Eagle Point Park Environmental Restoration Project Phase 2 Project Acceptance Copyrighted
December 21, 2020
City of Dubuque Consent Items # 12.
City Council Meeting
ITEM TITLE: Eagle Point Park Environmental Restoration Project Phase 2
Bioretention Basin Construction, Tree Removal, and Native Vegetation
Establishment Project Acceptance
SUM MARY: City Manager recommending acceptance of the Eagle Point Park
Environmental Restoration Project Phase 2 Bioretention Basin
Construction, Tree Removal, and Native Vegetation Establishment
Project, as completed by Mainline Excavation Co., in the final contract
amount of$272,076.75.
RESOLUTION Accepting the Eagle Point Park Environmental
Restoration Project: Phase I I Bioretention Basin Construction, Tree
Removal, and Native Vegetation Establishment Project and authorizing
the payment of the contract amount to the contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Eagle Point Park Environmental Restoration Project City Manager Memo
Phase 2 - MVM Memo
Staff inemo Staff Memo
Resolution Resolutions
Letter of Acceptance Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Environmental Restoration Project: Phase 2)
Bioretention Basin Construction, Tree Removal, and Native Vegetation
Establishment Project Acceptance
DATE: December 13, 2020
Leisure Services Manager Marie Ware recommends City Council acceptance of the
Eagle Point Park Environmental Restoration Project: Phase 2) Bioretention Basin
Construction, Tree Removal, and Native Vegetation Establishment Project, as
completed by Mainline Excavation Co., in the final contract amount of $272,076.75.
The original contract amount of $233,186.70 was reduced by $1,928.55 due to savings
from the erosion control measures bid item, however there were five change orders in
the amount of$40,818.60, which increased the final contract amount by a total of
$38,890.05.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Eagle Point Park Environmental Restoration Project: Phase 2)
Bioretention Basin Construction, Tree Removal, and Native
Vegetation Establishment Project Acceptance
DATE: December 9, 2020
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Eagle Point Park Environmental Restoration Project: Phase 2) Bioretention Basin
Construction, Tree Removal, and Native Vegetation Establishment Project and approve
the attached resolution.
BACKGROUND
The Eagle Point Park Environmental Restoration Project: Phase 2) Bioretention Basin
Construction, Tree Removal, and Native Vegetation Establishment Project was awarded
in March of 2020. The general nature of the Phase 2 work was: grading, drainage
pipes and creation of three bioretention cells, erosion and sediment control, native
landscaping, and vegetation establishment and maintenance.
DISCUSSION
The Eagle Point Park Environmental Restoration Project: Phase 2) Bioretention Basin
Construction, Tree Removal, and Native Vegetation Establishment Project was awarded
to Mainline Excavation Co. of Dubuque, lowa in the final amount of $272,076.75. The
original contract amount was $233,186.70. The original contract amount was reduced to
$231,258.15 due to savings from the erosion control measures bid item. The retainage
amount for the project is $13,603.84. The project budget for this phase of the project
was $304,516.72. There were five change orders associated with the project at a cost of
$40,818.60. Change orders included: replacing two existing storm pipes in order to
connect properly with two proposed manholes; modifying the base of the rock flume in
cell #1; modifying the limestone flume leading to cell #1 by adding EPDM liner under
1
stone and replacing existing concrete apron while adding integral waterproofing to
apron; milling 1030 square feet of asphalt paving, installing 7022 square feet of HMA
pavement (2 inch overlay), 250 linear feet of asphalt curbing, and adding 20 cubic yards
of topsoil, temporary seeding and mulch.
Emmons and Olivier Resources (EOR) is recommending accepting the project.
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RECOMMENDATION
I recommend that the City Council accept the Eagle Point Park Environmental
Restoration Project: Phase 2) Bioretention Basin Construction, Tree Removal, and
Native Vegetation Establishment and authorize the payment of the contract amount of
$272,076.95 to Mainline Excavation Co., Inc. based on the facts above.
BUDGETIMPACT
The IDNR is a major funding partner with $801,300 in state and federal pass-through
grants awarded for this project, leveraged by $79,597 from the Leisure Services
Department's FY14 Capital Improvement Project (CIP) #7202301 for Eagle Point Park.
The City has two Resource Enhancement and Protection (REAP) grants from IDNR, a
$175,000 Land and Water Conservation Fund (LWCF) federal pass-through grant from
the National Park Service (NPS) to the IDNR, and a State Revolving Fund (SRF)
Sponsored Project of$259,722 from the IDNR. Total project funding is $832,452.00:
2
Total Project Funding Source Agency / Dept. Amount
FY14 CIP #7202301 Stormwater Erosion City Leisure Services $79,597.00
REAP Grant #16-R4-CZ State IDNR $150,000.00
LWCF Grant #19-01320 Federal NPS / IDNR $175,000.00
REAP Grant #18-R4-FC State IDNR $200,000.00
SRF Sponsor Grant #WRR17-017 State IDNR / IDALS $227,855.00
Total $832,452.00
With consulting costs of $201,710.08 for EOR and Bear Creek Archeology, the
available construction budget for Phases 1 and Phase 2 is $630,741.92 as shown
below.
Total Project Expenses Amount
EOR Original Contract $185,244.00
EOR Additional Design + Bear Creek Archaeological Monitoring $16,466.08
Construction budget (Phase 1 and Phase 2) $630,741.92
Total $832,452.00
The Phase 1 contract of$326,225.20 and the Phase 2 contract of$272,076.75 total
$598,301.95 which is $32,439.97 below the construction budget of$630,741.92.
Project Phases Amount
Phase 1) TurF Conversion and Soil Quality Restoration (contract) $326,225.20
Phase 2) Bioretention Basin Construction, Tree Removal, and Native $272,076.75
Vegetation Establishment (contract)
Total $598,301.95
ACTION STEP
The City Council is requested to adopt the attached resolution to accept the Eagle Point
Park Environmental Restoration Project: Phase 2) Bioretention Basin Construction, Tree
Removal, and Native Vegetation Establishment and authorize the payment of the
contract amount of$272,076.75 to Mainline Excavation Co., Inc.
Prepared by Steve Fehsal, Park Division Manager
cc: Jenny Larson, Director of Budget and Finance
3
Prepared by Marie Ware Leisure Services 2200 Bunker Hill Rd Dubuque IA 52001 (563) 589 4262
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 365-20
ACCEPTING THE EAGLE POINT PARK ENVIRONMENTAL RESTORATION
PROJECT: PHASE 2 BIORETENTION BASIN CONSTRUCTION, TREE REMOVAL,
AND NATIVE VEGETATION ESTABLISHMENT PROJECT AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Eagle Point Park Environmental
Restoration Project: Phase 2 Bioretention Basin Construction, Tree Removal, and Native
Vegetation Establishment Project (the Project) has been completed by the contractor and
Emmons and Olivier Resources has examined the work and filed a certificate stating that
the Project has been completed according to the terms of the Public Improvement
Contract and that Emmons and Olivier Resources recommends that the Project be
accepted;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of Emmons and Olivier Resources is approved, and
the Project is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay to the
Contractor from the Eagle Point Park Environmental Restoration Project: Phase 2)
Bioretention Basin Construction, Tree Removal, and Native Vegetation Establishment
Project capital improvement appropriation for the contract amount of $272,076.75 less
any retained percentage provided for therein as provided in Iowa Code chapter 573, and
to pay such retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, adopted and approved this 21 st day of December 2020.
Roy D. Buol, Mayor
Attest:
Adrienne Breitfelder, City Clerk
December 9, 2020
: e r
Stephen Fehsal
City of Dubuque Leisure Services e c o I o g y
2200 Bunker Hill Rd ,
Dubuque, IA 52001
Re: Letter Recommending Acceptance
Eagle Point Park Environmental Restoration Project Phase 2
CIP No. 1002643
Dear Mr. Fehsal:
Construction work was started on this project on May 1, 2020 and substantially completed on
October 30, 2020. Work done was in substantial compliance with the terms of the Contract,
Specifications, and Contract Change Orders for the project. With these change orders, the project's
total construction cost was revised from $233,186.70 to $274,005.30. Our opinion of probable cost
at the time of letting was $273,871.50.The final billed amount of the project was $272,076.75.
After direct observations and review of the project, I can confirm that the work of constructing the
project has been completed by the Contractor and I recommend that the Owner accept it. Once the
project is accepted, final payment can be made to Mainline Excavating Inc. (the Contractor) after
waiting a minimum of 30 days.The Contractor has a two-year maintenance bond on this project with
the period starting with the City's acceptance of the project.
As Engineer for the project, I hereby certify that we have reviewed the completed work and that the
above information is correct to the best of my knowledge and recommend that the City formally
accept the project.
Sincerely,
��
Aaron L Gwinnup,PE
Project Engineer
Emmons&Olivier Resources Inc. is an Equal Opportunity Affirmative Action Employer
Suite 200-2201 East Grantview Drive Coralville, lowa 52241 319.594.1139/www.eorinc.com