Acceptance of 2020 Pavement Marking Project Copyrighted
January 19, 2021
City of Dubuque Consent Items # 9.
City Council Meeting
ITEM TITLE: Acceptance of 2020 Pavement Marking Project
SUM MARY: City Manager recommending acceptance of the construction contract for
the 2020 Pavement Marking Project, as completed by Selco, Inc., in the
final contract amount of$153,227.31, which is a 0.53% decrease from
the original contract amount of$154,043.29.
RESOLUTION Accepting the 2020 Pavement Marking Project and
authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Acceptance of 2020 Pavement Marking Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
ui-Aseria cih
DuB E , . � . ,
� II �
Maste iece on tj2e Mississi i zoo�•zoiz•zois
YP pp zoi�*zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 Pavement Marking Project
(CIP 3002245)
DATE: January 12, 2021
Assistant City Engineer Bob Schiesl is recommending acceptance of the construction
contract for the 2020 Pavement Marking Project, as completed by Selco, Inc., in the
final contract amount of $153,227.31, which is a 0.53% decrease from the original
contract amount of$154,043.29.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Dubuque
THE CITY OF �
All•Ameriea Cil�
D v L L fWIIQ\�L(]VN 11K�111
1 I '�/
I I
Masterpiece on the Mississippi 2oi�*zoi9
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: January 12, 2021
RE: 2020 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2020 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately one (1) to two (2) years.
As part of a cooperative Maintenance Agreement with the lowa Department of
Transportation (lowa DOT), the City includes portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on lowa DOT routes within the City. The lowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
The 2020 Pavement Marking Project was completed by SELCO, Inc. of Blue Grass,
lowa in the final contract amount of $153,227.31 which is a 0.53% decrease from the
original contract amount of$154,043.29.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $153,227.31 to SELCO, Inc. for the 2020 Pavement Marking
Project.
BUDGETIMPACT
The project cost summary for the 2020 Pavement Marking Project is summarized
below:
Description Cost Award Final
Estimate
Construction - City Pavement Markings $ 126,500.00 $ 134,020.08 $ 133,421.90
Construction - lowa DOT Pavement Markings 15,000.00 20,023.21 19,805.41
$ 141,500.00 $154,043.29 $ 153,227.31
Engineering Design and Administration 5,000.00 5,000.00 3,961.31
Total Construction Cost $ 146,500.00 $ 159,043.29 $ 157,188.62
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY20) $ 131,500.00
3002245 Pavement Markings (FY21) 5,883.21
3002245 lowa DOT Funding 19,805.41
Total Project Funding $ 157,188.62
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $153,227.31 to
SELCO, Inc. for the 2020 Pavement Marking Project.
cc: Jenny Larson, Director of Finance and Budget
Troy Kress, Engineering Technician
Jesse Tibodeau, Roger Walton, Joe Kilburg, lowa DOT
2
Prepared by Bob Schiesl, Asst. City Engineer, 50 W. 13th St., Dubuque IA 52001 (563) 589-4276
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 11-21
ACCEPTING THE 2020 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2020 Pavement Marking
Project, (the Project) has been completed by the Contractor, SELCO, Inc. (Contractor),
the City Engineer has examined the work and recommends that the Project be accepted;
and
WHEREAS, the final contract amount for the Project is $153,227.31;
WHEREAS, the Contractor has previously been paid $145,565.95, leaving a
balance of $7,661.36; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $7,661.36 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 19th day of January 2021.
Roy D uol, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2020 PAVEMENT
MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the 2020 Pavement Marking Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $157,188.62.
Dated this 12th day of January 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 12t" day of January 2021.
�� r' �s�• fi' _ .��
;• �r ;T � . ,r . ! . . ' . .. � ' � - ..
Adrienne N. Breitfelder, City Clerk