City Council FY22 Budget Presentation Copyrighted
March 3, 2021
City of Dubuque Public Hearings # 7.
Special Meeting
ITEM TITLE: City Council FY22 Budget Presentation
SUMMARY:
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
City Council FY22 Policy Budget Outline_Updated Supporting Documentation
3/3/21
City Council
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CITY COUNCIL
FY 2020 FY 2021 FY 2022 Fro�m FY 021
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 80,207 85,449 85,453 0.0%
Supplies and Services 38,518 63,077 64,328 2.0%
Machinery and Equipment 14 — 350 0.0%
Total 118,739 148,526 150,131 1.1%
Resources
Reimbursements 180 1,211 1,211 0.0%
Total 180 1,211 1,211 0.0%
Property Tax Support 118,559 147,315 148,920 1,605
Percent Increase (Decrease) 1.1%
Personnel -Authorized FTE 3.50 3.50 3.50
Significant Line Items
Employee Expense
1. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2021 The employee contribution of 6.29% is unchanged from FY 2021.
Supplies & Services
2. Conferences is increased from $25,640 in FY 2021 to $26,058 in FY 2022. This line item
increased in FY 2022 due to the Race in the Heartland conference for council members and
mayor for$420. This line item also includes $3,473 per City Council member ($20,838) for
conferences, meetings and travel and $4,800 for the Mayor for conference travel, including
attendance at the US Conference of Mayors meetings. It is believed that greater expectations
for regional, state and federal cooperation include some level of participation in the following:
National League of Cities, lowa League of Cities, lowa Department of Economic Development
SMART Conference, lowa League Legislative Days, and other meetings that occur on issues or
initiatives throughout the year. In addition to these funds, members of the City Council may
participate in the Chamber of Commerce Annual Washington DC Fly-in. Funding for that trip is
located in the Economic Development budget.
3. City Business Travel is unchanged from $7,000 in FY 2021 to $7,000 in FY 2022. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
4. Dues and Memberships unchanged from $19,782 in FY 2021 to $19,782 in FY 2022. This line
item is based on the actual cost of the membership to lowa League of Cities$14,513 and US
Conference of Mayors $5,269.
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Machinery & Equipment
5. Equipment replacement items include ($350):
Smartphones (1) $ 350
Total Equipment $ 350
Revenue
6. Reimbursement Revenue unchanged from $1,211 in FY 2021 to $1,211 in FY 2022 based on
FY 2020 Actual. This line item represents reimbursements for Mayor speaking engagements.
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CITY COUNCIL
Dubuque operates under the council-manager form of local government, which combines the political
leadership of elected officials in the form of a city council, with the managerial experience of an
appointed local government manager, the city manager.
FY 2020 FY 2021 FY 2022
Full-Time Equivalent 3.50 3.50 3.50
Resources and Property Tax Support
200,000
100,000
0
Operating Revenue Property Tax Support
� FY 2020 FY 2021 FY 2022
The City Council is supported by 3.50 full-time equivalent employees, which accounts for 56.92% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
1.08% in FY 2022 compared to FY 2021.
Expenditures by Category by Fiscal Year
$80,207
Employee Expense $85,449
$85,453
$38,518
Supplies and Services $63,077
$64,328
$14
Machinery and Equipment $—
$350
$0 $20,000 $40,000 $60,000 $80,000 $100,000
FY 2020 FY 2021 � FY 2022
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,_ � -� _; sessions in August when �ity �ouncil mem6ers adopted a 15-year
• _ _� �F vision statement and mission statement and identified eight five-
� �r��' ear oals for the ci The also identified to and hi h norities
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Polic�,r Agenda Management AgetYda
Pcli��y a:�enda ikerr;s are���ue� lh3l neeci dire�kic�n c�r M3113{�e�nenk �g�'[lC{3 L'�'fT7�are issues t;�i �,v:ich
3�:�li�y de�isi:�n by khe City Cauncil,ar need�major kfl��L�4'�:}LL71y11=:3�sel lhe:�ver3ll direction and
funding de�ision by the City Council,ar issues thsi pravided initial fundinq,msy require furkher City
need City Caun�i]lesdership in the community or Caunci]aciion or funding,or are msjor managemeni
with ather governmenial bodies. The palicy agends praje�is ihai may tal€e multiple yesrs ta implement.
is divided inio top priorities and high priarities. The m�n�gemeni sgends is divided inio top priorikies
and hi[�h priorities.
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(in alphabetical order}: 2�" _�ioritie� }}
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Fundirg * CityRacialEquit}�Toalkit=lmplemen�tian
* Equitahle Fine and Fez Reform:Report,Direc�ion and Actio� ■ Cammunity Cameras Fragram
* E�uitahle P�verty Przve ntion Plan Implementatinn + COwID�14 Response=U pd at�Report and Next 5teps
* FaumainflfY�uth:AddilionalFunding * duhuqueRiwerfrontMastzrPlan(USArmyCorpsafEngineers}
* auality Rffordable Hausing Ueation:dirertia n and Cit}�+�rtions . Traffit Signal S}�nchron izauan151REET5 Program=Update Repart,
Dirertion
�0�0—�0�� Hic�h Priorities }? * VikingCruiseUestinatian�repar�tian:Qirertian,Actio�,and
f:�alphabetical order}: Funding
* �5rts and�ulture FAaster Plan Implememation:Update Repark,
airectian,andfucnons �0�0��0�� High Priorikies}}
* Arts Oµ�rati ng Grants and A�rt on the RiYer:Update Repart. �::�1�1 ph abetical order}:
Funding.Qir�rtion.andCityArtian * dupaauParkingA�greement:Next5teps
* Childcarelnitiative:0utcomes,CiryRole,Partne�s.Qirectianand + Emergenry5ervitesY�uthCamp:NextSt�ps
CityJ�rtians * GrandRiverCenterFuture0perations=RFP,dirertian,and
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Dev�elopmentandAdaptian * HumanResaur�eRo-litiesandHandhaok=Re�risian
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Actions,ardFurding(in�ludingFoadQeser�andGraeryStio-re . SmartMahility:Parking5tructurelmpravements.TethnologY
Attrartiar) Purc�ases.and 01herAetions
* FaurMaundvHEARTf'rogram:Funding
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Recommended Operating Revenue Budget - Department Total
70-CITY COUNCIL
FY19 Actual FY20 Actual FY21 Adopted FY22 Recomm'd
Fund Account Account Title Rcvenue Rcvenue Budget Budget
100 53620 REIMBURSEMENTS-GENERAL 1,211 180 1,211 1,211
53 MISCELLANEOUS -Total 1,211 180 1,211 1,211
CITY COUNCIL -Total 1,211 180 1,211 1,211
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Recommended Operating Expenditure Budget - Department Total
70-CITY COUNCIL
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account AccountTiUe Expense Expense Budget Budget
100 61020 PART-TIME EMPLOYEES 75,600 72,443 76,892 76,920
100 61310 IPERS 6,165 5,879 7,259 7,259
100 61320 SOCIAL SECURITY 1,734 1,681 1,116 1,ll6
100 61415 WORKMENS'COMPENSATION 230 206 182 158
61-WAGES AND BENEFITS 83,729 80,207 85,449 85,453
100 62010 OFFICE SUPPLIES 10 25 10 25
100 62050 OFFICE EQUIPMENT MAINT 272 392 277 400
100 62061 DP EQU1P.MA1NT CONTRACTS 1,867 2,178 2,020 1,867
100 62090 PRINTING&BINDING 269 279 288 285
100 62130 LEGAL NOTICES&ADS 0 850 0 850
100 62190 DUES&MEMBERSHIPS 18,948 19,359 19,782 19,782
100 62208 GENERAL LIABILITY INSURAN 1,783 1,760 1,872 1,824
100 62310 TRAVEL-CONFERENCES 9,805 9,024 25,640 26,058
100 62320 TRAVEL-CITY BUSINESS 5,941 612 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 76 50 79 79
100 62360 EDUCATION&TRAINING 140 814 3,500 3,500
100 62421 TELEPHONE 824 749 824 749
100 62424 RADIO/PAGER FEE 566 632 594 669
100 62667 DATA SERVICES 1,168 1,795 1,191 1,240
62-SUPPLIES AND SERVICES 41,669 38,S18 63,077 64,328
100 72418 TELEPHONE RELATED 0 14 0 350
71-EQU I PMENT 0 14 0 350
70-CITY COUNCIL TOTAL 125,398 118,740 148,526 150,131
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Recommended Expenditure Budget Report by Activity & Funding Source
70-CITY COUNCiL
LEGISLATION&POLICY -70100
FUNDING SOURCE:GENERAL
Account FY20 Actual Expense FY21 Adopted Budget FY22 Recomm'd Budget
EQUIPMENT 14 — 350
SUPPLIES AND SERVICES 38,518 63,077 64,328
WAGES AND BENEFITS 80,207 85,449 85,453
LEGISLATION&POLICY 118,740 148,526 150,131
CITY COUNCIL TOTAL $ 118,739.5 $ 148,526.00 $ 150,131.00
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2020 FY 2021 FY 2022
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA-21 MAYOR 0.50 $ 13,705 0.50 $ 13,652 0.50 $ 13,656
100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,486 3.00 $ 63,240 3.00 $ 63,264
TOTAL PART TIME EMPLOYEES 3.50 $ 77,191 3.50 $ 76,892 3.50 $ 76,920
TOTAL CITY COUNCIL 3.50 $ 77,191 3.50 $ 76,892 3.50 $ 76,920
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2020 FY 2021 FY 2022
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council-PT
10070100 61020 100 175 NA-21 MAYOR 0.50 $ 13,705 0.50 $ 13,652 0.50 $ 13,656
10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,486 3.00 $ 63,240 3.00 $ 63,264
Total 3.50 $ 77,191 3.50 $ 76,892 3.50 $ 76,920
TOTAL CITY COUNCIL 3.50 $ 77,191 3.50 $ 76,892 3.50 $ 76,920
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