02; $0.00;
$17,921.02
2t 9/11, 18