Green Alley Project_15th, 16th, Between Washington and Elm_InitiationTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Green Alley Project (15th - 16th, between Washington & Elm Streets)
(FY10 CIPs 2622044, 7401405, 7101335)
DATE: May 27, 2010
City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
Green Alley Project (15 — 16 between Washington & Elm Streets), and further
recommends that a public hearing be set for June 21, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
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Masterpiece on the Mississippi
Dubuque
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TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
DATE: May 27, 2010
SUBJECT: Green AIIey Project (15 — 16 between Washington & EIm Streets)
(FY10 CIPs 2622044, 7401405, 7101335)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Green AIIey
Project (15 — 16 between Washington & EIm Streets).
DISCUSSION
The Green AIIey Project (15 — 16 between Washington & EIm Streets) will involve
the reconstruction of the alley between Washington & EIm Streets, from 15 Street to
16 Street.
The project will include:
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of seven (7) lead water services that will be replaced with copper
services.
— Replacement of the brick sanitary manholes in the alley and on 15 and 16 Streets
with new concrete manholes.
Since the project will be funded utilizing Community Development Block Grant,
American Recovery & Reinvestment Act funds (CDBG /ARRA), no assessments will be
levied for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans& Specifications
Public Hearing
Receipt of Bids
Award Construction Contract
Project Completion Date
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
June 7, 2010
June 11, 2010
June 11,2010
June 21, 2010
June 24, 2010
July 6, 2010
October 1, 2010
The estimate of probable cost for the Green Alley Project (15 — 16 between
Washington & Elm Streets) is as follows:
Estimate
Construction Contract $136,439.50
Contingency 13,643.95
Construction Engineering & Inspection 15,008.35
Total Project Cost $165,091.80
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
2622044 Community Development Block Grant Recovery Funds $ 85,383.05
7401405 Water Main Replacement Program 62,792.95
7101335 Sanitary Sewer Manhole Replacement Fund 16,915.80
Total Project Funding $165,091.80
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Green Alley Project (15 — 16 between Washington & Elm Streets).
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
David Harris, Housing & Community Development Director
Aggie Tauke, Community Development
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 179 -10
GREEN ALLEY PROJECT
(15 — 16 TH , BETWEEN WASHINGTON & ELM STREETS)
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for
the Green Alley Project (15 — 16 between Washington & EIm Streets), in the
estimated amount $165,091.80, are hereby preliminarily approved and ordered
filed in the office of the City Clerk for public inspection.
a public hearing will be held on the 21 day of June, 2010, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Green Alley Project (15 — 16 between Washington & EIm Streets)
is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 24 day
of June, 2010. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the City Council for final action at 6:30 p.m. on the 6 day of
July, 2010, in the Historic Federal Building Council Chambers (second floor), 350
West 6 Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 7th day of June j , 2010.
eanne F. Schneider, CMC, City Clerk
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE GREEN ALLEY PROJECT
(15 —16 BETWEEN WASHINGTON & ELM STREETS)
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Green Alley Project (15 — 16 between
Washington & Elm Streets), in accordance with the provisions of Chapter 26,
Code of Iowa, at 6:30 p.m., on the 21 day of June, 2010, in the Historic Federal
Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Reconstruction of the alley between Washington & Elm Streets, from 15
Street to 16 Street.
2010.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of seven (7) lead water services that will be replaced with
copper services.
— Replacement of the brick sanitary manholes in the alley and on 15 and
l6 Streets with new concrete manholes.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
GREEN ALLEY PROJECT
(15 - 16 TH , BETWEEN WASHINGTON & ELM STREETS)
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
the 24 day of June, 2010, in the Office of the City Clerk, City Hall - First Floor,
50 West 13 Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on June 24, 2010, at
City Hall - Conference Room A, 50 West 13 Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on July 6, 2010. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by October 1, 2010.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the construction documents may be obtained
at the Engineering Department, City Hall — Second Floor, 50 West 13 Street,
Dubuque, Iowa 52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Green Alley Project (15 —16 , between Washington & Elm Streets)
CIPs 2622044, 7401405, 7101335
Reconstruction of the alley between Washington & Elm Streets, from 15 Street
to 16 Street.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of seven (7) lead water services that will be replaced with
copper services.
— Replacement of the brick sanitary manholes in the alley and on 15 and
l6 Streets with new concrete manholes.
Published in the Telegraph Herald, June 11, 2010.