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11 16 20 City Clerk's Skeleton Notes, Meeting Calls, and Chat LogCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on November 16, 2020. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. Present: Ma or Buol; Council Members Cavanagh, Jones, Ly ch, Resnick, Ro ssell, y Spray k; City Manager yan Milligen, City Attorney Brumwell Absent: Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting work sessions on the COVID-19 Pandemic Monthly Update and the Inclusive Dubuque quarterly update. WORK SESSIONS (2) 1. Updates on the internal and community -facing responses to the COVID-19 pandemic. 5:00 p.m. - Community COVID-19 Update & Communication Response: Mary Rose Corrigan, Public Health Specialist 5:30 p.m. - Community Foundation of Greater Dubuque Update: -Nar&y V-a�n-IaAften Q r ■_ . ■ �- TAT 5:50 p.m. - Greater Dubuque Development Corporation: Rick Dickinson, President/CEO This work session concluded at,S, p.m. 2. Inclusive Dubuque Quarterly Update— 54'ried ` Clara Lopez Ortiz, Equity Coordinator for the Community Foundation of Greater Dubuque, will present the Inclusive Dubuque Quarterly Update. j) Y ltnpac+ Coo4,kr)c,+o(, �✓ There being no further business, Mayor Buol declared the work session adjourned at p.m. CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on November 16, 2020. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at ww�w.faceb000kk.com/cityofdubuque. Present: Mayor Buol; Council Members Cavanagh, Jones, Lynch , Resnick, Rou-ssell, Sp Zak; City Manager Val Milligen, City Attorn7Brumwell Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. Certified Venue Executive Recognition for H.R. Cook Marie Ware, Leisure Services Manager, will make a presentation recognizing H.R. Cook, General Manager of Five Flags Civic Center, for achieving certification as a Certified Venue Executive. 2. Iowa Primary Care Association Award Recognition for Mary Rose Corrigan Gary Collins, CEO of Crescent Community Health Center, will present Public Health Specialist Mary Rose Corrigan with the 2020 Carl Kulczyk Memorial Award from the Iowa Primary Care Association. PROCLAMATION(S) 1. Pancreatic Cancer Awareness Day Proclamation (November 19, 2020) On behalf of the Michael W. Oglesby Foundation b'' r.\n oshe,slo �- Ro"Iy bb u5c k 2. Small Business Saturday Proclamation (November , 20 0) On behalf of the Dubuque Area Chamber of Commerce 2 b 3. Civil Air Patrol Day Proclamation (December 1, 2020) On behalf of the Civil Air Patrol C 010"rilpJl Ton"nJk at► C- �� �' CONSENT ITEMS 1. Minutes and Reports Submitted City Council Proceedings of 11/2/20; Historic Preservation Commission of 10/15/20; Investment Oversight Advisory Commission of 10/28/20; Long Range Planning Advisory Commission of 10/21/20; Zoning Advisory Commission of 11/4/20; Zoning Board of Adjustment of 10/22/20; Proof of Publication for City Council Proceedings of 10/5/20, 10/6/20, 10/7/20; Proof of publication for List of Claim and Summary of Revenues for month ending 9/30. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Black Hills Energy for property damage; Mackenzie Weber for vehicle damage; Michael J. Vondal for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Black Hills Energy for property damage, MacKenzie Weber for Vehicle Damage, Michael J. Vondal for Vehicle Damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION 337-20 Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Dollars & Cents Public Information Brochure City Manager providing a copy of the Fiscal Year 2021 Dollars & Cents public information brochure. Suggested Disposition: Receive and File Yays Nays Cavanagh Sprank Resnick Jones Roussell Buol L nch 6. Final Plat of Survey - CN Davis Place Zoning Advisory Commission recommending approval of the Final Plat of Survey for CN Davis Place (16335 Humke Road/13389 BMR Drive). RESOLUTION 338-20 Approving the Final Plat of Survey of CN Davis Place, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Plat of Survey - Yiannias Place Zoning Advisory Commission recommending approval of the Plat of Survey for Lot 1 & Lot 2 of Yiannias Place No. 5 190 John F. Kennedy Rd. RESOLUTION 339-20 Approving the Plat of Survey of Lot 1 and Lot 2 Of Yiannias Place No. 5 in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Pre -Annexation Agreement with Timothy J & Cynthia McAndrew City Manager recommending approval of a Pre -Annexation Agreement between the City of Dubuque, Iowa and Timothy J. and Cynthia McAndrew in conjunction with a request for approval of a Final Plat of Survey for property located at 16335 Humke Road. RESOLUTION 340-20 Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Timothy J. and Cynthia McAndrew Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Pre -Annexation Agreement with Clarence C. and Nancy L. Davis City Manager recommending approval of a Pre -Annexation Agreement with Clarence C. and Nancy L. Davis in conjunction, with a request for approval of a Final Plat of Survey for property located at 13389 BMR Lane. RESOLUTION 341-20 Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Clarence C. And Nancy L. Davis Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Quarterly Investment Report as of September 30, 2020 City Manager transmitting the September 30, 2020 Quarterly Investment Report. Suggested Disposition: Receive and File 4 Yays Nays Cavana h Sprank Resnick Jones Roussell Buol Lynch 11. Fiscal Year 2020 Urban Renewal Report City Manager recommending approval of the Fiscal Year 2020 Iowa Urban Renewal Report for the City of Dubuque. RESOLUTION 342-20 Approving the Fiscal Year 2020 Urban Renewal Report for the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Fiscal Year 2022 County Tax Increment Finance Report City Manager transmitting the Annual Tax Increment Financing (TIF) Report that has been filed with Dubuque County Auditor Denise Dolan. Suggested Disposition: Receive and File 13. Accepting the Roosevelt Street Water Tower Contract B Project City Manager recommending acceptance of the construction contract for the Roosevelt Street Water Tower Contract B Eagle Point Plant & Water Distribution Improvements Project, as completed by Portzen Construction, Inc. RESOLUTION 343-20 Accepting the Roosevelt Street Water Tower Contract B Eagle Point Water Plant and Water Distribution Improvements and authorizing final payments to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Accepting 2020 Asphalt Overlay Access Ramp Project 3-13 City Manager recommending acceptance of the construction contract for the 2020 Asphalt Overlay Access Ramp Project 3-13, as completed by S&S Builders. RESOLUTION 344-20 Accepting the 2020 Asphalt Overlay Access Ramp Project 3-B and authorizing the final payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Dubuque Regional Humane Society Contract Renewal City Manager recommending approval of a new two-year agreement with the Dubuque Regional Humane Society for contracted services related to animal control. Suggested Disposition: Receive and File; Approve 16. Liquor License Renewals City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 345-20 Approving applications for beer, liquor, and/or wine permits, as 5 required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) M. PUBLIC HEARINGS 1. Merge Urban Development - 2nd Amendment to Development Agreement City Manager recommending approval of a Second Amendment to Development Agreement with Port of Dubuque LLC. RESOLUTION 346-20 Approving a Second Amendment to Development Agreement by and between the City Of Dubuque, Iowa and Port Of Dubuque LLC, including the proposed issuance of additional Urban Renewal Tax Increment Revenue Obligations for the development at 480 Ice Harbor Drive Suggested Disposition: Receive and File; Adopt Resolution(s) ��WSMVT 2. Request to Rezone 801 Rhomberg Avenue - Traditional Zoning Request Proof of publication on notice of public hearing to consider approval of a request from Jeffrey Morton Architects to rezone property at 801 Rhomberg Ave from C-1 Neighborhood Commercial to C-2 Neighborhood Commercial Shopping Center District to allow for a carryout restaurant, and Zoning Advisory Commission recommending approval. ORDINANCE 43-20 Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 801 Rhomberg Avenue from C-1 Neighborhood Commercial District to C-2 Neighborhood Shopping Center District. Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yayp Nays Cavanagh Sprank Resnick Jones 11 Roussell Buol Lynch Final Reading and Adopt Yas Nays Cavanagh Sprank Resnick 0 Jones Roussell Buol Lynch �'+- 's po ke ; V $' V or O� th e r'e:?0v1�Y H PUBLIC INPUT Due to the COVID-1 9 pandemic and mandates for social distancing, public input was made available through GoToMeeting chat function, City Council and City Clerk email accounts, and the City of Dubuque's Facebook Live page. Before confirming who would like to speak, I will quickly state for the record that I am reminding City Council of the email they received today from Bob Hartig expressing his o osition for Ac�ion Item #1— Plat of Survey of Annabel Lee Barn Lot Place. Y�, le VA 1--'Lov-e-y Oppos",�� Bob -j?q ,, P/Oe�,OppoS)) 5e '6 , VO'655e4- -Spoke "Y) �3ft fY)0,1),5o,1 AocJ for COMMe-rclo"J purpo3es 9 ACTION ITEMS 1. Plat of Survey - Annabel Lee Barn Lot Place Zoning Advisory Commission recommending approval of the Plat of Survey of Annabel Lee Barn Lot Place subject to waiving the lot frontage requirement for Lot 1. R-E'S"Ot-UT1D'P347-W Approving the Plat of Survey of Annabel Lee Barn Lot Place, City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) �►� npl' Y' e-F 2. Dubuque Bank and Trust, CDC - Engine House #1 Settlement Agreement and Release City Attorney recommending approval of the Dubuque Bank & Development Corporation Settlement Agreement and Release. Suggested Disposition: Receive and File; Approve Trust Community 10 3. Request for Work Session - Arts and Culture Master Plan Update City Manager requesting that the City Council schedule a work session on the Arts and Culture Master Plan Update for Tuesday, January 19, 2021, at 5:00 p.m. Suggested Disposition: Receive and File; Council Yas Nays I Cavanagh Sprank Resnick Jones Roussell Buol Lynch 4. Bee Branch Creek Railroad Culverts Project Presentation and Video Update Steve Brown, Engineering Project Manager, and Deron Muehring, Civil Engineer II, will present an update of the Bee Branch Creek Railroad Culverts Project. Media Services will show a video update of the Project. Suggested Disposition: Receive and File; Video Presentation B W'O I - �/d) 11 COUNCIL MEMBER REPORTS CLOSED SESSION @ 13 T p.m. Pending Litigation and Purchase or Sale of Real Estate — Chapter 21.5(1)(c),O) Code of Iowa Yay,% Nays Cavanagh Sprank Resnick Jones Roussell Buol Lynch 9`a Mayor Buol stated for the record that the attorneys who will consult with City Council on the issues to be discussed in the closed session are City Attorney Crenna Brumwell and Attorney Dave Schrock. ( Reconvene in open session @ p.m. ADJOURNMENT @ p.m. 12 To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a special session of the City Council to be held on Monday, November 16, 2020 at 5:00 p.m. and conducted virtually for the purpose of conducting work sessions on the COVID-19 Pandemic update and the Inclusive Dubuque quarterly update. ________________________ Roy D. Buol, Mayor To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Monday, November 16, 2020 at 6:30 p.m. and conducted virtually for the purpose of conducting such business that may properly come before the City Council. ________________________ Roy D. Buol, Mayor Consent Items: Pgs. 2-4 Chat Log C:\Users\chris\OneDrive\Documents\ChatLog Dubuque City Council Work Sessions and Meeting 11_16_2020 2020_11_16 20_40.rtf Chris Kohlmann (to Everyone): 4:57 PM: Welcome to the Dubuque City Council Work Session and City Council Meeting. If you are not presenting your audio will be muted by the moderator during the worksession. During the council meeting there will be time for public input that the mayor will announce when that occurs. During those times you will be asked to identify in the chat with your name and address and you will be recognized. Chris Kohlmann (to Everyone): 5:41 PM: The Dubuque City Council meeting will begin following the worksessions this evening. Tonight's work sessions share information on COVID-19 Pandemic Monthy Update and Inclusive Dubuque. Public comment is not permitted during the work sessions. Steve Sampson Brown-City of Dubuque (Private): 5:50 PM: Chris - I'm at my desk at city hall, thus we think it best I run the powerpoint from my desk vs. Deron at home. Thx Chris Kohlmann (to Steve Sampson Brown-City of Dubuque): 5:50 PM: ok. When it's time we'll turn it over. Steve Sampson Brown-City of Dubuque (Private): 5:51 PM: ok Chris Kohlmann (to Clara Lopez (CFGD)): 5:53 PM: Clara - You can share your screen at any time. The work session will begin at 6 Chris Kohlmann (to Everyone): 6:17 PM: Welcome to the Dubuque Meeting starting at 6:30pm. During the council meeting there will be time for public input and the mayor will announce when that occurs. During those times you will be asked to identify yourself in the chat with your name and address and you will be recognized. Chris Kohlmann (to Everyone): 6:17 PM: Welcome to the Dubuque City Council Meeting starting at 6:30pm. During the council meeting there will be time for public input and the mayor will announce when that occurs. During those times you will be asked to identify yourself in the chat with your name and address and you will be recognized. Chris Kohlmann (to Everyone): 6:28 PM: You are reminded to self mute until it is time for public discussion. Thank you. Deron Muehring (Private): 6:31 PM: I'm dialed in on my phone. Are you able to tell which caller I am? Chris Kohlmann (to Deron Muehring): 6:32 PM: I see you you're good. Peter Arling (to Presenter Only): 6:36 PM: This is Peter Arling. I am signed in online; however, the computer audio is not working. I would like to speak in regardes to Action Item number 1, the Plat of Survey - Annabel Lee Barn Lot Place. I am also dialed in by phone and will speak through that link. Thank you. Chris Kohlmann (to Cori Burbach): 6:37 PM: This is Peter Arling. I am signed in online; however, the computer audio is not working. I would like to speak in regardes to Action Item number 1, the Plat of Survey - Annabel Lee Barn Lot Place. I am also dialed in by phone and will speak through that link. Thank you. Chris Kohlmann (to Peter Arling): 6:38 PM: Thank you I have informed the moderator Peter Arling (Private): 6:38 PM: Thank you. Sorry if i sent the chat to the wrong person! Cori Burbach (Private): 6:38 PM: Got it. Thx! Chris Kohlmann (to Peter Arling): 6:38 PM: No problem. We're a team working on this. Randy Gehl (to Everyone): 6:58 PM: There were no comments on Facebook for the consent agenda items. Jeff Morton Architect (to Everyone): 7:00 PM: rJeff Morton re. 801 Rhomberg vogtlarry (to Everyone): 7:01 PM: larry vogt wishes to speek vogtlarry (to Everyone): 7:02 PM: this is a end around on prior votes for a no Beth And Bob hartig (to Everyone): 7:02 PM: bob hartig wishes to speak to action items Chris Kohlmann (to Peter Arling): 7:03 PM: Please plan to speak to the action items during the public input section of the agenda Chris Kohlmann (to Everyone): 7:04 PM: Please plan to speak to the action items during the public input section of the agenda Peter Arling (Private): 7:04 PM: Will do. Thank you. Kevin Scharpf (to Everyone): 7:05 PM: Kevin Scharpf re. 801 Rhomberg Chris Kohlmann (to Kevin Scharpf): 7:13 PM: Kevin - Please provide your address. Thank you Peter Arling (Private): 7:21 PM: Can I use the phone to speak? Chris Kohlmann (to Everyone): 7:21 PM: Yes - when the female was speaking we had no echo Chris Kohlmann (to Peter Arling): 7:24 PM: Peter if you can call in at 571-317-3129 the meeting ID is 413 816 149 Peter Arling (Private): 7:25 PM: I have dialed in. Unfortunately, I am having an issue with the audio on the computer. I will use the phone to speak whe it is my turn. Thank you! Chris Kohlmann (to Peter Arling): 7:26 PM: Sounds good. Usually the echo is when there's a secondary microphone that's interfering with audio. Kristin and Steve Vaassen (to Organizer(s) Only): 7:28 PM: We would like to speak at the end of the public responses. Chris Kohlmann (to Kristin and Steve Vaassen): 7:31 PM: Kristen and Steve - the moderator Cori Burbach will recognize you when it's time. Peter Arling (Private): 7:31 PM: Thank you!