Asbury Road Fiber Optic Collaboration- Phase 2 Project_Initiate Copyrighted
December 21, 2020
City of Dubuque Items to be set for Public Hearing # 1.
City Council Meeting
ITEM TITLE: Asbury Road Fiber Optic Collaboration— Phase 2 Project
SUM MARY: City Manager recommending initiation of the public bidding procedure for
the Asbury Road Fiber Optic Collaboration— Phase 2 Project and further
recommends that a public hearing be set for January 4, 2021.
RESOLUTION Asbury Road Fiber Optic Collaboration— Phase 2
Project: Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED Receive and File;Adopt Resolution(s), Set Public Hearing for January 4,
DISPOSITION: 2021 Suggested Disposition:
ATTACHMENTS:
Description Type
Asbury Road Fiber Optic Collaboration Project Phase City Manager Memo
II-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Public Hearing Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Road Fiber Optic Collaboration — Phase 2 Project
(CI P 1002871 Project 11 X0001)
DATE: December 15, 2020
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Asbury Road Fiber Optic Collaboration — Phase 2 Project and further recommends
that a public hearing be set for January 4, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: December 11, 2020
RE: Asbury Road Fiber Optic Collaboration — Phase 2 Project
(CIP 1002871 Project 11 X0001)
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Asbury Road Fiber Optic Collaboration — Phase 2 Project. The improvements are funded
with a collaboration with Alliant Energy and the City of Dubuque.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The Initiative
focuses on public/private collaborations and includes a comprehensive strategy to reduce
the cost and time required for broadband expansions in Dubuque. One effort within that
strategy is the use of "Master Agreements", where an overall legal, structural, and
financial relationship is established between the City and broadband providers and
approved by City Council. Project Statements carried out pursuant to that Master
Agreement can then be quickly considered and approved.
In late 2018 the City was made aware of a pending project by Interstate Power and Light
(IPL) and Alliant Energy to link all the utility's generation, distribution and office facilities
in lowa and Wisconsin via dedicated broadband fiber. Teams from the utility and the City
met and worked over the subsequent year to determine (a) how IPL could best deal with
the geographic challenges of Dubuque and the crossing of the Mississippi via
the lowa/Wisconsin Bridge; and (b) how this new fiber build could assist the City in its
broadband acceleration efforts. It was determined that both outcomes could be
accomplished by a "joint build" which the teams then set about designing.
This project will address phase 2 of the required work on Asbury Road as part of the
Alliant Master Service agreement approved by the City Council on April 6, 2020. Phase
2 of the required work will install fiber optic conduit and associated handholes and vaults
along Asbury Road from JFK Road to the eastern city limits of Asbury, IA.
DISCUSSION
This project will be phase 2 improvements for installation of fiber optic conduits and
associated handholes and vaults along Asbury Road from JFK Road to the eastern city
limits of the City of Asbury. This work will have a base bid and 2 alternates. The base bid
work will install two 1-1/4 HDPE conduits, handholes and vaults for Alliant Energy. This
base bid work will be wholly funded by Alliant.
Bid Alternate 1 is to furnish and install one 7-way future path conduit and one 2" HDPE
conduit for the City. These conduits would be bored and pulled in at the same time as the
Alliant conduits to save money and preserve right of way. City handholes and vaults would
be installed with this alternate. This would be an ADD Alternate where the bidder would
add a cost per lineal foot for these additional conduits. This additional work will be funded
with city fiber funds.
Bid Alternate 2 is to furnish and install one 2" HDPE conduit for the city. This conduit
would be bored and pulled in at the same time as the Base Bid and Alternate Bid 1
conduits. This would be an ADD Alternate where the bidder would add a cost per lineal
foot for this additional conduit. This additional work will be funded with city fiber funds.
The total length of the corridor is 7800 LF for the Alliant conduits and 6800 LF for the city
conduits.
PUBLIC ENGAGEMENT
The Engineering staff have developed door hangers for the contractor to place on abutting
properties affected by the project. Engineering will work with Public Information Office
staff to add information to the city website and social media to describe the upcoming
work.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process December 21, 2020
Publish Notice to Bidders, Advertise for Bids December 23, 2020
Publish Public Hearing Notice on Plans & Specs December 23, 2020
Public Hearing on Plans & Specifications January 4, 2021
Receipt of Bids (Bid Letting) January 7, 2021
Award Construction Contract January 19, 2021
Final Project Completion May 15, 2021
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the Asbury Road Fiber Optic Collaboration — Phase 2
Project. I further recommend establishing the date of a public hearing and authorize the
City Clerk to advertise for bids for the Project.
2
BUDGETIMPACT
The preliminary estimate of probable costs for the Asbury Road Fiber Optic
Collaboration — Phase 2 Project is as follows:
Construction — Base Bid $ 137,560.00
Construction —Alternate 1 64,240.00
Construction —Alternate 2 38,870.00
Contin enc (10%) 24,067.00
En ineering 26,473.00
Total Pro'ect Cost 291 210.00
The funding summary is as follows:
CIP & PROJECT Fund Descri tion Fund Amount
1002871 11X0001 Alliant Energy Broadband $ 166,448.00
3002144 Fiber Optic Conduit - Misc $ 44,762.00
3001266 Traffic Signal Interconnect $ 50,000.00
3001011 Signalization Program $ 30,000.00
TOTAL $291,210.00
The funding summary above includes costs for the Alliant portion of the work (Base Bid)
and city portion of the work (Bid Alternate 1 & 2).
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Clerk to advertise for bids for the
Asbury Road Fiber Optic Collaboration — Phase 2 Project.
Prepared by Jon Dienst, P.E.
cc: Dave Ness, Civil Engineer II
Dave Lyons, Greater Dubuque Development
Chris Kohlmann, Information Services Manager
Barry Lindahl, Senior Council
Jenny Larson, Finance & Budget Director
3
Prepared by Jon Dienst, Civil Engineer, 50 W. 13th St Dubuque IA 52001 (563) 589-4276
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 376-20
ASBURY ROAD FIBER OPTIC COLLABORATION — PHASE 2 PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Asbury
Road Fiber Optic Collaboration — Phase 2 Project in the estimated amount of $291,210.00
are hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 4th day of January 2021, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Asbury Road Fiber Optic Collaboration — Phase 2 Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.cityofdubugue.org/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 7th day of January 2021. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:00 p.m. on the 19th day of January 2021, in the Historic Federal
Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque,
Iowa.
Passed, adopted, and approved this 21 st day of December 2 0.
Roy D. Buol, Mayor
Attest:
Adrienne Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE ASBURY ROAD FIBER OPTIC
COLLABORATION — PHASE 2 PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract, and
estimated cost for the Asbury Road Fiber Optic Collaboration — Phase 2 Project, in
accordance with the provisions of Chapter 26, Code of lowa at 6:30 p.m. on the 4t" day
of January 2021, in the Historic Federal Building Council Chambers (and/or by virtual
means), 350 West 6t" Street, Dubuque, lowa. Said proposed plans, specifications, form
of contract, and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Asbury Road Fiber Optic Collaboration — Phase 2 Project CIP# 1002877,
PROJECT# 11X0001
This project will be phase 2 improvements for installation of fiber optic conduits
and associated handholes and vaults along Asbury Road from JFK Road to the
eastern city limits of the City of Asbury. This work will have a base bid and 2
alternates. The base bid work will install conduits, handholes and vaults for Alliant
Energy. This base bid work will be wholly funded by Alliant.
Bid Alternate 1 is to furnish and install one 7-way future path conduit and one 2"
HDPE conduit for the City. These conduits would be bored and pulled in at the
same time as the Alliant conduits to save money and preserve right of way. City
handholes and vaults would be installed with this alternate. This would be an ADD
Alternate where the bidder would add a cost per lineal foot for these additional
conduits. This additional work will be funded with city fiber funds.
Bid Alternate 2 is to furnish and install one 2" HDPE conduit for the city. This
conduit would be bored and pulled in at the same time as the Base Bid and
Alternate Bid 1 conduits. This would be an ADD Alternate where the bidder would
add a cost per lineal foot for this additional conduit. This additional work will be
funded with city fiber funds.
The total length of the corridor is 7800 LF for the Alliant conduits and 6800 LF for
the city conduits.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, lowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubuque.orq/Aqendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, IA 52001, ctyclerk cityofdubuque.orq, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk _cityofdubuque.orq as soon as feasible. Deaf or hard-
of-hearing individuals can use Relay lowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not possible
as a result of the COVID-19 pandemic, instructions for a virtual meeting, and
listening, viewing and public input options will be posted on the meeting agenda
on Wednesday, December 30, 2020 at https://www.cityofdubuque.orq/aqendas.
Published by order of the City Council given on the day of , 2020.
Adrienne Breitfelder, City Clerk