Report_Library Board of Trustees Council Update #202 of 9 24 20 Copyrig hted
October 19, 2020
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 10/5, 10/6, 10/7; Civil Service Commission
of 9/30; Library Board of Trustees Council Update #2020 or 9/24;
Zoning Advisory Commission of 10/7; Proof of Publication for City
Council proceedings of 9/21, 9/28, 9/30.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Airport Commission of 7/25 Supporting Documentation
City Council Proceedings of 10/5/20 Supporting Documentation
City Council Proceedings of 10/6/20 Supporting Documentation
City Council Proceedings of 10/7/20 Supporting Documentation
Civil Service Commission Minutes of 9/30/20 Supporting Documentation
Library Board of Trustees Council Update#202 of Supporting Documentation
9/24/20
Library Board of Trustees Minutes of 8/27/20 Supporting Documentation
Long Range Planning Advisory Commission Minutes of Supporting Documentation
9/16/20
Zoning Advisory Commission of 10/7/20 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
9/21/20
Proof of Publication for City Council Proceedings of Supporting Documentation
9/28/20
Proof of Publication for City Council Proceedings of Supporting Documentation
9/30/20
Carnegie-Stout Public Libra�y
Lib�ary Board of Ti^ustees Update
From the Meeting September 24, 2020
Present: Christy Monk, President; Pam Mullin, Vice-President; Rosemary Kramer,
Secretary, and Trustees, Robert Armstrong, Victor Lieberman, and Patty Poggemiller.
Excused: Greg Gorton
• The Board approved library expenditures.
• The end of August marked the passing of 16% of Fiscal Year 2021. Expenditures
were at 16% and revenue collected is at 10% of projections.
• Use of the library is down in all measurable areas except digital materials.
Visitors inside the library have increased just over 9% in August compared to the
month of July.
• The financial database "Morningstar"was promoted during the last month and
this resource increased in use 135% averaging nearly 12 hits every day of the
month.
• The Plan of Service for 2019 was shared during the meeting. There were 79
objectives in support of the strategic plan for calendar year 2019 and of these,
76% either met or exceeded the goals. Of the 24% not met, many are continuing
to be worked on actively; for example, the Story Book Walk, a new website, and a
solution for staffing in the Teen Zone.
• A draft of a Plan of Service for FY 21 was reviewed. The Board adopted this plan
for the remainder of the fiscal year and looks forward to the time when formal
strategic planning can begin again that was started earlier in the year. (copy of
Plan of Service FY 21 available upon request).
• Adult Services Manager, Bill Carroll resigned to accept a job in the state of
Washington. Librarian Amy Muchmore has been appointed Interim Adult
Services Manager. The position was recommended for recruitment and has not
been frozen. Advertising will begin on September 20 and close on September 27.
Additionally, approval was given to begin recruitment for the .5 FTE Library
Assistant. This position is key to expanding hours while maintaining curbside
pickup service. Interviews were held for the Library User Support Specialist in
the I.T. department and a recommendation to hire has been sent to City Human
Resources.
• Updates from the City Manager and the City Finance Director express confidence
that the Library will not experience a further budget reduction outside of frozen
line items already in place, such as continuing education, conference and travel,
and some positions. With this information in mind, the Planning Committee met
on September 16 to discuss expansion of hours to better match the funding level
for FY 2021. The Board approved the expansion of hours and set these hours at:
Monday - Thursday 10:00 a.m. —7:00 p.m.; Friday— Saturday 10:00— 5:00, and
Sunday 1:00—5:00. Curbside service hours were set at Monday—Friday, 10:00—
2:00, and Saturday and Sunday, noon—2:00 p.m.
• The Board approved an updated Equipment Loan policy.
LibVary BoaNd of Trustees
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Christy Monk, Board President Susan Henricks, Director
Pam Mullin, Vice-President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
Patty Poggemiller