Accepting 2020 Asphalt Overlay Access Ramp Project 3-B Copyrig hted
November 16, 2020
City of Dubuque Consent Items # 14.
City Council Meeting
ITEM TITLE: Accepting 2020 Asphalt OverlayAccess Ramp Project 3-B
SUM MARY: City Manager recommending acceptance of the construction contract for
the 2020 Asphalt OverlayAccess Ramp Project 3-B, as completed by
S&S Builders.
RESOLUTION Accepting the 2020 Asphalt OverlayAccess Ramp
Project 3-B and authorizing the final payment to the contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
2020 Asphalt Overlay Ramp Project 3-B - MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 Asphalt Overlay Access Ramp Project 3-B
(CIP 3001227)
DATE: November 8, 2020
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2020 Asphalt Overlay Access Ramp Project 3-B, as completed by S&S Builders,
in the final contract amount of $62,706.51, which is a 4.70% increase from the original
contract amount of$59,892.86. The increase was due to added City warranty sidewalk
work for stump removals of City trees and unexpected concrete pavement under
asphalt at Grant Street and Hilcrest Road Street intersection.
The project replaced seventeen non-compliant access ramps with twenty compliant,
directional ramps as per Public Right of Way Accessibilities Guidelines specifications in
conjunction with the Public Works Asphalt Overlay Program in the area of Hillcrest Road
between Grant Street and Admiral Street, also including Short Street and Aurora Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2020 Asphalt Overlay Access Ramp Project 3-B
(CIP 3001227)
DATE: November 3, 2020
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2020 Asphalt Overlay Access Ramp Project 3-B.
BACKGROUND
The project replaced seventeen non-compliant access ramps with twenty compliant,
directional ramps as per Public Right of Way Accessibilities Guidelines (PROWAG)
specifications in conjunction with the Public Works Asphalt Overlay Program in the area
of Hillcrest Rd between Grant St. and Admiral St., also including Short St. and Aurora St.
DISCUSSION
The 2020 Asphalt Overlay Access Ramp Project 3-B was completed by S&S Builders of
Dubuque, IA in the final contract amount of$62,706.51. This is a 4.70% increase of the
original contract amount of$59,892.86. The increase was due to added City warranty
sidewalk work for stump removals of City trees and unexpected concrete pavement
under asphalt at Grant St. and Hillcrest Rd. street intersection.
BUDGETIMPACT
The summary of project costs for the 2020 Asphalt Overlay Access Ramp Project 3-B is
as follows:
Description Award Final
Construction Contract $59,892.86 $ 62,706.51
Contingency $5,989.29 0.00
Construction Administration & Inspection $9,882.32 $6,270.65
Total Construction Cost $75,764.47 $68,977.16
The project funding is summarized below:
CIP No. Fund Description Fund
Amount
3001227 Curb Ramp Program $ 68,977.16
Total Project Funding $ 68,977.16
REQUESTED ACTION
The City Council is requested to adopt the attached resolution accepting the
improvements and authorize the final payment of the contract amount of$62,706.51 to
S&S Builders for the 2020 Asphalt Overlay Access Ramp Project 3-B.
Prepared by: Luke Steger, Engineering Technician
cc: John Klostermann, Public Works Director
Arielle Swift, Assistant Public Works Director
Jenny Larson, Budget Director
Jon Dienst, Civil Engineer II
Paul Davis, Public Works Supervisor
2
RESOLUTION NO. 344-20
ACCEPTING THE 2020 ASPHALT OVERLAY ACCESS RAMP PROJECT 3-113 AND
AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2020 Asphalt Overlay
Access Ramp Project Three 3-6, (the Project) has been completed by the Contractor, S
& S Builders (Contractor), and the City Engineer has examined the work and signed a
certificate stating that the Project has been completed according to the terms of the
Public Improvement Contract and that the City Engineer recommends that the Project
be accepted; and
WHEREAS, the final contract amount for the Project is $62,706.51;
WHEREAS, the Contractor has previously been paid $59,571.18, leaving a
balance of $3,135.33; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor
from the Curb Ramp Program CIP appropriations for the contract amount of $62,706.51
less any retained percentage provided for therein as provided in Iowa Code.
Section 3. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $3,135.33 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 16t" day of November 2020.
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Attest: Roy D. Aibl, Mayor
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Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2020 ASPHALT
OVERLAY ACCESS RAMP PROJECT 3-B
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the 2020 Asphalt Overlay Access Ramp Project 3-B, and that said
Project has been perFormed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $68,977.16.
Dated this 4t" day of November 2020.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 4t" day of November , 2020.
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Adrienne N. Breitfelder, City Clerk