Proposed Amendment to Master Co-Location and Shared Services Agreement with Wisconsin Independent Network (WIN)Copyrig hted
October 19, 2020
City of Dubuque
Consent Items # 23.
City Council Meeting
ITEM TITLE: Proposed Amendment to Master Co-Location and Shared Services
Agreement Between the City of Dubuque and Wisconsin I ndependent
Network(W I N)
SUM MARY: City Manager recommending approval of an Amendment to the Master
Co-Location and Shared Services Agreement with Wisconsin
I ndependent Network.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
W I N Amendment to Master Co-Location Agreement-
City Manager MemoMVMMemo
Proposed Amendment to Master Co-Location and
Shared Services Agreement Between the City of Staff Memo
Dubuque and W isconsin I ndependent Network(W I N)
memo to the City Manager
W in Ciry Hall Annex colo project statement Supporting Documentation
Dubuque
THE CITY OF
ui-Aseria cih
DuB E II
Maste iece on tj2e Mississi i zoo•zoiz•zois
YP pp zoi*zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Master Co-Location and Shared Services
Agreement Between the City of Dubuque and Wisconsin Independent
Network (WIN)
DATE: October 14, 2020
Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and
Sustainable Innovation Consultant David Lyons recommend City Council approval of an
Amendment to the Master Co-Location and Shared Services Agreement with Wisconsin
Independent Network.
The Amendment would allow Wisconsin Independent Network to co-locate equipment
and lease telecommunication space at the City Hall Annex located at 1300 Main Street,
which will allow Wisconsin Independent Network to provide additional service to the
Carnegie-Stout Public Library.
Wisconsin Independent Network is one of the broadband carriers that the City presently
leases bandwidth from to meet City of Dubuque's internal internet needs. That lease is
presently $900 per month. In addition to an up-front payment of$2,635.20 for the fiber
license, applying Wisconsin Independent Network's co-location under this Amendment
to that City lease will reduce City monthly payments from $900 per month to $300 per
month. A total positive of approximately $74,635.20 over the term of the proposed
Amendment occurs for the City budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
2
Dubuque
THE CITY OF
il me ip Eiry
DUB E f l , I r
II
2007+2012•2013
Masterpiece on the Mississippi zai*zoi9
TO:Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
SUBJECT: Proposed Amendment to Master Co-Location and Shared Services
Agreement Between the City of Dubuque and Wisconsin Independent Network (WIN).
DATE: October 14, 2020
INTRODUCTION
The purpose of this memo is to request approval of an amendment to the Master Co-
Location and Shared Services Agreement between the City of Dubuque and WIN.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of"Master Agreements", where an overall legal,
structural, and financial relationship is established between the City and broadband
providers and approved by the City Council. Project Statements carried out pursuant to
that Master Agreement can then be quickly considered and approved.
DISCUSSION
WIN was the first carrier partner to enter into a Master Co-location and Shared Services
Agreement with the City on July 29, 2016. All activity under that Agreement and
subsequent Amendments has gone well, with the City receiving all anticipated value.
WIN desires to enter a new Amendment which would allow it to co-locate WIN
equipment with the City at its City Hall Annex, primarily to provide additional service to
the Carnegie Stout library. The project would involve colocation of equipment and lease
telecommunications space at the City Hall Annex located at 1300 Main Street, including
one rack of equipment and power. Also, the City would provide WIN permission to use
a designated pair of fiber strands to connect to the Carnegie Stout Library.
The co-location lease costs to WIN would be $7,200 per year for a ten-year term. The
fiber license costs would be a one-time charge of$2.16 per linear foot.
BUDGET IMPACT
WIN is one of the broadband carriers that the City presently leases bandwidth from to
meet City of Dubuque's internal internet needs. That lease is presently $900 per month.
In addition to an up-front payment of$2,635.20 for the fiber license, applying WIN's co-
location under this proposed Amendment to that City lease will reduce City monthly
payments from $900 per month to $300 per month. A total positive of approximately
74,635.20 over the term of the proposed Amendment occurs for the City budget.
RECOMMENDED ACTION
We request your review and support of the proposed Amendment to the Master Co-
Location and Shared Services Agreement Between the City of Dubuque and Wisconsin
Independent Network (WIN) and respectfully request your recommendation for its
approval by the Dubuque City Council.
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Anita Gonyier, Confidential Account Clerk
PROJECT STATEMENT: Sharing agreement # _2_ between WIN, LLC (f/k/a Wisconsin Independent
Network, LLC) (“WIN”) and City of Dubuque (“CITY”)
Pursuant to the Master Co-location and Shared Services Agreement between CITY and WIN, dated
November 21, 2015 and attached hereto, the Parties hereby agree to the following PROJECT
STATEMENT:
Narrative description of co-location and service sharing:
1. WIN co-location of equipment and lease of space at City's facility located at 1300 Main Street,
Dubuque IA and known generally as the "City Hall Annex”. The equipment shall consist of one
rack for equipment and access to power
2. WIN license of one pair of fiber running from City Hall Annex to the Carnegie Stout Library
located at 360 W 11th St, Dubuque, IA and estimated at 1,220 linear feet
Term of Project:
Ten (10) year term beginning October 15, 2020 and running through October 15, 2030, with two five (5)
year extensions upon the mutual agreement of both parties.
Charges and payment terms:
City shall provide WIN permission to co-locate one rack of equipment with power at the City Annex at an
annual cost of $7,200 beginning on the execution date and each anniversary of that date during the
term of this agreement. City will provide WIN with escorted access to WIN equipment as soon as
reasonably possible after notice.
City shall provide WIN permission to use the designated fiber at a one-time cost of $2.16 cents per fiber
optic cable strand pair per linear foot. Access shall only be by City approved splice and WIN shall bear
the costs of any approved splice and costs of reconfiguring any of City’s fiber sheath as needed. A City
authorized contractor shall perform all maintenance on the Fiber, including any Fiber repairs, Fiber
restoration, and Fiber relocation that becomes necessary during the term of this Agreement. If WIN or a
contractor operating under the direction of WIN performs any splicing, accesses splice cases, or
performs any other procedure that could accidentally disrupt the passage of light in the Fibers or
otherwise directly impact City’s Fibers, the activity must be pre-planned and approved by City in
advance. WIN shall call City’s Coordinator, Chris Kohlmann; Information Services Department Manager;
1300 Main Street Dubuque, IA 52001 ; (Office) 563.589.4280 (Cell) 563.599.2695;
ckohlman@cityofdubuque.org to schedule all maintenance.
Project accepted:
By:
January 21, 2021
Michael Van Milligan, Dubuque City Manager Date
By:
Date
Scott A. Hoffmann, CEO, WIN, LLC (f/k/a Wisconsin Independent Network, LLC)
DocuSign Envelope ID: F8005268-7AB2-47CB-8082-204F9BD85C77
WIN INTERNAL REVIEW
January 26, 2021
January 26, 2021