12 21 20 City Clerk's Skeleton Notes and Meeting Callsl' CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on December 21, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom
cable channels 8 and 117.2), streamed live on the city's website at
www.cityofdubuque.org/media, and streamed live on the City's Facebook page at
www.facebook.com/cityofdubuque. ✓
Present: Ma �"r Buol; Council Members Cava'" na h Jones L n" ch Resnick, Roussel)
Y g Y ,
Sp
rnk; City Manager Vasa Milligen, City Attorney Brumwell
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Building Services Department
organization and changes.
WORK SESSION
1. Building Services Department Organization and Changes
Assistant City Manager/Acting Building Services Manager Cori Burbach and Housing
& Community Development Director Alexis Steger will make a presentation describing
service enhancements coming to those departments to improve the customer
experience and the maintenance of City facilities.
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There being no further business, Mayor Buol declared the work session adjourned at
7 p.m.
1
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on December 21, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque.
Present: Mayer Buol; Council Members Cavanagh, Jones, Lynch, Remick, Ro/ ell,
Spra,mk; City Manager Van Malligen, City Attorney Brumwell
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PRESENTATION(S)
1. COVID-19 Update
Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an
update on the COVID-19 pandemic and response activities.
PROCLAMATION(S) , 5. C P ff)
1. Dubuque Arboretum and Botanical Gardens 40th Anniversary Proclamation
On behalf of the Dubuque Arboretum and Botanical Gardens Board of Directors
2. Jack Frick and Wylie Bledsoe Day
On behalf of the Dubuque Arboretum and Botanical Gardens Board of Directors
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CONSENT ITEMS ; O
Yay§
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
1. Minutes and Reports Submitted
City Council Proceedings of 12/7, 12/11; Civil Service Commission of 11/9 and 12/10;
Historic Preservation of 11/19; Proof of Publication for City Council Proceedings of
11 /16, 11 /23.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Michael Dressler for property damage; Optum on behalf of its Client, Auto Owners Ins.
Co./ Jo Witterholt Weigel, for,property damage; Amy Ressler for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Michael Dressler
for property damage; Optum on behalf of its Client, Auto Owners Ins Company / Jo
Witterholt Weigel, for property damage; Amy Ressler for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make
certain payments of bills that must be paid and approved for payment in accordance
with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
SDemolition of Historic Structure at 574 Loras Boulevard
City Manager recommending approval of the demolition of 574 Loras Boulevard as
recommended by the Housing & Community Development Department and the Historic
Preservation Commission due to the significant deterioration that no longer makes this a
viable structure.
RESOLUTION Approving the demolition of historic and City owned property at 574
Loras Boulevard due to deterioration beyond repair
Suggested Disposition: Receive and File; Adopt Resolution(s)
3
Ya
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
S rank
fi)Resolution Approving the Second Amendment to Development Agreement by
and among the City of Dubuque, Roshek Property, LLC, Cottingham & Butler,
Inc., and Heartland Financial USA, Inc.
City Manager recommending approval of a Second Amendment to Development
Agreement by and among the City of Dubuque, Roshek Property, LLC, Cottingham &
Butler, Inc., and Heartland Financial USA, Inc.
RESOLUTION Approving the Second Amendment to Development Agreement by and
among the City of Dubuque, Roshek Property, LLC, Cottingham & Butler, Inc. and
Heartland Financial USA, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. 39 Bluff Street: Downtown Rehabilitation Loan Disbursement
City Manager recommending adoption of a resolution approving a $300,000 Downtown
Rehabilitation Loan Agreement between the City of Dubuque and Franklin Investments,
LLC for residential improvements made at 39 Bluff Street.
RESOLUTION Approving a Downtown Rehabilitation Loan Agreement between the City
of Dubuque, Iowa and Franklin Investments, LLC for the redevelopment of 39 Bluff
Street
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Mediacom Communications Corporation - Arts & Culture Grant Program Notice
of Conclusion
Correspondence from Lee Grassley, Senior Manager of Government Relations for
Mediacom Communications Corporation, informing the City of the dissolution of the
Mediacom Charitable Foundation Advisory Committee due to the conclusion of the 15-
year commitment to fund the Dubuque Arts & Cultural Foundation grants program.
Suggested Disposition: Receive and File
9. Termination of Grant Agreement between City of Dubuque and Tim Specht for
the rehabilitation of 1555 Central Avenue
City Manager recommending approval of a resolution authorizing a Termination
Agreement between the City of Dubuque, Iowa, and Tim Specht for the rehabilitation of
1555 Central Avenue.
RESOLUTION Approving the Termination Agreement and Release terminating the
Grant Agreement by and between the City of Dubuque, Iowa and Tim Specht
Suggested Disposition: Receive and File; Adopt Resolution(s)
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10. Memo Recording Award of Asbury Road Fiber Optic Collaboration Project
Phase I
City Manager recommending that the award for the Asbury Road Fiber Optic
Collaboration Project Phase I be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
11. Tree City USA Application for Re -Certification
City Manager recommending approval to submit an annual application for Dubuque to
become recertified as a Tree City USA.
Suggested Disposition: Receive and File; Approve
12. Eagle Point Park Environmental Restoration Project Phase 2 Bioretention
Basin Construction, Tree Removal, and Native Vegetation Establishment Project
Acceptance
City Manager recommending acceptance of the Eagle Point Park Environmental
Restoration Project Phase 2 Bioretention Basin Construction, Tree Removal, and Native
Vegetation Establishment Project, as completed by Mainline Excavation Co., in the final
contract amount of $272,076.75.
RESOLUTION Accepting the Eagle Point Park Environmental Restoration Project:
Phase II Bioretention Basin Construction, Tree Removal, and Native Vegetation
Establishment Project and authorizing the payment of the contract amount to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Acceptance of Grant of Easement for Storm Sewer and Storm Water Drainage
across Walter Development, LLC Property off of Chavenelle Road in Dubuque
City Manager recommending acceptance of a Grant of Easement for storm sewer and
storm water drainage from Walter Development, LLC for recently constructed public
drainage improvements across Part of Lot 1 of McFadden Farm Place No. 6 in the City
of Dubuque, Iowa.
RESOLUTION Accepting a Grant of Easement for storm sewer and storm water
drainage through, under and across part of Lot 1 Of McFadden Farm Place No. 6, in the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Ya s
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
14. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified List for the positions of
Firefighter/Paramedic and Police Lieutenant.
Suggested Disposition: Receive and File; Make Matter of Record
15. Sustainable Dubuque Community Grant Program Application Update
City Manager recommending approval of changes to the guidelines and application
process for Sustainable Dubuque Community Grants program, to be effective for the
March 15, 2021 deadline.
Suggested Disposition: Receive and File; Approve
16. Iowa Department of Transportation Agreement for an Iowa's Clean Air
Attainment Program and Surface Transportation Block Grant Federal -Aid Swap
Project
City Manager recommending approval for the Mayor to execute an Iowa Department of
Transportation Funding Agreement for Iowa's Clean Air Attainment Program (ICAAP)
and Surface Transportation Block Grant (STBG) Federal -aid Swap Project for Phase 1
of the Dubuque STREETS (Smart Traffic Routing with Efficient and Effective Traffic
System) project.
RESOLUTION Approving the Funding Agreement (Agreement No. 2020-ICAAP-03)
with the Iowa Department of Transportation for an Iowa's Clean Air Attainment Program
(ICAAP) and Surface Transportation Block Grant (STBG) Federal -aid Swap Project as
part of Phase I of the Smart Traffic Routing with Efficient and Effective Traffic Signals
(STREETS)
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Iowa Department of Transportation Federal -Aid Agreement for an Accelerated
Innovation Deployment Demonstration Project
City Manager recommending approval of a resolution authorizing the Mayor to execute
an Iowa Department of Transportation Federal -Aid Agreement for an Accelerated
Innovation Deployment Demonstration Project for Phase 1 of the Dubuque STREETS
(Smart Traffic Routing with Efficient and Effective Traffic System) project.
RESOLUTION Approving the Iowa Department of Transportation Federal -Aid Funding
Agreement (Agreement No. 2020-EDP-01) for an Accelerated Innovation Deployment
(AID) Demonstration Project as part of Phase I of the Smart Traffic Routing with
Efficient and Effective Traffic Signals (STREETS)
9
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yas
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
18. Amending Resolutions to add Transition of City Share of Property Taxes
City Manager recommending approval for amending Resolution Nos. 4-14, 132-17, 210-
19 and 239-20 that approved pre -annexation agreements, to add transition of the City
share of property taxes.
RESOLUTION Amending Resolution No. 4-14 Approving an application for Voluntary
Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of
property taxes
RESOLUTION Amending Resolution No. 132-17 Approving an application for Voluntary
Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of
property taxes
RESOLUTION Amending Resolution No. 210-19 Approving an application for Voluntary
Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of
property taxes
RESOLUTION Amending Resolution No. 239-20 Approving an application for Voluntary
Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of
property taxes
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. National League of Cities Leadership in Community Resilience Grant
Application Letter of Support
City Manager recommending approval for Mayor Buol to sign a letter of support to the
National League of Cities Leadership in Community Resilience grant program.
Suggested Disposition: Receive and File; Approve
20. Volunteer Generation Fund Grant Application and Grant Agreement
City Manager recommending approval of the grant application for the Volunteer
Generation Fund through the Iowa Commission on Volunteer Service and approval of
the grant agreement for the award of the
Volunteer Generation Fund grant to the City of Dubuque.
Suggested Disposition: Receive and File; Approve
Yas
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
S rank
21. Iowa Economic Development Authority Agreement to Spend Community
Development Block Grant COVID-19 (CDBG-CV) Funds
City Manager recommending approval of an agreement with the Iowa Economic
Development Authority to receive, administer and disburse to the community CDBG-CV
funding in the amount of $521,469.
RESOLUTION Approving an agreement between the City of Dubuque and the Iowa
Economic Development Authority to receive, administer and disburse Community
Development Block Grant COVID- 19 (CDBG-CV) funding
Suggested Disposition: Receive and File; Adopt Resolution(s)
22. Proposed 'amendments to Master Co -location and Shared Services Agreement
between the City of Dubuque and Unite Private Network
City Manager recommending approval of an amendment to an existing Master
Agreement and Project Statement in place between the City of Dubuque and Unite
Private Network.
Suggested Disposition: Receive and File; Approve
23. Problem Property Assessment
City Manager recommending adoption of a resolution authorizing the City to certify
problem property charges to the Dubuque County Treasurer in order to establish real
property liens for collection of such charges.
RESOLUTION Authorizing the City to collect delinquent problem property charges in
accordance with 14-1J1 International Property Maintenance Code Section 106.5 and/or
Section 109.5 Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. Liquor License Renewals
City Manager recommending approval of annual beer, liquor, and wine licenses as
submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required
by City of Dubuque Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
H.,
ITEMS SET FOR PUBLIC HEARING
1. Asbury Road Fiber Optic Collaboration — Phase 2 Project
City Manager recommending initiation of the public bidding procedure for the Asbury
Road Fiber Optic Collaboration — Phase 2 Project and further recommends that a public
hearing be set for January 4, 2021.
RESOLUTION Asbury Road Fiber Optic Collaboration — Phase 2 Project: Preliminary
approval of plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated cost; and
ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
January 4, 2021
2. North Grandview Estates Housing TIF
City Manager recommending approval of a Resolution of Necessity that finds that an
Urban Renewal Plan for the North Grandview Estates Housing Urban Renewal Area is
both necessary and appropriate and sets a public hearing on the proposed plan for
February 1, 2021.
RESOLUTION Resolution of Necessity finding that certain property in and near North
Grandview Estates Subdivision is an economic development area and that the
development of said area is necessary in the interest of the residents of the City of
Dubuque, Iowa, and setting a date for hearing on a proposed Urban Renewal Plan for
said district
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
February 1, 2021
Yay
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Roussell
Lynch
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BOARDS/COMMISSIONS
Boards and Commission Applicant Review
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions. Applicant appointments will be made at the next City
Council meeting.
1. Human Rights Commission — REVIEW
One, 3-Year term through January 1, 2024 (Expiring term of McCarthy)
Applicant: Kathy McCarthy, 3491 Waller St.
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 4 males/2 females/3 openings
Appointments were made to the following Boards/Commissions.
2. Community Development Advisory Commission — APPOINTMENT
One, 3-Year term through February 15, 2022 (Expired term of Lenhart)
Applicant: Janice Craddieth, 2320 White St.
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3. Historic Preservation Commission —APPOINTMENT
One, 3-Year term through July 1, 2023 (Vacant Langworthy District term of Klavitter)
and One, 3- Year term through July 1, 2021 (At -Large term of Cassill).
Applicants:
1. Melissa Daykin-Cassill, 1148 Langworthy St. (Qualifies for Langworthy District).
2. David Klavitter, 1090 West 3rd St. (Qualifies for At -Large)*
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 5 males/2 females/2 openings.
*Application was held for 90 days while female applicants were sought in adherence
with Iowa Code 69.16A Gender Balance.
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PUBLIC HEARINGS
1. Proposed Resolution of Issues with 40 Main, LLC, 44 Main, LLC and 210 Jones,
LLC
Proof of publication on notice of public hearing to consider approval on the 40 Main,
LLC Subordination Agreement, included in the following recommendations regarding
Development Agreements with 40 Main, LLC, 44 Main, LLC and 210 Jones, LLC, and
Senior Counsel recommending approval:
1. Adoption of the resolution approving the Second Amendment to 210 Jones, LLC
Development Agreement.
2. Adoption of the resolution approving the Quit Claim Deed to 40 Main, LLC subject to
receipt of $157,583.00 for the Real Estate Contract.
3. Receive and file the Release and Waiver of all undisbursed grants and loans under
the Development Agreements for 40 Main, LLC and 44 Main, LLC.
4. Adoption of the resolution approving Subordination of Mortgage for 40 Main, LLC.
RESOLUTION Approving the Second Amendment to Development Agreement between
the City of Dubuque, Iowa and 210 Jones, LLC
RESOLUTION Approving the Quit Claim Deed from the City of Dubuque to 40 Main,
LLC
RESOLUTION Approving a -Subordination of Mortgage Subordinating a Second
Mortgage and Security Agreement, granted by City to 40 Main, LLC, to a Mortgage
granted by 40 Main, LLC to MidWestOne Bank
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yay4
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
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PUBLIC INPUT
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ACTION ITEMS � 03
1. Submission of Electrification + Renewable Energy Feasibility Study, Request
for Policy Change and Recommendation for Budgetary Action
City Manager transmitting the City of Dubuque Fleet Electrification Feasibility Study and
recommending the following City Council actions:
• That the City's Vehicle Procurement Process be updated to incorporate the value of
carbon emission reductions in the TCO (Total Cost of Ownership) calculations.
• Consider further the implementation of a "cost of carbon" more generally within the
operations of the City, in order to achieve the priority of a 50% reduction of the City's
carbon footprint by 2030.
Suggested Disposition: Receive and File; Approve
Ya Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
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2. Stormwater Illicit Discharge Ordinance Amendments ?`qq
City Manager recommending approval to modify Section 13-5 of the Code of
Ordinances, the City's Illicit Discharge Ordinance, in order to comply with the City's
National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm
Sewer System (MS4) Permit.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 13 Public Utilities,
Chapter 5 Illicit Connections and Discharges to Storm Sewer System, Sections 13-5-1
Definitions and 13-5-6 Discharge Prohibitions
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yas
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
Final Reading and Adopt
Yas
Nays
Cavanagh
c�a
Resnick
Jones
Roussell
L nch
Buol
Sprank
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3. Memorandum of Understanding for Recreational Programming between City of
Dubuque Leisure Services & City of Asbury
City Manager recommending approval of a Memorandum of Understanding for summer
recreational programming to be provided by the City of Dubuque Leisure Services
Department to the City of Asbury.
Suggested Disposition: Receive and File; Approve
Yas
Nays
Cavanagh
Resnick
a
Jones
I'
Roussell
Lynch
Buol
Sprank
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4. Submission of Fire Department Community Risk Assessment and Standards of
Cover Document
City Manager submitting the Community Risk Assessment and Standards of Cover
Document for the Fire Department.
Suggested Disposition: Receive and File
Yays
Nays
X
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
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5. Video Highlighting New Gillig Buses
Media Services Division will show a video highlighting four new Gillig Heavy Duty fixed
route buses purchased by Transportation Services using Federal Grant and local match
funds.
Video: https://youtu.be/sjgvR8yqxJU
Suggested Disposition: Receive and File; Video Presentation
Yayp
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
Sprank
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6. Request for Work Session - Equitable Poverty Prevention Plan
City Manager requesting that the City Council schedule a Work Session for January 11,
2021 at 6:30 p.m. on the Equitable Poverty Prevention Plan Presentation.
Suggested Disposition: Receive and File; Council
Yay§
Nays
Cavanagh
Resnick
Jones
Roussel[
Lynch
Buol
Sprank
7. Request for Work Sessions - COVID-19 Update
City Manager requesting that the City Council schedule work sessions for
February 15, 2021 at 5:00 p.m. and April 5, 2021 at 5:30 p.m. to receive updates
on COVID-19 response.
Suggested Disposition: Receive and File; Council
Yas
Nays
Cavanagh
Resnick
Jones
Roussell
Lynch
Buol
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COUNCIL MEMBER REPORTS
CLOSED SESSION @ " 1 p.m.
Purchase or Sale of Real Estate - Chapter 21.5(1)(j) Code of Iowa
Yay,s
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Resnick
Jones
Roussell
Lynch
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T1 Mayor Buol stated for the record that the attorney who will consult with City
Council on the issues to be discussed in the closed session is City Attorney Crenna
Brumwell.
Reconvene in open session @ j p.m.
ADJOURNMENT @ j O "1 I p.m.
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To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, December 21, 2020 at 5:30 p.m. and conducted virtually for the
purpose of conducting a work session on Building Services Department
organization and changes.
________________________
Roy D. Buol, Mayor
To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, December 21, 2020 at 6:30 p.m. and conducted virtually for the
purpose of conducting such business that may properly come before the City
Council.
________________________
Roy D. Buol, Mayor
Consent Items: Pgs. 2-6
CLOSED SESSION STATEMENT
Meeting Date: December 21, 2020
For the record, the attorney the City Council will consult with on the issues to be
discussed in the closed session is:
City Attorney Crenna Brumwell