DuRide Contract for Fiscal Year 2011Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: DuRide Contract for Fiscal Year 2011
DATE: May 26, 2010
In September 2008, the City Council approved a one -year contract with DuRide to
provide an alternative transportation option for senior citizens. This agreement was
subsequently renewed for a second year, ending June 30, 2010. Economic
Development Director Dave Heiar recommends City Council approval of an Agreement
with DuRide effective July 1, 2010 through June 30, 2011 in the amount of $31,250.
The City's commitment to the DuRide organizers was to provide seed money for a three
or four year period until this organization could become finally self sufficient. As of
April 30, 2010, DuRide has 93 members and 78 volunteers who provide rides. In April a
monthly total of 473 rides were provided to these senior members. In 2009, a total of
2,903 rides were provided to senior riders.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Heiar, Economic Development Director
Michael C. Van Milligen
Dubuque
All- Amedca
2007
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: David Heiar, Economic Development Director
SUBJECT: DuRide Contract for FY2011
DATE: May 26, 2010
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INTRODUCTION
This memorandum requests City Council consideration of a 3 contract with DuRide.
Dubuque
kirtal
All- America aly
2007
BACKGROUND /DISCUSSION
In September 2008, the City Council approved a one year contract with DuRide to provide an
alternative transportation option for senior citizens. This innovative transportation service is
designed to replicate the comfort, convenience and feelings of private automobile ownership.
DuRide's transportation service is available 24 hours per day, seven days per week, uses cars
only, and gives customers the option to ride alone or with others. There are no restrictions on
ride purpose or limitations on frequency of use. All decisions about use of the service reside
with the customer. Seniors who use the service become dues - paying members.
The City's commitment to the DuRide organizers, was to provide seed money for a three or four
year period, until this organization could become financially self sufficient. As of April 30, 2010,
DuRide has 93 members and 78 volunteers who provide rides. In April, a monthly total of 473
rides were provided to these senior members. In 2009, a total of 2,903 rides were provided to
senior riders.
Sue Balsamo the foundress of this local service continues to provide many hours to grow this
transportation service. Deb Pic - Deutmeyer was hired as the part-time Program Manager of
DuRide. DuRide continues to pursue grant applications to secure private funding sources to
match the public monies that have been committed by the City. Staff and volunteers continue to
meet with local organizations to promote the service and seek additional volunteers.
The 2010 -11 budget includes continued City funding for DuRide in the amount of $31,250.
Attached is a contract for services which is very similar to the current contract which provides for
monthly payments.
RECOMMENDATION
I recommend that the attached Agreement be forwarded to the City Council for their
consideration and approval.
Attachment
cc: Jon Rodocker, Transit Manager
Kelley Deutmeyer, ECIA Executive Director
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DURIDE
This Agreement, dated for reference purposes the 7 day of June, 2010, is
made and entered into by and between the City of Dubuque, Iowa (City) and DuRide
(Du Ride).
WHEREAS, City has funding for transportation for senior citizens; and
WHEREAS, DuRide provides transportation for senior citizens; and
WHEREAS, the City Council of the City of Dubuque deems it in the best
interests of the City to provide funding to DuRide for transportation for senior citizens.
NOW THEREFORE, in consideration of the mutual conditions and covenants
contained in this Agreement, City and DuRide agree as follows:
SECTION 1. TERM. The term of this Agreement shall be from July 1, 2010 through
June 30, 2011.
SECTION 2. SCOPE OF SERVICES. City agrees to provide funding in an amount
not to exceed $31,250 to DuRide for transportation services for senior citizens.
DuRide agrees to use such funding to provide transportation services for senior
citizens.
SECTION 3. COMPENSATION. The City agrees to pay DuRide a monthly fee for
the services of $2,604.17 (eleven payments) and $2,604.13 (twelfth payment) upon
receipt of a monthly report in a form acceptable to the City.
SECTION 4. TERMINATION. City shall have the right to terminate this Agreement
with or without cause upon thirty (30) days written notice to DuRide. Upon termination
of this Agreement, DuRide shall refund any prorated amount of the compensation for
the unexpired term of this Agreement. Failure by DuRide to provide adequate
services as determined by City in the sole discretion of its City Manager shall be
grounds for termination of this Agreement.
SECTION 5. REPORTS. DuRide shall provide City with the following monthly
reports in a form acceptable to City beginning on the 15 day of August and on the
1 5 th day of each month thereafter:
(1) Financial report which shall include all revenue and expenses for the
previous month.
1
(2) Service report which shall include for the previous month the number of
rides provided, the miles of transportation service provided, the number of
members, and the number of volunteers providing service.
(3) Report detailing private fundraising activities.
DuRide shall provide such further information as City may from time to time require.
SECTION 6. INSURANCE. DuRide shall at all times during the term of this
Agreement maintain insurance as provided in the attached Insurance Schedule.
SECTION 7. INDEMNIFICATION. DuRide shall defend, indemnify and save
harmless City, its officers, agents and employees, from and against any and all claims,
losses, judgments, costs and expenses of any kind arising out of or related to the
negligence of DuRide, its officers, agents, and employees in the performance of this
Agreement.
SECTION 8. COMPLIANCE WITH LAW. DuRide shall at its expense comply with
all applicable federal, state and local laws, ordinances and regulations, including but
not limited to, any applicable laws and regulations pursuant to the Americans with
Disabilities Act (ADA).
SECTION 9. BOOKS AND RECORDS. During the term of this Agreement, DuRide
shall keep at all times and make available to City upon reasonable request proper
books of record and account in which full, true and correct entries will be made of all
dealings and transactions of or in relation to the business and affairs of DuRide in
accordance with generally accepted accounting principles consistently applied
throughout the period involved.
SECTION 10. PUBLICIZING SERVICE. City agrees to cooperate with DuRide in
publicizing the availability of the service.
SECTION 11. ASSIGNMENT. DuRide shall not assign this Agreement in whole or
in part without the prior written approval of City.
CITY OF DUBUQUE, IOWA
By
Michael C. Van Milligen
City Manager
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DURIDE
By
President of the Board
By
Secretary of the Board