Minutes_Arts and Cultural Affairs Commission 10 27 20 Copyrig hted
December 7, 2020
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Commission of 10/27 and Master Plan Task
Force and Group of 10/27; City Council Proceedings of 11/16 and
11/23; Library Board of Trustees of 9/24, 10/22, and 11/19; Community
Development Advisory Commission of 11/18; Proof of Publication for
City Council Proceeding of 10/19 and 11/2; Proof of Publication for
2020 Financial Report Fiscal Year Ended 6/30; Proof of Publication for
List of Claims and Summary of Revenues for Month Ending 10/30;
Zoning Board of Adjustments of 11/19.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
10/27/20
Arts and Cultural Affairs Master Plan Task Force and Supporting Documentation
Group Minutes of 10/27/20
City Council Proceedings of 11/16/20 Supporting Documentation
City Council Proceedings of 11/23/20 Supporting Documentation
Community Development Advisory Commission Supporting Documentation
Minutes of 11/18/20
Library Board of Trustees Minutes of 9/24/20 Supporting Documentation
Library Board of Trustees Minutes of 10/22/20 Supporting Documentation
Library Board of Trustees Minutes of 11/19/20 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
10/19/20
Proof of Publication for City Council Proceedings of Supporting Documentation
11/2/20
Proof of Publication for Fiscal Year 2020 Financial Supporting Documentation
Report
Proof of Publication for List of Claims/ Summary of Supporting Documentation
Revenues for Month Ending 10/30/20
Zoning Board of Adjustment Minutes of 11/19/2020 Supporting Documentation
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ARTS AND CULTURAL AFFAIRS COMMISSION
MINUTES
DATE: Tuesday, October 27, 2020
TIME: 3:30 p.m.
LOCATION: Via GoToMeeting ++
Regular Meeting
Commissioners Present: Nicholas Halder, Ryan Decker, Gina Siegert, Tyler
Daugherty, Paula Neuhaus, Ali Levasseur, Susan Riedel
Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator
Public Present: Jay Foust
The meeting was called to order by Commissioner Levasseur at 3:32 PM following staff
assurance of compliance with lowa Open Meeting Law.
Review of Minutes: Motioned to approve minutes of September 22, 2020 with
corrections by Commission Siegert, seconded by Commissioner Decker.
Commissioners Halder, Decker, Siegert, Daugherty, Neuhaus, Levasseur, Riedel voted
to approve motion; Motion passed.
Reports from Master Plan Working Groups/Task Force:
Review of submitted notes relating conversations of active Master Plan Working Groups
and Arts Task Force. Discussion followed. Public Art Working Group to meet in
November; Commissioners Levasseur and Decker asked take part in that meeting.
Request for meeting of the Art on the River planning committee to meet soon.
Discussion on volunteer and leadership attrition. Motion to accept working group reports
by Commissioner Daugherty, seconded by Commissioner Decker. Commissioners
Levasseur, Halder, Decker, Siegert, Daugherty, Neuhaus, Riedel voted to approve
motion; Motion passed.
Status Updates from Staff
FY22 City Budget Improvement Packages: Excel spreadsheet shared laying out
Improvement Package costs, narratives, and associated Equity worksheets as
submitted for the FY22 (July 1, 2021-June 30, 2022) operating budget of the Office of
Arts and Cultural Affairs under the Economic Development Department. Instruction on
structure /template used by City budgeting process from Staff. FY22 Improvement
packages include $50,000 for Operating Support Grant Program, $5,000 to support arts
and culture specific DEI training for grantees, and $1,600 for Commission goal setting.
Clarification asked for on what CDBG stands for; Staff to forward CDBG map to
Commission. Motion to support FY22 Improvement Packages as submitted by
Commissioner Riedel; seconded by Commissioner Halder. Commissioners Levasseur,
Halder, Decker, Siegert, Daugherty, Neuhaus, Riedel voted to approve motion; Motion
passed.
Special Projects grant program: FY21 Special Projects funding recommendation from
Commission approved by City Council; contracts out to awardees with notifications on
program status sent to other applicants.
Review of Special Projects Funding Program by Grants Sub-committee:
Discussion on grant subcommittee's work in reviewing criteria and framework of current
funding programs. Subcommittee including Commissioners Neuhaus, Daugherty, and
Halder with Staff have meet virtually. Input from current grantees gathered through a
weekly Friday check-in of arts and culture grantees held by Staff. Subcommittee
encouraged by other Commissioners to examine alignment of funding programs with
City Council goals, timeline necessary for thoroughly overhaul, and asked to present
formal recommendation of FY22 program implementation for Commission to review at
November meeting.
Public Comment: Jay Foust of Dubuque, IA in attendance. No comment on items
being discussed, attended to listen to conversation and learn more about the
Commission's work. Foust shared his connection to Dubuque's arts and culture sector;
he recently created pavement mural at Monk's and was previously designed and
created a painted crosswalk in collaboration with Dubuque Main Street in the Central
Avenue Corridor. Foust also works for Gigantic Design focusing on web experience and
is interested in getting involved in the City's arts and culture master plan work and other
initiatives.
Current Events Reporting from Commissioners:
• DCFAS - Dubuque Fest planned from May 21-23, 2021. Artist/vendor
applications being updated and will be released soon via Zapplication;
• DBQ Area Writers Guild — annual anthology being published with readings
planned in coming months;
• DBQ One Act— virtual Winter play reading anticipated;
• Bell Tower Theatre holding live performances of Church of Diminishing Returns
• Loras Players recent digital play available at daily.loras.edu
• Grand Opera House planning Rocky Horror Picture Show
• Trainwreck Productions - War of the Worlds radio production available on
YouTube/website.
• Clarke Theater presenting 39 Steps, Nov 20-22.
Motion to adjourn by Commissioner Halder and seconded by Commissioner Decker.
Commissioners Levasseur, Halder, Decker, Siegert, Daugherty, Neuhaus, Riedel voted
to approve motion; Motion passed. Meeting adjourned at 5:16PM.
Next meeting: Tuesday, November 24, 2020 at 3:30PM via GoToMeeting
Respectfully submitted:
Jenni Petersen-Brant
Arts & Cultural Affairs Coordinator, City of Dubuque
These minutes were passed and approved on , 2020.
Witnessed By: (signature)
(printed)
(officer position)