RFP - East-West Corridor Capacity Improvements of University Avenue at Loras, Asbury, and Pennsylvannia - Consultant Copyrighted
November 2, 2020
City of Dubuque Consent Items # 9.
City Council Meeting
ITEM TITLE: RFP East West Corridor Consultant
SUM MARY: City Manager recommending approval to initiate the Request for
Proposals process for Professional Consultant Services to complete the
Preliminary Engineering Design and NEPA/ Environmental Study Phase
to advance the development of East-West Corridor Capacity
I mprovements along University Avenue at the intersections at Loras
Boulevard,Asbury Road and Pennsylvania Avenue.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
East-West Corridor Capacity Improvements Consultant City Manager Memo
RFP-MVM Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: East-West Corridor Capacity Improvements
Consultant Professional Services - Request for Proposals
Preliminary Engineering Design and NEPA / Environmental Study Phase
lowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: October 28, 2020
Assistant City Engineer Bob Schiesl requests City Council approval to initiate the
Request for Proposals process for Professional Consultant Services to complete the
Preliminary Engineering Design and NEPA / Environmental Study Phase to advance the
development of East-West Corridor Capacity Improvements along University Avenue at
the intersections at Loras Boulevard, Asbury Road and Pennsylvania Avenue.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: East-West Corridor Capacity Improvements
Consultant Professional Services - Request for Proposals
Preliminary Engineering Design and NEPA / Environmental Study Phase
lowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: October 28, 2020
INTRODUCTION
The purpose of this memorandum is to request City Council approval to initiate the
Request for Proposals (RFP) process for Professional Consultant Services to complete
the Preliminary Engineering Design and NEPA / Environmental Study Phase to advance
the development of East-West Corridor Capacity Improvements along University
Avenue at the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania
Avenue.
BACKGROUND
The US Highway 20 corridor is the primary east-west route in the City of Dubuque and
future traffic volume projections indicate US Highway 20 alone will not provide sufficient
capacity for east-west travel in the City. Capacity along alternate east-west corridors will
need to be improved to provide connectivity between the western growth areas and the
downtown urban core.
To achieve this goal, the City retained the professional consultant services of HDR
(Omaha, Nebraska) to complete the East-West Corridor Connectivity Study. The
purpose of the study was to; analyze the east-west traffic flow in the City; identify
corridor improvements or modifications to support growing traffic demands; and to
consider transit needs, pedestrian needs, and sustainability. The four east-west
corridors identified in the study area are: Asbury Road; Pennsylvania Avenue;
University Avenue; and Loras Boulevard.
The adopted East - West Corridor Connectivity Study report will act as the City's Master
Plan for both short-term and long-term capacity improvements or corridor modifications
to support growing east-west traffic flow in the City. The study included recommended
improvements supporting complete streets concepts, multi-modal transportation,
vehicle, pedestrian, bicycle, and recreational improvements.
The report included 32 proposed capacity improvement projects along the four
corridors. Capacity improvements identified include a series of intersection
realignments, intersection improvements, turn lane additions, add traffic signal
interconnect and ITS improvements along each corridor.
DISCUSSION
In August 2017, the City Council listed the East - West Corridor Capacity Improvement
Implementation as a "Top-Priority" in its 2017-2019 Goals and Priorities and directed
City staff to begin implementation plans for the recommendations contained in the East-
West Corridor Connectivity Report.
In an effort to advance this top priority, the
City has already completed the following ;� Eas�westcorrcdorca a��t rm ro�ements ;;�_.�
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improvements: �� -
Project Year Cost � � P,o,e„,.a�a�;s;,,o„� �3����5 � �
� GoniFlelec.2•]16 � TrarfcSg"I I p nen�s
Property Acquisition � c°m"e„201 '.E
Asbur -Universit 2016 $ 853,300 �� � $: � � � '
Grandview- Delhi ��� � � � �
Roundabout 2016 $ 827,000 f� "� :`,� ; �r ,
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Loras - Grandview PEP P' °e� bse�'°"
2017 $ 370,300 ��Po�'�e��a;s��dgZq7a � � � "�~
Traffic Signals � � �� d ��:-��s�Y .�
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University - Grandview �� ° '' r-�-'�,.
2018 $1,200,000 �
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Total Improvements To-Date $3,250,300 - _ �• -
UNIVERSITY - OVERLAP SECTION IMPROVEMENTS
The section of University Avenue, from Pennsylvania Avenue to Loras Boulevard,
referred to as the "Overlap Section" was recommended for converting the three
intersections along University Avenue to roundabouts.
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In July 2018, the City applied for an $18.1 million U.S. Department of Transportation
Better Utilizing Investments to Leverage Development (BUILD) grant request to assist in
funding both multi-modal and capacity improvements within the identified East-West
Corridors. Staff was notified in December 2018 that the City was not selected to receive
a BUILD grant.
Following the BUILD grant announcement, the City has an opportunity to move forward
and advance the development of East-West Corridor Capacity Improvements utilizing
the new lowa DOT Federal Aid SWAP Policy. Effective October 2018, the new Federal
Aid SWAP Policy allows federal funds normally allocated to cities or counties to be
replaced with State of lowa Primary Road funds on a dollar-for-dollar basis. The goal of
the new policy is to increase efficiencies and help local governments reduce the level
federal oversight, regulations, and requirements. Additionally, the use of Primary Road
funds will be reimbursed at 100% of eligible costs which eliminates the requirement for
local governments to provide a 20% local match.
In January 2019, the City began the process to de-federalize the East-West Corridor
project by paying back the federal funds previously used for property acquisition. On
August 19th, 2019 the City received the FHWA final closure acceptance for the
defederalization of funds related to the East - West Corridor project.
Now that the project defederalization is completed, in December 2019, the SWAP
Funding Agreement was executed which will now allow the City utilize both local City
funding and SWAP funding to begin the preliminary engineering and environmental
(NEPA) study phase for intersection capacity improvements along the University
Avenue, Loras Boulevard to Pennsylvania Avenue "Overlap Section".
With funds currently programmed in FY2021, the next steps in the design development
process is to begin the preliminary engineering and environmental (NEPA) study phase
for intersection capacity improvements along the University Avenue, Loras Boulevard to
Pennsylvania Avenue "Overlap Section". The preliminary engineering phase is
anticipated to take approximately 12 months to complete. Once the preliminary
engineering and environmental (NEPA) study are completed, corridor impacts will be
identified, and property acquisition could begin which is anticipated to take
approximately 2 years to complete. Once property acquisition is completed within the
Overlap Section, construction to convert the three intersections along University Avenue
to roundabouts could take approximately 2-3 years to complete.
CONSULTANT SELECTION PROCESS
Because the Professional Consultant Services contract to complete the final
engineering design phase will use SWAP funding, the consultant selection process will
be done in accordance with the lowa Department of Transportation (lowa DOT)
consultant selection process. The consultant selection will be based upon the
consultant's qualifications and experience, and the Selection Committee's determination
of the consultant best suited for this specific design project.
CONSULTANT SELECTION COMMITTEE
The Consultant Selection Committee for the Preliminary Engineering Design and NEPA
/ Environmental Study Phase includes the following:
• Gus Psihoyos, City Engineer • Nate Steffen, Civil Engineer
• Robert Schiesl, Assistant City Engineer • Steve Fehsal, Parks Manager
• Wally Wernimont, Planning Services Manager
• Tony Breitbach, Purchasing Coordinator
• Arielle Swift, Asst. Public Works Director
PROJECT SCHEDULE
The preliminary schedule for the Preliminary Engineering Design and NEPA /
Environmental Study Phase is as follows:
• lowa DOT Authorization to Proceed November, 2020
• RFP Released to Consultants November, 2020
• Response Proposals Due January, 2021
• Committee Review & Interview January, 2021
• Recommendation to City Council February, 2021
The Preliminary Engineering Design and NEPA / Environmental Study Phase is
anticipated to take approximately 12 months to complete.
RECOMMENDATION
I recommend that the City Council authorize staff to initiation of the Request for
Proposals process for Professional Consultant Services to complete the Preliminary
Engineering Design and NEPA / Environmental Study Phase to advance the
development of East-West Corridor Capacity Improvements along University Avenue at
the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania Avenue.
BUDGETIMPACT
The current available funding for the estimated professional services fee is summarized
as follows:
CIP Fundinq Source Amount
250 / 3001039 City - DMATS STBG Funds $ 800,000
250 / 3001039 City - Local Matching Funds 200,000
Project Funding $ 1,000,000
ACTION TO BE TAKEN
I respectfully request City Council approval to authorize the initiation of the Request for
Proposals process for Professional Consultant Services to complete the Preliminary
Engineering Design and NEPA / Environmental Study Phase to advance the
development of East-West Corridor Capacity Improvements along University Avenue at
the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania Avenue.
cc: Jenny Larson, Director of Finance and Budget
Wally Wernimont, Planning Services Manager
Tony Breitbach, Purchasing Coordinator
Arielle Swift, Asst. Public Works Director
Nate Steffen, Civil Engineer
Steve Fehsal, Parks Manager
Kent Ellis, lowa DOT
F:\PROJECTS\EAST-WEST CORRIDOR STUDY\2020 Consultant PE NEPA RFP