Roof Repair Opera & M CenterCITY OF DUBUQUE, IOWA
MEMORANDUM
June 23, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Don Vogt, Operations & Maintenance Department Manager
Operations & Maintenance Center Roof Repair Project
INTRODUCTION
The attached resolutions provide for the acceptance of the construction contract
for the Operations & Maintenance Center Roof Repair Project. The contract
provided for the removal and replacement of selected metal roof panels,
associated flashing and sealants.
DISCUSSION
This project was awarded to Pdsm Corporation of Kieler, Wisconsin on Apdl
15th, 2002. Due to the inability of Prism Corporation to fully complete the
project, Employers Mutual Casualty Insurance Company retained Prostruct
Construction, inc. of Ankeny, Iowa to complete the project. Work has been . ..
completed by_ Prostruct which included three change orders for the final contract
amount of $25,165.53. I recommend that the City Council accept the
improvement and the final contract price be established at $25,165.53.
BUDGET IMPACT
A summary of the project is as follows:
Estimate Bid Final
Construction Contract $23,175.00 $18,027.00 $18,027.00
Contingency $ 3,477.00 $ 3,477.00 $ 7,138.53
Engineering $ 5,800.00 $ 5,800.00 $ 5,800.00
TOTAL $32,452.00 $27,304.00 $30,965.53
This project was funded with monies budgeted ($65,000) specifically for this
project in our department's FY2002 capital improvement budget.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
RESOLUTION NO. -~3
ACCEPTING IMPROVEMENT
Whereas, the contract for the Operations and Maintenance Center's
Garage Roof Repair Project has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends it acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the Finance Director be and he is
hereby directed to pay to the contractor from the General Fund equal to the
amount of this contract, less any retained percentage provided for therein.
Passed, approved and adopted this day of
,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. __-03
FINAL ESTIMATE
Whereas, the contract for the Operations and Maintenance Center's
Garage Roof Repair Project has been completed and the Operations and
Maintenance Department Manager has submitted his final estimate showing the
cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$25,165.53 and the said amount shall be paid from the General Fund of the City
of Dubuque, Iowa.
Passed, approved and adopted this __ day of
,2003.
Te~anceM. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
CITY OFDUBUQUE
Date: June 23, 2003
FINAL ESTIMATE FOR: Operations and Maintenance Center's Roof Repair
Project.
Furnish all labor and materials for the Operations and Maintenance Center's
Roof Repair Project.
Total Due Contractor
Engineering
Total Construction Cost
$25,165.53
$ 5,800.00
$30,965.53
I hereby certify that the above statement shows in detail the correct amount of all
work required to complete the above improvement.
Approved:
Manager
Michael C. Van Milligen
Cify Manager
Dona~
Operations & Maintenance
The undersigned, , contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as full
settlement for all claims for said improvements.
Contractor: Prostruct Construction Inc.
By: