Minutes_City Council Proceedings 1 19 21 Copyrig hted
February 1, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 1/11 and 1/19; Community Development
Advisory Commission Minutes of 1/20; Historic Preservation
Commission Minutes of 1/21; Housing Commission Minutes of 12/22;
Library Board of Trustees of 11/19; Long Range Planning Advisory
Commission Minutes of 1/20; Proof of Publication of City Council
Proceedings for 12/17, 12/21, 1/4 and 1/11; Proof of Publication for List
of Claims /Summary of Revenues for Month Ending 12/31.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 1/11/21 Supporting Documentation
City Council Proceedings of 1/19/21 Supporting Documentation
Community DevelopmentAdvisory Commission Supporting Documentation
Minutes of 1/20/21
Historic Preservation Commission Minutes of 1/21/21 Supporting Documentation
Housing Commission Minutes of 12/22/20 Supporting Documentation
Library Board of Trustees Minutes of 11/19/20 Supporting Documentation
Long Range Planning Advisory Commission Minutes of Supporting Documentation
1/20/21
Proof of Publication for City Council Proceedings of Supporting Documentation
12/17/20
Proof of Publication for City Council Proceedings of Supporting Documentation
12/21/20
Proof of Publication for City Council Proceedings of Supporting Documentation
1/4/21
Proof of Publication for City Council Proceedings of Supporting Documentation
1/11/21
Proof of Publication for List of Claims/ Summary of Supporting Documentation
Revenues for Month Ending 12/31/20
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on January 19, 2021.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom
cable channels 8 and 117.2) and streamed live on the City's Facebook page at
www.facebook.com/cityofdubuque. The meeting was scheduled to stream live on the
City's website at www.citvofdubuque.orq/media, but the live stream did not occur due to
technical difficulties. The archived meeting video is available on the City's website.
Present: Mayor Buol; Council Members Cavanagh, Jones, Lynch, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the Arts and Culture Master Plan.
WORK SESSION
ARTS & CULTURE MASTER PLAN UPDATE
Arts & Cultural Affairs Coordinator Jenni Petersen-Brant and network partners
provided an update on the implementation of the City's Arts and Culture Master Plan.
Network partners who spoke were: Kurt Strand, President and CEO, Dubuque County
Historical Society; Erin Dragotto, National Mississippi River Museum and Aquarium; Ali
Levasseur, Chairwoman, Dubuque County Fine Arts Society; Gary Stoppelman,
Executive Director, Dubuque Museum of Art; and Sandy Helgerson, Executive Director,
Dubuque Arboretum and Botanical Gardens. Topics included:
• Arts & Cultural Affairs Coordinator and Advisory Commission
• Task Force & Working Group Volunteers
• Arts & Culture Partners in Dubuque
• The need for an Arts & Culture Master Plan and Timeline
• Goals, Priorities, Strategies, and Other Considerations
• Priority #1: Promote and Support Arts & Culture as Dubuque's Competitive Edge
o Art on the River, Voices Murals
• Priority #2: Boost Capacity for Arts & Culture to Thrive
o City Grant Programs, Private and Other Investment
• Priority #3: Foster Engagement at All Levels
o Dubuque Renaissance Project, Cultural Asset Mapping, Northeast lowa
School of Music
• Priority #4: Cultivate Connections
o Art En Route, Solidarity Mural
• Recommendations
Ms. Petersen-Brant responded to questions from the City Council following the
presentation.
There being no further business, Mayor Buol declared the meeting adjourned at 6:20
p.m.
/s/Adrienne N. Breitfelder
City Clerk
1 t 1/27
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on January 19, 2021.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually via GoToMeeting and aired live on CityChannel Dubuque
(Mediacom cable channels 8 and 117.2) and streamed live on the City's Facebook page
at www.facebook.com/cityofdubuque. The meeting was scheduled to stream live on the
City's website at www.citvofdubuque.orq/media, but the live stream did not occur due to
technical difficulties. The archived meeting video is available on the City's website.
Present: Mayor Buol; Council Members Cavanagh, Jones, Lynch, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. COVID-19 Update: Mary Rose Corrigan, Public Health Specialist for the City of
Dubuque, provided an update on the COVID-19 pandemic and response activities.
PROCLAMATION(S)
1. Dubuque Eagles "Eyes on the Future" Month (January 2021) was accepted by
Michael Duehr of the Dubuque Fraternal Order of Eagles
CONSENT ITEMS
Request by Council Member Sprank to hold Consent Item #13, lowa Department of
Inspections and Appeals New Interagency Agreement, for separate discussion. Motion
by Resnick to receive and file the documents, adopt the resolutions, and dispose of as
indicated except for Consent Item #13. Seconded by Sprank. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council proceedings of 1/4; Community
Development Advisory Commission of 1/6; Historic Preservation Commission of 12/17;
Zoning Advisory Commission of 1/6; Zoning Board of Adjustment of 12/17; Proof of
publication on City Council proceedings of 12/7, 12/11; Proof of publication for List of
Claims and Summary of Revenues for month ending 11/30. Upon motion the documents
were received and filed.
2. Notice of Claims and Suits: Jayne David for personal injury; Shane and April
Hanson for property damage; Jordan Koehler for vehicle damage; Nathan and Amanda
Salzmann for property damage; Becky Wolf and Chuck Minnick for property damage.
Upon motion the documents were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the following claims have been
referred to Public Entity Risk Services of lowa, the agent for the lowa Communities
Assurance Pool: Jayne David for personal injury; Jordan Koehler for property damage;
Nathan and Amanda Salzmann for property damage; Becky Wolf and Chuck Minnick for
property damage. Upon motion the documents were received, filed, and concurred.
4. Approval of City Expenditures: City Manager recommended City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 7-21 Authorizing the Director of Finance and Budget/City Treasurer
to make certain payments of bills that must be paid and approved for payment in
accordance with City procedures was adopted.
5. Memo Recording Award of Chaplain Schmitt Island Fiber Collaboration Project: City
Manager recommended that the award for the Chaplain Schmitt Island Fiber
Collaboration Project be officially recorded in the minutes of the City Council. Upon motion
the documents were received, filed and made a Matter of Record.
6. Modifications to Original Approval Plans and the Final Plat of North Grandview
Estates No. 2 in 2006, in the City of Dubuque, lowa: City Manager recommended
approval of a resolution for modification to the original approval plans and the Final Plat
of North Grandview Estates No. 2 in 2006. Upon motion the documents were received
and filed, and Resolution No. 8-21 Approving modifications to the original approval of
plans and the Final Plat of North Grandview Estates No. 2 in 2006, in the City of Dubuque,
lowa was adopted.
7. Acceptance of Sanitary Sewer Improvements across Part of Lot 1 of Sara S. and
Edward R. Bartels Addition, in the City of Dubuque, lowa:
City Manager recommended acceptance of the public sanitary sewer improvements that
the developer, Ichiban Realty, LLC, has recently completed across Part of Lot 1 of Sara
S. and Edward R. Bartels Addition in the City of Dubuque, lowa. Upon motion the
documents were received and filed, and Resolution No. 9-21 Accepting Public Sanitary
Sewer Improvements across Part of Lot 1 of Sara S. and Edward R. Bartels Addition, in
the City of Dubuque, lowa was adopted.
8. Acceptance of Cedar Street Force Main Air Vacuum Release Valve Replacement
Project: City Manager recommended acceptance of the public improvement contract for
the Cedar Street Force Main Air Vacuum Release Valve Replacement Project, as
completed by Tschiggfrie Excavating Co., in the final contract amount of $185,397.81.
Upon motion the documents were received and filed, and Resolution No. 10-21 Accepting
the Cedar Street Force Main Air Vacuum Release Valve Replacement Project and
authorizing the payment to the contractor was adopted.
9. Acceptance of 2020 Pavement Marking Project: City Manager recommended
acceptance of the construction contract for the 2020 Pavement Marking Project, as
completed by Selco, Inc., in the final contract amount of $153,227.31, which is a 0.53%
decrease from the original contract amount of $154,043.29.
Upon motion the documents were received and filed, and Resolution No. 11-21 Accepting
the 2020 Pavement Marking Project and authorizing the payment to the contractor was
adopted.
10. Southwest Arterial / U.S. 52 Intelligent Transportation System Corridor — HDR
Professional Service Agreement: City Manager recommended approval and
authorization for the City Manager to execute a consultant Professional Service
Agreement with HDR Engineering, Inc. to assist in providing design services for the
development and implementation of an Intelligent Transportation System (ITS) along the
Southwest Arterial / U.S. 52 Corridor. Upon motion the documents were received and
filed, and Resolution No. 12-21 Approving the Consultant Professional Services
Agreement between the City of Dubuque and HDR Engineering, Inc. for the development
and implementation of an Intelligent Transportation System (ITS) along the Southwest
Arterial / U.S. 52 Corridor was adopted.
11. Adoption of Code of Ordinances Supplement No. 2020 S-2: City Clerk
recommended adoption of Supplement No. 2020 S-2 to the City of Dubuque Code of
Ordinances that codifies Ordinances Nos. 32-20 through 51-20.
Upon motion the documents were received and filed, and Resolution No. 13-21 Adopting
Supplement No. 2020 S-2 to the Code of Ordinances of the City of Dubuque, lowa was
adopted.
12. Government Finance Officers Association Certificate of Achievement for
Excellence in Financial Reporting: City Manager transmitted the notification of the City of
Dubuque receiving the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting for the 31 st consecutive year. Upon
motion the documents were received and filed.
13. lowa Department of Inspections and Appeals New Interagency Agreement: City
Manager recommended approval of the renewal 28E Agreement with the lowa
Department of Inspections and Appeals for perFormance of food and hotel licensing,
inspections, and enforcement with respect to retail food establishments. Council Member
Sprank requested clarification on whether this agreement will change the nature of
inspections due to COVID-19. City Manager Van Milligen stated that this renewal is a
continuation of the City's annual agreement. Public Health Specialist Mary Rose Corrigan
added that since this agreement is an extension of the current agreement, there are no
changes to the inspections process. Motion by Resnick to receive, file and approve the
documents. Second by Sprank. Motion carried 7-0.
14. Growing Sustainable Communities Conference Management Contract with Travel
Dubuque: City Manager recommended approval of a one-year conference management
contract with Travel Dubuque to host the 2021 Growing Sustainable Communities
Conference. Upon motion the documents were received, filed and approved.
15. Signed Contract(s): Public Improvement Contract: Asbury Road Fiber Optic
Collaboration - Phase 1 Project. Upon motion the documents were received and filed.
16. Alcohol License Applications: City Manager recommended approval of annual
liquor, beer, and wine license applications as submitted. Upon motion the documents
were received and filed, and Resolution No. 14-21 Approving applications for beer, liquor,
and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business
and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
City Council referenced citizen correspondence regarding Item Set For Public Hearing
#2. Sale of City-Owned Property at 1293 Walnut, in which the citizen requested
verification on whether the property will be owner occupied. Responding to questions from
the City Council, Housing and Community Development Director Alexis Steger stated that
the property contains two lots, one currently vacant and the other containing a residence,
and the property is intended to be owner occupied. Ms. Steger stated she will provide the
zoning classification of the property at the February 1, 2021 public hearing. Motion by
Roussell to receive and file the documents, adopt the resolutions, set the public hearings
as indicated, and direct the City Clerk to publish notice as prescribed by law. Seconded
by Cavanagh. Motion carried 7-0.
1. Ehrlich Properties, L.L.C. Housing TIF Agreement (North Grandview Estates
Housing Urban Renewal Area): City Attorney recommended the City Council set a
public hearing for February 1, 2021 regarding the Ehrlich Properties, L.L.C. Housing TIF
Agreement (North Grandview Estates Housing Urban Renewal Area). Upon motion the
documents were received and filed, and Resolution No. 15-21 Intent to approve an
Agreement between the City of Dubuque and Ehrlich Properties, L.L.C. and fixing the
date for a public hearing of the City Council of the City of Dubuque, lowa on the
proposed reimbursement of Ehrlich Properties L.L.C. for certain infrastructure
improvements as described in the agreement with Urban Renewal Tax Increment
Revenue and providing for the publication of notice thereof was adopted setting a public
hearing for a meeting to commence at 6:30 p.m. on February 1, 2021 in the Historic
Federal Building.
2. Sale of City-Owned Property at 1293 Walnut: City Manager recommended approval
of a resolution declaring the City's intent to dispose of property at 1293 Walnut Street and
setting the date for public hearing for February 1, 2021. Upon motion the documents were
received and filed, and Resolution No. 16-21 Intent to dispose of an interest in City of
Dubuque real estate, setting a time and place for hearing and providing for the publication
of notice thereof was adopted setting a public hearing for a meeting to commence at 6:30
p.m. on February 1, 2021 in the Historic Federal Building.
[Due to the ongoing COVID-19 pandemic, the City Council will meet virtually through
GoToMeeting. The official agenda will be posted on Friday prior to the meeting and will
contain listening, viewing, and public input options. The City Council agenda can be
accessed at _or by contacting the
City Clerk's Office at 563-589-4100, ��Y������W���Y��uuuuuu�.��, .]
BOARDS/COMMISSIONS
Boards and Commission Applicant Review: Applicants were invited to address the
City Council regarding their appointment to the following Boards/Commissions.
1. Building Code and Advisory Appeals Board: Seven, 3-Year terms and five
alternate, 3-Year terms through January 1, 2024. Special experience and training
qualifications: One member must be a residential construction professional; One
member must be a commercial construction professional; One member must be an
electrical construction professional; One member must be a plumbing construction
professional; One member must be a heating, ventilation, and air conditioning (HVAC)
construction professional; Two multidisciplinary representatives, which could be an
architect, engineer, building designer, or general construction professional. Alternates:
One alternate must be a residential construction professional; One alternate must be a
commercial construction professional; One alternate must be an electrical construction
professional; One alternate must be a plumbing construction professional; One alternate
must be a heating, ventilation, and air conditioning (HVAC) construction professional.
Applicants: (Note: all applicants qualify as a multidisciplinary representative in addition
to the qualification listed by their name) Adam Brown, 686 S. Grandview Ave. (Qualifies
as electrical construction professional or electrical construction professional alternate);
Mitchell Haufe, 1233 Miller Rd. (Qualifies as electrical construction professional or
electrical construction professional alternate); Daniel McNamer, 2891 Northridge Dr.
(Qualifies as plumbing construction professional or plumbing construction professional
alternate); Thomas Townsend, 1940 Amelia Dr. (Qualifies as electrical construction
professional or electrical construction professional alternate); Katrina Wilberding, 3715
Asbury Rd. (Qualifies as a multidisciplinary representatives). Mr. Brown spoke in
support of his appointment and provided a brief biography. Mayor Buol made note of
correspondence received by Mr. Haufe and Mr. Townsend in favor of their
appointments.
2. Housing Appeals and Mediation Board — Newly Amended Board: Three, 3-Year
term through January 1, 2024 (Special experience and training qualifications: residents
with an interest in fair and equitable housing with an emphasis on the balance of
landlords, tenants, and other interested citizens.) Applicants: Mary Gotz, 1844 Bennett
St. (Qualifies as a Landlord); Jeff Lenhart, 1274 Locust St. (Qualifies as a tenant); Gil
Spence, 975 Grove Terr. (Qualifies as an interested citizen).
3. Human Rights Commission: One, 3-Year term through January 1, 2022 (Vacant
term of Breitfelder) and One, 3-Year term through January 1, 2024 (Expiring term of
Keeler). Applicants: Pamala Birch, 1550 Betterfield Rd.; Klanea Evans, 691 '/2 Lorimer
St. This commission is subject to the State of/owa Gender Balance Law. 9
Commissioners total; currently 3 males/3 females/3 vacancies
4. Long Range Planning Advisory Commission: One, 3-Year term through July 1,
2022 (Vacant term of Winterwood) and One, 3-Year term through July 1, 2023 (Vacant
term of Peroski). Applicants: Justin Gross, 1225 Kelly Ln.; Mark Ward, 2758 Tiffany Crt.
PUBLIC HEARINGS
1. Request to Rezone Dubuque Industrial Center, Chavenelle Road/Northwest Arterial:
Proof of publication on notice of public hearing to consider approval of a request from
Robert Hartig/Medical Associates to rezone property located at Dubuque Industrial
Center, Chavenelle Road/Northwest Arterial from PI Planned Industrial district to C-3
General Commercial district, and Zoning Advisory Commission recommended approval.
Motion by Cavanagh to receive and file the documents and that the requirement that a
proposed ordinance be considered and voted on for passage at two Council meetings
prior to the meeting at which it is to be passed be suspended. Seconded by Jones.
Planning Services Manager Wally Wernimont provide a staff report. Robert (Bob) Hartig,
1804 Creekwood Drive, spoke in support of the request and provided a brief description
of the project. Staff stated that no public input was received regarding this item. Motion
carried 7-0.
Motion by Cavanagh for final consideration and passage of Ordinance No. 1-21
Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development
Code, by reclassifying property described as Lot 1 Dubuque Industrial Center Second
Add, all in the City of Dubuque, from PI Planned Industrial District to C-3 General
Commercial District. Seconded by Jones. Motion carried 7-0.
2. Petition to Vacate a Portion of Flexsteel Way between Lots 4 and 5 in Dubuque
Industrial Center South First Addition, in the City of Dubuque, lowa For Vacating
Petition (Simmons Pet Food Inc. Development Agreement): Proof of publication on
notice of public hearing for approval of the vacation of a portion of Flexsteel Way
between Lots 4 and 5 in Dubuque Industrial Center South First Addition, in the City of
Dubuque, lowa, and City Manager recommended approval. City Manager Van Milligen
responded to a question from the City Council regarding renaming the street from
Flexsteel Way to Simmons Way. Mr. Van Milligen stated that Simmons' Development
Agreement contains a clause to rename the street. Once this petition to vacate is
approved, the renaming of the street to Simmons Way will occur and will be on a future
Council agenda. Motion by Jones to receive and file the documents and adopt
Resolution No. 17-21 Vacating a portion of Flexsteel Way, in the City of Dubuque, lowa,
to be known as Lot 5A of Dubuque Industrial Center South First Addition, in the City of
Dubuque, lowa. Seconded by Cavanagh. Staff stated that no public input was received
regarding this item. Motion carried 7-0.
PUBLIC INPUT
Due to the COVID-19 pandemic and mandates for social distancing, public input was
made available through GoToMeeting chat function, City Council and City Clerk email
accounts, and the City of Dubuque's Facebook Live page. Staff stated that no online
public input was received.
ACTION ITEMS
1. Commission Recommended Actions for Analysis of Impediments to Fair Housing:
City Manager transmitted recommendations from the Human Rights Commission, the
Housing Commission and the Community Development Advisory Commission for
prioritizations from the Analysis of Impediments to Fair Housing. Motion by Sprank to
receive and file for staff for FY22 consideration. Point of order by Resnick that the item
must first be removed from the table. City Attorney Brumwell confirmed that Council
must first motion to remove the item from the table before they can take further action.
Motion by Sprank to remove Commission Recommended Actions for Analysis of
Impediments to Fair Housing from the table. Seconded by Resnick. Motion carried 7-0.
City Council expressed interest in reviewing housing data as part of the Equitable
Poverty Prevention Plan and Council goal setting. City Council expressed support of the
inclusion of mobile home parks in the commissions' recommendations and appreciated
the collaborative efforts of the commissions. Council Member Roussell asked if the
motion needed to include adopting a resolution. Mayor Buol clarified that a resolution
was not included with this item, and the suggested disposition for the item is to receive
and file. Motion by Sprank to receive and file for staff for FY22 consideration. Seconded
by Roussell. Motion carried 7-0.
2. Asbury Road Fiber Optic Collaboration — Phase 2 Project: City Manager
recommended award of the Asbury Road Fiber Optic Collaboration — Phase 2 Project
construction contract to the low bidder, TD&I Cable Maintenance in the amount of
$226,691.66, which is 5.8% below the engineer's estimate. Responding to a question
from the City Council, Civil Engineer Dave Ness stated that this project is a partnership
with Alliant Energy and that the project supports the City's long-term goals of broadband
expansion and connecting fiber infrastructure together. Motion by Resnick to receive
and file the documents and adopt Resolution No. 18-21 Awarding Public Improvement
Contract for the Asbury Road Fiber Optic Collaboration — Phase 2 Project. Seconded by
Roussell. Motion carried 7-0.
3. Proceedings to Amend the 2010G Stormwater Utility Revenue Capital Loan Notes
(State Revolving Fund Loan) for a Rate Reset (Refinancing) — Lower Bee Branch
Restoration Project: City Manager recommended approval of an amendment to the City
Stormwater Utility Revenue State Revolving Fund (SRF) loan agreement entered into
as of October 27, 2010. Motion by Jones to receive and file the documents and adopt
Resolution No. 19-21 Approving and authorizing Amendment to Loan and Disbursement
Agreement by and between the City of Dubuque and the lowa Finance Authority, and
authorizing and providing for the reissuance of the Stormwater Utility Revenue Capital
Loan Note, Series 2010G (Rate Reset). Seconded by Resnick. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Roussell reported on attending the NAACP Martin Luther King Jr.
(MLK) Student Tribute. As part of the tribute, students in grades K-12 shared how their
lives were positively impacted by MLK. Ms. Roussell also reported on attending the
annual MLK breakfast on Monday, January 18 and encouraged everyone to attend next
year's event.
Council Member Jones reported on Council Member Lynch recently being elected as
Chairman of the Board for the Dubuque Racing Association (DRA). The DRA also
approved grants for charities at its recent meeting. Mr. Jones also reported on Ward 1
residents receiving a letter from one of the Ward 1 Special Election candidates that lists
City Council as the return address. Mr. Jones stated that the letter was sent by the
candidate, and that City Council is not associated with the letter in any way. Mr. Jones
stated that any citizens who are concerned about the letter should express their
concerns to the candidate who sent the letter.
Council Member Cavanagh congratulated the Finance Department for their recent
award on Excellence in Financial Reporting. Mr. Cavanagh reported that he also
attended the MLK breakfast and that he looks forward to future breakfasts where the
community can safely gather in-person.
Mayor Buol wished everyone a Happy New Year and advised that citizens continue
to practice public health measures including social distancing, wearing masks, and
frequently washing hands.
There being no further business, Mayor Buol declared the meeting adjourned at 7:57
p.m.
/s/Adrienne N. Breitfelder
City Clerk
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