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Olde Davenport Road Water Main & Sanitary Sewer Extension Iowa Copyrighted November 2, 2020 City of Dubuque Consent Items # 7. City Council Meeting ITEM TITLE: Olde Davenport Road Water Main & Sanitary Sewer E�ension lowa Department of Transportation - Preconstruction Funding Agreement SUMMARY: City Manager recommending approval forthe Mayorto execute the lowa Department of Transportation Preconstruction Funding Agreement for the purpose of constructing public water main and sanitary sewer service to the new lowa DOT Maintenance Facility. RESOLUTION Approving the Preconstruction Funding Agreement (Agreement No. 2021-2-020) between the City of Dubuque and lowa Department of Transportation for the Construction of Water Main and Sanitary Sewer along Olde Davenport Road SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type Old Davenport Road Water Main E�ension Pre- City Manager Memo Construction Funding Agreement-MVM Memo Staff Memo Staff Memo Resolution Resolutions Funding Agreement Supporting Documentation E�ibit Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Olde Davenport Road Water Main & Sanitary Sewer Extension lowa Department of Transportation - Preconstruction Funding Agreement lowa DOT Agreement No. 2021-2-020 lowa DOT Project No. BG - 9D30 (004) -- 80-31 DATE: October 26, 2020 Assistant City Engineer Bob Schiesl recommends City Council approval for the Mayor to execute the lowa Department of Transportation Preconstruction Funding Agreement for the purpose of constructing public water main and sanitary sewer service to the new lowa DOT Maintenance Facility. As part of the new Maintenance Garage Facility, the lowa DOT is paying for the construction and extension of new water main and sanitary sewer along Olde Davenport. During the plan development for the utility extensions, the City determined the water main should be increased in size from an 8-inch to a 16-inch main to accommodate potential annexation growth and future demand in the area. The City of Dubuque will pay the $51,611.66 additional cost to increase the size of the main. I concur with the recommendation and respectfully request Mayor and City Council approval. Y Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Denise Blakeley Ihrig, Water Department Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer Dubuque THE CITY OF � D R All•pmerisa City U i/ iJ '�I��m,tL�nM.li_val � � � � � � Maste 12C2 OYI t�1e MZSBISSI 1 zao�-zoiz-zoi3 �P pp zoi��zo�� TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer Denise Ihrig, Water Department Manager FROM: Robert Schiesl, Assistant City Engineer SUBJECT: Olde Davenport Road Water Main & Sanitary Sewer Extension lowa Department of Transportation - Preconstruction Funding Agreement lowa DOT Agreement No. 2021-2-020 lowa DOT Project No. BG - 9D30 (004) -- 80-31 DATE: October 26, 2020 INTRODUCTION The purpose of this memorandum is to seek City Council approval and authorization for the Mayor to execute the lowa Department of Transportation (lowa DOT) Preconstruction Funding Agreement (Agreement No. 2021-2-020) for the purpose of constructing water main and sanitary sewer to provide service to the new lowa DOT Maintenance Facility. BACKGROUND The lowa DOT is currently constructing a new Maintenance Garage Facility at the corner of the Southwest Arterial US61-151 interchange and Olde Davenport Road. During the plan development for the new garage, the lowa DOT requested and collaborated with the City for the extension of public water main and sanitary sewer to serve the new facility. DISCUSSION As part of the new Maintenance Garage Facility, the lowa DOT is paying for the construction and extension of new water main and sanitary sewer along Olde Davenport. Upon completion of the utility extensions, the water main and sanitary sewer will become the property of the City as public utilities. During the plan development for the utility extensions, the City determined the water main should be increased in size to a 16-inch main to accommodate potential annexation growth and future demand in the area. The minimum water main size required to serve the new lowa DOT Maintenance Facility would be an 8-inch main. The City agreed to pay the incremental cost difference between an 8-inch water main and the 16-inch water main to be installed. BUDGETIMPACT The estimate of probable cost to construct water main and sanitary sewer along Olde Davenport Road and the City's water main cost share portion is as follows: CIP No. Fund Source Description Amount Construction - lowa DOT $ 303,746.89 7402786 Construction - City Water Main Cost Share 51,611.66 Olde Davenport Water Main Extension Total Project Funding $ 355,358.55 RECOMMENDATION I recommend that the City Council adopt the enclosed resolution and authorize the Mayor to sign the Preconstruction Funding Agreement (Agreement No. 2021-2-020) for the purpose of constructing water main and sanitary sewer to provide service to the new lowa DOT Maintenance Facility and the City agrees to pay the incremental cost difference between an 8-inch water main and the 16-inch water main. ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolution and authorize the Mayor to sign the lowa Department of Transportation Preconstruction Funding Agreement (Agreement No. 2021-2-020) for the purpose of constructing public water main and sanitary sewer to provide service to the new lowa DOT Maintenance Facility. Prepared by: Robert Schiesl, Assistant City Engineer cc: Jim Schnoebelen, Jesse Tibodeau, Sam Shea, Steve Trost, lowa DOT Jenny Larson, Director of Finance and Budget Brant Schueller, Kerry Leppert, Darrin Homb, Water Dept F:\PROJECTS\Olde Davenport Rd Water San Sewer Extension - 2020\Funding Agreement 2 Prepared by Gus Psiho o�y Engineer, 50 W. 13th St., Dubuque, IA 52001, 563-589-4276 Return to Adrienne N., Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, 563-589-4100 RESOLUTION NO. 330 -20 RESOLUTION APPROVING THE PRECONSTRUCTION FUNDING AGREEMENT (AGREEMENT NO. 2021-2-020) BETWEEN THE CITY OF DUBUQUE AND IOWA DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF WATER MAIN AND SANITARY SEWER ALONG OLDS DAVENPORT ROAD WHEREAS, the Iowa Department of Transportation (Iowa DOT) is currently constructing a new Maintenance Garage Facility at the corner of the Southwest Arterial US61-151 interchange and Olde Davenport Road; and WHEREAS, the Iowa DOT collaborated with the City for the extension of public water main and sanitary sewer to serve the new facility; and WHEREAS, as part of the new Maintenance Garage Facility, the Iowa DOT is paying for the construction and extension of new water main and sanitary sewer along Olde Davenport; and WHEREAS, upon completion of the utility extensions, the water main and sanitary sewer will become the property of the City as public utilities; and WHEREAS, , the City determined the water main should be a 16-inch water main to accommodate potential annexation growth and future demand in the area; and WHEREAS, the City agreed to pay the incremental cost difference between an 8-inch water main and the 16-inch water main to be installed; and NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: SECTION 1. City of Dubuque and the Iowa Department of Transportation hereby agree to partner on the extension of public water main and sanitary sewer to serve the new facility. SECTION 2. Whereas, City hereby agrees to pay the incremental cost difference between an 8-inch water main and the 16-inch water main to be installed. SECTION 3. The Mayor is hereby authorized to execute the Preconstruction Funding Agreement (Agreement No. 2021-2-020), between the City of Dubuque and the Iowa Department of Transportation for the purpose of constructing public water main and sanitary sewer to provide service to the new Iowa DOT Maintenance Facility. Passed, approved, and adopted this 2nd day of November , 2020. Attest: /Roy D. Buol, Mayor -e //7 _ v Adrienne N. Breitfelder, City Clerk July 2014 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project County Dubuque City Dubuque Project No. BG-9D30(004)--80-31 lowa DOT Agreement No. 2021-2-020 Staff Action No. This Agreement, is entered into by and between the lowa Department of Transportation, hereinafter designated the "DOT", and the city of Dubuque, lowa, a Local Public Agency, hereafter designated the "LPA" in accordance with lowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to the water and sanitary sewer facilities serving the Dubuque Maintenance Garage near U.S. 61 within Dubuque County, lowa; and The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: The DOT intends to construct an extension of municipal water and sanitary sewer from the existing main lines in the right of way for U.S. 61 along Olde Davenport Road to the driveway access for the house at 9491 Olde Davenport Road. This is a project for the Dubuque Maintenance Facility. b. As part of the project, the LPA has requested the water main size be increased from an 8-inch main to a 16-inch main. The LPA will pay the incremental cost difference for the 16-inch pipe and installation, all at no cost to the DOT. The contractor shall bill the LPA directly for their incremental costs (See Exhibit A for location and Exhibit B for costs). 2. Project Costs a. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. b. The LPA will waive the connection fees. 3. Traffic Control a. U.S. 61 through-traffic will be maintained during the construction. 2021-2-020_Dubuque.docx 1 July 2014 4. Right of Way and Permits a. The DOT will be responsible for the coordination of utility facility adjustments for this project. 5. Construction 8� Maintenance a. Upon completion of the project the LPA shall take ownership of and assume all maintenance responsibility for the water and sewer main lines. 6. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS)for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study(FIS)for an area which is affected by the proposed Primary Highway project and the LPA does adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by lowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used. c. It is the intent of both parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. e. This Agreement may be executed in (two)counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 2021-2-020_Dubuque.docx 2 July 2014 IN WITNESS WHEREOF, each of the parties hereto'has executed Agreement No. 2021-2-020 as of the date shown opposite Its signature below. CITY OF DUBUQUE: By. 4- Date-November -20 . Title* Mayor I, Aki nne N, Rr6i f I der certify that I am the Clerk of the City, and that L4 B who signed said Agreement for and on behalf of the City was duly authorized to execute the same on the day of,_ Nc of / , 2010. s Si ned: City Clerk of Dubuque, Iowa IOWA,DEPARTMENT OF TRANSPORTATION Mike Harvey Public Service Executive 2021 2-020,oubupue.docx )ate 0. I t 20 3 EXHIBIT A �1��E� T L�� TI��T �-�TM� r — � . � �� 1� � � r r ' �� , � � ' " ' L �. � � � .. k r, ' f i. �' � ' �k f ��. � �kk f � L k�� r � ~ ti �.n�� .{M{.��{�' ' • 3 � � �� a {�� { � � � ff . �� .�� r � �� ■ �� - 1 ; � �1 �•r�• 1 � � T A � � �i• . I � � '1: � � � �J � r � �� .'. .'{{ . ■L� � � � I �� r . f 1�� k � ti � � � �� r� � 1 1 � � � f�� . ti . � � � � L � �� 1 -� � � � �• . { 1 � 'x� �~+ • -�•�' � I � • • �y• A � f�• 1 �ti � ff k f �1�i�k � � ff •� 2021-2-020_Dubuque �p(�T EXHIBIT B �nerEa��iFARlER I�u5�1MER 9alu[w PROJECT NAME: IOWA DOT MAINTENANCE FACILITY BID DATE DIVISIONAL COST SHARE OLDE DAVENPORT RD-WATER 8,SAN SEWER UTILITY EXTENSION PROJECT August 26,2020 TOPGRADE EXCAVATING IOWA DOT CITY OF DUBUQUE N MIBER REFD CO E DESCRIPTION QUAND ITY UNIT UN TI COST ESC STTE UN TTCOST TOOTAL CAO T UN TTCOST TOOTAL CAO T UN TTCOST TOOTAL CAO T Division 1-General Provisions 1 1090-105-D Mobilization 1 LS $ 20,000.00 $ 20,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ - Sub Total $ 20,000.00 $ 25,000.00 $ 25,000.00 $ Division 2010-Earthwork,Subgrade,and Subbase 2 2010-108-I-0 Subbase,Special Backfill-Gradation 30 41 TON $ 18.00 $ 738.00 $ 17.00 $ 697.00 $ 17.00 $ 697.00 $ - Sub Total $ 738.00 $ 697.00 $ 697.00 $ Division 3010-Trench Excavation and Backfill 3 3010-108-B-0 Rock Excavation 200 CY $ 90.00 $ 18,000.00 $ 10.00 $ 2,000.00 $ 10.00 $ 2,000.00 $ - 4 3010-108-E-0 Special Pipe Embedment or Encasement 207 LF $ 120.00 $ 24,840.00 $ 64.00 $ 13,248.00 $ 51.20 $ 10,598.40 $ 12.80 $ 2,649.60 5 3010-108-D-0 Bedding Material Gradation 3 852.69 TON $ 10.00 $ 8,526.90 $ 30.00 $ 25,580.70 $ 30.00 $ 25,580.70 $ - 6 3010-108-D-0 Replacement of Unsuitable Backfill Material Gradation 12a 538.61 TON $ 18.00 $ 9,694.98 $ 25.00 $ 13,465.25 $ 25.00 $ 13,465.25 $ - 7 3010-108-D-0 Trench Foundation-3"Breaker 400 TON $ 22.00 $ 8,800.00 $ 7.00 $ 2,800.00 $ 7.00 $ 2,800.00 $ - Sub Total $ 69,861.88 $ 57,093.95 $ 54,444.35 $ 2,649.60 Division 4010-Sanitary Sewers 8 4010-108-A-1 Sanitary Sewer Gravity Main,Trenched,8"PVC 1564.6 LF $ 48.00 $ 75,100.80 $ 45.00 $ 70,407.00 $ 45.00 $ 70,407.00 $ - 9 4010-108-A-1 Sanitary Sewer Gravity Main,Trenched,6"PVC 78 LF $ 44.00 $ 3,432.00 $ 30.00 $ 2,340.00 $ 30.00 $ 2,340.00 $ 10 4010-108-M-0 Fitting,PVC Wye,Sx6 1 EA $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 11 4010-108-A-1 Sanitary Sewer Gravity Main,Trenched,8"DIP 129.5 LF $ 110.00 $ 14,245.00 $ 70.00 $ 9,065.00 $ 70.00 $ 9,065.00 $ SubTotal $ 92,877.80 $ 81,912.00 $ 81,912.00 $ Division 5010-Pipe and Fittings 12 5010-108-A-1 Water Main,Trenched,DIP,8" 1S6 LF $ 86.00 $ 15,996.00 $ 40.00 $ 7,440.00 $ 40.00 $ 7,440.00 $ 13 5010-108-A-1 Water Main,Trenched,DIP,16" 129 LF $ 110.00 $ 14,190.00 $ 90.00 $ 11,610.00 $ 40.00 $ 5,160.00 $ 50.00 $ 6,450.00 14 5010-108-A-1 Water Main,Trenched,PVC,16" 1434 LF $ 85.00 $ 121,890.00 $ 55.00 $ 78,870.00 $ 40.00 $ 57,360.00 $ 15.00 $ 21,510.00 15 5010-108-A-1 Water Main,Trenched,DIP,6" 35.5 LF $ 79.00 $ 2,804.50 $ 35.00 $ 1,242.50 $ 35.00 $ 1,242.50 $ 16 5010-108-C-2 Fittings by Weight,DI 2386 LBS $ 10.00 $ 23,860.00 $ 6.00 $ 14,316.00 $ 229 $ 5,463.94 $ 3.71 $ 8,852.06 17 5010-108-C-1 Fittings,Mega lug,8" 3 EA $ 150.00 $ 450.00 $ 100.00 $ 300.00 $ 100.00 $ 300.00 $ 18 5010-108-C-1 Fittings,Mega lug,16" 17 EA $ 350.00 $ 5,950.00 $ 250.00 $ 4,250.00 $ 100.00 $ 1,700.00 $ 150.00 $ 2,550.00 19 5010-108-C-1 Fittings,Mega lug,6" 3 EA $ 120.00 $ 360.00 $ 75.00 $ 225.00 $ 75.00 $ 225.00 $ 20 5010-108-D-0 Water Service Stub,Copper,1 1/2" 97 LF $ 28.00 $ 2,716.00 $ 30.00 $ 2,910.00 $ 30.00 $ 2,910.00 $ SubTotal $ 188,216.50 $ 121,163.50 $ 81,801.44 $ 39,362.06 Division 5020-Valves,Fire Hydrants,and Appurtenances 21 5020-108-A-0 Valve,BF,16" 4 EA $ 3,600.00 $ 14,400.00 $ 4,000.00 $ 16,000.00 $ 1,600.00 $ 6,400.00 $ 2,400.00 $ 9,600.00 22 5020-108-C-0 Fire Hydrant 2 EA $ 3,300.00 $ 6,600.00 $ 4,000.00 $ 8,000.00 $ 4,000.00 $ 8,000.00 $ 23 5020-108-A-0 Valve,Gate,6" 2 EA $ 1,000.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 $ 24 5020-108-A-0 Valve,Gate,8" 1 EA $ 1,600.00 $ 1,600.00 $ 1,300.00 $ 1,300.00 $ 1,300.00 $ 1,300.00 $ 25 5020-108-C-0 Flushing Device(Blowoff),2" 1 EA $ 2,500.00 $ 2,500.00 $ 350.00 $ 350.00 $ 350.00 $ 350.00 $ Sub Total $ 27,100.00 $ 27,650.00 $ 18,050.00 $ 9,600.00 Division 6010-Structures for Sanitary and Storm Sewers 26 6010-108-A-0 Manhole Type,PC,48"SW-301 926 VF $ 400.00 $ 37,040.00 $ 250.00 $ 23,150.00 $ 250.00 $ 23,150.00 $ 27 6010-108-A-0 Manhole Type,PC,72"SW-401 13.65 VF $ 700.00 $ 9,555.00 $ 350.00 $ 4,777.50 $ 350.00 $ 4,777.50 $ Sub Total $ 46,595.00 $ 27,927.50 $ 27,927.50 $ Division 7020-Hot Mix Asphalt Pavement 28 7020-108-A-0 Pavement or Overlay,HMA 27 TON $ 150.00 $ 4,050.00 $ 160.00 $ 4,320.00 $ 160.00 $ 4,320.00 $ Sub Total $ 4,050.00 $ 4,320.00 $ 4,320.00 $ Division 9040-Erosion and Sediment Control 29 9040-108-A-2 SWPPPManagement 1 LS $ 3,000.00 $ 3,000.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 30 9040-108-N-1 Silt Fence or Silt Fence Ditch Check 1386 LF $ 1 JS $ 2,425.50 $ 2.50 $ 3,465.00 $ 2.50 $ 3,465.00 $ 31 9040-108-T-1 Inlet Protection Device, (Type) 2 EA $ 500.00 $ 1,000.00 $ 200.00 $ 400.00 $ 200.00 $ 400.00 $ 32 9040-108-T-2 Inlet Protection Device,Maintenance 2 EA $ 200.00 $ 400.00 $ 10.00 $ 20.00 $ 10.00 $ 20.00 $ 33 9040-108-J-0 Rip Rap,Class B 150.32 TON $ 30.00 $ 4,509.60 $ 30.00 $ 4,509.60 $ 30.00 $ 4,509.60 $ Sub Total $ 11,335.10 $ 9,594.60 $ 9,594.60 $ lowa DOT City Estimate Total: $ 460,774.28 Contract Total: E 355,358.55 Cost Share: $ 303,746.89 Cost Share: $ 51,611.66 0 v Informational Unit Cost-Not Part of Base Bid 34 5010-108-A-1 Water Main,Trenched,PVC,8" 1434 LF $ 40.00 $ 57,360.00 1Qt �'j= $ 355,358.55 2021-2-020_Dubuq ue Special Achievement in GIS THEC77Y�F _ 2018AwardWinner Iowa DOT Maintenance Facility DUB " E Clt�7 UtllltY E'Xte11S1011 E'X�llblt vr�re�te�e o,�rr�e M��;s�;Yp� x < a`�' � � �� p� .� � _ � 1 �\. ^�� . �" 52 ��V ! , � -"t 61 � :�� s , � . ; . r � ,: � . , ,� . _ _ .. . � � a _.. . ...�. .��: �� 151 _ , , .:. � r.,;� � _ ��y � �� .� ;'�� . � _— �"�-� - 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