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Fiscal Year 2022 Annual Action Plan Community Development Block Grant (CDBG) Budget_Initiate Copyrig hted February 1, 2021 City of Dubuque Items to be set for Public Hearing # 2. City Council Meeting ITEM TITLE: Request to Schedule Public Hearing on Fiscal Year 2022 Annual Action Plan SUM MARY: City Manager recommending that the City Council set a public hearing, in conjunction with the Housing & Community Development Department Budget Hearing on March 8, 2021, for the Fiscal Year 2022 Annual Action Plan for the use of Community Development Block Grant funds. RESOLUTION Setting a public hearing on the Fiscal Year 2022 (Program Year 2021) Community Development Block Grant (CDBG) Annual Action Plan Budget SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for March 8, DISPOSITION: 2021Suggested Disposition: ATTACHMENTS: Description Type Set Public Hearing on FY2021 Annual Action Plan- City Manager Memo MVM Memo Staff Memo Staff Memo Set Public Hearing Resolution Resolutions Notice of Public Hearing Supporting Documentation FY 2022 Draft Annual Action Plan Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Request to Schedule Public Hearing on FY 2022 Annual Action Plan DATE: January 27, 2021 Housing & Community Development Director Alexis Steger recommends the City Council set a public hearing, in conjunction with the Housing & Community Development Department Budget Hearing on March 8, 2021, for the Fiscal Year 2022 Annual Action Plan for the use of Community Development Block Grant funds. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Alexis M. Steger, Housing and Community Development Director Dubuque THE CITY OF � AIFAmerica Cipl DuB E �����.��.�k � � ���'r II Maste iece on the Mississi i Z°°'�Z°1Z'z°13 � pp zoi�*zoi� TO: Michael C. Van Milligen, City Manager FROM: Alexis M Steger, Housing & Community Development Director DATE: January 27, 2021 RE: FY 2022 Annual Action Plan Public Hearing Introduction This memorandum requests the City Council set a public hearing, in conjunction with the Housing & Community Development Department Budget Hearing, on March 8, 2021 at 6:00 p.m. for the Fiscal Year 2022 Annual Action Plan (Plan) for the use of Community Development Block Grant funds. Background The City of Dubuque receives Community Development Block Grant (CDBG) funds on an annual basis from the U.S. Department of Housing & Urban Development on an entitlement basis. The City must use a public process to plan for, use, and evaluate the impact of these federal resources in the community. The City uses CDBG funding to provide decent, affordable housing, create economic opportunity, and suitable living environments. City staff and partner organizations in the community deliver programs and activities designed to increase affordability, accessibility, availability, and sustainability of resources in the community. On an annual basis, the City holds a series of public meetings designed to receive input on the planed use of CDBG resources. As the City prepares the Fiscal Year 22 budget, staff, commission members, and the public have opportunity to comment the use of CDBG funding to meet the needs of low- and moderate-income populations. Budget Impact City staff from multiple departments coordinated to propose a budget for the Fiscal Year 2022 Annual Action Plan. The CDBG funding will be used by these departments to provide new and continued services that primarily benefit low- and moderate-income populations. The City has not been notified of the formula allocation available for Block Grant funds in Fiscal Year 2022. The attached budget has been prepared using an estimated entitlement, based on the prior year allocation of $1,100,184, and projected program income generated from CDBG funded activities. The proposed budget allocates $1,354,376 to activities delivered by the following departments: Housing & Community 1 Development, Leisure Services, Information Services, Engineering, Transit, and Planning Services. Discussion The proposed budget presented to the Council today is subject to change based upon federal resources made available. The Block Grant allocations have historically been announced in late February or March. Federal statute requires the City submit a balanced Plan to HUD. The Community Development Advisory Commission will hold a series of public meetings and hearings to refine the Plan after HUD makes the allocations available. Substantial changes in the scale and scope of services provided, as well as comments from the Commission and public, will be forwarded to the City Council prior to submitting the plan to HUD. Changes in the Plan impacting the City budget are reflected in Budget Amendment 1. Recommendation I respectfully request the City Council adopt the attached resolution setting a public hearing for the City of Dubuque Community Development Block Grant Annual Action Plan for inclusion in the City Budget on March 8, 2021 at 6:00 p.m. 2 Prepared by Alexis Steger, Housing & Community Devel., 350 W. 6th St., Suite 312, (563) 690-6072 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 26-21 A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2022 (PROGRAM YEAR 2021) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN BUDGET. Whereas, the City of Dubuque has prepared a proposed Annual Action Plan for the use of Community Development Block Grant funds for inclusion in the City Budget; and Whereas, the City desires to hold a public hearing to receive comment on the proposed Fiscal Year 2022 (Program Year 2021) Community Development Block Grant Annual Action Plan addressing both housing and non -housing needs in the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Council will meet in the Historic Federal Building, Council Chambers, 2nd Floor, 350 West 6th Street, Dubuque, .Iowa at 6:30 p.m. on March 8, 2021 for the purpose of holding a public hearing and taking action to include the Fiscal Year 2022 (Program Year 2021) Community Development Block Grant Annual Action Plan in the City Budget. Section 2. That the City Clerk is hereby authorized and directed to publish a notice of such public hearing and the City Council's intent to review and take action on the Fiscal Year 2022 (Program Year 2021) Community Development Block Grant Annual Plan. Passed, approved and adopted this 1 st day of February 2021. a� Roy D. Buol, Mayor Attest: Adrienne Breitfelder, City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE PUBLIC NOTICE is hereby given that the City Council of the City of Dubuque, lowa, will hold a public hearing on the 8t" day of March, 2021 at 6:30 p.m. in the Historic Federal Building, 350 West Sixth Street, 2nd floor, Dubuque, lowa. Due to the ongoing COVID- 19 pandemic, the City Council will meet virtually through GoToMeeting. The official agenda will be posted on Friday, March 5, 2021, and will contain listening, viewing, and public input options. The City Council agenda can be accessed at https://cityofdubuque.novusaqenda.com/AgendaPublic/ or by contacting the City Clerk's Office at 563-589-4100, ctyclerk(a�cityofdubuque.org. At said meeting the City Council proposes to approve the FY 2022 Annual Action Plan in the Fiscal Year 2022 City Budget. At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. Written comments regarding the above public hearing may be submitted to the Housing & Community Development Department, 350 W 6t" Street, Suite 312, on or before said time of public hearing. Copies of supporting documents for the public hearing are on file in the City Clerk's Office, City Hall, 50 W. 13t" St., Dubuque, lowa. To comply with social distancing mandates, documents can be viewed at https://www.cityofdubuque.orq/Aqendas or by contacting the City Clerk's Office at 563-589-4100. Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, ctyclerk(a�cityofdubuque.orq as soon as feasible. Deaf or hard- of-hearing individuals can use Relay lowa by dialing 711 or (800) 735-2942. Dated this day of , 2021 Adrienne Breitfelder City Clerk 1 Dubuque THE CITY OF � All•A�eeriea Cip DuB E ��.x�� ,,,���w � � ��► � � Maste iece on the Mississi 1 zoo�•zoiz-zois � pp zo��*zo�9 PROPOSED FY 22 ANNUAL PLAN FOR USE OF PROGRAM YEAR 2021 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS For Inclusion in the Fiscal Year 2022 City Budget. This document is subject to revision. Exhibit A 2 PREPARED BY THE CITY OF DUBUQUE HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT CITY OF DUBUQUE, IOWA FY 2022 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2021 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG program: Housing Development, Economic Development, Neighborhood and Community Development and Planning & Administration. The following description of activities summarizes the projects to be completed in the FY 2021 Annual Action Plan with the use of CDBG funds; the adopted City Budget and recommended amended City Budget are shown in Exhibit A.: RESOURCES CDBG Entitlement FY 2022(Estimated) $1,100,184 Program Income $254,192 Program income projects are based on forecast for loan repayments based on the loan portfolio and program income generated from CDBG funded programs. TOTAL RESOURCES �1,354,376 PLANNING AND ADMINISTRATION $194,503 CDBG regulations limit expenditure on planning and administrative funds to 20%of the current year program income plus the current entitlement. The proposed resources for administration support the plan's current requirements. Housing&Community Development Administration $68,458 On-going staff support for general management, oversight, and coordination of the Community Development Block Grant housing programs. Planning,Monitoring,&Budgeting $126,045 Staff support for general management. Oversight and coordination of the Community Development Block Grant program; assures compliance with fedcral regulations and reporting requirements. Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) HOUSING DEVELOPMENT PROGRAMS $637,307 First Time Home Buyer Program $50,000 Provides for loans to assist low and moderate-income families to purchase their first homes. These funds are used to cover the "entry costs" of homeownership—down payments and closing costs. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Households Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) 3 Homeowner Rehabilitation $125,000 1)Residential Rehabilitation Loan Program An on-going program to provide low-interest loans to qualified low and moderate-income homeowners for the rehabilitation of substandard housing units. 2)Home Repair Program Zero%loans to improve conditions of property for income-eligible homeowners 3)Accessibility Zero%and forgivable loans to remove architectural barriers and increase access for people with physical disabilities. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Housing Units Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Lead Hazard Reduction(Lead&Healthy Homes Grant Match) $102,332 Provides activities in support of efforts to reduce lead paint hazards in housing,including assessment and lead paint reduction or abatement,with forgivable loans to low/Moderate-Income residents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Housing units Priority: High Objective/Outcome: Decent Housing/Sustainability(DH3) Housing Rehabilitation Services and Staff $151,975 On-going staff support,including program management,technical assistance,loan packaging and inspection, for the City's rehabilitation loan program. Priority: High Objective/Outcome: Decent Housing/Accessibility(DH1) Rental Dwelling Rehabilitation Programs $50,000 1)Rental Rehabilitation Loan Program An on-going program to provide loans to qualified housing providers serving low and moderate- income residents for the rehabilitation of substandard housing units. 2)Emergency Code Enforcement Loan Program Provides loans to correct code deficiencies and emergency or health and safety corrections for rental properties. The program prevents the displacement of economically disadvantaged tenants resulting from code enforcement actions. 3)Accessibility Rehab Provides forgivable loans to disabled tenants to make rental units accessible to the physically disabled National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 6 Housing Units Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Affordable Housing Creation $38,000 This project provides financial assistance over two years to create a 50-unit affordable housing development off Radford Road.This provides the gap funding needed to support the$8,000,000 project creating affordable family units. Additionally, several units have been carved out as 3-bedroom apartments as well as providing rent affordability for 40%and 30%area median income residents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 50 Households Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) 4 Windows Replacement Program $20,000 This program provides financial assistance to low-moderate income homeowners and property owners who rent to low-moderate income persons,to replace windows used as Emergency Escape and Rescue Openings that do not meet City Code. This program assists with the cost of materials(window)and labor for homeowners,and the cost of materials only for property owners in a rental unit National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 50 Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Credit Repair Program $100,000 This project creates a credit repair program that is comprehensive,to help people qualify for loans to increase homeownership. This program would consist of credit counseling and upon completion of certain milestones,participants would receive direct financial assistance to repair credit.Additionally,through a credit counseling program, credit consolidation and other methods to immediately improve a credit score will be provided. Location: Citywide Proposed Accomplishments: 25 Households Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS $522,566 Public Services activities are restricted to 15%of the previous year program income and the current year entitlement. Public Service activities in this plan represent 15%of the proposed expenditures. Neighborhood Recreation Programs $131,499 1)Recreation Programs: $81,718 Targeted and enhanced recreation offered in the City's older low-and moderate-income neighborhoods to meet the needs of at-risk youth,promote self-esteem, and build community. Activities include expanded after-school programs, open gym,basketball league,music lessons,playtime for tots, scholarships, swim passes, summer day camp and other recreational programs. 2)Neighborhood Recreation Program Grants: $49,781 Provide funding to organizations delivering recreational and educational services aligned with the neighborhood and recreation development goals of the Leisure Services Department. National Objective: Low and Moderate-Income Benefit Location: City wide Proposed Accomplishments: 5,730 persons Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Neighborhood Broadband $100,000 This project provides funding for broadband wireless access in select low-moderate income neighborhoods. This system is intended to provide free Wi-Fi to low-moderate income neighborhoods and additional bandwidth Wi-Fi to homes with low-moderate income persons. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 5,000 People Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) 5 Neighborhood Related Infrastructure Improvements $29,672 National Objective: Low and Moderate-Income Benefit Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) 1)Bus Stop Improvements $17,072 ADA Accessible bus stop improvements including push lighting,cement pads, and benches. Location: Low/Mod Residential Areas Proposed Accomplishments: 3 Bus Stops 2)ADA Curb Ramp Construction Project $12,600 Grant program to income eligible homeowners, on a case-by-case basis,to pay a maximum of 75%of the cost to repair public sidewalks in front of their home. Grant amount varies based on percentage of area median income. Location: City Wide Proposed Accomplishments: 1 Sidewalk Childcare Assistance $100,000 Planning and Engineering for a childcare center. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) Aquaponic System for Food Deserts $90,958 This project provides funding to construct aquaponic systems throughout the City of Dubuque in CDBG census tracts. They will be constructed on vacant/distressed lots to provide a new sense of space in the neighborhood. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) Purchase of Services: Grant Competition $37,354 Competitive grant program providing funding for organizations providing human service needs in the community. Services must be consistent with needs identified in the Consolidated Plan and the City's adopted goals and priorities. National Objective: Low and Moderate-Income Benefit Location: City Wide Proposed Accomplishments: 1,200 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Zoning Inspection/Enforcement $8,710 This project provides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean-up efforts. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 45 Housing Units Objective/Outcome: Decent Housing/Sustainability(DH3) Vacant/Abandoned Building Inspection $4,373 This project provides funding for part-time inspection staff to ensure sustained code compliance in vacant and abandoned buildings in low/mod income areas. National Objective: Low and Modcrate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 25 Units 6 Objective/Outcome: Decent Housing/Sustainability (DH3) Acquisition Support: Visiting Nurses Association $20,000 This project provides funding for acquisition and permanent equipment purohase to continue services in the neighborhood for healthcare and other social services. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 500 People Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Grand Total: CDBG Funding Proposed for FY 2021 $1,354,552