Minutes_Arts and Cultural Affiars Commission 9 22 2020 Copyrighted
November 2, 2020
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission Minutes of 7/21, 8/25,
9/22 and Master Plan Task Force and Group Minutes of 9/22; City
Council Proceedings of 9/28, 10/19; Community DevelopmentAdvisory
Commission of 10/21; Housing Commission of 9/22,
Housing Commission of 10/27; Zoning Board of Adjustment of 9/24;
Library Board of Trustees Council Update #203 of 10/22.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 7/21/20
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 8/25/20
Arts and Cultural Affairs Advisory Commisison Minutes Supporting Documentation
of 9/22/20
Arts and Cultural Affairs Advisory Commission Master Supporting Documentation
Plan Task Force/ Work Group Minutes of 9/22/20
City Council Proceedings of 9/28/20 Supporting Documentation
City Council Proceedings of 10/19/20 Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
of 10/21/20
Housing Commission Minutes of 9/22/20 Supporting Documentation
Housing Commission Minutes of 10/27/20 Supporting Documentation
Library Board of Trustees Council Update#203 of Supporting Documentation
10/22/20
Zoning Board of Adjustment Minutes of 9/24/20 Supporting Documentation
�uhuque
THE CITY OF �
ql-�reHp Catr
DUB E �I��Ip'
20074012•2413
Masterpiece nr� tlze Mississip�i zoi�+zoig
ARTS AND CULTURAL AFFAIRS COMMISSION
MINUTES
DATE: Tuesday, September 22, 2020
TIME: 3:30 p.m.
LOCATION: Via GoToMeeting ++
Regular Meeting
Commissioners Present: Nicholas Halder, Ryan Decker, Gina Siegert, Tyler
Daugherty, Paula Neuhaus, Ali Levasseur (arrived at 4:16PM)
Commissioners Excused: Susan Riedel
Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator
The meeting was called to order by Commissioner Neuhaus at 3:38 PM following staff
assurance of compliance with lowa Open Meeting Law.
Review of Minutes: Motioned to approve minutes of August 25, 2020 by Commission
Decker, seconded by Commissioner Halder. Commissioners Halder, Decker, Siegert,
Daugherty, Neuhaus voted to approve motion; Motion passed.
Commissioner Levasseur arrived 4:16 PM.
Reports from Master Plan Working Groups/Task Force: Discussion on letter drafted
and sent to City Council by the Task Force of the Master Plan. Letter highlighted impact
of arts and culture on community vibrancy and livability. Endorsed by all active Task
Force members except members that are also City Staff; not role of City Staff to sign
onto advocacy actions. Discussion on momentum of Working Group / Task Force efforts
related to implementation of the Master Plan to engage Commission in the role they
might play. Momentum had increased prior to COVID but has declined. Staff advised to
continue work with Task Force in reviewing goals and setting new priorities among
Working Groups. Timelines and milestones as drafted for City Council related to their
2020-22 Policy High Priorities regarding arts and culture including Operating Support
Grant Program, Art on the River, and Implementation of the Arts & Culture Master Plan.
Discussion on the responsibilities of Commission and Task Force related to these
timelines. Staff advised to share same information and engage Task Force along the
timeline. Motion to accept working group reports by Commissioner Daugherty,
seconded by Commissioner Decker. Commissioners Levasseur, Halder, Decker,
Siegert, Daugherty, Neuhaus voted to approve motion; Motion passed.
Status Updates from Staff
FY21 Operating Support Grants: Staff reported that all Operating Support agreements
were sent out. City's budget reduction plan response to COVID-19 not in place for 1St
Quarter so grantees will receive full '/ of award (or full award if entire award under
$3000). Discussion on impacts and continued need for clarification of expectations
regarding addition of new DEI language added to this year's contract.
Bus Shelter Mural Project funded by Bloomberg: Staff reported that project
facilitation has begun. First steps include working with Public Information Office to
develop branding for project, including a `name'. Internal City discussions have led to
suggestion of `Art on the Route'. `Art En Route' suggested by Commissioner Decker;
Staff to review suggestion with PIO and Public Art Working Group before finalizing
choice. Next steps to include development of community engagement strategy;
community engagement being sought to add voice of community to call for artists and
support overall participation of community in project. Staff also noted that artists have
been selected from Storm Drain Mural proposal by panel of 3 community members.
City Council Policy Agenda as submitted: Staff shared outcomes and timelines /
milestones drafted to measure and evaluate efforts on City Council's 2020-22 Policy
High Priorities regarding arts and culture including Operating Support Grant Program,
Art on the River, and Implementation of the Arts & Culture Master Plan; quarterly
reporting by City staff will be required. Discussion followed. Recognized that
subcommittees of Commission and working Groups of Master Plan will have to assist in
the efforts. It was clarified that the subcommittee groups within the Commission will
assist Jenni on some of the tasks.
Special Projects grant scoring for recommendation to City Council: Staff reported
that City Manager as authorized Commission to move forward with awarding out a
portion, up to $17,500, of Special Projects funding. A Phase II opportunity to allocate
remaining funds may come later in the year; Staff to revisit in advance of January 2021
Commission meeting. Commission presented with scoring and request level
spreadsheet for consideration including Staff recommendations. Discussion followed.
Motion to make a recommendation fully fund top 3 applications of$2,158 to St Mark
Youth Enrichment, $4,600 to Dubuque County Historical Society, $7,860 to Travel
Dubuque, allocating $14,618 of FY21 Special Projects budget by Commissioner Halder,
seconded by Commissioner Decker. Commissioners Levasseur, Halder, Decker,
Siegert voted to approve motion; Commissioners Daugherty and Neuhaus abstained
due to affiliation with applicants; Motion passed.
Discussion: October as Arts & Humanities month: Staff presented draft of
proclamation for Commission review. Discussion followed; edits made. Motion to accept
proclamation as revised by Commissioner Decker, seconded by Commissioner
Levasseur. Motion carries. Commissioners Levasseur, Halder, Decker, Siegert,
Daugherty, Neuhaus voted to approve motion; Motion passed.
Additional discussion on other awareness efforts alongside proclamation reading
including collaboration / partnering messaging with arts and culture organizations as
much as possible. Commissioner Siegert inquired about pairing a virtual performance
with reading; Staff to inquire and arrange if possibility. Discussion in ability of
Commission to participate and show support of proclamation with City Council meeting
being virtual; Staff to inquire and follow up with Commissioners.
-
Commissioner Siegert left at 5:09 PM.
FY22 Budget, Improvement Package Requests: Staff reported on FY22 City Budget
timelines and shared Improvement Packages being considered for proposal by
Department. Increase to Operating Support Grant Program, new funding for Arts and
Culture focused DEI training for Arts & Culture grantees, new funding for Commission
Goal-setting; cost of improvement packages not suggested. Discussion followed.
Other, Americans for the Arts Federal Creative Workers Proposal: Discussion on
Americans for the Arts' "To Rebuild and Reimaqine Put Creative Workers to Work"
federal policy proposal. Motion to recommend City Council endorse AFTA proposal and
for Staff to draft memo accordingly by Commissioner Daugherty, seconded by
Commissioner Halder. Commissioners Levasseur, Halder, Decker, Daugherty, Neuhaus
voted to approve motion; Motion passed.
Commissioner Daugherty left at 5:23 PM.
Current Events Reporting from Commissioners:
Motion to adjourn by Commissioner Decker and seconded by Commissioner Levasseur.
Commissioners Levasseur, Halder, Decker, and Neuhaus voted to approve motion;
Motion passed. Meeting adjourned at 5:30 PM.
Next meeting: Tuesday, November 24, 2020 at 3:30PM via GoToMeeting
Respectfully submitted:
Jenni Petersen-Brant
Arts & Cultural Affairs Coordinator, City of Dubuque
These minutes were passed and approved on , 2020.
Witnessed By: (signature)
(printed)
(officer position)