Kaufmann Avenue HMA Resurfacing Project_JFK to ChaneyMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney)
Iowa DOT Project No. STP -U -2100 (651)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIP 3002140, 7401405, 7202243, 7201081, 7201066, 7101638)
DATE: May 27, 2010
Dubuque
Itiftil
AU-America City
1111 I
2007
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $913,017.88 for the Kaufmann
Avenue HMA Resurfacing Project (J.F. Kennedy Road to Chaney).
concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 28, 2010
INTRODUCTION
BACKGROUND
DISCUSSION
Dubuque
heiti
All- Ammica cAU
2007
SUBJECT: Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney)
Iowa DOT Project No. STP -U -2100 (651)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIP 3002140, 7401405, 7202243, 7201081, 7201066, 7101638)
The enclosed resolution is in reference to the public hearing for the Kaufmann Avenue
HMA Resurfacing Project (J.F. Kennedy Road to Chaney), Iowa DOT Project No. STP -
U -2100 (651)-- 70 -31.
On April 5, 2010, the City Council approved (Res. 89 -10) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the
utilization of Dubuque Metropolitan Area Transportation Study (DMATS) Surface
Transportation Program (STP) funds for the Kaufmann Avenue HMA Resurfacing (J.F.
Kennedy Road to Chaney). Under STP funding, 80 percent (80 %) of the total eligible
project items are reimbursable.
The Kaufmann Avenue HMA Resurfacing Project (J.F. Kennedy Road to Chaney) will
include the following:
— John F. Kennedy Road to Chaney Road
• Replacement of: curb and gutter and sidewalk at various locations; water valves;
fire hydrants; and sanitary sewer repairs.
• Construction of ADA- compliant curb ramps.
— John F. Kennedy Road to Martin Drive
• Replacement of existing roadway with sub -drain on the south side of the
roadway.
— Martin Drive to Chaney Road
• Milling of 2 to 3 inches of existing HMA pavement and a new overlay.
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract and the estimated
cost for the Kaufmann Avenue HMA Resurfacing Project (J.F. Kennedy Road to
Chaney) public hearing and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Kaufmann Avenue HMA Resurfacing Project (J.F.
Kennedy Road to Chaney) is as follows:
Construction Contract
Contingency (10 %)
Construction Engineering & Inspection (15 %)
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
DMATS STP Funds
3002140 Kaufmann Avenue Resurfacing (City Match 20 %)
7401405 Water Main Replacement Program
7202243 Kaufmann & Trygg Storm Sewer Extension
7201081 Catch Basin Maintenance
7201066 General Storm Sewer Repairs
7101638 Street Program Related Sanitary Sewer
Savings from Street Reconstruction Projects
Total Project Funding
ACTION TO BE TAKEN
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Plant Manager
Jon Dienst, PE
David Ness, PE
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer II
Estimate
$721,753.27
72,175.33
119,089.28
$913,017.88
Fund Amount
$480,000.00
120,000.00
84,633.56
21,000.00
10,000.00
8,297.73
31,439.59
157,647.00
$913,017.88
I respectfully request that the City Council adopt the attached resolution approving the
plans, specifications, form of contract and the estimated cost for the Kaufmann Avenue
HMA Resurfacing Project (J.F. Kennedy Road to Chaney), Iowa DOT Project No. STP-
U -2100 (651)-- 70 -31.
Attest:
anne F. Schneider, CMC, City Clerk
RESOLUTION NO. 186 -10
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE KAUFMANN AVENUE HMA RESURFACING
PROJECT (J.F. KENNEDY ROAD TO CHANEY), IOWA DOT PROJECT NO. STP -U-
2100 (651)- -70 -31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Kaufmann Avenue HMA Resurfacing Project (J.F. Kennedy Road to Chaney), Iowa
DOT Project No. STP -U- 2100(651)-- 70 -31, in the estimated amount $913,017.88, are
hereby approved.
Passed, adopted and approved this 7th day of June 10.
DL
Roy D. Buol, Mayor
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney)
Iowa DOT Project No. STP -U -2100 (651)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIP 3002140, 7401405, 7202243, 7201081, 7201066, 7101638)
DATE: May 11, 2010
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney) Project, and
further recommends that a public hearing be set for June 7, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
/ /21 --\
Michael C. Van Milligen
Dubuque
t aMy
111 r
2007
Masterpiece on the Mississippi
Dubuque
a� atr
1 1
v
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer Q rf 0
DATE: May 10, 2010
SUBJECT: Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney)
Iowa DOT Project No. STP -U -2100 (651)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIP 3002140, 7401405, 7202243, 7201081, 7201066, 7101638)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Kaufmann
Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney), Iowa DOT Project No. STP -
U -2100 (651)- 70 -31.
BACKGROUND
On April 5, 2010, the City Council approved (Res. 89 -10) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the
utilization of Dubuque Metropolitan Area Transportation Study (DMATS) Surface
Transportation Program (STP) funds for the Kaufmann Avenue HMA Resurfacing (J.F.
Kennedy Road to Chaney). Under STP funding, 80 percent (80 %) of the total eligible
project items are reimbursable.
DISCUSSION
The Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to Chaney) will include
the following:
- John F. Kennedy Road to Chaney Road
• Replacement of: curb and gutter and sidewalk at various locations; water valves;
fire hydrants; and sanitary sewer repairs.
• Construction of ADA- compliant curb ramps.
- John F. Kennedy Road to Martin Drive
• Replacement of existing roadway with sub -drain on the south side of the
roadway.
- Martin Drive to Chaney Road
• Milling of 2 to 3 inches of existing HMA pavement and a new overlay.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Iowa DOT Advertisement for Bids
Local Publication of Iowa DOT Advertisement for Bids
Notice of Public Hearing on Plans & Specifications
City Public Hearing on Plans & Specifications
Iowa DOT Bid - Letting
City Award of Contract (Subject to Iowa DOT Approval)
Iowa DOT Late Start Date
Iowa DOT Working Days
Completion Date (Approximate)
RECOMMENDATION
I recommend that the City Council establish a date for the Kaufmann Avenue HMA
Resurfacing (J.F. Kennedy Road to Chaney) public hearing and authorize the City Clerk
to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Kaufmann Avenue HMA Resurfacing (J.F.
Kennedy Road to Chaney) is as follows:
Construction Contract
Contingency (10 %)
Construction Engineering & Inspection (15 %)
Total Project Cost
The project funding summary is as follows:
CIP No.
3002140
7401405
7202243
7201081
7201066
7101638
Fund Description
DMATS STP Funds
Kaufmann Avenue Resurfacing (City Match 20 %)
Water Main Replacement Program
Kaufmann & Trygg Storm Sewer Extension
Catch Basin Maintenance
General Storm Sewer Repairs
Street Program Related Sanitary Sewer
Savings from Street Reconstruction Projects
Total Project Funding
May 17, 2010
May 18, 2010
May 21, 2010
May 21, 2010
June 7, 2010
June 15, 2010
July 6, 2010
July 19, 2010
65 Working Days
October 15, 2010
Estimate
$721,753.27
72,175.33
119.089.28
$913.017.88
Fund Amount
$480,000.00
120,000.00
84,633.56
21,000.00
10,000.00
8,297.73
31,439.59
157.647.00
$913,017.88
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Kaufmann Avenue HMA Resurfacing (J.F. Kennedy Road to
Chaney), Iowa DOT Project No. STP -U -2100 (651)-70-31.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Plant Manager
Jon Dienst, PE
David Ness, PE
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer II
RESOLUTION NO. 162-10
KAUFMANN AVENUE HMA RESURFACING PROJECT
(J.F. KENNEDY ROAD TO CHANEY)
IOWA DOT PROJECT NO. STP -U -2100 (651)- -70 -31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Kaufmann Avenue HMA Resurfacing Project (J.F. Kennedy Road to
Chaney), Iowa DOT Project No. STP -U- 2100(651)-- 70 -31, in the estimated
amount $913,017.88, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 7 day of June, 2010, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not Tess than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Kaufmann Avenue HMA Resurfacing Project (J.F. Kennedy Road to
Chaney), Iowa DOT Project No. STP -U- 2100(651)- -70 -31 is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 10:00 a.m. Central Time,
with opening and reading of bids by the Iowa Department of Transportation on
the 15 day of June, 2010. Bids shall be opened and read by the Iowa
Department of Transportation after 10:30 a.m. Central Time on the same date
and will be submitted to the City Council for final action on the 6 day of July,
2010, in the Historic Federal Building Council Chambers (second floor), 350
West 6 Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 17th day of
Jeanne F. Schneider, CMC, City Clerk
May
, 2010.
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN AVENUE
RESURFACING PROJECT (J.F. KENNEDY ROAD TO CHANEY), IOWA DOT
PROJECT NO. STP -U -2100 (651)-70-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Kaufmann Avenue HMA Resurfacing Project
(J.F. Kennedy Road to Chaney), Iowa DOT Project No. STP-U- 2100(651) - -70-
31, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m.,
on the 7th day of June, 2010, in the Historic Federal Building Council Chambers
(second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
2010.
The scope of the Project is as follows:
— John F. Kennedy Road to Chaney Road
• Replacement of: curb and gutter and sidewalk at various locations; water
valves; fire hydrants; and sanitary sewer repairs.
• Construction of ADA- compliant curb ramps.
— John F. Kennedy Road to Martin Drive
• Replacement of existing roadway with sub -drain on the south side of the
roadway.
— Martin Drive to Chaney Road
Milling of 2 to 3 inches of existing HMA pavement and a new overlay.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
FOR THE
KAUFMANN AVENUE HMA RESURFACING PROJECT
J.F. KENNEDY ROAD TO CHANEY
STATE OF IOWA - Sealed bids will be received on June 15, 2010
by the Iowa Department of Transportation at the Office of Contracts
in Ames, Iowa until 10 o'clock A.M., C.T., for various items of
construction and/or maintenance work.
Plans, specifications and proposal forms for the work may be seen
and secured at the Office of Contracts, Iowa Department of
Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day
previous to the Letting.
Mailed bids are to be sent to the Iowa Department of Transportation,
Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will
be available at the Office of Contracts the day previous to the letting
and the day of the letting for the dropping off of bids during regular
business hours 7:30 a.m. to 4:30 p.m.
The Iowa Department of Transportation (DOT) uses the Bid Express
website (www.bidx.com) as an official depository for electronic bid
submittal. The Iowa DOT will ensure that this electronic bid
depository is available for a two-hour period prior to the deadline
for submission of bids. In the case of disruption of national
communications or loss of services by www.bidx.com during this
two-hour period, the Iowa DOT will delay the deadline for bid
submissions to ensure the ability of potential bidders to submit bids.
Instructions will be communicated to potential bidders.
Opening and reading of the bids will be performed at the Iowa
Department of Transportation, Ames, Iowa after 10:30 A.M. on the
same date such bids are scheduled to be received, unless otherwise
specified by the Iowa Department of Transportation
All proposals must be filed on the forms furnished by the Iowa
Department of Transportation, Contracts Office, sealed and plainly
marked. Proposals containing any reservations not provided for in
the forms furnished will be rejected. The Iowa Department of
Transportation reserves the right to waive technicalities and to reject
any or all bids.
A Proposal Guarantee not less than the amount as set forth in the
proposal form shall be filed with each proposal. The Proposal
Guarantee shall be in the form of a certified check or credit union
certified share draft, cashier's check, money order or bank draft
drawn on a solvent bank or credit union. Certified checks or credit
union certified share drafts shall bear an endorsement signed by a
responsible official of such bank or credit union as to the amount
certified. Cashier's checks, money orders or bank drafts shall be
made payable either to the Contracting Authority or to the bidder
and, where made payable to the bidder, shall contain an unqualified
endorsement to the Contracting Authority signed by the bidder or
the bidder's authorized agent. A properly completed Contractor's
Bid Bond (Form No. 650001), or a properly completed Contractor's
Annual Bid Bond (Form No. 650043), both available from the Iowa
Department of Transportation, Office of Contracts, may be used in
lieu of that specified above.
The contracting authority will issue an exemption certificate for the
purchase or use of building materials, supplies, and equipment that
will be used in the performance of the construction contract, as
provided by Iowa Code Section 423.3 (80).
Failure to execute a contract and file an acceptable Performance
Bond and Certificate of Insurance within 30 days of the date of the
approval for awarding the contract, as herein provided, will be just
and sufficient cause for the denial of the award and the forfeiture of
the proposal guarantee.
The Iowa Department of Transportation (or other approved
contracting authority) hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, national
origin, sex, or disability in consideration for an award.
On Federal Aid projects, where disadvantaged business enterprise
goals have been established, the bidder is required to complete and
submit form 102115 with the bid documents. On all projects
without goals, the contractor must show that affirmative actions
have been made to seek out and consider disadvantaged business
enterprises as potential sub - contractors.
Some of the projects may be listed in multiple proposals (as an
individual project or as part of a combined package of projects). The
Contracting Authority will determine which combination of
proposals produce the lowest bid for these projects.
The listing of projects, and details of the project, for which bids are
to be taken will be available to potential bidders and suppliers three
(3) weeks prior to the letting dates at the following locations:
• Posted on the Internet at www.bidx.com/Iowa
• Available in the Iowa Department of Transportation's "Weekly
Letting Report"
• Available by calling the Office of Contracts of the Iowa
Department of Transportation at 515- 239 -1414.
Minimum wage rates for all Federal Aid projects have been
predetermined by the Secretary of Labor and are set forth in the
specifications. However, this does not apply to projects off the
Federal -Aid System.
All Federal Aid projects are subject to the Work Hours Act of 1962,
P. L. 87 -581 and Implementing regulations.
By virtue of statutory authority, a preference will be given to
products and provisions grown and coal produced within the State
of Iowa, and also, a resident bidder shall be allowed a preference as
against a non - resident bidder from a state or foreign country which
gives or requires a preference to bidders from that state or foreign
country both on projects in which there are no Federal Funds
involved.
IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF
CONTRACTS
TELEPHONE: 515- 239 -1414
Bid Order: 156 DBE Goal: 2.5%
Work Type: HMA RESURFACING WITH MILLING
Guarantee: $37,500.00
Project(s): DUBUQUE — STP -U -2100 (651) -70-31
KAUFMANN AVENUE — FROM J.F. KENNEDY TO CHANEY