IA 32 Geometric and Signalization Improvements Project InitiationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: IA 32 Geometric and Signalization Improvements Project,
US 20 to John F. Kennedy Road
(Iowa DOT Project No. STP -A -32- 1(29)-- 86 -31)
(C I Ps 2501814, 2501815, 3001011, 3001266)
DATE: May 27, 2010
City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
IA 32 Geometric and Signalization Improvements Project, US 20 to John F. Kennedy
Road, and further recommends that a public hearing be set for June 21, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
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2007
TO:
FROM:
DATE:
SUBJECT:
DISCUSSION
Masterpiece on the Mississippi
INTRODUCTION
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
May 27, 2010
IA 32 Geometric and Signalization Improvements Project,
US 20 to John F. Kennedy Road
(Iowa DOT Project No. STP -A -32- 1(29)-- 86 -31)
(CI Ps 2501814, 2501815, 3001011, 3001266)
Dubuque
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2007
The enclosed resolutions authorize the public bidding procedure for the IA 32 Geometric
and Signalization Improvements Project, US 20 to John F. Kennedy Road, Iowa DOT
Project No. STP -A -32- 1(29)-- 86 -31.
The IA 32 Geometric and Signalization Improvements Project, US 20 to John F.
Kennedy Road, will provide for the following: Fiber optics installation from Plaza Drive
to John F. Kennedy Road; signal modifications at Chavenelle Road, Pennsylvania
Avenue, Holliday Drive, Plaza Drive, and John F. Kennedy Road; grading and HMA
paving of a southbound right -turn lane at Pennsylvania Avenue; lengthening and PCC
paving of a southbound left -turn lane at Pennsylvania Avenue; lengthening and paving
of a northbound left -turn lane at Pennsylvania Avenue.
PROJECT SCHEDULE
The project development schedule for the IA 32 Geometric and Signalization
Improvements Project, US 20 to John F. Kennedy Road, is as follows:
Iowa DOT Advertisement for Bids
Initiate Public Bidding Process
Local Publication of Iowa DOT Advertisements for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
City Public Hearing on Plans & Specifications
City Award of Contract (Subject to Iowa DOT Approval)
Iowa DOT Start Date
Contract Completion Dates (Approximate)
(Southbound Lane Improvements)
(Remaining Work)
May 18, 2010
June 7, 2010
June 11,2010
June 11,2010
June 15, 2010
June 21, 2010
July 6, 2010
July 20, 2010
August 20, 2010
November 5, 2010
The City has already ordered the equipment due to the long lead time required.
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the IA 32 Geometric and
Signalization Improvements Project, US 20 to John F. Kennedy Road.
BUDGET IMPACT
The estimate of probable cost for the IA 32 Geometric and Signalization Improvements
Project, US 20 to John F. Kennedy Road is as follows:
Estimate
Construction Contract $620,265.50
Contingency 62,026.55
Engineering /Contract Administration 97,000.00
Equipment Pre - Purchase 11,818.00
Total Project Cost $791,110.05
The project funding summary is as follows:
CIP Funding Source Amount
ICAAP Funding $448,086.00
2501814 NW Arterial Capacity Improvements 162,022.00
2501815 Engineering Consultant Services 97,611.00
3001011 Signalization Program 70,000.00
2501815 Traffic Signal Conduit Replacement Program 13,391.05
Total Project Funding $791,110.05
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the IA 32 Geometric and Signalization Improvements Project, US 20 to
John F. Kennedy Road, Iowa DOT Project No. STP -A -32- 1(29)-- 86 -31.
Prepared by David Ness, Civil Engineer II
cc: Julie Neebel, IIW Engineers & Surveyors, PC
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 178 -10
IA 32 GEOMETRIC AND SIGNALIZATION IMPROVEMENTS PROJECT
US 20 TO JOHN F. KENNEDY ROAD
IOWA DOT PROJECT NO. STP -A -32- 1(29)- -86 -31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the IA 32
Geometric and Signalization Improvements Project, US 20 to John F. Kennedy Road, Iowa DOT
Project No. STP -A -32- 1(29)-- 86 -31, in the estimated amount $791,110.05, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 21st day of June, 2010, at 6:30 p.m. in the Historic
Federal Building Council Chambers at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and estimated cost of said
Project, and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty
days prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The IA 32 Geometric and Signalization Improvements Project, US 20 to John F.
Kennedy Road, Iowa DOT Project No. STP -A- 032 - 1(29)- -86 -31 is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four but not more than forty -five days before the date for filing bids
before 10:00 a.m. Central Time, with opening and reading of bids by the Iowa Department of
Transportation on the 15 day of June, 2010. Bids shall be opened and read by the Iowa
Department of Transportation after 10:30 a.m. Central Time on the same date and will be
submitted to the City Council for final action on the 6 th day of July, 2010, in the Historic Federal
Building Council Chambers (second floor), 350 West 6 th Street, Dubuque, Iowa.
Atte t:
Passed, adopted and approved this 7th day of June , 2010.
Jeanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE IA 32 GEOMETRIC AND
SIGNALIZATION IMPROVEMENTS PROJECT, US 20 TO JOHN F. KENNEDY
ROAD, IOWA DOT PROJECT NO. STP -A -32- 1(29)- -86 -31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the IA 32 Geometric and Signalization Improvements Project, US 20
to John F. Kennedy Road, Iowa DOT Project No. STP -A -32- 1(29)-- 86 -31, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 21 day of June,
2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Fiber optics installation from Plaza Drive to John F. Kennedy Road; signal
modifications at Chavenelle Road, Pennsylvania Avenue, Holliday Drive, Plaza Drive,
and John F. Kennedy Road; grading and HMA paving of a southbound right -turn lane at
Pennsylvania Avenue; lengthening and PCC paving of a southbound left -turn lane at
Pennsylvania Avenue; lengthening and paving of a northbound left-turn lane at
Pennsylvania Avenue.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589 -4120
or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2010.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
FOR THE
IA 32 Geometric and Signalization Improvements US 20 to JFK Road
STP -A- 032 - 1(29)- -86 -31
STATE OF IOWA - Sealed bids will be received on June 15, 2010
by the Iowa Department of Transportation at the Office of Contracts
in Ames, Iowa until 10 o'clock A.M., C.T., for various items of
construction and /or maintenance work.
Plans, specifications and proposal forms for the work may be seen
and secured at the Office of Contracts, Iowa Department of
Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day
previous to the letting.
Mailed bids are to be sent to the Iowa Department of Transportation,
Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will
be available at the Office of Contracts the day previous to the letting
and the day of the letting for the dropping off of bids during regular
business hours 7:30 a.m. to 4:30 p.m.
The Iowa Department of Transportation (DOT) uses the Bid Express
website (www.bidx.com) as an official depository for electronic bid
submittal. The Iowa DOT will ensure that this electronic bid
depository is available for a two -hour period prior to the deadline
for submission of bids. In the case of disruption of national
communications or loss of services by www.bidx.com during this
two -hour period, the Iowa DOT will delay the deadline for bid
submissions to ensure the ability of potential bidders to submit bids.
Instructions will be communicated to potential bidders.
Opening and reading of the bids will be performed at the Iowa
Department of Transportation, Ames, Iowa after 10:30 A.M. on the
same date such bids are scheduled to be received, unless otherwise
specified by the Iowa Department of Transportation
All proposals must be filed on the forms furnished by the Iowa
Department of Transportation, Contracts Office, sealed and plainly
marked. Proposals containing any reservations not provided for in
the forms furnished will be rejected. The Iowa Department of
Transportation reserves the right to waive technicalities and to reject
any or all bids.
A Proposal Guarantee not less than the amount as set forth in the
proposal form shall be filed with each proposal. The Proposal
Guarantee shall be in the form of a certified check or credit union
certified share draft, cashier's check, money order or bank draft
drawn on a solvent bank or credit union. Certified checks or credit
union certified share drafts shall bear an endorsement signed by a
responsible official of such bank or credit union as to the amount
certified. Cashier's checks, money orders or bank drafts shall be
made payable either to the Contracting Authority or to the bidder
and, where made payable to the bidder, shall contain an unqualified
endorsement to the Contracting Authority signed by the bidder or
the bidder's authorized agent. A properly completed Contractor's
Bid Bond (Form No. 650001), or a properly completed Contractor's
Annual Bid Bond (Form No. 650043), both available from the Iowa
Department of Transportation, Office of Contracts, may be used in
lieu of that specified above.
The contracting authority will issue an exemption certificate for the
purchase or use of building materials, supplies, and equipment that
will be used in the performance of the construction contract, as
provided by Iowa Code Section 423.3 (80).
Failure to execute a contract and file an acceptable Performance
Bond and Certificate of Insurance within 30 days of the date of the
approval for awarding the contract, as herein provided, will be just
and sufficient cause for the denial of the award and the forfeiture of
the proposal guarantee.
The Iowa Department of Transportation (or other approved
contracting authority) hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, national
origin, sex, or disability in consideration for an award.
On Federal Aid projects, where disadvantaged business enterprise
goals have been established, the bidder is required to complete and
submit form 102115 with the bid documents. On all projects
without goals, the contractor must show that affirmative actions
have been made to seek out and consider disadvantaged business
enterprises as potential sub - contractors.
Some of the projects may be listed in multiple proposals (as an
individual project or as part of a combined package of projects). The
Contracting Authority will determine which combination of
proposals produce the lowest bid for these projects.
The listing of projects, and details of the project, for which bids are
to be taken will be available to potential bidders and suppliers three
(3) weeks prior to the letting dates at the following locations:
• Posted on the Internet at www.bidx.com/lowa
• Available in the Iowa Department of Transportation's "Weekly
Letting Report"
• Available by calling the Office of Contracts of the Iowa
Department of Transportation at 515- 239 -1414.
Minimum wage rates for all Federal Aid projects have been
predetermined by the Secretary of Labor and are set forth in the
specifications. However, this does not apply to projects off the
Federal -Aid System.
All Federal Aid projects are subject to the Work Hours Act of 1962,
P. L. 87 -581 and Implementing regulations.
By virtue of statutory authority, a preference will be given to
products and provisions grown and coal produced within the State
of Iowa, and also, a resident bidder shall be allowed a preference as
against a non - resident bidder from a state or foreign country which
gives or requires a preference to bidders from that state or foreign
country both on projects in which there are no Federal Funds
involved.
IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF
CONTRACTS
TELEPHONE: 515 -239 -1414
Bid Order: 362 DBE Goal: None
Work Type: Traffic Signals
Guarantee: $37,500.00
Project(s): STP -A- 032 - 1(29)- -86 -31
Route Iowa 32 US 20 to John F. Kennedy Road