Purchase of Services Agreement_Substance Abuse Services Center 2011Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement —
Substance Abuse Services Center
Dubuque
AI- AmalcaCily
11111!
2007
May 11,2010
During the Fiscal Year 2011 budget process, the Mayor and City Council provided
$14,013 for a Purchase of Services Agreement with the Substance Abuse Services
Center.
Budget Director Jennifer Larson is recommending execution of the attached agreement
with Substance Abuse Services Center to provide funding for the operation of a
program which provides for a substance abuse counselor to work with youth in the City
who are referred to any of their high risk youth programs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM /jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Mi hael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Purchase of Service Agreement —
Substance Abuse Services Center
JML
Attachment
Dubuque
kitill
AI-Medea City
1111 I
2007
Attached for City Council approval is the Purchase of Services Agreement with
Substance Abuse Services Center for the City's financial support for Fiscal Year 2011.
April 23, 2010
The adopted Fiscal Year 2011 operating budget provides a payment of $14,013 to help
fund the Substance Abuse Services Center. The City's contribution funds a half -time
substance abuse counselor to work with youth in the City who are then referred to any
of the Center's high risk youth programs. The agency provides a number of services
including early outpatient substance abuse treatment for troubled adolescents and their
parents.
It is my recommendation that the City Council approves the attached purchase of
services agreement with Substance Abuse Services Center and authorizes the Mayor to
execute the contract on behalf of the City.
THIS AGREEMENT, dated for reference purposes the 1st day of July 2010, is made
and entered into by and between the City of Dubuque, Iowa (City) and Substance Abuse
Services Center (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide early substance abuse outpatient treatment to troubled adolescents and their
parents; and
WHEREAS, City has deemed it to be in the best interest to provide financial
assistance for a half -time adolescent specialist to work in the City of Dubuque.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide an early intervention program and outpatient treatment for
troubled adolescents in the area of substance abuse within the City of Dubuque.
2. Time of Performance
The term of this Agreement shall be from July 1, 2010, through June 30, 2011.
3. Compensation
City shall pay Agency $14,013.00 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such
services. The compensation shall be paid by City to Agency in four equal installments
of $3,503.25, payable September 29, 2010, December 29, 2010, March 30, 2011, and
June 29, 2011 within 10 (ten) days after receipt by City of a requisition for such sum
from Agency.
4. Audit and Evaluation
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA,
AND
SUBSTANCE ABUSE SERVICES CENTER
Inasmuch as the funds to be provided Agency by City are public funds, Agency agrees
that it will maintain books of account in accordance with generally accepted
accounting standards together with necessary documentation to support all
expenditures.
Agency shall provide City quarterly written reports detailing its activities beginning for
the quarter ending September 30, 2010. Such report shall be due ten days after the
end of each quarter. Accompanying each quarterly report shall be copies of any
1
studies, brochures, or other non - confidential documents, which Agency has produced
during the relevant quarter.
5. Discrimination
In carrying out the services of this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Agency shall
take affirmative action to ensure that applicants for employment are employed and
that employees are treated during employment without regard to race, creed, color,
sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
Agency shall undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, sex, age, national origin, religion, sexual orientation,
gender identity, or disability.
6. Interest of Members, Officers, or Employees of the City of Dubuque; Members of the
Dubuque City Council; or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person's tenure
shall have any interest, direct or indirect, in this contract or the proceeds thereof for
work to be performed in connection with the program assisted under this Agreement.
7. Termination of Agreement
This agreement may be terminated by either party by giving the other party a written,
ninety (90) day notice of such termination or upon such other terms as may be
mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the covenants,
agreements, or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Agency of such termination not less than
five (5) days before the effective date of such termination.
2
8. Assignability
Agency shall not assign this Agreement or any interest in this Agreement without prior
written approval of City.
9. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City
copies of Agency's insurance certificates showing general liability, automobile liability,
and workers compensation insurance coverage to the satisfaction of City for the term
of this Agreement.
WITNESS:
�,� & L ann y eF. Schneider, City Clerk
CITY OF UBUQUE
Roy . Buol, Mayor
SUBSTANCE ABUSE
SERVICES CENTER
Diane K. Thomas, E ecutive Director
3
MO M 8U X
Substance Abuse Service Center
799 Main Street
Dubuque, IA 52001
Presented by:
Donald J. Blough, CPCU
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TABLE OF CONTENTS
CommercialProperty. ................................... . .... ............ ............... .................... 4
Crime........................................................................................... ..............................5
Electronic Data Processing ....................................................... ............................... 6
GeneralLiability ......................................................................... ..............................7
E mployee Benefits Liability ....................................................... ..............................8
HumanServices Professional Hability .................................... ............................... 9
Hired and Non -Ouned Auto Liability ....................................... .............................to
Workers Compensation ........................................................... ..............................n
Commercial Umbrella Hability . ........................... ....... ...............................
Flexi Plus Directors & Officers/Employment Practices liability .....................13
PremiumSummary .................................................................... .............................t4
ContractReview ......................................................................... .............................15
Our Mission:
To promote the best interests of our clients by providing quality
products, professional advice and outstanding service which will, in
turn, perpetuate the stability and growth of Molyneaux Insurance,
our employees and the companies we represent.
Service Team:
Account Manager Kay Goodwin,CPCU
kay @molyneaux.rom
Loss Control Mark Shaffer, MS
mark @molyneaux.rom
Chad Keegan
chad @molynea —crap
Claims Fran Gruwell, CISR
fran@molyneaux.com
MOLYNRAUX RISK SOLUTIONS
a division of MolyneaursInsmrance Inc.
P.O.Box939, loo Kirkwood Boulevard
Davenport, IA 528o5
Telephone:563- 324-10tt TollFme:800 -7t3 -6930
Fax: 563-324 -79 o9 Website: httn• // Ivnea m/
Our Core Values:
INTEGRrIY
SERVICE
RESPECT
HARMONY
CONTINUOUS IMPROVEMENT
COMMERCIAL PROPERTY
Insuring Company Philadelphia Indemnity insurance Co
Limits of Coverage
Location:1 799 Main Street Dubuque IA 52om _
Building Description Ifi
Coverage nit Do&
Office Personal Property $8o,000 $5oo so%
Business Income $t0,000
•1/3 monthly
8mit.fiaa
Location: z 909 W. Main St, Ste t Man b_est_er IA _
I
Building Description Cbrerege - Lmit -- Dd.
Office Personal Property $30,000 $500 80%
Office Business Income $to,000
•t/3mootMy
1'miiafioa
Locati om3 aiB N. Franklin St. Manchester IA 52057
I BUlldizDescription Coverage - Limit - DA - m
Storage Personal _ Personal Property $to,000 $5oo Bo%
Covered Losses Risks of Direct Physical I =
exrept as excluded orlimiled
Loss Adjustment Basis Replacement Cost ifrepaired
or replaced
Note regarding Vacamy:
Thewcanq condition defines vacancy d ifferently fora tenant and a bmIdlog owner.
It also explains how losses maybe denied or reduced in cases of vacancy or unouapamy.
See the terms oflnur pohcy for further details.
Note regoeil ngDebris Removal:
Most Property policies limit coverage for Debris Removal, but higher limits maybe
available byendorsemenl.
Page 4 of 15
Page 5 of 15
COMMERCIAL GENERAL LIABILITY
Insuring Company: Philadelphia Indemnity Insurance Co
limits of Legal Liability for Bodily Injury and /or Property Damage to
third parties, arlsing out ofyour premises, operations, products and
completed operations:
General Aggregate Limit $ 3,000,000
Product /Completed Operations Aggregate Limit $ 3,000,000
Personal &Ad —tisingInjury Limit $ 1,000,000
Each Occurrence Limit $ 1,000,000
Damage to Premises Rented to You $ 100,000
Medical Expenses limit -per person $ 5' 000
Coverage Extensions:
Contractual liability, oral or written contracts
Host Liquor liability
Defense Costs in Addition to Limit
Non -Owned Watemraft Liability under z6' in length
Premium Basis
CRIME
Insuring Company:
Philadelphia Indemnity Insurance Co
Employee Dishonesty
Care F1dIWea- Ama 7Aeo.
fimitoflusurance
Gre Fadliaes- Area
limitperloss
$ 100,000
Employees Covered
BlaaketAB Employees
Deductible
$ 1,000
Welfare Plans: SuhdmmAbuse Service CenW,Tax Shelter Amuity Plan
Money & Securities - Broad
Form
Urnitoffnsurance
$ 500
On Premises
$ 5,000
Away From Premises
$ 5,000
Deductible
$ 500
Page 5 of 15
COMMERCIAL GENERAL LIABILITY
Insuring Company: Philadelphia Indemnity Insurance Co
limits of Legal Liability for Bodily Injury and /or Property Damage to
third parties, arlsing out ofyour premises, operations, products and
completed operations:
General Aggregate Limit $ 3,000,000
Product /Completed Operations Aggregate Limit $ 3,000,000
Personal &Ad —tisingInjury Limit $ 1,000,000
Each Occurrence Limit $ 1,000,000
Damage to Premises Rented to You $ 100,000
Medical Expenses limit -per person $ 5' 000
Coverage Extensions:
Contractual liability, oral or written contracts
Host Liquor liability
Defense Costs in Addition to Limit
Non -Owned Watemraft Liability under z6' in length
Premium Basis
Insuring Company
(21vlrnniPdun__
Limits of Insurance
4444- NFPmfit- Health
Care F1dIWea- Ama 7Aeo.
omP.dw wy
44440 NFPmfil health
Gre Fadliaes- Area
oulpaiea My
Annual Aggregate
Additional Insureds:
Department of Human Services
Risks of Loss except as
Kennedy Mall Ltd
excluded orlimited
Dubuque County Fair Association
Page 6 of 15
Dubuque Community School District
$ 500
Page 7 of 15
$ 500
Loss Adju-atment Basis
ELECTRONIC DATA PROCESSING
Insuring Company
Philadelphia Indemnity Insurance Co
Limits of Insurance
Claims Made
Hardware
$ 64,500
Atediaand Data
$ to,500
Annual Aggregate
$ 1,000,000
Covered fusses
Risks of Loss except as
Retroactive Date
excluded orlimited
Deductibles
Page 6 of 15
Mechanical Breakdown
$ 500
AB Other Covered Losses
$ 500
Loss Adju-atment Basis
Replacement Cost
if mpaired or replaced
Page 6 of 15
X
EMPLOYEE BENEFITS LIABILITY
Insuring Company:
Philadelphia Indemnity Insurance Company
Claims Made
Limit of Util ility
Per Claim
$ 1,000,000
Annual Aggregate
$ 1,000,000
Retention - per claim
$ 0
Retroactive Date
1z-9-a007
Page 6 of 15
PROFESSIONAL LUBILITY
FOR HUMAN SERVICES ORGANIZATION
Insuring Company: Philadelphia hdemnity1mumnce Co
Coverage Limit
Professional Liability
Each Professional Incident $ 1,000,000
Aggregate Limit $ 3,000,000
Retroactive Date 1 9 - 1990
Page 9 of 15
WORKERS' COMPENSATION
Insuring Company: First Comp Insurance
limits of liability
Medical
Statutory
Disabilitylnmme
Statutory
Employer's Liability
Bodily Injury by Accident
$
100,000
Bodily lnjuryby Disease -Bach Employee
$
500,000
Bodily Injury by Disease - Policy Limit
$
100,000
Paperlence Modification
1.17
State: IA
Note that if, as ofthe policy effective date you have lrorkin any state not listed in
Item 3A, coverage vdII not be afforded unless the insurer is notified within 30
days. Further, ifyou begin unrk in any state listed in 3C ('North Dakota, Ohio,
Washington, Wyoming), you must notify the carder immediately.
Rcpning
Class Class Description Payroll Base Rate'
8864 Social Services Organizations- $705,180 1.451
All Employees _
M. Clerical $207,210 .z/
Page 11 of 15
HIRED & NON -OWNED AUTO LIABILITY
Insuring Company: Philadelphia Indemnity Insurance Company
Limits of Insurance
Bodily Injury and /or Property Damage $ 1,000,000
Covers lability arising out of the operation of hired or non -owned autos only.
Page to of 15
COMMERCIAL UMBRELLA LIABILITY
Insuring Company: Philadelphia Indemnity Insurance Co
Limits afI.tability
General Aggregate Limit $ 1,000,000
Products /Completed Operations $ 1,000,000
Personal Injury &Advertising Injury Limit $ 1,000,000
Each Occurrence Limit $ 1,000,000
Sclflasured Retention $ 10,000
Pag—of l5
FLEXI PLUS FIVE:
Directors' & Officers'
Employment Practices Liability
Insuring Company: Philadelphia Insurance Company
Coverage (Claims Made Basis) Limitofliability
Directors' &Officere Liability
$ 1,000,000
Retention Amount
$ 2,500
Prior /Pending Date
None
Employment Practices Liability
$ 1,000,000
Retention Amount
$ 5,000
Prior /Pending Date
None
Enhancements include:
Defense Costs in addition to the limit of liability
Third Party liability
Page 13 01 15
CONTRACT REVIEW
Your business is asked to enter into all kinds 0feentractuel
obligations. In some cases, those obligations are automatically
transferred to your insurance program. In other cases, specific
changes need to be made to bring you in compliance. There are other
cases where requirements sus be transferred to your insurance
program.
In order to assist you in determining ifyour current insurance program meets the
requirements of a contract, our agency will, when requested, do the following:
1) Review the insurance provisions in a contract you provide to us.
2) Summarize and communicate the significant insurance obligations.
3) We are available to discuss the insurance requirements of the contract
with you, your attorney, or others m directed by you.
4) Confirm which changes your insurer will agree to or not agree lo.
5) With your authorization we will make the changes you direct us to make.
6) In cases where we advise that changes to your insurance program are
necessary, you agree to Hold us Harniless for any changes you elect not
to make.
DISCLAIMER
• Compliance with contractual obligations is your responsibility.
• We are not attorneys and we do not provide anylegal advice or opinions
• We are not undertakingto identify all potential liabilities that mayarise
under this contract.
• The review will be provided for you information only and cannot be relied
upon by any other party and the findings cannot be applied to any other
contract.
• Any descriptions of, or reference to, your insurance coverage is subject to
the terms, conditions, exclusions and other provisions of the policies and
any applicable regulations, rating odes or plans.
Page.5 of r5
PREMIUM SUMMARY
Policy Period: 12/9/09 - 12/9110
Property
$
943
Electronic Data Processing
$
49
Crime
$
55r
General liability
S
845
Profmlonal liability
$
459
Employee Benefits liability
$
300
Hired & Non-Owned Auto Liability
$
186
Workers Compensation
$
.4.633
Umbrella Liability
$
1,000
Directors& Officers liability
$
1,9r8
TotalAnnual Premium
$
22,463
Final premiums may be subject to year end audit.
Higher liability llmiIs may be available
Page 14
of 15
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