Loading...
12 21 20 City Clerk's Skeleton Notes and Meeting Callsl' CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on December 21, 2020. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. ✓ Present: Ma �"r Buol; Council Members Cava'" na h Jones L n" ch Resnick, Roussel) Y g Y , Sp rnk; City Manager Vasa Milligen, City Attorney Brumwell Absent: Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Building Services Department organization and changes. WORK SESSION 1. Building Services Department Organization and Changes Assistant City Manager/Acting Building Services Manager Cori Burbach and Housing & Community Development Director Alexis Steger will make a presentation describing service enhancements coming to those departments to improve the customer experience and the maintenance of City facilities. 5rrv�,ce-5 c."P� `ics r� men `F,cAJ,,e5 Manz o� �� _ Necomrntn ��t S eC`Pon -0 6ChJrtACJ-'0 ���roV�,•��n`�S Q-rV1 Propope-d Z)TO F� C.ho -`Ass�s+o,a+ �ousin -# C.ommuniij bevdopmraf Nrector pos;tiw) -C�rte,n There being no further business, Mayor Buol declared the work session adjourned at 7 p.m. 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on December 21, 2020. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. Present: Mayer Buol; Council Members Cavanagh, Jones, Lynch, Remick, Ro/ ell, Spra,mk; City Manager Van Malligen, City Attorney Brumwell Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PRESENTATION(S) 1. COVID-19 Update Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an update on the COVID-19 pandemic and response activities. PROCLAMATION(S) , 5. C P ff) 1. Dubuque Arboretum and Botanical Gardens 40th Anniversary Proclamation On behalf of the Dubuque Arboretum and Botanical Gardens Board of Directors 2. Jack Frick and Wylie Bledsoe Day On behalf of the Dubuque Arboretum and Botanical Gardens Board of Directors e � -� .4 / aAO r C r QXr4 & — a At� CONSENT ITEMS ; O Yay§ Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 1. Minutes and Reports Submitted City Council Proceedings of 12/7, 12/11; Civil Service Commission of 11/9 and 12/10; Historic Preservation of 11/19; Proof of Publication for City Council Proceedings of 11 /16, 11 /23. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Michael Dressler for property damage; Optum on behalf of its Client, Auto Owners Ins. Co./ Jo Witterholt Weigel, for,property damage; Amy Ressler for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Michael Dressler for property damage; Optum on behalf of its Client, Auto Owners Ins Company / Jo Witterholt Weigel, for property damage; Amy Ressler for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) SDemolition of Historic Structure at 574 Loras Boulevard City Manager recommending approval of the demolition of 574 Loras Boulevard as recommended by the Housing & Community Development Department and the Historic Preservation Commission due to the significant deterioration that no longer makes this a viable structure. RESOLUTION Approving the demolition of historic and City owned property at 574 Loras Boulevard due to deterioration beyond repair Suggested Disposition: Receive and File; Adopt Resolution(s) 3 Ya Nays Cavanagh Resnick Jones Roussell Lynch Buol S rank fi)Resolution Approving the Second Amendment to Development Agreement by and among the City of Dubuque, Roshek Property, LLC, Cottingham & Butler, Inc., and Heartland Financial USA, Inc. City Manager recommending approval of a Second Amendment to Development Agreement by and among the City of Dubuque, Roshek Property, LLC, Cottingham & Butler, Inc., and Heartland Financial USA, Inc. RESOLUTION Approving the Second Amendment to Development Agreement by and among the City of Dubuque, Roshek Property, LLC, Cottingham & Butler, Inc. and Heartland Financial USA, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 7. 39 Bluff Street: Downtown Rehabilitation Loan Disbursement City Manager recommending adoption of a resolution approving a $300,000 Downtown Rehabilitation Loan Agreement between the City of Dubuque and Franklin Investments, LLC for residential improvements made at 39 Bluff Street. RESOLUTION Approving a Downtown Rehabilitation Loan Agreement between the City of Dubuque, Iowa and Franklin Investments, LLC for the redevelopment of 39 Bluff Street Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Mediacom Communications Corporation - Arts & Culture Grant Program Notice of Conclusion Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom Communications Corporation, informing the City of the dissolution of the Mediacom Charitable Foundation Advisory Committee due to the conclusion of the 15- year commitment to fund the Dubuque Arts & Cultural Foundation grants program. Suggested Disposition: Receive and File 9. Termination of Grant Agreement between City of Dubuque and Tim Specht for the rehabilitation of 1555 Central Avenue City Manager recommending approval of a resolution authorizing a Termination Agreement between the City of Dubuque, Iowa, and Tim Specht for the rehabilitation of 1555 Central Avenue. RESOLUTION Approving the Termination Agreement and Release terminating the Grant Agreement by and between the City of Dubuque, Iowa and Tim Specht Suggested Disposition: Receive and File; Adopt Resolution(s) 4 5 to t('.=M"�66d d C;g o-n , zirt, A A 54-e3 06�/ z6 ,D/a4re A' Aee Z4/"� ryes; Ad Ay 9`''n� � sproal , .RFC _ I e (� ,% l..Q:V" 9. e" ,p 6� 1 v �. cam'✓ 4 R70 C Coln 'Uj, 1: > Uo✓l Fnvm, , c4 e) -,, W,)(,) lyol -/qF M Yap Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 10. Memo Recording Award of Asbury Road Fiber Optic Collaboration Project Phase I City Manager recommending that the award for the Asbury Road Fiber Optic Collaboration Project Phase I be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 11. Tree City USA Application for Re -Certification City Manager recommending approval to submit an annual application for Dubuque to become recertified as a Tree City USA. Suggested Disposition: Receive and File; Approve 12. Eagle Point Park Environmental Restoration Project Phase 2 Bioretention Basin Construction, Tree Removal, and Native Vegetation Establishment Project Acceptance City Manager recommending acceptance of the Eagle Point Park Environmental Restoration Project Phase 2 Bioretention Basin Construction, Tree Removal, and Native Vegetation Establishment Project, as completed by Mainline Excavation Co., in the final contract amount of $272,076.75. RESOLUTION Accepting the Eagle Point Park Environmental Restoration Project: Phase II Bioretention Basin Construction, Tree Removal, and Native Vegetation Establishment Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 13. Acceptance of Grant of Easement for Storm Sewer and Storm Water Drainage across Walter Development, LLC Property off of Chavenelle Road in Dubuque City Manager recommending acceptance of a Grant of Easement for storm sewer and storm water drainage from Walter Development, LLC for recently constructed public drainage improvements across Part of Lot 1 of McFadden Farm Place No. 6 in the City of Dubuque, Iowa. RESOLUTION Accepting a Grant of Easement for storm sewer and storm water drainage through, under and across part of Lot 1 Of McFadden Farm Place No. 6, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Ya s Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 14. Civil Service Commission - Certified Lists Civil Service Commission submitting the Certified List for the positions of Firefighter/Paramedic and Police Lieutenant. Suggested Disposition: Receive and File; Make Matter of Record 15. Sustainable Dubuque Community Grant Program Application Update City Manager recommending approval of changes to the guidelines and application process for Sustainable Dubuque Community Grants program, to be effective for the March 15, 2021 deadline. Suggested Disposition: Receive and File; Approve 16. Iowa Department of Transportation Agreement for an Iowa's Clean Air Attainment Program and Surface Transportation Block Grant Federal -Aid Swap Project City Manager recommending approval for the Mayor to execute an Iowa Department of Transportation Funding Agreement for Iowa's Clean Air Attainment Program (ICAAP) and Surface Transportation Block Grant (STBG) Federal -aid Swap Project for Phase 1 of the Dubuque STREETS (Smart Traffic Routing with Efficient and Effective Traffic System) project. RESOLUTION Approving the Funding Agreement (Agreement No. 2020-ICAAP-03) with the Iowa Department of Transportation for an Iowa's Clean Air Attainment Program (ICAAP) and Surface Transportation Block Grant (STBG) Federal -aid Swap Project as part of Phase I of the Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Iowa Department of Transportation Federal -Aid Agreement for an Accelerated Innovation Deployment Demonstration Project City Manager recommending approval of a resolution authorizing the Mayor to execute an Iowa Department of Transportation Federal -Aid Agreement for an Accelerated Innovation Deployment Demonstration Project for Phase 1 of the Dubuque STREETS (Smart Traffic Routing with Efficient and Effective Traffic System) project. RESOLUTION Approving the Iowa Department of Transportation Federal -Aid Funding Agreement (Agreement No. 2020-EDP-01) for an Accelerated Innovation Deployment (AID) Demonstration Project as part of Phase I of the Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) 9 Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 18. Amending Resolutions to add Transition of City Share of Property Taxes City Manager recommending approval for amending Resolution Nos. 4-14, 132-17, 210- 19 and 239-20 that approved pre -annexation agreements, to add transition of the City share of property taxes. RESOLUTION Amending Resolution No. 4-14 Approving an application for Voluntary Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of property taxes RESOLUTION Amending Resolution No. 132-17 Approving an application for Voluntary Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of property taxes RESOLUTION Amending Resolution No. 210-19 Approving an application for Voluntary Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of property taxes RESOLUTION Amending Resolution No. 239-20 Approving an application for Voluntary Annexation of Territory to the City of Dubuque, Iowa by adding transition of City share of property taxes Suggested Disposition: Receive and File; Adopt Resolution(s) 19. National League of Cities Leadership in Community Resilience Grant Application Letter of Support City Manager recommending approval for Mayor Buol to sign a letter of support to the National League of Cities Leadership in Community Resilience grant program. Suggested Disposition: Receive and File; Approve 20. Volunteer Generation Fund Grant Application and Grant Agreement City Manager recommending approval of the grant application for the Volunteer Generation Fund through the Iowa Commission on Volunteer Service and approval of the grant agreement for the award of the Volunteer Generation Fund grant to the City of Dubuque. Suggested Disposition: Receive and File; Approve Yas Nays Cavanagh Resnick Jones Roussell Lynch Buol S rank 21. Iowa Economic Development Authority Agreement to Spend Community Development Block Grant COVID-19 (CDBG-CV) Funds City Manager recommending approval of an agreement with the Iowa Economic Development Authority to receive, administer and disburse to the community CDBG-CV funding in the amount of $521,469. RESOLUTION Approving an agreement between the City of Dubuque and the Iowa Economic Development Authority to receive, administer and disburse Community Development Block Grant COVID- 19 (CDBG-CV) funding Suggested Disposition: Receive and File; Adopt Resolution(s) 22. Proposed 'amendments to Master Co -location and Shared Services Agreement between the City of Dubuque and Unite Private Network City Manager recommending approval of an amendment to an existing Master Agreement and Project Statement in place between the City of Dubuque and Unite Private Network. Suggested Disposition: Receive and File; Approve 23. Problem Property Assessment City Manager recommending adoption of a resolution authorizing the City to certify problem property charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION Authorizing the City to collect delinquent problem property charges in accordance with 14-1J1 International Property Maintenance Code Section 106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Liquor License Renewals City Manager recommending approval of annual beer, liquor, and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) H., ITEMS SET FOR PUBLIC HEARING 1. Asbury Road Fiber Optic Collaboration — Phase 2 Project City Manager recommending initiation of the public bidding procedure for the Asbury Road Fiber Optic Collaboration — Phase 2 Project and further recommends that a public hearing be set for January 4, 2021. RESOLUTION Asbury Road Fiber Optic Collaboration — Phase 2 Project: Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for January 4, 2021 2. North Grandview Estates Housing TIF City Manager recommending approval of a Resolution of Necessity that finds that an Urban Renewal Plan for the North Grandview Estates Housing Urban Renewal Area is both necessary and appropriate and sets a public hearing on the proposed plan for February 1, 2021. RESOLUTION Resolution of Necessity finding that certain property in and near North Grandview Estates Subdivision is an economic development area and that the development of said area is necessary in the interest of the residents of the City of Dubuque, Iowa, and setting a date for hearing on a proposed Urban Renewal Plan for said district Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 1, 2021 Yay Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank W BOARDS/COMMISSIONS Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. 1. Human Rights Commission — REVIEW One, 3-Year term through January 1, 2024 (Expiring term of McCarthy) Applicant: Kathy McCarthy, 3491 Waller St. This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 4 males/2 females/3 openings Appointments were made to the following Boards/Commissions. 2. Community Development Advisory Commission — APPOINTMENT One, 3-Year term through February 15, 2022 (Expired term of Lenhart) Applicant: Janice Craddieth, 2320 White St. Yas Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 10 3. Historic Preservation Commission —APPOINTMENT One, 3-Year term through July 1, 2023 (Vacant Langworthy District term of Klavitter) and One, 3- Year term through July 1, 2021 (At -Large term of Cassill). Applicants: 1. Melissa Daykin-Cassill, 1148 Langworthy St. (Qualifies for Langworthy District). 2. David Klavitter, 1090 West 3rd St. (Qualifies for At -Large)* This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 5 males/2 females/2 openings. *Application was held for 90 days while female applicants were sought in adherence with Iowa Code 69.16A Gender Balance. Ya s, Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 11 PUBLIC HEARINGS 1. Proposed Resolution of Issues with 40 Main, LLC, 44 Main, LLC and 210 Jones, LLC Proof of publication on notice of public hearing to consider approval on the 40 Main, LLC Subordination Agreement, included in the following recommendations regarding Development Agreements with 40 Main, LLC, 44 Main, LLC and 210 Jones, LLC, and Senior Counsel recommending approval: 1. Adoption of the resolution approving the Second Amendment to 210 Jones, LLC Development Agreement. 2. Adoption of the resolution approving the Quit Claim Deed to 40 Main, LLC subject to receipt of $157,583.00 for the Real Estate Contract. 3. Receive and file the Release and Waiver of all undisbursed grants and loans under the Development Agreements for 40 Main, LLC and 44 Main, LLC. 4. Adoption of the resolution approving Subordination of Mortgage for 40 Main, LLC. RESOLUTION Approving the Second Amendment to Development Agreement between the City of Dubuque, Iowa and 210 Jones, LLC RESOLUTION Approving the Quit Claim Deed from the City of Dubuque to 40 Main, LLC RESOLUTION Approving a -Subordination of Mortgage Subordinating a Second Mortgage and Security Agreement, granted by City to 40 Main, LLC, to a Mortgage granted by 40 Main, LLC to MidWestOne Bank Suggested Disposition: Receive and File; Adopt Resolution(s) Yay4 Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank Bf BAmw e ll ,' 12 PUBLIC INPUT 13 ACTION ITEMS � 03 1. Submission of Electrification + Renewable Energy Feasibility Study, Request for Policy Change and Recommendation for Budgetary Action City Manager transmitting the City of Dubuque Fleet Electrification Feasibility Study and recommending the following City Council actions: • That the City's Vehicle Procurement Process be updated to incorporate the value of carbon emission reductions in the TCO (Total Cost of Ownership) calculations. • Consider further the implementation of a "cost of carbon" more generally within the operations of the City, in order to achieve the priority of a 50% reduction of the City's carbon footprint by 2030. Suggested Disposition: Receive and File; Approve Ya Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank Le\ �Ae Pf'0P0Ss-10;1 — e5t p s 14 � I" �� k 94 2. Stormwater Illicit Discharge Ordinance Amendments ?`qq City Manager recommending approval to modify Section 13-5 of the Code of Ordinances, the City's Illicit Discharge Ordinance, in order to comply with the City's National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. ORDINANCE Amending City of Dubuque Code of Ordinances Title 13 Public Utilities, Chapter 5 Illicit Connections and Discharges to Storm Sewer System, Sections 13-5-1 Definitions and 13-5-6 Discharge Prohibitions Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yas Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank Final Reading and Adopt Yas Nays Cavanagh c�a Resnick Jones Roussell L nch Buol Sprank 15 3. Memorandum of Understanding for Recreational Programming between City of Dubuque Leisure Services & City of Asbury City Manager recommending approval of a Memorandum of Understanding for summer recreational programming to be provided by the City of Dubuque Leisure Services Department to the City of Asbury. Suggested Disposition: Receive and File; Approve Yas Nays Cavanagh Resnick a Jones I' Roussell Lynch Buol Sprank IVA d 750-0 16 4. Submission of Fire Department Community Risk Assessment and Standards of Cover Document City Manager submitting the Community Risk Assessment and Standards of Cover Document for the Fire Department. Suggested Disposition: Receive and File Yays Nays X Cavanagh Resnick Jones Roussell Lynch Buol Sprank U 15,11-eVifl",:,-Pr"-e,5�v)4-,�o,r) --(Jt &(,) CRA-50C" CRA. -,soc? CRA-50C o5 r)O+ —U'15r�q +h-c CRA-5,oC, '90-I'd docll�, t ;uai4�- '? 4 P4- 17 5. Video Highlighting New Gillig Buses Media Services Division will show a video highlighting four new Gillig Heavy Duty fixed route buses purchased by Transportation Services using Federal Grant and local match funds. Video: https://youtu.be/sjgvR8yqxJU Suggested Disposition: Receive and File; Video Presentation Yayp Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank R%5,� 5fecki evi zvo o-n +C, C- -OVI 5C he AM6 dv� W 6. Request for Work Session - Equitable Poverty Prevention Plan City Manager requesting that the City Council schedule a Work Session for January 11, 2021 at 6:30 p.m. on the Equitable Poverty Prevention Plan Presentation. Suggested Disposition: Receive and File; Council Yay§ Nays Cavanagh Resnick Jones Roussel[ Lynch Buol Sprank 7. Request for Work Sessions - COVID-19 Update City Manager requesting that the City Council schedule work sessions for February 15, 2021 at 5:00 p.m. and April 5, 2021 at 5:30 p.m. to receive updates on COVID-19 response. Suggested Disposition: Receive and File; Council Yas Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank 19 COUNCIL MEMBER REPORTS CLOSED SESSION @ " 1 p.m. Purchase or Sale of Real Estate - Chapter 21.5(1)(j) Code of Iowa Yay,s Nays Cavanagh Resnick Jones Roussell Lynch Buol Sprank T1 Mayor Buol stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is City Attorney Crenna Brumwell. Reconvene in open session @ j p.m. ADJOURNMENT @ j O "1 I p.m. 20 To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a special session of the City Council to be held on Monday, December 21, 2020 at 5:30 p.m. and conducted virtually for the purpose of conducting a work session on Building Services Department organization and changes. ________________________ Roy D. Buol, Mayor To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Monday, December 21, 2020 at 6:30 p.m. and conducted virtually for the purpose of conducting such business that may properly come before the City Council. ________________________ Roy D. Buol, Mayor Consent Items: Pgs. 2-6 CLOSED SESSION STATEMENT Meeting Date: December 21, 2020 For the record, the attorney the City Council will consult with on the issues to be discussed in the closed session is: City Attorney Crenna Brumwell