Mayor and City Council Appointments to Various Boards and Commissions Copyrighted
January 4, 2021
City of Dubuque Action Items # 1.
City Council Meeting
ITEM TITLE: Mayor and City Council Appointments to Various Boards and
Commissions
SUM MARY: City Clerk recommending that the City Council review their appointments
to various boards and commissions for any changes in membership for
the 2021 Calendar Year terms.
SUGGESTED Suggested Disposition: Receive and File; Council
DISPOSITION:
ATTACHMENTS:
Description Type
Staff Memo Staff Memo
City Council Boards Master List Supporting Documentation
Council Boards by Council Member Name Supporting Documentation
Latest Listings City Council Boards Supporting Documentation
DRAAppointment Request Supporting Documentation
Dubuque
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TO: The Honorable Mayor Buol and City Council Members
FROM: Adrienne N. Breitfelder, City Clerk
DATE: December 28, 2020
SUBJECT: Review of City Council Appointments to Various Boards &
Commissions
PURPOSE
The purpose of this memo is to submit the list of various boards and commission that
City Council Members are appointed to by virtue of their position, agreement or
pursuant to State and City Codes for review and adjustments.
BACKGROUND
Annually, at the first Council meeting in January, the City Clerk submits the list of
various boards and commission that City Council Members are seated on. As in the
past, incoming Council Members assume the membership terms of their predecessors.
Memberships noted in the white boxes are those that are open for change.
City Council Members review the list and make changes in membership that result from
elections or conflicts with personal and work schedules. The attached list includes the
agency name and usual meeting dates/times along with the present City Council
appointee.
DISCUSSION
Terms of office are for those that begin within 2021 calendar year. In some cases, terms
may begin as early as January. Most terms begin in July with the fiscal year of the
respective agency.
The City Clerk will inform the respective agency of the change (or no change) in
membership and provide the contact information of the Council Member filling the
position. The agency will correspond directly with the City Council Member with meeting
information.
ACTION
It is requested that the City Council review the list of appointments for changes in
membership and request that the City Clerk inform the respective agencies of any
changes in appointments for terms beginning in Calendar Year 2021.
/anb
Attachments
Board/Commission Name Term Representatives Appointed By Per Meets Location
Area Council of Governments Buol Length of Term Dubuque County Virtue of Position By State Law No regular meeting
Mayors governed by by-dates(met twice in
Laws 10 ears
Conference Board Buol Length of Term Mayor and All Council Virtue of Position State Law Meetings called by
members 441.2 City Assessor
S rank
Roussell
Jones
L nch
Resnick
Cavanagh
Convention 8,Visitor's Bureau- Buol 1 year term-July to Mayor City Council By Laws 2nd Tuesday of each
Travel Dubuque-Board of June month at 4:00 pm
Directors
Jones 1 Council member
Van Milli en City Manager Virtue of Position
Convention and Visitors Bureau- Sprank 1 year term July to 2 Council members City Council with By Laws 3rd Thursday of Travel Dubuque
Travel Dubuque-Advisory Board June Convention and every other month at Boardroom,270 Main
Visitor's Bureau Board 12:00 Noon(Jan, Street
of Directors approval Mar.etc.)
Roussell
Convention&Visitors Bureau- Lynch 3 year term-January 1 Council member City Council Ordinance 2nd or 3rd City Hall,50 West
Travel Dubuque-Sister City 2022 Wednesday of each 13th St.
Relationships Advisory month at 4:00 pm
Commission
County Resource Enhancement Sprank 1 year term-August to 1 Council member City Council Letter sent to Annually on the 2nd Dubuque County
and Protection Act(REAP) July Planning Tuesday in August Courthouse,
Committee Director each at 3:00 p.m. Supervisors
year requesting Chambers,fourth
appointment floor,720 Central
Av .
Dubuque County Early Childhood Roussell 3 year term-January 1 Council member City Council with DCEC By Laws and 4th Tuesday of each Keystone AEA,2310
Board 1,2024 board approval lowa Code 2561 month at 12 p.m. Chaney Rd
(Except July and
December)
Dubuque County Emergency Fire Chief Rick 1 year term Jan.to Mayor or iYs Mayor By-Laws 1 st Tuesday of May, Regional Emergency
Management Commission Stienes Dec. representative Updated August and Response Training
January 2018 November @ 7:00 Facility,14928 Public
and lowa Code pm at the Fire Safety Way
29C.9 Trainin Center
Dubuque Initiatives Buol Virtue of Position Mayor Virtue of Position By-Laws 2nd and 4th McCarthy Center for
Monday of each Nonprofit Learning,
month at 12:00 Noon second floor Roshek
Buildinq
Dubu ue Initiatives Cavana h For Length of Term 2 Council members City Council
Lynch
Van Milli en Virtue of Position City Manager Virtue of Position
Board/Commission Name Term Representatives Appointed By Per Meets Location
Dubuque Main Street Board of Buol 1 year term Jan.to 1 Council member 1 member appointed by By-Laws 4th Wednesday of Hotel Julien,200
Directors Dec. the City Council Jan.,Feb.,March, Main St.
April,May,June,
Sept.and Oct.and
the 1st Wednesday
of Aug.and Dec.at
Jill Connors 1 City staff 1 member appointed by
re resentative the Cit Mana er
Dubuque Main Street Executive Buol 1 year term Jan.to 1 Council member 1 member appointed by By-Laws 3rd Thursday of Hotel Julien,200
Committee Dec. the City Council each month at 11:30 Main St.
am
Jill Connors 1 City staff 1 member appointed by
re resentative the Cit Mana er
Dubuque Metropolitan Area Solid Jones 1 year term Jan.to 2 Council members City Council Agreement, 3rd Wednesday of City of Dubuque
Waste Agency Dec. 28E and 455B each month at 4:00 Municipal Service
lowa Code p.m. Center,925 Kerper
Crt.
Resnick
Dubuque Metropolitan Area Buol For Length of Term Mayor-Chair Virtue of Position By-Laws and 2nd Thursday of ECIA 7600
Transportation System(DMATS) Articles of each month at 12 Commerce Park,
Policy Committee Agreement Noon Dubuque,IA. 52002
S rank 6 Council members
Roussell
Jones
L nch
Resnick
Cavana h
Dubuque Metropolitan Area Buol For Length of Term Mayor Virtue of Position By-Laws and 2nd Thursday of ECIA 7600
Transportation System(DMATS) Articles of each month at 10:30 Commerce Park,
Technical Advisory Committee Agreement Dubuque,IA. 52002
Dubuque Racing Association- Buol 1 year term-May 1 to 3 Council members City Council By Laws 3rd Tuesday of each Q Casino Showoom,
Board of Directors April 30 month at 12 Noon 1855 Greyhound Rd.
Jones
Cavanagh
Van Milligen Virtue of Position City Manager or his City Manager
desi nee
Dubuque Racing Association- Van Milligen For Length of Term City Manager Dubuque Racing By Laws 2nd Tuesday of each Q Casino Board
Executive Committee Association-Board of month at 12 Noon Room,1855
Directors Gre hound Rd.
Board/Commission Name Term Representatives Appointed By Per Meets Location
Examining Board Barry Lindahl 6 year term-May, One person who is a Each voting unit of the State code 701- Upon receipt of the
2021 resident of the assessor conference board 72.14(441.3) report of the
jurisdiction appoint a member to examining Board a
the examining board. written notice to call
Members of the a meeting to appoint
Examining board shall an assessor
not be a member of the
Conference Board,A
body which selects a
member of the
conference board,or
the local board of
Four Mounds Foundation Board Resnick 1 year term-Jan.to 1 City representative City Council By Laws 3rd Monday of each Anywhere either
of Trustees Dec.with no limitations month within or without the
State of lowa
Friends of the Mines of Spain Sprank 1 year term-Jan.to 1 person designated by City Council 28 E No Less than one EB Lyons Center
Advisory Board Dec. the City of Dubuque Agreement time a year on
average meets
uarterl
Van Milligen- City Manager-Project Virtue of Position
Project Manager Manager
Greater Dubuque Development Buol 1 year term-July to Mayor Virtue of Position By Laws 3rd Tuesday Schmid Innovation
Corp.(GDDC)Board of Directors June (March,June,Sept., Center,900 Jackson
Dec.)at 8:30 a.m. St. Suite 109
L nch 2 Council members City Council
Roussell
Van Milli en City Manager Virtue of Position
Jill Connors Economic Development Virtue of Position
Director
Greater Dubuque Development Buol 1 year term-July to Mayor Virtue of Position By Laws 3rd Tuesday of each Schmid Innovation
Corp.(GDDC)Executive June month at 8:30 a.m. Center,900 Jackson
Committee (March,June,Sept. St. Suite 109
and Dec.are
conjunction with
Ba
Van Milli en City Manager Virtue of Position
Hawkeye Area Community Action Resnick 1 year term-Jan.to 2 Representatives, City Council By-Laws and 2nd Thursday of 220 W Seventh St,
Program(HACAP)- Dec. need not be public 28E Agreement each month at 7:30 the United Way
Previously Operation:New View officials but have full p.m.(except July building(also where
Community Action Agency authority to act for the and August) Fountain of Youth is
public officials located).
Roussell
Cori Burbach 1 Representative,need City Manager
not be public officials
but have full authority to
act for the public
officials
Board/Commission Name Term Representatives Appointed By Per Meets Location
Pre-Disaster Mitigation Plan Sprank 5 year term-January Up to 2 Council City Council FEMA Meets once every
Committee(PDMP) 2024 members requirements five years to update
the PDMP and
review appointments
Jones
River Valley Initiative Foundation Sprank 3 year term-January 1 member from the City self-perpetuating, By-Laws Meets quarterly 7:30 Schmid Innovation
Board of Directors 2022 Council not currently on meaning the board AM Center,900 Jackson
the GDDC Board members themselves St. Suite 109
recruit new members
Board/Commission List by Name 2021
January 4, 2021 Meeting
Buol
Area Council of Governments
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Initiatives
Dubuque Main Street Board of Directors
Dubuque Main Street Executive Committee
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee
Dubuque Racing Association - Board of Directors
Greater Dubuque Development Corp. (GDDC) Board of Directors
Greater Dubuque Development Corp. (GDDC) Executive Committee
National league of Cities Voting Delegate
Cavanagh
Conference Board
Dubuque Initiatives
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Racing Association - Board of Directors
Jones
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Metropolitan Area Solid Waste Agency
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Dubuque Racing Association - Board of Directors
Pre-Disaster Mitigation Plan Committee (PDMP)
Lynch
Conference Board
Convention & Visitor's Bureau - Travel Dubuque - Sister City Relationship Advisory Commission
Dubuque Initiatives
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Greater Dubuque Development Corp. (GDDC) Board of Directors
Resnick
Conference Board
Dubuque Metropolitan Area Solid Waste Agency
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Four Mounds Foundation Board of Trustees
HACAP - Previously Operation: New View Community Action Agency
Roussell
Conference Board
Convention and Visitors Bureau - Travel Dubuque - Advisory Board
Dubuque County Early Childhood Board
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Greater Dubuque Development Corp. (GDDC) Board of Directors
HACAP - Previously Operation: New View Community Action Agency
Sprank
Conference Board
Convention and Visitors Bureau - Travel Dubuque - Advisory Board
County Resource Enhancement and Protection Act (REAP) Committee
Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee
Friends of the Mines of Spain Advisory Board
Pre-Disaster Mitigation Plan Committee (PDMP)
River Valley Initiative Foundation Board of Directors
By Virtue of the Position
Van Milligen
Convention & Visitor's Bureau - Travel Dubuque - Board of Directors
Dubuque Initiatives
Dubuque Racing Association - Board of Directors
Dubuque Racing Association - Executive Committee
Friends of the Mines of Spain Advisory Board
Greater Dubuque Development Corp. (GDDC) Board of Directors
Greater Dubuque Development Corp. (GDDC) Executive Committee
Citv Council Appointed Mav 4, 2015
Barry Lindahl
Examining Board
Mayoral Appointment
Fire Chief Rick Stienes
Dubuque County Emergency Management Council
City Manqer Appointments
Cori Burbach
HACAP - Previously Operation: New View Community Action Agency
Jill Connors
Greater Dubuque Development Corp. (GDDC) Board of Directors
Dubuque Main Street Board of Directors
Dubuque Main Street Executive Committee
Mayor and City Council Members Latest Listings
Calendar Year 2021
Area Council of Governments Dubuque Metropolitan Area Transportation System(DMATS) Policy
No regular meeting dates(met twice in 10 years) Committee
Buol For Length of Term in Office 2nd Thursday of each month at 12 Noon
ECIA 7600 Commerce Park,Dubuque,IA. 52002
Conference Board Buol For Length of Term in Office
Meetings called by City Assessor Sprank For Length of Term in Office
Buol For Length of Term in Office Roussell For Length of Term in Office
Sprank For Length of Term in Office Jones For Length of Term in Office
Roussell For Length of Term in Office Lynch For Length of Term in Office
Jones For Length of Term in Office Resnick For Length of Term in Office
Lynch For Length of Term in Office Cavanagh For Length of Term in Office
Resnick For Length of Term in Office
Cavanagh For Length of Term in Office Dubuque Metropolitan Area Transportation System(DMATS)
Technical Advisory Committee
Convention&Visitor's Bureau-Travel Dubuque-Board of Directors 2nd Thursday of each month at 1030
2nd Tuesday of each month at 4:00 pm ECIA 7600 Commerce Park,Dubuque,IA. 52002
Buol 1-Year term-July through June Buol For Length of Term in Office
Jones 1-Year term-July through June
Van Milligen Virtue of Position Dubuque Racing Association-Board of Directors
3rd Tuesday of each month at 12 Noon
Convention and Visitors Bureau-Travel Dubuque-Advisory Board Q Casino Showoom,1855 Greyhound Rd.
2nd or 3rd Wednesday of each month at 4:00 pm Buol 1-Year term-January through December
Sprank 1-Year term July through June Jones 1-Year term-January through December
Roussell 1-Year term July through June Cavanagh 1-Year term-January through December
Van Milligen For Length of Term in Office
Convention&Visitors Bureau-Travel Dubuque-Sister City Relationships
Sister City Relationship Advisory Commission Examining Board
2nd or 3rd Wednesday of each month at 4:00 pm Upon receipt of the report of the examining Board a written notice to call a
Lynch 1-Year term-August through July meeting to appoint an assessor
Barry Lindahl 6-Year term to May,2021
County Resource Enhancement and Protection Act(REAP)Committee
Annually on the 2nd Tuesday in August at 3:00 p.m. Four Mounds Foundation Board of Trustees
Sprank 1-Year term-August through July 3rd Monday of each month
Resnick 1-Year term January through December
Dubuque County Early Childhood Board
4th Wednesday of each month at 12 p.m.(Except July and December) Friends of the Mines of Spain Advisory Board
Roussell 3-Year term to January 1,2021 No Less than one time a year on average meets quarterly
Sprank 1-Year term January through December
Dubuque County Emergency Management Commission Van Milligen-Project Virtue of Position
1st Tuesday of May,August and November @ 7:00 pm at the Fire Training
Regional Emergency Response Training Facility,14928 Public Safety Way Greater Dubuque Development Corp.(GDDC)Board of Directors
Fire Chief Rick Stienes 1-Year term January through December. 3rd Tuesday (March,June,Sept.,Dec.)at 8:30 a.m.
Schmid Innovation Center,900 Jackson St. Suite 109
Dubuque Initiatives Buol 1-Year term-July through June
2nd and 4th Monday of each month at 12:00 Noon Lynch 1-Year term-July through June
McCarthy Center for Nonprofit Learning,second floor Roshek Building Roussell 1-Year term-July through June
Buol For Length of Term in Office Van Milligen 1-Year term-July through June
Cavanagh For Length of Term in Office Jill Connors 1-Year term-July through June
Lynch For Length of Term in Office
Van Milligen For Length of Term in Office Greater Dubuque Development Corp.(GDDC)Executive Committee
3rd Tuesday of each month at 830 a.m.(March,June,Sept.and Dec.are
Dubuque Main Street Board of Directors conjunction with Board of Directors)
4th Wednesday of Jan.,Feb.,March,April,May,June,Sept.and Oct.and the Schmid Innovation Center,900 Jackson St. Suite 109
1st Wednesday of Aug.and Dec.at 8:00 a.m. Buol Virtue of Position
Hotel lulien,20o Main St. Van Milligen Virtue of Position
Buol 1-Year term January through December.
Jill Connors 1-Year term January through December. Hawkeye Area Community Action Program(HACAP)-Previously
2nd Thursday of each month at 730 p.m.(except July and August)
Dubuque Main Street Executive Committee Resnick 1-Year term January through December
3rd Thursday of each month at 1130 am Roussell 1-Year term January through December
Hotel Julien,200 Main St. Cori Burbach 1-Year term January through December
Buol 1-Year term January through December.
Jill Connors 1-Year term January through December. Pre-Disaster Mitigation Plan Committee(PDMP)
Meets once every five years to update the PDMP and review appointments
Dubuque Metropolitan Area Solid Waste Agency Sprank 5-Year term to January 2024
3rd Wednesday of each month at 4:00 p.m. Jones 5-Year term to January 2024
City of Dubuque Municipal Service Center,925 Kerper Crt.
Jones 1-Year term January through December. River Valley Initiative Foundation Board of Directors
Resnick 1-Year term January through December. Meets quarterly 7:30 AM
Schmid Innovation Center,900 Jackson St. Suite 109
S rank 3-Year term to Januar 2022
DfJBUQUE RACING ASSOCIATION
`�
�c n s i r� o DIAMOND JO r.
I N
December 8, 202Q
Adrienne Breitfelder, City Clerk
City of bubuque
50 W. 13t�'St.
Dubuque, IA 52D01-4805
RE: Ap�ointment to the Dubugue Racing Associatfon Board of Directors and the bubuque Racing Association Executi�e
Committee
Dear Adrienne,
I am reaching out to you on behalf of�he Du6uque Racing Assaciation's(DRA] eoard of Directors.Our Annual Mee#ing is
scheduled for Tuesday,lanuary 19, 2021 at noon in the Showroom at Q Casino. Per aur bylaws,the Board n#Directors
shall 9nclude:
Three(3J members of the Dubuque City Counci!as appointed by the Dubuque City Council in consultation with the
Assotiatian's Board of Directors.
The Crty Manager or his or her designee.At any time the City Manager may appoint a designee to serve on the
Board of Directors for such period of time as the City Manager determines.Such designation shall be made by the
City Manager in writing.
Governmental appointees shall be nominated on a yearly 6asis by the respective governmental6odres on or
before the Association's annual meetrng date.
Currently,the appaintees are Mayor Ray Buok,Council members Ric JoneS and Brad Cavanaugh, and City Manager Mike
Van Milligen.
7he bRA Board of directors meets on the 3`d Tuesday of each month at noon in the Showroom at Q Casino. Additionally,
the DRA Executive Cammittee meets the 2"d Tuesday of each month at noon in the 6oardroom at Q Casino. Memb�rs of
the DRA Board wf�a are not appointed to the Executi�e committee are in�ited to attend two Executive Committee
meetings annually. Those dates wilf be provided to the supervi5or upon their appointment.
Piease pro�ide a written response in regards to the city assignment to these seats on or before January 19,2021. If
there are any questians, please feel free to reach out to me�ia phone (563-585-2971)or email
(kathrlv@dracfubuque.tom)
Thank yau far your attention to#his matter.
Sincerely,
Kathy Young
Director of Grants/Recording Secretary
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