CDBG - HUD Agree 03 to 04MEMORANDUM
July 2, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Community Development Block Grant (CDBG) Agreement
Housing and Community Development Department Director David Harris recommends
City Council authorization to submit a Community Development Block Grant (CDBG)
Agreement with the U.S. Department of Housing and Urban Development (HUD) in the
amount of $1,481,000 for the program year beginning July 1, 2003 and ending June 30,
2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department
CITY OF DUBUQUE, IOWA
MEMORANDUM
july 2, 2003
TO:
FROM:
SUBJECT:
David ~-is, Housing and Community Development Department
Community Development Block Grant (CDBG) Agreement
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a
Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing
and Urban Development (HUD) in the amount of $1,481,000 for the program year beginning July
1, 2003 and ending June 30, 2004.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive armual funding for
carrying out housing and community development activities. Before it may receive these funds it
must submit a plan for the use of funds and sign an annual grant agreemem.
On February 26 2003 the City Council held a public b_e~ng on a proposed FY 2004 Annual
Action Plan that had been reco~, ended by the Community Development Advisory Commission.
The Council approved the Annual Action Plan on February 27 2003 by Resolution 57-2003 and
authorized the City Manager to submit an application for CDBG funds.
The attached letter from HUD informs the City that its FY 2004 Anmml Action Plan has been
reviewed and a grant of $1,481,000 has been approved. A Funding Approval/Agreement is
included for execution by the City. To complete the anmlal application process, the City Council
must now approve execution of the grant agreement as provided by the attached resotutiom
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing execution of the
grant agreement with the U,S. Department of Housing and Urban Development. This will allow
the City to begin expanding funds for programs included in our anmlal plait for the program year,
which begins July 1.
Prepared by Aggie Tauke, Commanity Development Specialist
F :\UseatsX,,4,TAOKE~ DBG~nnualPI an\G-rantAgree~mem- doe
RESOLUTION NO. 226-03
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENA~
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a
Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department o£Housing and .
Urhan Development in the amount of $1,481,000 for a twelve month program year commencing
July 1, 2003 and ending June 30, 2004; and
Whereas, a gram agreement covering the activities proposed to be carried out with the
Cominanity Development Block Grant funds has been transmitted to the City of Dubuque by the
U. S. Depad~tent of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Development on July 1, 2003 for a Comm~mity Development Block Grant to
the City of Dubuque in the mount of $1,481,000 and identified as Grant Number B-03-MC-19-
0004 is hereby accepted.
Section 2. That the Mayor oftbe City of Dubuque be and he is hereby authorized and
directed to execute said Agreement on behalf of the City of Dubuque, Iowm
Passed, approved and adopted this 7th day of July 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F:\Us~r s~ATAUKEV2DBGxAnaaalPIaff~W0Dagr~les.doo
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
Honorable Terrence Duggan
Mayor of Dubuque
City Hall
50 West 13t~ Street
Dubuque, IA 520014864
Dear Mayor Duggan:
I am pleased to inform you that a review of your Fiscal Year 2003 (B-03-MC-19-0004)
Consolidated Plan Annual Action Plan has been completed and your program is approved in the
mount of $1,481,000. Enclosed are the Grant Agreements and Funding Approvals (three copies
for each program) which constitutes the contract between the Department of Housing and Urban
Development and the City of Dubuque.
In order to establish a line of credit for the grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In
addition, if there is a need to delete or add individuals authorized to access the Voice Response
System, a VRS Security Access Authorization Form (HUD-27054) must be prepared, notarized,
and returned to this office with the Grant Agreement. If there is a need to establish or change the
depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-
1199A) must be completed by you and your financial institution and mailed to this office.
You are reminded that certain activities are subject to provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG Program). Funds for such activities may not be
obligated or expended unless the release of funds has been approved in writing by HUD.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HErD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your annual action plan for review under E.O. 12372, we assume
you do not propose to use funds for activities subject to review. However, the condition requires
that in the event you amend or otherwise revise your annual action plan to use funds for the
planning or construction of water or sewer facilities, you must receive written release of funds
from HUD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non-profit service providers, neighborhood organizations, the economic
community and private citizens as you implement your Consolidated Plan. We offer our continued
2
support and technical assistance during the coming year to help forward the objectives of the
Consolidated Plan.
Should you have any questions, please contact Ms. Kimberly D. Radice, Community
Planning and Development Representative, at 402-492-3190.
Sincerely,
William H. McNamey,
Field Office Director
Enclosures
cc: David Harris
Bill Baum
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 2, 2003
TO:
FROM:
SUBJECT:
cha , an Mi lige Manager
David ~, Housing and Community Development Department
Community Development Block Grant (CDBG) Agreement
INTRODUCTION ...... .. - '*: ~ ~ ~4~ or to ~ign a
This memorandum requests C~ty Council actoptton o~ a resoiuhon authorizing the 5 ~ -
Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing
and Urban Development (HUD) in the amount of $1,481,000 for the program year beginning July
1, 2003 and ending June 30, 2004.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for
carrying out housing and community development activities. Before it may receive these funds it
must submit a plan for the use of funds and sign an annual grant agreement.
On February 26 2003 the City Council hold a public hearing on a proposed FY 2004 Annual
Action Plan that bad been recoma~ended by the Commumity Development Advisory Commissior~
The Council approved the Annual Action Plan on February 27 2003 by Resolution 57-2003 and
authorized the City Manager to submit an application for CDBG funds.
The attached letter from HUD informs the City that its FY 2004 Annul Action Plan has been
reviewed and a grant of $1,481,000 has been approved. A Funding Approvol/Agreement is
included for execution by the City. To complete the annual application process, the City Council
must now approve execution of the grant agreement as provided by the attached reso!utioru
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing execution of the
grant agreement with the U.S. Department &Housing and Urban Development, This will allow
the Cit~to begin expending funds for Programs included in our annual plan for the program year,
which begins July 1.
Prepared by Aggie Tanke, Community Development Specialist
F :\Uset~ATAUKEK.t 'DB Gk~nnualPl an~rantA~ee-n~q-doe
RESOLUTION NO. -2003
RESOLUTION AUTHOR~7ING EXECUTION OF A CO~~ DE%~LOPME~
BLOCK G~T AG~E~ ~ ~ U.S. DEP~TMENT OF HOUS~G AND
~ DE~LOPMENT.
~ere~, ~er prov~io~ of Tit~ I of Hous~ ~ Co~ty Develop~ A~ of
1974, ~ ~m~ ~ CiW of~ue prepped ~d su~ed ~ ~ A~on P~ for a
Com~W Develop~nt Block ~; ~d
by ~e U.S. D~m ofHoushg ~d
~re~, ~ m~ion ~ ~n approv~ ·
~e, ~e~ n~ for ~ mtelve moth oro~m ye~ co--crag
Ur~ DeveMp~t ~ ~ mo~t ~,,,~-,~ .........
J~ I, 2003 ~d ~ J~e 30, 2004; ~d
~, a ~t ~mem cove~ ~e ~fi~ffies proposed to be c~ed out ~h the
Com~ DeveB~ BMck ~t ~ ~ ~en ~d to ~e Ci~ of~buque by ~
U. S. Dep~ of Hom~g ~d Urb~ D~elopme~.
NOW, T~FO~, BE IT ~SOL~D BY ~ ~ CO~CIL OF ~ CITY
OF D~UQ~, IOWA:
Se~on 1. ~ the F~d~g Appro~A~n~ au~o~d by ~ U.S. Dep~t of
Ho~g ~d Urb~ DeveMp~t on J~ 1, 2003 for a Comm~ Develop~g BMck ~t to
~e City of ~buque ~ ~e ~t of $1,481,000 ~d id~tffied ~ ~t NmM B-03-MC-19-
00~ 2 h~by ~d.
Se~ion 2. ~ ~e Mayor of~e CiW ofDub~ue ~ ~ he ~ h~by a~o~d ~d
~ed to ex, ute ~ A~nt on ~of the C~ of~b~ue, Iowm
Passed, approved and adopted this __ day of july 2003.
A~e~:
Terrance M. Duggarb Mayor
Jeanne F. Schneider, City Clerk
F:\Users~ATA~BG~knmlalPtau~rODaflre~'l~md°c
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
Honorable Terrence Duggan
Mayor of Dubuque
CityHan
50 West 13th Street
Dubuque, IA 520014864
(D <rD
Dear Mayor Duggan:
I am pleased to inform you that a review of your Fiscal Year 2003 (B-03-MC-19-0004)
Consolidated Plan Annual Action Plan has been completed and your program is approved in the
amount of $1,481,000. Enclosed are the Grant Agreements and Funding Approvals (three copies
for each program) which constitutes the contract between the Department of Housing and Urban
Development and the City of Dubuque:
In order to establish a line of credit for the grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In
addition, if there is a need to delete or add individuals authorized to access the Voice Response
System, a VRS Security Access Authorization Form (HUD-27054) must be prepared, notarized,
and returned to this office with the Grant Agreement. If there is a need to establish or change the
depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-
1199A) must be completed by you and your financial institution and mailed to this office.
You are reminded that certain activities are subject to provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG Program). Funds for such activities may not be
obligated or expended unless the release of funds has been approved in writing by HUD.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the plarming or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your annual action plan for review under E.O. 12372, we assume
you do not propose to use funds for activities subject to review. However, the condition requires
that in the event you amend or otherwise revise your armual action plan to usc funds for the
planning or construction of water or sewer facilities, you must receive written release of funds
fi:om HLTD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non-profit service providers, neighborhood organizations, the economic
community and private citizens as you implement your Consolidated Plan. We offer our continued
support and technical assistance during the coming year to help forward the objectives of the
Consolidated Plan.
Should you have any questions, please contact Ms. K/mberly D. Radice, Community
Planning and Development Representative, at 402-492-3190.
Sincerely,
William H. McNamey,
Field Office Director
Enclosures
cc: David Harris
Bill Baum
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI-00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
CommUnity Development Block Grant Program
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Dubuque, iowa
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
City Hall
50 West 13th Street
Dubuque, IA 52001
Grantee's 9-digit Tax ID Number
42-6004596
5a. Project~Grant No. t
B-03-MC-19-6004
5b,Pmject~Grant No. 2
5c. Project/Grant No. 3
Date use of funds may begin
(mm/dd/'J'z~y) 07/01/2003
6a.Amount Approved
$1.481,000
6b.Amount Approved
6c. Arnount Appreved
Grant Agreement: This Grout Agreement between the Department of Hotrsing and Urban Devehipment (HUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions
for Title 1 assistance, the HLVD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval,
including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance
specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified hi the Ftmdhig Approval may be
used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with
all applicable requirements. ?re-agreemcat costs may not be paid v,ith funding assistance specified here unless they are authorized in HUD regulations or approved
by waiver and listed in the spec. iai conditions to the F~mdhig Approval. The Grantee agrees to assmne all of the responsibilities for environmental review, decision
making, and actions, as specified and required in regulations issued by the Secretary pu~uant to Section 104(g) of Title I and published in 24 CFR Part 58. The
Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes fimding assistance hereunder available,
U.S. Depadment of Housing and Urban Development (By Name) Grantee Name
Community Planning & Development Division City of Dubuque, Iowa
Title
Patricia M. McCauley, Program Manager
7. Catego~7 of Title I Assistance for this Funding Action
(check only one)
[] a. Entitlement, Sec 106(b)
[] b. State-Administared, Sec 106(d}(1)
[] c. HUD-Administered Small Cities, Sec 106(d)(2)(B)
[] d. Indian CDBG Programs, Sec 106(a)(1)
[] e. Surplus Urban Renewal Funds, Sec 112(b)
[] f. Special Purpose Grants, Sec 107
[] g. Loan Guarantee, Sec 108
12a. Amount of Loan Guarantee Commtlmeof now being Approved
Date(mm/ddypjy)
(checkone)
[~None
[-~Affached
Title
Honorable Termnce Duggan, Mayor
Signature
(mm/dd/yyyy) 05/12/2003
9b. Date Grantee Notified
(mrrddd/yyyy)
9c. Date of Start of Program Year
(mm/dd/y,Jy,J) 07/01/2003
Amount of Community Development
Block Grant FY (yyyy) 2003 I FY (YYYY)
a. Funds Reserved for this Grantee $1,481,000
b. Funds now being Approved $1,481,000
c. Reservation to be Cancelled
la minus 11b)
12b. Name and complate Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
Thc public agency hereby accepts thc Gmat Agreement executed by thc
Date (mm/dd/yy~y)
[] b.~PmPern~ent
Amendment Number
FY (yyyy)
Departmetu Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
Date (mm/dd~yyyy)
HUD Accounting use Only
y Proiect Number
Date Entered PAS (mm/dd/yyyy) Date Entered LOCCS (mm/dd/yyyy) I Batch Number Iran--ctl0n Code
IEofered By Verified By
24 CFR 570 form HUD-7082 (4/93)
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from I-ILrD of the release of funds on completion of the review
procedures required under Executive Order (E. O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 Ul~'R Part 52. The recipient shall also
complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written
notification l~om I-IUD of the release of funds before obligating or expending any funds provided
under this agreement for any new or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.