Purchase of Services FY22 Budget Presentation Copyrig hted
March 9, 2021
City of Dubuque Public Hearings # 1.
Special Meeting
ITEM TITLE: Purchase of Services FY22 Budget Presentation
SUMMARY:
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
Purchase of Services FY22 Policy Budget Outline Supporting Documentation
Purchase of Services
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DEPARTMENT/DIVISION: Purchase Of Services
RESPONSIBILITY: Chris Lester, Community Development Specialist
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
The FY 2022 budget recommends an allocation of$100,000 in General Fund and $0 in Community
Development Block Funds for a total of$100,000 to fulfill some of the recommendations of the
Community Development Advisory Commission.
The recommendation of the Community Development Advisory Commission will be made to City
Council after the FY 2022 budget is adopted on March 24, 2021.
The following purchase of service agencies have received funding in the past:
Agency FY 2021 Funding Source
Convivium Urban Farmstead $2,000 General Fund
Crescent Community Health Center $19,500 General Fund
Dubuque County Energy District $8,500 General Fund
Dubuque Dream Center $20,000 General Fund
Riverview Center $25,000 General Fund
St. Mark Youth Enrichment $25,000 General Fund
Total $100,000
Contracted services are services that the City would have within its organization regardless of who
provides the service. Contracted services in many cases leverage other resources that would not
normally be available to the City.An example is the Dubuque Humane Society which provides a
heightened level of service for animal control over what the City would provide for animals.
The following agencies have received or are being recommended to receive funding as contracted
services within other departments:
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Agency Department Funding
FY 2021 FY 2022 Source
Community Foundation of
Greater Dubuque - Project
HOPE Economic Development $75,000 $75,000 General Fund
Community Foundation of
Greater Dubuque - Inclusive
Dubuque Economic Development $75,000 $75,000 General Fund
Crescent Community Health
Center- Operating Health Services $50,000 $50,000 General Fund
Travel Dubuque Economic Development $1,145,392 $897,873 General Fund
Dubuque Area Labor
Management Council Economic Development $30,000 $30,000 General Fund
Dubuque Dream Center Economic Development $40,000 $50,000 General Fund
Dubuque Main Street Economic Development $79,336 $83,300 General Fund
DuRide Transit $25,000 $25,000 General Fund
ECIA Membership Dues Planning $31,700 $32,968 General Fund
ECIA Prosperity lowa Economic Development $5,085 $5,085 General Fund
ECIA Transportation Planning Engineering $20,000 $20,000 General Fund
ECIA Continuum of Care Grant
Administration Housing $40,000 $40,000 General Fund
Fountain of Youth Economic Development $40,000 $50,000 General Fund
Four Mounds HEART Program Housing $- $10,000 General Fund
Greater Dubuque
Development Corporation -
Retail Expansion/Marketing/
Workforce Economic Development $588,748 $588,748 Land Sales
Greater Dubuque
Development Corporation -
Director of Sustainable
Innovation Economic Development $100,000 $100,000 General Fund
Greater Dubuque
Development Corporation -
True North Economic Development $25,000 $25,000 GDTIF
Hills & Dales: Senior Center Recreation $18,200 $18,200 General Fund
Humane Society Health Services $135,283 $139,341 General Fund
Hawkeye Area Community
Action Housing $50,000 $70,000 General Fund
Neighborhood
Washington Tool Library Development $15,790 $- CDBG
Total $ 2,589,534 $ 2,385,515
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PURCHASE OF SERVICE
Purchase of services activities are those services that the City feels fit the goals and priorities of the
City and are not required to be provided or would not be provided in the normal course of City business.
In Fiscal Year 2014, an application process was implemented for the funding of purchase of service
agencies.
Resources and Property Tax Support
200,000
100,000 $100,000 $100,000
$80,852
$28,509 �37,961
$—
0
CDBG Charges Property Tax Support
� FY 2020 FY 2021 FY 2022
Purchase of Services is supported by no full-time equivalent employees. Pay to other agencies
accounts for 100°/o of the department expense as seen below. Overall, the departments' expenses are
expected to decrease by (27.52)% in FY 2022 compared to FY 2021.
Expenditures by Category by Fiscal Year
$109,362
Pay to Other Agency $137,961
$100,000
$0 $25,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000
FY 2020 FY 2021 � FY 2022
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Recommended Operating Expenditure Budget - Department Total
79 - PURCHASE OF SERVICES
FY19 Actual FY20 Actual FY21 Adopted FY 22 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62761 PAY TO OTHER AGENCY 111,880 80,852 100,000 100,000
260 62761 PAY TO OTHER AGENCY — 48,509 47,961 —
62-SUPPLIES AND SERVICES 111,880 129,362 147,961 100,000
79-PURCHASE OF SERVICES TOTAL 111,880 129,362 147,961 100,000
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Capital Improvement Projects by Department/Division
Purchases of Services
CIP FY 19 Actual FY 20 Actual FY 21 Adopted FY 22 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
2602866 VISITING NURSE ASSOC 85,000 20,000
Purchases of Services TOTAL 0 85,000 0 20,000
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Recommended Expenditure Budget Report by Activity & Funding
Source
79 - PURCHASE OF SERVICES
PURCHASE OF SERVICE-(SPS)-79450
FUNDING SOURCE:COMMUNITY DEVELOPMENT
Account FY20 Actual Expense FY21 Adopted Budget FY22 Recomm'd Budget
SUPPLI6S AND SF.RVICF.S 109,362 137,961 100,000
PURCHASE OF SERVICE-(SPS) 109,362 137,961 100,000
PURCHASE OF SERVICES TOTAL $109,362 $137,961 $100,000
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Purchase of Services
FISCAL YEAR 2022 BUDGET PRESENTATION
Partnering with Non-Profits to Further City Council Goals & Priorities
MISSION STATEMENT
Purchase of Services
The Purchase of Services program is one of three types
of investments within the FY22 budget that are
designed to invest in community partners who are
contributing towards the City Council’s goals.
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PARTNERSHIP INVESTMENTS CONTAINED IN FY 22 BUDGET
$334,560 Arts & Culture, Sustainable Dubuque & Neighborhood Grants
$2,385,515 Contracted Services
$100,000 Purchase of Service Grants
Partnership for a better Dubuque: Building our
community that is viable, livable, and equitable.
Organizational Structure
PURCHASE OF SERVICES
•Activities which fit City goals + priorities and are not
required or would not be provided in the normal course
of City Business
•Funding: budget process + annual grant competition
•Applications reviewed by Community Development
Advisory Commission & approved by City Council
WHO WHAT HOW
ELIGIBLE APPLICANTS
•Non-profit organizations
providing year-round human
resource programs
•Faith-based organizations
•Organization’s mission is
consistent with City goals &
priorities
•Services must be delivered in
the City of Dubuque
•Benefit low & moderate-
income populations
PURPOSE
•Support human service
programs in the City that
support City goals, objectives,
and priorities
•Deliver services that are not
required or would not be
provided in the normal course
of City business.
INELIGIBLE COSTS
•Capital improvement or
building renovations
•Purchasing equipment
•Retirement of debt
•Inherently religious, political,
or lobbying activities
•General fundraising
•Organizational dues or
memberships
•Expenses that violate local,
state, or federal laws
PRIOR YEAR HIGHLIGHTS
•Grants & Contracts Team served as one of the
COVID-19 Budget Reduction Review teams,
analyzing potential budget reduction scenarios and
developing equity-and direct service-based criteria
for decision making
•Non-profit support during COVID-19 pandemic
FUTURE
INITIATIVES
•Explicit link to Council Goals,Outcomes & Priorities
◦Robust Local Economy: Support a diverse,
multicultural workforce with equitable job
opportunities (outcome example)
◦Equitable Poverty Prevention & Reduction
Plan implementation (priority example)
•Explicit link to Community Indicator or Performance
Measure
◦Ex: Median Income, Disaggregated
•Application of an Equity Lens
FY 21 Budget
•$100,000 General
Fund
•$0 Community
Development Block
Grant (CDBG)
TOTAL: $100,000
Amount Organization
$20,000 Dubuque Dream Center
$25,000 Riverview Center
$25,000 St. Mark Youth Enrichment
$8,500 Dubuque County Energy District
$19,500 Crescent Community Health Center
$2,000 Convivium Urban Farmstead
$100,000
2022 PURCHASE OF SERVICES BUDGET
$100,000 General Fund
$0 Community Development Block Grant (CDBG)
TOTAL: $100,000
Additional FY 22 Investments: Arts, Neighborhood,
Sustainability Grants
Sustainable Dubuque Community Grants: $25,000 (CMO Budget)
Neighborhood Grants: $24,560 (CMO Budget)
Arts & Culture Grants: $285,000 (ED Budget)
•$250,000 (Operating) + $35,000 (Special Projects)
TOTAL ARTS, NEIGHBORHOOD, SUSTAINABILITY GRANTS:
$334,560
Additional FY 22 Investments: Contracted Services
Non-Profit Organization Partners Department FY22 Amount
Community Foundation of Greater Dubuque -Project HOPE Economic Development $75,000
Community Foundation of Greater Dubuque -Inclusive Dubuque Economic Development $75,000
Crescent Community Health Center -Operating Health Services $50,000
Travel Dubuque Economic Development $897,873
Dubuque Area Labor Management Council Economic Development $30,000
Dubuque Dream Center Economic Development $50,000
Dubuque Main Street Economic Development $83,300
DuRide Transit $25,000
ECIA Membership Dues Planning $32,968
ECIA Prosperity Iowa Economic Development $5,085
ECIA Transportation Planning Engineering $20,000
ECIA Continuum of Care Grant Administration Housing $40,000
Additional FY 22 Investments: Contracted Services
TOTAL CONTRACTED SERVICES INVESTMENTS:$2,385,515
Non-Profit Organization Partners Department FY22 Amount
Fountain of Youth Economic Development $50,000
Four Mounds HEART Program Housing $10,000
Greater Dubuque Development Corporation -Retail Expansion/Marketing/Workforce Economic Development $588,748
Greater Dubuque Development Corporation -Director of Sustainable Innovation Economic Development $100,000
Greater Dubuque Development Corporation -True North Economic Development $25,000
Hills & Dales: Senior Center Recreation $18,200
Humane Society Health Services $139,341
Hawkeye Area Community Action Housing $70,000
THANK YOU
www.cityofdubuque.org/1681/Purchase-of -Service-Grant-Application