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1 19 21 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on January 19, 2021. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. Present: May/Buol; Council Members Cavanagh, Jofies L rich Re4ni g y ick, Roussell, Spra,nk; City Manager Van Mligen, City Attorney Brumwell Absent: Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the Arts and Culture Master Plan. WORK SESSION ARTS & CULTURE MASTER PLAN UPDATE ( Arts & Cultural Affairs Coordinator Jenni Petersen -Brant and network partners will provide an update on the implementation of the City's Arts and Culture Master Plan. Rover�olr� pr�K �;e� ('r� � co r+a CA-urod Mo,r ;Cal 70J ��1'e,. i%; Vol A fi � pf, Q�ronat Fria Drc,904OX 6 uu fx Prorc m&*Fundw's9 4045 TT ub I +r (Y1 s; �I �# �`i c lac � s + Ct.+R�sar� to -�WI Ve gel ,�,� v� � 6 B s °.� �r pc, �7 Ors! 0105rc" her 'hve6lin-'af pr �t a noy�- � '0+ (.� � °i foe I"e W � & ��,�'` -�w' '�71C1�1 � TheoAr p Pn,nt4 I F°rorn o-k r suff oA- Arts + �. t I G—t *s I��4� � Cc p�}i4 � E �� i� ; ra S 4 e P �� 4a n F 4 oJI Ievd d Sc �9. C0-t rid � Se�-9 "®l/y' p(�Lo��U P YIS?{pk.�'C.i��p�;r Jyc}oo, rI S fQfpt1rnae1, Cyc c borec.-l•®r of W, (iluYLAM Ar+ There being no further business, Mayor Buol declared the meeting adjourned at �;Q p.m. CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on January 19, 2021. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. Present: Ma r Buol• Council Members Ca ,� y`�"anagh, Jones, Lyhch, Resnick, Roussell, Spr aqk; City Manager Van Milligen, City Attorney Brumwell Absent: �/ �/ Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. COVID-19 Update 6 a3q p(,, Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an update on the COVID-19 pandemic and response activities. PROCLAMATION(S) 1. Dubuque Eagles "Eyes on the Future" Month (January 2021) 706 p On behalf of the Dubuque Fraternal Order of Eagles ,/lace by d��tP�l (P�s��,��, o; tt- ° �d 3t' d ro, .^ CIA 7j/ULy ra° is d.r e^" 6 co,',lec�lons Af+ Gi Rcv-J,-e sdljoln,-� rqwJ V N�01,1�cc�j (7orjvA,5 So,nJy Ho\versop, W & borf hi M. Rcc,c (P mmeJeilc -15 WA&AO, Co,vo,nr\ , mo Bwh /I dj-4t4l Ar�� /11,/ A (—Opr-,gc,tl 5pr-o:hnv,, C, Wyl " f I WHIMIA010MI-1,1_0 � 61"WOM Yas Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick CONSENT ITEMS *' 13 - V-14 �-' scf 4 s ( u ss')On 1. Minutes and Reports Submitted City Council proceedings of 1/4; Community Development Advisory Commission of 1/6; Historic Preservation Commission of 12/17; Zoning Advisory Commission of 1/6; Zoning Board of Adjustment of 12/17; Proof of publication on City Council proceedings of 12/7, 12/11; Proof of publication for List of Claims and Summary of Revenues for month ending 11/30. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Jayne David for personal injury; Shane and April Hanson for property damage; Jordan Koehler for vehicle damage; Nathan and Amanda Salzmann for property damage; Becky Wolf and Chuck Minnick for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jayne David for personal injury; Jordan Koehler for property damage; Nathan and Amanda Salzmann for property damage; Becky Wolf and Chuck Minnick for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Memo Recording Award of Chaplain Schmitt Island Fiber Collaboration Project City Manager recommending that the award for the Chaplain Schmitt Island Fiber Collaboration Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record Yays Nays Lynch Sprank Roussell J, Buol Cavanagh Jones Re 6. Modifications to Original Approval Plans and the Final Plat of North Grandview Estates No. 2 in 2006, in the City of Dubuque, Iowa City Manager recommending approval of a resolution for modification to the original approval plans and the Final Plat of North Grandview Estates No. 2 in 2006. RESOLUTION Approving modifications to the original approval of plans and the Final Plat of North Grandview Estates No. 2 in 2006, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Acceptance of Sanitary Sewer Improvements across Part of Lot 1 of Sara S. and Edward R. Bartels Addition, in the City of Dubuque, Iowa City Manager recommending acceptance of the public sanitary sewer improvements that the developer, Ichiban Realty, LLC, has recently completed across Part of Lot 1 of Sara S. and Edward R. Bartels Addition in the City of Dubuque, Iowa. RESOLUTION Accepting Public Sanitary Sewer Improvements across Part of Lot 1 of Sara S. and Edward R. Bartels Addition, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Acceptance of Cedar Street Force Main Air Vacuum Release Valve Replacement Project City Manager recommending acceptance of the public improvement contract for the Cedar Street Force Main Air Vacuum Release Valve Replacement Project, as completed by Tschiggfrie Excavating Co., in the final contract amount of $185,397.81. RESOLUTION Accepting the Cedar Street Force Main Air Vacuum Release Valve Replacement Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Acceptance of 2020 Pavement Marking Project City Manager recommending acceptance of the construction contract for the 2020 Pavement Marking Project, as completed by Selco, Inc., in the final contract amount of $153,227.31, which is a 0.53% decrease from the original contract amount of $154,043.29. RESOLUTION Accepting the 2020 Pavement Marking Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) M Yas Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick 10. Southwest Arterial / U.S. 52 Intelligent Transportation System Corridor - HDR Professional Service Agreement City Manager recommending approval and authorization for the City Manager to execute a consultant Professional Service Agreement with HDR Engineering, Inc. to assist in providing design services for the development and implementation of an Intelligent Transportation System (ITS) along the Southwest Arterial / U.S. 52 Corridor. RESOLUTION Approving the Consultant Professional Services Agreement between the City of Dubuque and HDR Engineering, Inc. for the development and implementation of an Intelligent Transportation System (ITS) along the Southwest Arterial / U.S. 52 Corridor Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Adoption of Code of Ordinances Supplement No. 2020 S-2 City Clerk recommending adoption of Supplement No. 2020 S-2 to the City of Dubuque Code of Ordinances that codifies Ordinances Nos. 32-20 through 51-20. RESOLUTION Adopting Supplement No. 2020 S-2 to the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting City Manager transmitting the notification of the City of Dubuque receiving the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the 31 st consecutive year. Suggested Disposition: Receive and File jj) Iowa Department of Inspections and Appeals New Interagency Agreement City Manager recommending approval of the renewal 28E Agreement with the Iowa Department of Inspections and Appeals for performance of food and hotel licensing, inspections, and enforcement with respect to retail food establishments. Suggested Disposition: Receive and File; Approve P01166 ran Ya s Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick 14. Growing Sustainable Communities Conference Management Contract with Travel Dubuque City Manager recommending approval of a one-year conference management contract with Travel Dubuque to host the 2021 Growing Sustainable Communities Conference. Suggested Disposition: Receive and File; Approve 15. Signed Contract(s) Public Improvement Contract: Asbury Road Suggested Disposition: Receive and File Fiber Optic Collaboration - Phase 1 Project 16. Alcohol License Applications City Manager recommending approval of annual liquor, beer, and wine license applications as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING 1. Ehrlich Properties, L.L.C. Housing TIF Agreement (North Grandview Estates Housing Urban Renewal Area) City Attorney recommending the City Council set a public hearing for February 1, 2021 regarding the Ehrlich Properties, L.L.C. Housing TIF Agreement (North Grandview Estates Housing Urban Renewal Area). RESOLUTION Intent to approve an Agreement between the City of Dubuque and Ehrlich Properties, L.L.C. and fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on the proposed reimbursement of Ehrlich Properties L.L.C. for certain infrastructure improvements as described in the agreement with Urban Renewal Tax Increment Revenue and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 1, 2021. 2. Sale of City -Owned Property at 1293 Walnut City Manager recommending approval of a resolution declaring the City's intent to dispose of property at 1293 Walnut Street and setting the date for public hearing for February 1, 2021. RESOLUTION Intent to dispose of an interest in City of Dubuque real estate, setting a time and place for hearing and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 1, 2021. Yas Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick 54e er,:� �j (tPftx&,Y RI one O// BOARDS/COMMISSIONS Boards and Commission Applicant Review: Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. 1. Building Code and Advisory Appeals Board — Newly Formed Board Seven, 3-Year terms and five alternate, 3-Year terms through January 1, 2024 Special experience and training qualifications: One member must be a residential construction professional; One member must be a commercial construction professional, One member must be an electrical construction professional, One member must be a plumbing construction professional, One member must be a heating, ventilation, and air conditioning (HVAC) construction professional, Two (2) multidisciplinary representatives, which could be an architect, engineer, building designer, or general construction professional. Alternates: One alternate must be a residential construction professional, One alternate must be a commercial construction professional, One alternate must be an electrical construction professional, One alternate must be a plumbing construction professional, One alternate must be a heating, ventilation, and air conditioning (HVAC) construction professional Applicants: (Note: all applicants qualify as a multidisciplinary representative in addition to the qualification listed by their name) Adam Brown, 686 S. Grandview Ave. (Qualifies as electrical construction professional or electrical construction professional alternate) Mitchell Haufe, 1233 Miller Rd. (Qualifies as electrical construction professional or electrical construction professional alternate) Daniel McNamer, 2891 Northridge Dr. (Qualifies as plumbing construction professional or plumbing construction professional alternate) Thomas Townsend, 1940 Amelia Dr. (Qualifies as electrical construction professional or electrical construction professional alternate) Katrina Wilberding, 3715 Asbury Rd. (Qualifies as a multidisciplinary representatives) 2. Housing Appeals and Mediation Board — Newly Amended Board Three, 3-Year term through January 1, 2024 (Special experience and training qualifications: residents with an interest in fair and equitable housing with an emphasis A40'ry) 4A on the balance of landlords, tenants, and other interested citizens.) Applicants: Mary Gotz, 1844 Bennett St. (Qualifies as a Landlord) Jeff Lenhart, 1274 Locust St. (Qualifies as a tenant) Gil Spence, 975 Grove Terr. (Qualifies as an interested citizen) 3. Human Rights Commission One, 3-Year term through January 1, 2022 (Vacant term of Breitfelder) One, 3-Year term through January 1, 2024 (Expiring term of Keeler) Applicants: Pamala Birch, 1550 Betterfield Rd. Klanea Evans, 691 Y2 Lorimer St. This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 3 males/3 females/3 vacancies 4. Long Range Planning Advisory Commission One, 3-Year term through July 1, 2022 (Vacant term of Winterwood) One, 3-Year term through July 1, 2023 (Vacant term of Peroski) Applicants: Justin Gross, 1225 Kelly Ln. Mark Ward, 2758 Tiffany Crt. PUBLIC HEARINGS 1. Request to Rezone Dubuque Industrial Center, Chavenelle Road/Northwest Arterial - Traditional Zoning Request Proof of publication on notice of public hearing to consider approval of a request from Robert Hartig/Medical Associates to rezone property located at Dubuque Industrial Center, Chavenelle Road/Northwest Arterial from PI Planned Industrial district to C-3 General Commercial district, and Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying property described as Lot 1 Dubuque Industrial Center Second Add, all in the City of Dubuque, from PI Planned Industrial District to C-3 General Commercial District. Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yas Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick Final Reading and Adopt Yas Nays Lynch Sprank Roussell Buol Cavana h Jones Resnick 2. Petition to Vacate a Portion of Flexsteel Way between Lots 4 and 5 in Dubuque Industrial Center South First Addition, in the City of Dubuque, Iowa For Vacating Petition (Simmons Pet Food Inc. Development Agreement) Proof of publication on notice of public hearing for approval of the vacation of a portion of Flexsteel Way between Lots 4 and 5 in Dubuque Industrial Center South First Addition, in the City of Dubuque, Iowa, and City Manager recommending approval. RESOLUTION Vacating a portion of Flexsteel Way, in the City of Dubuque, Iowa, to be known as Lot 5A of Dubuque Industrial Center South First Addition, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick Jones. f7exs a � Ar'aYit'y?�rB�S t% a" PUBLIC INPUT 7 -JZ p� b '& ACTION ITEMS 1. Commission Recommended Actions for Analysis of Impediments to Fair Housing 7,31 PO City Manager transmitting recommendations from the Human Rights Commission, the Housing Commission and the Community Development Advisory Commission for prioritizations from the Analysis of Impediments to Fair Housing. Suggested Disposition: D,,iispositi1on: 1. Remove from Table; 2. Receive and File ( ( �/) � / J 1 Rem D V � C �� P ° `T4t6 P'e- ke-c i J e •b- Fide 'f`,, a7& 'f Y- F / d d 6+ r s Je ra I e e,) Yas Nays Lynch 0 Sprank Roussell Buol Cavanagh Jones Resnick -Yayry Nays L nch Sprank Roussell Buol Cavanagh Jones Resnick + &4;e k f wreL,, A /�,i l ` yd IP� 9✓ - 4,�� A,07" 44. r o a t IOU" PI . Rod 2. Asbury Road Fiber Optic Collaboration - Phase 2 Project T145 p(Y1 City Manager recommending award of the Asbury Road Fiber Optic Collaboration — Phase 2 Project construction contract to the low bidder, TD&I Cable Maintenance in the amount of $226,691.66, which is 5.8% below the engineer's estimate. RESOLUTION Awarding Public Improvement Contract for the Asbury Road Fiber Optic Collaboration — Phase 2 Project Suggested Disposition: Receive and File; Adopt Resolution(s) Ya Nays Lynch Sprank r Roussell Buol Cavanagh Jones Resnick Resiltc ' a k1m a4m , less: �rrf ti a 3. Proceedings to Amend the 201OG Stormwater Utility Revenue Capital Loan Notes (State Revolving Fund Loan) for a Rate Reset (Refinancing) — Lower Bee Branch Restoration Project City Manager recommending approval of an amendment to the City Stormwater Utility Revenue State Revolving Fund (SRF) loan agreement entered into as of October 27, 2010. RESOLUTION Approving and authorizing Amendment to Loan and Disbursement Agreement by and between the City of Dubuque and the Iowa Finance Authority, and authorizing and providing for the reissuance of the Stormwater Utility Revenue Capital Loan Note, Series 2010G (Rate Reset). Suggested Disposition: Receive and File; Adopt Resolution(s) Yay§ Nays Lynch Sprank Roussell Buol Cavanagh Jones Resnick COUNCIL MEMBER REPORTS A14ACP Ma J&demt 7A�". k,- fte NX 6r4d oll rd A��" PMA,114 a �a ADJOURNMENT@ p.m. TO: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a special session of the City Council to be held on Tuesday, January 19, 2021 at 5:00 p.m. and conducted virtually for the purpose of conducting a work session on the Arts and Culture Master Plan. ________________________ Roy D. Buol, Mayor TO: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Tuesday, January 19, 2021 at 6:30 p.m. and conducted virtually for the purpose of conducting such business that may properly come before the City Council. ________________________ Roy D. Buol, Mayor Consent Items: Pages 2-4