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Proposed Amendments to Master Co-location and Shared Services Agreement with Unite Private Network (UPN) Copyrig hted October 19, 2020 City of Dubuque Consent Items # 24. City Council Meeting ITEM TITLE: Proposed Amendments to Master Co-location and Shared Services Agreement Between the City and Unite Private Network SUM MARY: City Manager recommending Council approval of an Amendment to the Master Co-Location and Shared Services Agreement with Unite Private Network. SUGGESTED Suggested Disposition: Receive and File;Approve DISPOSITION: ATTACHMENTS: Description Type UPN Amendment to Master Co-Location Agreement- City Manager Memo MVM Memo Proposed Amendments to Master Co-location and Shared Services Agreement Between the City and Staff Memo Unite Private Network memo to the City Manager UPN North Plan Amendment Supporting Documentation UPN north amendment map Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Proposed Amendments to Master Co-Location and Shared Services Agreement Between the City of Dubuque and Unite Private Network DATE: October 14, 2020 Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and Sustainable Innovation Consultant David Lyons recommend City Council approval of an Amendment to the Master Co-Location and Shared Services Agreement with Unite Private Network. Unite Private Network would like to undertake an additional project that would provide broadband capacity and support for enhanced telephony services in the central and northern portions of the community. The project would involve the construction and sharing of certain conduit assets. The market value for these collaborations to both City and Unite Private Network would be $54,260. There is no negative budgetary impact to the approval of the proposed additional projects and approval will reduce City costs for maintaining and expanding its broadband capacity for City and citizen needs by $54,260. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Dave Ness, Civil Engineer II Chris Kohlmann, Information Services Manager David Lyons, Sustainable Innovation Consultant Dubuque THE CITY OF � �IFMmerip Ci�r DUB E '�I , �I.' �� 2007•2012•2013 Masterpiece on the Mississippi zoi�*Zoi9 TO: Michael C. Van Milligen, City Manager FROM: Dave Ness, Civil Engineer II Chris Kohlmann, Information Services Manager David Lyons, Sustainable Innovation Consultant SUBJECT: Proposed Amendments to Master Co-location and Shared Services Agreement Between the City of Dubuque and Unite Private Network DATE: October 13, 2020 INTRODUCTION The purpose of this memo is to request approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and Unite Private Network (UPN) BACKGROUND In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The Initiative focuses on public/private collaborations and includes a comprehensive strategy to reduce the cost and time required for broadband expansions in Dubuque. One effort within that strategy is the use of"Master Agreements", where an overall legal, structural, and financial relationship is established between the City and broadband providers and approved by City Council. Project Statements carried out pursuant to that Master Agreement can then be quickly considered and approved. In 2017 the City of Dubuque and UPN entered into a Master Co-location and Shared Services Agreement to accelerate the deployment of new broadband capacity in Dubuque. The initial Project Statements under that collaboration have gone well and all anticipated value to the City is being received. DISCUSSION UPN would like to undertake an additional project that would provide broadband capacity and support for enhanced telephony services in the central and northern portions of the community. The project would involve the construction and sharing of certain conduit assets. The market value for these collaborations to both City and UPN would be $54,260. BUDGET IMPACT There is no negative budgetary impact to the approval of the proposed additional projects. Approving these proposed amendments will reduce City costs for maintaining and expanding its broadband capacity for City and citizen needs by $54,260. RECOMMENDATION AND ACTION REQUESTED This amendment to the existing Master Co-location and Shared Services Agreement with Unite Private Network supports Dubuque's Broadband Acceleration Initiative and reduces the cost to City of providing a state-of-the-art fiber optic infrastructure. We would respectfully request your approval and recommendation to City Council. c.c. Crenna Brumwell, City Attorney Barry Lindahl, Senior Counsel Steve Brown, Project Engineer Amendment to Master Co -location and Shared Services Agreement between Unite Private Networks and City of Dubuque Pursuant to the Master Co -locations and Shared Services Agreement between City of Dubuque (City) and Unite Private Networks (UPN) effectively dated November 16, 2017 and attached hereto, the Parties hereby agree to the following PROJECT STATEMENT: Narrative description of co -location and service sharing: City will allow UPN access to and use of certain presently unused conduit, further defined in Exhibit A attached hereto, for purposes of providing broadband communication services and support to the community of Dubuque. UPN is responsible for obtaining all permits required from Federal, State or Local government including but not limited to Department of Transportation, Corps of Engineers, Dept. of Natural Resources and Railroads, for work on the conduit. City shall have the right of prior review and approval of any repairs, restoration, relocations, improvements, enhancements and maintenance of the conduit and fiber contained therein proposed by UPN. Any additional conduit and fiber capacity available or added, other than that which is specifically designated for UPN shall be considered City assets and its future use controlled by the City. During the term of this Project Statement UPN will have the responsibility to manage and maintain the conduit and fiber therein, including but not limited to the following: + UPN shall provide physical assets and management services to City of Dubuque for its needs as it relates to this conduit and as further defined in Exhibit A attached hereto. + If UPN incurs costs associated with future fiber repairs, fiber restoration or fiber relocation City will reimburse UPN for a percent of such costs on a pro-rata basis based on the proportionate utilization of the conduit by City + Each party will notify the other if it detects any problems that may interrupt service. UPN contact is 866-963-4237. City contact is Dave Ness, City Engineering, dness@cityofdubuque.org (563) 589-1722. Co -location or service site: The co -location and/or service site for this PROJECT STATEMENT is generally described as below and as further shown in Exhibit 1: Shared service activity, repair, restoration, relocations, improvements and enhancements of such facilities as follows: - NE corner of the intersection of Roosevelt Street and Jansen Street SE corner of Roosevelt Street and Rhomberg Avenue. - NE corner of the intersection of Roosevelt Street and Jansen Street to approximately Sunny Crest Manor - SE corner of Roosevelt Street and Rhomberg Avenue to the SE corner of the intersection of Rhomberg Avenue and Hawthorne Street. - SE corner of the intersection of Rhomberg Avenue and Hawthore Street to NE corner of the intersection of Hawthorne Street and Kerper Blvd. NE corner of the intersection of Hawthorne Street and Kerper Blvd to the intersection of Kerper Blvd and Shiras Avenue Extension. NE corner of the intersection of Kerper Blvd and Fengler Street to NE corner of the intersection of Kerper Blvd and 16th Street. NW corner of the intersection of Windsor Avenue and E 22"d Street to the SE corner of the intersection of E 22nd Street and the Bee Branch. NE Corner of the intersection of EIm Street and E 19th Street to the NE corner of intersection of Elm Street and E 16th Street. - NE corner of the intersection of EIm Street and E 17th Street to the NE corner of the intersection of E 17th Street and White Street. NE corner of the intersection of E 17th Street and White Street to the SE corner of the intersection of White Street and E 20th Street. SE corner of the intersection of White Street and E 20th Street to the SE corner of the intersection of E 20th Street and Central Avenue. Scope of shared service to be provided by City to UPN: Access to and non-exclusive use of approximately 7030 linear feet of Tined conduit. Access and non-exclusive use of approximately 1010 linear feet of unlined conduit. Scope of shared service to be provided by UPN to CITY: Lining of approximately 1010 linear feet of City conduit. Installation of approximately 4950 linear feet of 7-way conduit for City (estimated at $10 per if) Charges and Payment Terms: As estimated the total costs to City in implementing services to UPN is $54,260: - License for lined conduit (7030 If X $7 = $49,210) - License for unlined conduit (1010 If X $5 = $5050) As estimated the total costs to UPN in implementing services to Dubuque and fulfilling its responsibilities under this Project Statement is $54,260: - Installation of 7-way for city at the lesser of actual costs or $10 per linear foot (4950 If X $10 = $49,500.) Invoices shall be provided to City prior to payment deduction being made) - One time license payment of $4,760. The market value provided to City of Dubuque by UPN for this Project Statement is $ 54,260 The market value provided to UPN by the City of Dubuque for this Project Statement is $54,260 There are no additional charges or payment terms required for the implementation of this Project Statement. Term of Project: Estimated Start Date: September 15, 2020. 20 years from the estimated start date with 5 year extensions at the mutual agreement of the parties. Project Statement accepted: Dated: October 19, 2020 Dated• 7U //2/2620 CITY OF DUBUQU , IOWA Unite Private Networks By. Roy D. Fiuol, Mayor Vilehael= an-Milligen; Dubuque City -Ma -Hager *Listed subcontractors must have on file a Certificate of Insurance meeting the City of Dubuque's current insurance requirements. Preconstruction meetings may be required depending upon project scope. Permits will be issued to the contractor for the work in public right of way at the start of any project statement work. 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