Millwork District Parking Lot 1 (12th Street and Elm Street) Acceptance Copyrig hted
March 15, 2021
City of Dubuque Consent Items # 14.
City Council Meeting
ITEM TITLE: Millwork District Parking Lot 1 (12th Street and Elm Street)Acceptance
of Public I mprovement Construction Contract C I P 3602250
SUM MARY: City Manager recommending acceptance of the construction contract for
the Millwork District Parking Lot 1 Project, as completed by Eastern lowa
Excavating & Concrete, LLC, in the final contract amount of$478,984.71
and authorize payment of the contract amount to Eastern lowa
Excavating & Concrete, LLC.
RESOLUTION Accepting the Millwork District Parking Lot#1 Project
and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Millwork District Parking Lot 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Millwork District Parking Lot 1 (12th and Elm)
Acceptance of Public Improvement Construction Contract
CIP 3602250
DATE: March 8, 2021
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Millwork District Parking Lot 1 Project, as completed by Eastern lowa
Excavating & Concrete, LLC, in the final contract amount of $478,984.71 and authorize
payment of the contract amount to Eastern lowa Excavating & Concrete, LLC. The final
contract amount was $10,154.59 over the award amount of$468,830.12 due to
additions/ modifications to the landscape plantings, watering, pavement removal, base
stone and asphalt patches.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Millwork District Parking Lot 1 (12th and Elm)
Acceptance Public Improvement Construction Contract
CIP 3602250
DATE: March 5, 2021
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Millwork District Parking Lot 1 Project.
BACKGROUND
In 2010, Gronen Properties, Wilmac Property Co and Warehouse Trust provided a letter
to the City requesting public development of 470 off-street parking spaces to assist with
attraction of commercial and residential tenants in the newly developed district. The 12tn
& Elm St surface parking lot will bring the total number of City-owned parking spaces in
the Historic Millwork District to 580 spaces.
It should also be noted the Development Agreement with Dupaco Voices, LLC and the
City of Dubuque states "City shall develop an additional City surface parking lot at 12tn
and Elm Street on the east side of Elm Street, on or before December 31, 2020."
DISCUSSION
The project consisted of the construction of a 71-stall concrete parking lot. The parking
lot construction also includes storm sewer, lighting, surveillance cameras, fiber optics,
conduit and landscaping. Also, included in this project is the landscaping and
surveillance cameras for the parking lot the City built in 2018 east of the Volv Fitness
(formally True Fitness) as part of the City's commitment to parking in the Millwork
District. The project was over the awarded amount due to additions/modifications to the
landscape plantings, watering, pavement removal, base stone and asphalt patches.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $478,984.71 to Eastern lowa Excavating & Concrete, LLC for
the Millwork District Parking Lot 1 Project.
BUDGETIMPACT
The project cost summary for the Millwork District Parking Lot 1 Project is summarized
below:
Description Estimate Award FINAL
Construction Contract $574,740.00 $468,830.12 $478,984.71
Contingency $57,474.00 57,474.00 0.00
City Material Costs 32,378.00
Design / Contract Admin / Construction Engineering $g4,832.00 94,832.00 42,043.86
Total Project Cost $ 727,046.00 $621,136.12 $553,406.57
The project funding summary is as follows:
CIP Fundinq Source Amount
3602250 FY 20 Millwork District Parking Improvements $367,635.30
3602250 Requested FY 21 Millwork District Parking Improvements $185,771.27
Available Project Funding $553,406.57
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $478,984.71 to
Eastern lowa Excavating & Concrete, LLC for the Millwork District Parking Lot 1 Project.
cc: Todd Irwin, Engineering Tech
John Klostermann, Public Works Director
Russ Stecklein, Acting Transit Manager
Prepared by: Todd Irwin, City of Dubuque Engineering, 50 W. 13t" Street, Dubuque, IA 52001 (563)589-4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13t" Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 71-21
ACCEPTING THE MILLWORK DISTRICT PARKING LOT #1 PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Millwork District Parking Lot
#1 Project, (the Project) has been completed by the Contractor, Eastern Iowa Excavating
& Concrete, LLC, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $478,984.71;
WHEREAS, the Contractor has previously been paid $455,035.47, leaving a
balance of $23,949.24; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $23,949.24 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 15t" day of March 2021.
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Roy D. B I, Mayor
Attest:
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Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF MILLWORK
DISTRICT PARKING LOT #1 PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Millwork District Parking Lot #1 Project has been perFormed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $553,406.57.
Dated this 4t" day of March 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 4t" day of March 2021.
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Adrienne N. Breitfelder, City Clerk