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Signed Contracts_Riverfront Leases Environmental Testing ServicesMasterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Steve Sampson Brown, Project Manager DATE: May 10, 2010 SUBJECT: Riverfront Leases — Environmental Testing Services INTRODUCTION Dubuque All- America City 2007 This memorandum is to provide information on two proposals submitted by Terracon Consultants, Inc. (Bettendorf, Iowa) to perform environmental services at the sites formerly leased by Gavilon (Freebird) on Purina Drive and Dodds River Terminals (Dodds) on Terminal Street. DISCUSSION As part of the lease termination process, City Attorney Barry Lindahl has recommended that the City needs to perform environmental inspections at the sites formerly leased by Freebird and Dodds to determine if any contamination issues need to be addressed before the property is vacated by each respective lessor. BUDGET IMPACT Terracon has been retained to provide the environmental services for the following fees: Freebird Site (Purina Drive) Dodds Site (Terminal Street) Total Compensation $12,000 In working with Budget Director Jenny Larson, the fees will be paid from the savings of the Police Administrative Office Remodeling CIP (1011863). Any contamination clean -up will be the expense of each respective lessor. ACTION TO BE TAKEN This memorandum is provided for informational purposes. If you have any questions and /or need further information, please contact me. cc: Barry Lindahl, City Attorney Jenny Larson, Budget Director Encs. $ 7,250 4.750 April 2, 2010 City of Dubuque Engineering Department 50 West 13 Street Dubuque, Iowa 52001 Attention: Mr. Steve Brown Re: Proposal for Limited Site Investigation Services Freebird Site Purina Drive Dubuque, Iowa Proposal No. P07100094 Dear Mr. Brown: Terracon is pleased to present the City of Dubuque (Client) with our proposal to perform environmental services at the location referenced above. We have set forth our understanding of the work and corresponding scope and fees. If we have misunderstood any aspect of the work, please let us know as soon as possible so we can evaluate our scope and make any necessary adjustments. A. PROJECT INFORMATION The site is an approximate 7 -acre parcel of land with one 30,000 square foot warehouse. The on -site building is occupied by Con -Agra and is used for the storage of salt, grain, and fertilizers. B. SCOPE OF SERVICES Terracon will complete the following scope of services. lierracon • Terracon will mobilize an all- terrain vehicle- mounted Geoprobe® rig, personnel, equipment, and supplies to the site. • Terracon will advance four soil borings to a depth of 25 feet, five feet below the apparent shallow groundwater table, or probe refusal, whichever occurs first. • Terracon will sample the soil borings continuously and the samples will be field screened. Based on field screening results and field observations, Terracon will collect one soil sample from each boring. • Terracon will submit the soil samples for laboratory analysis of volatile organic compounds (VOCs) by EPA Method 8260, semivolatile organic compounds (SVOCs) by EPA Method 8270, Terracon Consultants, Inc 870 40 Avenue Bettendorf, Iowa 52722 P [563] 355 0702 F [563] 355 4789 terracon.com Guotechnlc • Environmental • Construction Mater • F��cilities Freebird LSI Terracon Proposal No. P07100094 April 2, 2010 Terracon Consultants, Inc. nitrates by EPA Method 4500, and Resource Conservation and Recovery Act (RCRA) metals by EPA Methods 6010/7471. • Terracon will convert the soil borings into temporary groundwater monitoring wells and will collect one groundwater sample from each monitoring well. Terracon will field filter the groundwater samples. • Terracon will submit the groundwater samples for laboratory analysis of VOCs by EPA Method 8260, SVOCs by EPA Method 8270, nitrates by EPA Method 4500, and RCRA metals by EPA Methods 6010/7471. We will field screen soil samples using a photoionization detector (PID). This device provides a direct reading in parts per million isobutylene equivalents. The PID is a nonspecific total vapor detector and cannot identify unknown substances; it can only roughly quantify them. Upon removal of the sampler from the borehole, Terracon will cut a portion of sample from the total sample and seal it in a Ziploc® bag. After a stabilization period, Terracon will screen the headspace above the soil using the PID equipped with an approximate 10 electron -volt ultraviolet lamp source. We will calibrate the unit in accordance with manufacturer's recommendations. After packaging each sample, Terracon will record the sample time on each container label in permanent ink and placed the filled containers in an ice - filled cooler for transport to TestAmerica, Inc, Cedar Falls, Iowa under standard chain -of- custody procedures. Terracon will clean non - dedicated sampling equipment using an Alconox® detergent wash and potable water rinse before commencement of the project and before collection of each sample. Terracon will develop a generic safety plan for use by our personnel during field services. At this time, we anticipate that all personnel in the work area will require a United States Environmental Protection Agency (USEPA) Level D work uniform consisting of hard hats, safety glasses, protective gloves, and steel -toed boots. In the event that Terracon encounters petroleum or chemical constituents that present an increased risk for personal exposure, it may become necessary during sampling activities to upgrade this level of protection at additional cost. Terracon agrees to call the Iowa One -Call service and request location and markings for all utilities that Iowa One -Call is responsible for before commencing drilling at the site. If there are public or private utilities not included in the Iowa One -Call request, locating of those will be Client's responsibility. Client agrees to arrange for a private utility company to locate unmarked utilities or provide Terracon with detailed as -built information regarding the location of any other public and private utilities. Terracon will be responsible to the extent they drill in an area where a utility has been properly located and marked. Terracon is not responsible to the extent any loss, damage, or injury is caused by the failure to locate a utility properly, or inaccurate and /or incomplete information provided by others. 2 Freebird LSI Terracon Proposal No. P07100094 April 2, 2010 D. AUTHORIZATION Services will be provided in accordance with the Professional Services Agreement (Terracon Proposal Number 0707218) dated September 10, 2007. Services can be authorized by returning one signed copy of the attached Notice to Proceed to our Bettendorf, Iowa office. If you have any questions, please contact us. Sincerely, l krraca 7 n F. Brimeyer, .PE vironmental Manager Attachments JFB4b1 N:1Proposal Documents120101P071000941Proposal .doc The above proposal and referenced Professional Services Agreement are understood and accepted. BY: `ll(Sig -ture) NAME: $ $l'- g ' (Print s APPROVAL AND NOTICE TO PROCEED FOR: City of Dubuque DATE: 4 a 3, Zo /Q Terracon Consultants, Inc. Freebird LSI Terracon Proposal No. P07100094 April 2, 2010 Terracon Consultants, Inc. We anticipate performing fieldwork within ten working days after receiving written notice to proceed. We estimate that our written report can be prepared and mailed from this office within approximately five working days following the receipt of analytical testing results. Analytical testing for this type of project typically requires approximately one week depending on laboratory workloads at receipt of samples. If the report is needed sooner, please contact our office with your time constraints. Terracon will submit two originals of our report to Client following completion of field activities and receipt of analytical results. Each report will include the following elements. • Topographic location map • Soil boring location map • Description of field methods • Boring logs • Discussion of soil and /or groundwater analytical results as compared to current state action levels or cleanup objectives C. COMPENSATION Based on the scope of services presented in Section B, we propose a lump sum cost of $7,250, which is valid for 90 days from the date of this proposal. Terracon may submit interim invoices that will not express itemized unit rates. Should conditions be encountered at the site that require major revisions in the program and /or result in significantly higher costs, we will contact you and proceed further only with your approval. Requested work performed beyond the scope of this proposal will be charged at rates to be negotiated. If at any time prior to or during the course of the project it is determined the project must be manned by union field personnel, the Client agrees to pay hourly rates and fees reflecting customary union labor rates from that point forward. Terracon would notify the Client prior making such personnel changes and provide the Client with a revised fee schedule and /or cost estimate reflecting these changes. 3 April 2, 2010 City of Dubuque Engineering Department 50 West 13 Street Dubuque, Iowa 52001 Attention: Mr. Steve Brown Re: Proposal for Limited Site Investigation Services Dodds River Terminal Site Terminal Street Dubuque, Iowa Proposal No. P07100093 Dear Mr. Brown: Terracon is pleased to present the City of Dubuque (Client) with our proposal to perform environmental services at the location referenced above. We have set forth our understanding of the work and corresponding scope and fees. If we have misunderstood any aspect of the work, please let us know as soon as possible so we can evaluate our scope and make any necessary adjustments. A. PROJECT INFORMATION The site is an approximate 0.6 -acre parcel of land with one 17,000 square foot building. The on -site building is occupied by Dodds River Terminal, Inc. and is used for the manufacturing, storage and distribution of wooden pallets. B. SCOPE OF SERVICES Terracon will complete the following scope of services. lierracon • Terracon will mobilize an all- terrain vehicle- mounted Geoprobe® rig, personnel, equipment, and supplies to the site. • Terracon will advance one soil boring on the east and west side of the building The borings will be advanced to a depth of 25 feet, five feet below the apparent shallow groundwater table, or probe refusal, whichever occurs first. • Terracon will sample the soil borings continuously and the samples will be field screened. Based on field screening results and field observations, Terracon will collect one soil sample from each boring. Terracon Consultants, Inc. 870 40th Avenue Bettendorf, Iowa 52722 P [563] 355 0702 F [563] 355 4789 terracon.com Gt+otech I • E nviron mental • Construction Maturial Facilities Dodds River Terminal LSI Terracon Proposal No. P07100093 April 2, 2010 2 Terracon Consultants, Inc. • Terracon will submit the soil samples for laboratory analysis of volatile organic compounds (VOCs) by EPA Method 8260, semivolatile organic compounds (SVOCs) by EPA Method 8270, and Resource Conservation, and Recovery Act (RCRA) metals by EPA Methods 6010/7471. • Terracon will convert the soil borings into temporary groundwater monitoring wells and will collect one groundwater sample from each monitoring well. Terracon will field filter the groundwater samples. • Terracon will submit the groundwater samples for laboratory analysis of VOCs by EPA Method 8260, SVOCs by EPA Method 8270, and RCRA metals by EPA Methods 6010/7471. We will field screen soil samples using a photoionization detector (PID). This device provides a direct reading in parts per million isobutylene equivalents. The PID is a nonspecific total vapor detector and cannot identify unknown substances; it can only roughly quantify them. Upon removal of the sampler from the borehole, Terracon will cut a portion of sample from the total sample and seal it in a Ziploc® bag. After a stabilization period, Terracon will screen the headspace above the soil using the PID equipped with an approximate 10 electron -volt ultraviolet lamp source. We will calibrate the unit in accordance with manufacturer's recommendations. After packaging each sample, Terracon will record the sample time on each container label in permanent ink and placed the filled containers in an ice - filled cooler for transport to TestAmerica, Inc, Cedar Falls, Iowa under standard chain -of- custody procedures. Terracon will clean non - dedicated sampling equipment using an Alconox® detergent wash and potable water rinse before commencement of the project and before collection of each sample. Terracon will develop a generic safety plan for use by our personnel during field services. At this time, we anticipate that all personnel in the work area will require a United States Environmental Protection Agency (USEPA) Level D work uniform consisting of hard hats, safety glasses, protective gloves, and steel -toed boots. In the event that Terracon encounters petroleum or chemical constituents that present an increased risk for personal exposure, it may become necessary during sampling activities to upgrade this level of protection at additional cost. Terracon agrees to call the Iowa One -Call service and request location and markings for all utilities that Iowa One -Call is responsible for before commencing drilling at the site. If there are public or private utilities not included in the Iowa One -Call request, locating of those will be Client's responsibility. Client agrees to arrange for a private utility company to locate unmarked utilities or provide Terracon with detailed as -built information regarding the location of any other public and private utilities. Terracon will be responsible to the extent they drill in an area where a utility has been properly located and marked. Terracon is not responsible to the extent any loss, damage, or injury is caused by the failure to locate a utility properly, or inaccurate and /or incomplete information provided by others. Dodds River Terminal LSI Terracon Proposal No. P07100093 April 2, 2010 We anticipate performing fieldwork within ten working days after receiving written notice to proceed. We estimate that our written report can be prepared and mailed from this office within approximately five working days following the receipt of analytical testing results. Analytical testing for this type of project typically requires approximately one week depending on laboratory workloads at receipt of samples. If the report is needed sooner, please contact our office with your time constraints. Terracon will submit two originals of our report to Client following completion of field activities and receipt of analytical results. Each report will include the following elements. • Topographic location map • Soil boring location map • Description of field methods • Boring logs • Discussion of soil and /or groundwater analytical results as compared to current state action levels or cleanup objectives C. COMPENSATION Terracon Consultants, Inc. Based on the scope of services presented in Section B, we propose a lump sum cost of $4,750, which is valid for 90 days from the date of this proposal. Terracon may submit interim invoices that will not express itemized unit rates. Should conditions be encountered at the site that require major revisions in the program and /or result in significantly higher costs, we will contact you and proceed further only with your approval. Requested work performed beyond the scope of this proposal will be charged at rates to be negotiated. If at any time prior to or during the course of the project it is determined the project must be manned by union field personnel, the Client agrees to pay hourly rates and fees reflecting customary union labor rates from that point forward. Terracon would notify the Client prior making such personnel changes and provide the Client with a revised fee schedule and /or cost estimate reflecting these changes. 3 Dodds River Terminal LSI Terracon Proposal No. P07100093 April 2, 2010 D. AUTHORIZATION Sincerely, Tie BY: nature) Services will be provided in accordance with the Professional Services Agreement (Terracon Proposal Number 0707218) dated September 10, 2007. Services can be authorized by returning one signed copy of the attached Notice to Proceed to our Bettendorf, Iowa office. If you have any • questions, please contact us. Jo '•Ti) . Brimeyer, PE Environmental Manager Attachments JF3rib1 N:1Proposal Documints120101P071000931Proposal .doc Terracon Consultants, Inc. APPROVAL AND NOTICE TO PROCEED The above proposal and referenced Professional Services Agreement are understood and accepted. NAME: ca ,./ Qrow,l/ (Print) FOR: City of Dubuque DATE: � 26/0 4