Minutes_City Council Proceedings of 11 2 2020 Copyrig hted
November 16, 2020
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 11/2/20; Historic Preservation Commission
of 10/15/20; I nvestment Oversight Advisory Commission of 10/28/20;
Long Range Planning Advisory Commission of 10/21/20; Zoning
Advisory Commission of 11/4/20; Zoning Board of Adjustment of
10/22/20; Proof of Publication for City Council Proceedings of 10/5/20,
10/6/20, 10/7/20; Proof of publication for List of Claim and Summary of
Revenues for month ending 9/30.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 11/2/20 Supporting Documentation
Historic Preservation Commission Minutes of 10/15/20 Supporting Documentation
Investment OversightAdvisory Commission Minutes of Supporting Documentation
10/28/20
Long Range Planning Advisory Commission Minutes of Supporting Documentation
10/21/20
Zoning Advisory Commission Minutes of 11/4/20 Supporting Documentation
Zoning Board of Adjustment of 10/22/2020 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
10/5/20
Proof of Publication for City Council Proceedings of Supporting Documentation
10/6/20
Proof of Publication for City Council Proceedings of Supporting Documentation
10/7/20
Proof of Publication for List of Claims/ Summary of Supporting Documentation
Revenues for Month Ending 9/30/20
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on November 2, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom
cable channels 8 and 117.2), streamed live on the city's website at
www.cityofdubuque.org/media, and streamed live on the City's Facebook page at
www.facebook.com/cityofdubuque.
Present: Mayor Buol; Council Members Cavanagh, Jones, Lynch, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. COVID-19 Update: Mary Rose Corrigan, Public Health Specialist for the City of
Dubuque, and Mark Dalsing, Chief of Police, provided an update on the COVID-19
pandemic and response activities.
PROCLAMATION(S)
1. Philanthropy Day (November 15, 2020) was accepted by Christel Tatro of the
Association of Fundraising Professionals Tri-State Chapter.
2. Hospice Month Proclamation (November 2020) was accepted by Mayor Buol on
behalf of Hospice of Dubuque.
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Resnick. Staff stated that no public input received
regarding the Consent Items. Motion carried 7-0.
1. Minutes and Reports Submitted: Arts and Cultural Affairs Advisory Commission
Minutes of 7/21, 8/25, 9/22 and Master Plan Task Force and Group Minutes of 9/22;
City Council Proceedings of 9/28, 10/19; Community Development Advisory
Commission of 10/21; Housing Commission of 9/22, Housing Commission of 10/27;
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Zoning Board of Adjustment of 9/24; Library Board of Trustees Council Update #203 of
10/22. Upon motion the documents were received and filed.
2. Approval of City Expenditures: City Manager recommended City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 328-20 Authorizing the Director of Finance and Budget/City
Treasurer to make certain payments of bills that must be paid and approved for
payment in accordance with City procedures was adopted.
3. School Resource Officer (SRO) Agreement with Dubuque Community Schools for
School Year 2020-2021: City Manager recommended approval of the Fiscal Year 2020-
2021 School Resource Officer Agreement between the City of Dubuque Police
Department and the Dubuque Community School District. Upon motion the documents
were received, filed and approved.
4. Drug Abuse Resistance Education (DARE) Program Agreement with Dubuque
Community Schools for School Year 2020-2021: City Manager recommended approval
of the Fiscal Year 2020-2021 Drug Abuse Resistance Education (DARE) Agreement
between the City of Dubuque Police Department and the Dubuque Community School
District. Upon motion the documents were received, filed and approved.
5. Neighborhood Resource Center Usage Agreement Renewal with Dubuque
Community School District: City Manager recommended approval of the 28E
Agreement between the Dubuque Community School District and the City of Dubuque
for the usage of the Neighborhood Resource Center located within Prescott Elementary
School for another 10-year term with an automatic 5-year extension. Upon motion the
documents were received, filed and approved.
6. Downtown Rehabilitation Loan for 1132 Locust Street: City Manager
recommended approval of a Loan Agreement between the City of Dubuque and Judy C.
Davison for residential improvements made at 1132-1136 Locust Street. Upon motion
the documents were received and filed, and Resolution No. 329-20 Approving a
Downtown Rehabilitation Loan Agreement Between the City of Dubuque, lowa and Judy
Davison for the Redevelopment of 1132 Locust Street was adopted.
7. Olde Davenport Road Water Main & Sanitary Sewer Extension lowa Department
of Transportation - Preconstruction Funding Agreement: City Manager recommended
approval for the Mayor to execute the lowa Department of Transportation
Preconstruction Funding Agreement for the purpose of constructing public water main
and sanitary sewer service to the new lowa DOT Maintenance Facility. Upon motion the
documents were received and filed, and Resolution No. 330-20 Approving the
Preconstruction Funding Agreement (Agreement No. 2021-2-020) between the City of
Dubuque and lowa Department of Transportation for the Construction of Water Main
and Sanitary Sewer along Olde Davenport Road was adopted.
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8. Request for Proposal - Port of Dubuque Dock Expansion Consultant: City Manager
recommended approval to initiate the Request for Proposals process for Professional
Consultant Services to complete the Final Engineering Design Phase for the Port of
Dubuque Riverfront Dock Expansion. Upon motion the documents were received, filed
and approved.
9. Request for Proposal - East/ West Corridor Capacity Improvements: City Manager
recommended approval to initiate the Request for Proposals process for Professional
Consultant Services to complete the Preliminary Engineering Design and NEPA /
Environmental Study Phase to advance the development of East-West Corridor
Capacity Improvements along University Avenue at the intersections at Loras
Boulevard, Asbury Road and Pennsylvania Avenue. Upon motion the documents were
received, filed and approved.
10. Contracted Services Agreement for DuRide: City Manager recommended
approval of a Contracted Services Agreement for Fiscal Year 2021 with DuRide to
provide transportation services for senior citizens. Upon motion the documents were
received, filed and approved.
11. Sister of Charity of the Blessed Virgin Mary / BVM-PHS Senior Housing , Inc.
Updated and Restated Water Meter Equipment Agreement: City Manager
recommended approval of an Updated Water Meter Wireless Network Equipment
License Agreement between the City of Dubuque, Sisters of Charity of The Blessed
Virgin Mary and BVM-PHS Senior Housing Inc. for location of wireless water meter
reading collection equipment at the Motherhouse Building, 1150 Carmel Drive. Upon
motion the documents were received, filed and approved.
12. Purchase of 1001 Garfield Avenue: City Manager recommended authorization to
acquire land located at 1001 GarField Avenue from Berach Land Holdings 20, LLC for
the purpose of combining the lot with the property at 1908 Schiller Street, making that
lot more desirable for building a new affordable home for an income-qualified
homebuyer. Upon motion the documents were received and filed, and Resolution No.
331-20 Approving the Acquisition of Real Estate Owned by the Berach Land Holdings
20, LLC, a Nebraska Limited Liability Company at 1001 Garfield Avenue in the City of
Dubuque was adopted.
13. E.K.M., L.L.C. Housing TIF Agreement (Sky Blue Housing Urban Renewal Area):
City Manager recommended approval of a Housing Tax Increment Financing (TIF)
Agreement between the City of Dubuque and E.K.M., L.L.C. for the development of
property in the Sky Blue Housing Urban Renewal Area. Upon motion the documents
were received and filed, and Resolution No. 332-20 Approving an Agreement between
the City of Dubuque, lowa and E.K.M., L.L.C. for the development of property in the Sky
Blue Urban Renewal Area was adopted.
14. Letter of Support for National Mississippi River Museum & Aquarium REAP
Application: City Manager providing a copy of a letter of support on behalf of the City of
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Dubuque in support of the National Mississippi River Museum & Aquarium's application
to the lowa DNR REAP CEP grant program. Upon motion the documents were received
and filed.
15. Signed Contract(s): Hillcrest Family Services for Murphy Park Holiday Light
Display December 2020 and January 2021. Upon motion the documents were received
and filed.
16. Improvement Contracts / PerFormance, Payment and Maintenance Bonds:
FitzGerald Deconstruction & Reuse, LLC for deconstruction of 1025 Bluff Street. Upon
motion the documents were received, filed and approved.
17. Alcohol License Applications: City Manager recommended approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed, and Resolution No. 333-20 Approving applications for beer, liquor, and/or
wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and
License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Cavanagh to receive and file the documents, adopt the resolutions, set the
public hearings as indicated, and direct the City Clerk to publish notice as prescribed by
law. Seconded by Roussell. Motion carried 7-0.
1. Merge Urban Development - 2nd Amendment to Development Agreement: City
Manager recommending that the City Council set a public hearing for November 16,
2020 on the proposed Second Amendment to Development Agreement between the
City of Dubuque, lowa and Port of Dubuque LLC which provided for the proposed
issuance of Urban Renewal Tax Increment Revenue Grant Obligations by increasing
the number of such grants, and providing for the publication of notice thereof. Upon
motion the documents were received and filed, and Resolution No. 334-20 Fixing the
date for a public hearing of the City Council of the City of Dubuque, lowa on the Second
Amendment to Development Agreement between the City of Dubuque, lowa and Port of
Dubuque LLC which provided for the proposed issuance of Urban Renewal Tax
Increment Revenue Grant Obligations by increasing the number of such grants, and
providing for the publication of notice thereof was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on November 16, 2020.
[Due to the ongoing COVID-19 pandemic, the City Council will meet virtually through
GoToMeeting. The official agenda will be posted on Friday, November 13, 2020 and will
contain listening, viewing, and public input options. The City Council agenda can be
accessed at https://cityofdubuque.novusagenda.com/AgendaPublic/ or by contacting the
City Clerk's Office at 563-589-4100, ctyclerk(a�cityofdubuque.orq.]
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PUBLIC HEARINGS
1. Greater powntown Urban Renewal District - Resolution of Adoption: Proof of
publication on notice of public hearing to consider approval of the Amended and Restated
Urban Renewal Plan for the Greater powntown Urban Renewal District, which reflects
current planned work in the new Stafford Street Subarea, and the City Manager
recommended approval. Motion by Jones to receive and file the documents and adopt
Resolution No. 335-20 Approving the Amended and Restated Urban Renewal Plan for
the Greater powntown Urban Renewal District. Seconded by Cavanagh. Staff stated that
no online public comments were received regarding this public hearing. Motion carried 7-
0.
PUBLIC INPUT
Due to the COVID-19 pandemic and mandates for social distancing, public input was
made available through GoToMeeting chat function, City Council and City Clerk email
accounts, and the City of Dubuque's Facebook Live page. Staff stated the no online public
input was received.
ACTION ITEMS
1. Dubuque Water Supply Well Repair and Rehabilitation Project 2020 (Wells 3, 6,
and 8): City Manager recommended awarding the Dubuque Water Supply Well Repair
and Rehabilitation Project 2020 (Wells 3, 6, and 8) contract to the low bidder Peerless
Well & Pump. Motion by Roussell to receive and file the documents and adopt
Resolution No. 336-20 Awarding Public Improvement Contract for the Dubuque Water
Supply Well Repair and Rehabilitation Project 2020 (Wells 3, 6, and 8). Seconded by
Sprank. Motion carried 7-0.
2. Dubuque Racing Association Memorandum of Understanding Regarding
Endowment Fund: City Manager recommended that the City Council approve the
Memorandum of Agreement that would redirect DRA endowment contributions for two
years, 2020 and 2021. Motion by Lynch to receive and file the documents and approve
the Memorandum. Seconded by Jones. Responding to questions from the City Council,
City Manager Van Milligen discussed the history of the City's lease agreement with the
DRA, the purpose of the endowment, and the reasons that the DRA delayed charitable
giving this year. City Council expressed the need for a plan for the DRA as COVID
continues. City Attorney Brumwell responded to City Council questions about the
agreement, stating that she would need to review the agreement to confirm if there are
any violations to the agreement by not taking certain steps. Brumwell stated that the
action item related to the endowment could be handled as recommended at this Council
meeting, and that any issues with other provisions of the agreement could be handled
separately following review related to compliance.
Van Milligen requested the motion be amended to hold in abeyance the clause that
would force the distribution of funds this year at a certain level. Lynch moved to amend
the motion. Seconded by Jones. Motion carried 6-1 with Resnick voting nay.
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3. Greater powntown Urban Renewal District — Ordinance: City Manager
recommended adoption of an ordinance amending the Tax Increment Financing District
for the Greater powntown Urban Renewal District that will expand the District to include
the new Stafford Street Subarea. Motion by Cavanagh to receive and file the documents
and that the requirement that a proposed ordinance be considered and voted on for
passage at two Council meetings prior to the meeting at which it is to be passed be
suspended. Seconded by Resnick. Motion carried 7-0.
Motion by Cavanagh for final consideration and passage of Ordinance No. 41-20
Amending Ordinance No. 20-20, Previously Amended, providing that general property
taxes levied and collected each year on all property located within the Greater
Downtown Urban Renewal District of the City of Dubuque, County of Dubuque, State of
lowa, by and for the benefit of the State of lowa, City of Dubuque, County of Dubuque,
Dubuque Community School District, and other Taxing Districts, be paid to a special
fund for payment of principal and interest on loans, monies advanced to and
indebtedness, including bonds issued or to be issued, incurred by said City in
connection with the Amended and Restated Urban Renewal Plan for the Greater
Downtown Urban Renewal District. Seconded by Resnick. Motion carried 7-0.
4. Code of Ordinances Amendment - Title 9 Establishing Fees and Charges for the
Various Ramps and Lots: City Manager recommended approval to amend City of
Dubuque Code of Ordinances Title 9 Motor Vehicles and Traffic, Chapter 14 Parking,
Division 2 Municipal Parking Ramps, Section 9-14-321.640 Fees and Charges; and
Division 3 Municipal Parking Lots, Section 9-14-321.651 Establishing Special Use Fees
for Municipal Parking Ramps. Motion by Jones to receive and file the documents and
that the requirement that a proposed ordinance be considered and voted on for passage
at two Council meetings prior to the meeting at which it is to be passed be suspended.
Seconded by Lynch. Responding to questions from City Council, City Manager Van
Milligen stated that the parking system was completed through the budget process and
that the system is an enterprise fund that is designed to support itself from an
operational perspective. Van Milligen stated that having a more dynamic system will be
valuable as the City looks to adjust parking prices on a daily or weekly basis. Motion
carried 7-0.
Motion by Jones for final consideration and passage of Ordinance No. 42-20
Amending City of Dubuque Code of Ordinances Title 9 Motor Vehicles and Traffic,
Chapter 14 Parking, Division 2 Municipal Parking Ramps, Section 9-14-321.640 Fees
and Charges; and Division 3 Municipal Parking Lots, Section 9-14-321.651 Establishing
Special Use Fees for Municipal Parking Ramps. Seconded by Lynch. Motion carried 7-
0.
5. Request for Work Session - Equitable Poverty Prevention Plan: City Manager
recommended that the City Council schedule a work session for a presentation on the
Equitable Poverty Prevention Plan for Monday, November 30, 2020, at 6:30 p.m. Motion
by Roussell to receive and file the documents and schedule the work session as
recommended. Seconded by Cavanagh. No schedule conflicts were noted. Motion
carried 7-0.
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6. Request for Work Session - Childcare Collaborative Efforts: City Manager
recommended that the City Council schedule a work session on Childcare Collaboration
Efforts for Monday, December 7, 2020, at 5:00 p.m. Motion by Lynch to receive and file
the documents and schedule the work session as recommended. Seconded by Sprank.
No schedule conflicts were noted. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Resnick reported on witnessing many citizens wearing masks and
social distancing while Trick-or-Treating. Resnick thanked citizens for continuing to
follow health protocols.
Council Member Roussell reported that she attended a National League of Cities
webinar on how equitable fines and fees strengthen financial security. Roussell stated
the webinar pertains to the Council's goal of equitable fines and fees. She has shared
the webinar information with her Council colleagues and certain city staff.
Council Member Jones reported that Election Day is November 3rd and requested
citizens vote if they had not already done so.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:21 p.m.to discuss pending
litigation pursuant to Chapter 21.5(1)(c) Code of lowa. Seconded by Resnick. Mayor
Buol stated for the record that the attorneys who will consult with City Council on the
issues to be discussed in the closed session are City Attorney Crenna Brumwell and
Attorney Les Reddick. Motion carried 7-0.
Upon motion the City Council reconvened in open session at 9:11 p.m. stating that
staff had been given proper direction.
There being no further business, Mayor Buol declared the meeting adjourned at 9:12
p.m.
/s/Adrienne N. Breitfelder
City Clerk
1t 11/11
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