CDBG Agree HUD program yearMEMORANDUM
July 2, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Community Development Block Grant (CDBG) Agreement
Housing and Community Development Department Director David Harris recommends
City Council authorization to submit a Community Development Block Grant (CDBG)
Agreement with the U.S. Department of Housing and Urban Development (HUD) in the
amount of $1,481,000 for the program year beginning July 1, 2003 and ending June 30,
2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department
CITY OF DUBUQUE, IOWA
MEMORANDUM
uly 2, 2003
TO:
FROM:
SUBJECT:
David iSiS, Housing and Community Development Depadmem
Community Development Block Grant (CDBG) Agreement
INTRODUCTION . · - · · sign a
This memorandum requests City Council adoption of a resoint~on authorizing the Mayor to
Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing
and Urban Development (HUD) in the amount of $1,481,000 for the program year beginning July
1, 2003 and ending June 30, 2004.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for
carrying out housing and eommunity development activities. Before it may receive these funds it
must submit a plan for the use of funds and sign an annual grant agreement.
On February 26 2003 the City Council held a public heating on a proposed FY 2004 Annual
Action Plan that had been recommended by the Community Development Advisory Commission.
The Council approved the Anmlal Action Plan on February 27 2003 by Resolution 57-2003 and
authorized the City Manager to submit an application for CDBG funds.
The attached letter from HUD informs the City that its FY 2004 Annual Action Plan has been
reviewed and a grant of $1,481,000 has been approved. A Funding Approval/Agreement is
included for execution by the City. To complete the annual application process, the City Council
must now approve execution of the grant agreement as provided by the attached resolutiom
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing execution of the
grant agreement with the U~S. Department of Housing and Urban Development. This will allow
the City to begin expending funds for programs included in our annual plan for the program year,
which begins July 1.
Prepared by Aggie Tauke, Community Development Specialist
RESOLUTION NO. -2003
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a
Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of Housing and .
Urban Development in the amount of $1,481,000 for a twelve month program year commencing
July 1, 2003 and ending June 30, 2004; and
Whereas, a grant agreemem covering the activities proposed to be carried out with the
Community Development Block Grant funds has been transmitted to the City of Dubuque by the
U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Developmem on July 1, 2003 for a Community Development Block Grant to
the City of Dubuque in the amount of $1,481,000 and identified as Grant Number B-03-MC-19-
0004 is hereby accepted.
Section 2. That the Mayor of the City of Dulmque be and he is hereby authorized and
directed to execute said Agreement on behalf of the City of Dubuque,
Passed, approved and adopted this day of July 2003.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
F:\Users~AT AUKER2DBGka-nnualP1 an'k~lUDagxee'rgs-d°c
Honorable Terrence Duggan
Mayor of Dubuque
City Hall
50 West 13th Street
Dubuque, IA 52001-4864
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
Dear Mayor Duggan:
I am pleased to inform you that a review of your Fiscal Year 2003 (B-03-MC-19-0004)
Consolidated Plan Annual Action Plan has been completed and your program is approved in the
amount of $1,481,000. Enclosed are the Grant Agreements and Funding Approvals (three copies
for each program) which constitutes the contract between the Department of Housing and Urban
Development and the City of Dubuque.
In order to establish a line of credit for the grant hinds, you should execute and retum two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In
addition, if there is a need to delete or add individuals authorized to access the Voice Response
System, a VRS Security Access Author/zation Form (HUD-27054) must be prepared, notarized,
and returned to this office with the Grant Agreement. If there is a need to establish or change the
depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-
1199A) must be completed by you and your financial institution and mailed to this office.
You are reminded tlmt certain activities are subject to provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG Program). Funds for such activities may not be
obligated or expended unless the release of funds has been approved in writing by HUD.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your annual action plan for review under E.O. 12372, we assume
you do not propose to use funds for activities subject to review. However, the condition requires
that in the event you amend or otherwise revise your annual action plan to use funds for the
planning or construction of water or sewer facilities, you must receive written release of funds
fi-om HUrD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non-profit sc~vice providers, neighborhood organizations, the economic
commtmity and private citizens as you implement your Consolidated Plan. We offer our continued
support and technical assistance during the coming year to help forward the objectives of the
Consol/dated Plan.
Should you have any questions, please contact Ms. Kimberly D. Radice, Community
Planning and Development Representative, at 402-492-3190.
Sincerely,
William H. McNamey,
Field Office Director
Enclosures
cc: David Harris
Bill Baum
Funding Approval/Agreement
Title 1 of the Housing and Community
Devetoproent Act (Public Law 930383)
HI-00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424}
City of Dubuque, town
Grantee's Complete AE-]~ ~ (as shown in item 5 of Standard Form 424)
City Hall
50 West 13th S~reet
Dubuque, IA 52001
U.S. Department of Housing and Urban Develop~nent
Office of Community Planning and Development
Community Development Block Grant Program
Grantee's 9-digit Tax ID Number
42-6004596
B-03-MC-19-0004
(mm/dd/ywy) 07/0112003
$1,481,000
6b. Amount Approved
Sc. Project/Grant NO. 3 6c. Amou~t Approved
Grant Agreement: Tkis Grant Agreement between the Department of Housing and Urban Development C/iUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of t974, as amended, (42 USC 530 t et seq.). The Grantee's submissions
for Title I assistance, the HUD regulations at 24 CFR Par~ 570 (as now in effect and as may be amended from time to time), and this Funding Approval,
including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance
specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be
used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with
all applicable requirement& Pre-agreement costs may not be paid with funding assistance specified here un/ess they are authorized in HUD regtflafions or approved
by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision
making, and actions, as specified and required in regulations issued by the Seereta~ pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The
Grantee fi~'ther acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes fundbng assistance hereunder available.
Community Planning & Devekipment Division [ City of Dubuque, Iowa
Pa~icJa M. McCauley, Program Manager Honorable Terrance Duggan, Mayor
(check only one)
[~a. En§tiement, Sec 106(b)
[] b. State-Administered, Sec 106(d)(1)
[] c. HUD-Administered Sma~ Cities, Sec 106(d)(2)(B)
[] d. Indian CDBG Programs, Sec 106(a)(1)
[] e. Surplus Urban Renewal Funds, Sec 112(b)
[] f. Special Purpose Grants, Sec 107
[] g. Loan Guarantee, Sec 108
Date (mmJdd/yyyy) S~nature
(check one) (mm/dd/¥yyy) 05/12/2003
[] Attached (mm/dd/x, yyy)
(mmldd~njyy) 07101/2003
11. Amount of Community Development
a. Funds Reserved for this Grantee
b. Funds now being Approved
c. Reservation to be Cancelled
(11a minus 11b)
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department Housing and Urban Developmmat on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee ass/stance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HtJD now or hereafter in effect, pertaining to the
assistance providext it.
Date (mmldd/yyyy)
10. check one
~]a. Odg. Funding
Approval
[] b. Amendment
Amendment Number
HUD Accounting use Only
FY (yyyy) 2003 J FY (yyyy)
$1,481,000 I
$1,481,000 [
tFY (YTYY)
12c. Name of Authorized Official for Designatc~d Pub{lc Agency
Title
Signature
Date {mm;dd~tyyy)
TAC
Y Proiect Number
Amount
24 CFR 570 form HUD-7082 (4/93i
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or constracfion of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures requked under Executive Order (E. O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive mitten
notification from HUD of the release of funds before obligating or expending any funds provided
under this agreement for any new or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.