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Accepting the Julien Dubuque Drive Sanitary Sewer Extension Project Copyrig hted October 19, 2020 City of Dubuque Consent Items # 17. City Council Meeting ITEM TITLE: Accepting the Julien Dubuque Drive Sanitary Sewer Extension Project SUM MARY: City Manager recommending acceptance of the public improvement contract for the Julien Dubuque Drive Sanitary Project, as completed by Drew Cook& Sons Excavating Company, I nc. RESOLUTION Accepting the Julien Dubuque Drive Sanitary Project and authorizing the payment to the contractor SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type Acceptance of Julien Dubuque Drive Sanitary Project- City Manager Memo MVM Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Cert Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Acceptance of Sanitary Sewer Improvements Along Julien Dubuque Drive (Julien Dubuque Drive Sanitary Sewer Extension Project) DATE: October 11, 2020 City Engineer Gus Psihoyos is recommending acceptance of the public improvement contract for the Julien Dubuque Drive Sanitary Project, as completed by Drew Cook & Sons Excavating Company, Inc., in the final contract amount of $121.590.41, which is 8.63% below the bid amount of$133,070.00. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Dubuque THE CITY OF � All�pmeeiea Ciq� Du8 E ��_ r ; ��,� �,��, I I MRste iece on the MisSiSsi i zoo�•zoiz=zois � pp zoi�*zot� TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Acceptance of Sanitary Sewer Improvements along Julien Dubuque Drive (Julien Dubuque Drive Sanitary Sewer Extension Project) DATE: October 12, 2020 INTRODUCTION The enclosed resolution provides for the acceptance of the Public Improvement Contract for the Julien Dubuque Dr. Sanitary Project. DISCUSSION BVM-PHS Senior Housing, Inc. is proposing to improve the Mt. Carmel Campus by adding new skilled nursing, assisted living, memory care facilities (Phase 1 improvements), and independent senior living units (Phase 2 improvements) over the next several years. By resolution number 274-19, the City approved a Memorandum of Agreement with BVM-PHS for the construction of a sanitary sewer extension to serve the existing mother house building and the new skilled nursing, assisted living, and memory care facilities at the Mt. Carmel Campus. The approved MOU states that BVM-PHS will construct a private sewer from the BVM Phase 1 facilities to Julien Dubuque Drive. The City will then construct a public sewer from the existing sewer serving Shady Oaks to the end of the private BVM-PHS sewer along Julien Dubuque Drive. The project included construction of 1,617 linear foot of public 8-inch diameter sanitary sewer and eight (8) new manholes. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $121,590.41 to Drew Cook & Sons Excavating Company, Inc. for the Julien Dubuque Dr. Sanitary Project. The final contract amount is 8.63% below the bid amount of$133,070.00. BUDGETIMPACT The project cost for the Julien Dubuque Dr. Sanitary Project is summarized below: Description Estimate Award Final Construction $163,144.50 $133,070.00 $121,590.41 Contingency 16,314.45 16,314.45 0.00 Contract Admin / Construction 26,918.84 26,918.84 18,238.56 En ineerin Total Construction Cost $206,377.79 $176,303.29 $139,828.97 The project funding is summarized as follows: CIP No. Fund Description Fund Amount 7102816 Julien Dubuque Drive Sanitary $ 139,828.97 Total Project Funding $ 139,828.97 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $121,590.41 to Drew Cook & Sons Excavating Company, Inc. for the Julien Dubuque Dr. Sanitary Project. Prepared by Nate Kieffer, PLS RESOLUTION NO. 323-20 ACCEPTING THE JULIEN DUBUQUE DR. SANITARY PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR WHEREAS, the public improvement contract for the Julien Dubuque Dr. Sanitary Project, (the Project) has been completed by the Contractor, Drew Cook & Sons Excavating Company, Inc. (Contractor), the City Engineer has examined the work and recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $121,590.41; and WHEREAS, the Contractor has previously been paid $115,510.89, leaving a balance of $6,079.52; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $6,079.52 as provided in Iowa Code chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code chapter 26.13. Passed, approved and adopted this 19th day of October 2020. ,Zee4/ Roy D. ol, Mayor Attest: Kevin(S. Firnstahl, CMC ity Clerk � lu �� CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF JULIEN DUBUQUE y DR. SANITARY PROJECT � 3 The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that I, he has inspected the Julien Dubuque Dr. Sanitary Project has been performed in I'; compliance with the terms of the Public Improvement Contract, and that the total cost of 'j; the completed work is $139,828.97. � Dated this 12t" day of October 2020. 'll �, �� ;{ � �� '1 Gus Psihoyos, City Engineer �� ,, ii, � � Filed in the office of the City Clerk on the �� day o��'�,��2020. Ilr' j -� ,,:__ � -�°' � vin S.Firnstahl, CMC, City Clerk ��' � �, i ; li ;� If ; ; ,� � „ � ;� �, I �u d N u � � � ,1 � � y � q � � � � g � , �