Loading...
Parking Ramp at 10th Street and Central Avenue Project Re-IniiationMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager DATE: June 2, 2010 Fire Headquarters Expansion Project (Funded Totally by General Obligation Bonds) (CIP 7302266) Dubuque WWI An- AmdlcaCity r 1 1 1 r 2007 SUBJECT: 10th & Central Parking Ramp (US Department of Commerce, Economic Development Administration Funding), Award No. 05 -01 -04941 (CIP 7302179) The City Council had previously initiated the bidding process for the 10th and Central Parking Ramp along with the Fire Headquarters expansion. During the bidding process prior to the City Council awarding the contract, it was brought to the attention of City staff that there was perceived ambiguity in a section of the bid document. Therefore, it was recommended and approved by the City Council on May 17th, 2010, that all bids be rejected and that the project be rebid with clarifications made to the bid documents. Legal staff has since reviewed, altered and approved all bidding documents. In the set of revised plans and specifications included in the base bid are two of the alternates; the decorative awning system and the LED lighting for the awning system. These two items were submitted as part of the design to both the local and state historic review committees when they approved the project and it is recommended that these two items should continue as prime architectural components of the parking ramp. The other two items that were previously alternates, the snow /ice melting system and the ceiling painting, will be bid at a later time in the project, depending on the progress and budget status of the project. Parking System Supervisor Tim Horsfield recommends initiation of the public bidding procedure for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, and further recommends that a public hearing be set for June 21, 2010. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Mill MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Tim Horsfield, Parking System Supervisor Dave Heiar, Economic Development Director Dan Brown, Fire Chief THE CITY OF Dui Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Tim Horsfield, Parking System Supervisor DATE: June 2, 2010 INTRODUCTION BACKGROUND Fire Headquarters Expansion Project (Funded Totally by General Obligation Bonds) (CIP 7302266) Dubuque NWlmedcaCity 2007 SUBJECT: 10 & Central Parking Ramp (US Department of Commerce, Economic Development Administration Funding), Award No. 05 -01 -04941 (CIP 7302179) The enclosed resolutions authorize the public bidding procedure for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project. The City Council has previously approved the site and design firm for the construction of a 477 -space parking ramp and also the addition of three truck bays onto the current Fire Headquarters. An application for partial funding was approved by the US Department of Commerce, Economic Development Administration (EDA). City staff has been in discussions and negotiations for EDA assistance for nearly 18 months. Over that timeframe, the location and size of the proposed parking ramp have been modified. The original application requested $7 million from EDA. Due to changes in how the Denver EDA allocates public works funding within our region, the EDA could only commit to a $1.5 million grant. The City of Dubuque also sold general obligation bonds in the amount of $9.2 million to fully fund the project cost. The design team for the project consists of Desman Associates, Straka /Johnson Architects and Buesing & Associates. As the ramp was designed, in order to achieve the desired number of vehicular spaces, it was determined that the ramp would be seven stories /levels in height, therefore reaching a height of 82 feet at the top of the spandrel. Previously, the City Council had initiated the bidding process for the 10 and Central Parking Ramp along with the Fire Headquarters expansion. During the bidding process prior to the City Council awarding the contract, it was brought to the attention of City staff, that there was perceived ambiguity in a section of the bid document. Therefore, it was recommended and approved by the City Council on May 17 2010 that all bids be rejected and that the project be rebid with clarifications made to the bid documents. Legal staff has since reviewed, altered and approved all bidding documents. DISCUSSION The parking ramp will exceed the height requirement of the C -4 Downtown Commercial District. The maximum height allowance in a C -4 District is 75 feet. Because the structure is a public building, it is exempt from the bulk of the regulations of the Unified Development Code in Article 3 -16 Public Buildings and Uses. The parking ramp design has been reviewed and approved by the City Council, the Historic Preservation Commission and the State Historic Preservation Office. Since the building will be located in an area that is not adjacent to residential property, and because it will be similar in height to other downtown structures (Dubuque County Courthouse, American Trust, the Roshek Building, Fischer building, Hotel Julien, etc.), Planning Services feels that exempting the property from the height requirement will not be detrimental to the surrounding property. If this ramp was not a public building, the structure would need to receive a height variance from the Zoning Board of Adjustment. City Attorney Barry Lindahl has advised against seeking a variance due to the exemption provided for the parking ramp in UDS Article 3 -16. DISCUSSION The 10 & Central Parking Ramp and Fire Headquarters Expansion Project will include the following: 10 & Central Parking Ramp (Partially Funded by US Department of Commerce, Economic Development Administration — Award No. 05 -01- 04941) The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post - tensioned concrete parking facility partially clad with an architectural precast concrete facade and containing 477 parking spaces. The parking facility will be considered an open structure, in conformance with International Building Code, and clad with a combination of thin brick -faced architectural precast concrete and solid color precast panels to emulate a buff limestone facade containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers will be clad with an aluminum curtain wall on two sides and each tower will have one elevator. The towers will be constructed on the northeast and southwest corners of the facility. Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto Central Avenue on the east side of the site. Fire Headquarters Expansion (Totally Funded by General Obligation Bonds) The Fire Headquarters Expansion will include the construction of a 3 -bay wide fire station equipment expansion structure on the west side of the existing Fire Department Headquarters. Site work includes demolition of the existing parking lot and construction of new site work and landscaping per the plans and specifications. In addition, with this revised set of plans and specifications, subsequent to engineer's review, we have eliminated all alternates in these documents. In the last set of plans and specifications, we opted to have four alternates. Those were: 1. Ice and Snowmelt System for Sidewalks and Driveways, 2. Painting of Ceilings of the Parking Deck, 3. Decorative Awning System Around the Ramp and 4. Decorative LED Lighting for the Awning System. In this set of revised plans and specifications, we have included in the base bid, two of the alternates; the decorative awning system and the LED lighting for the awning system. We feel that as these two items were submitted as part of the design to both the local and state historic review committees when they approved the project that we should continue to have these as prime architectural components of the parking ramp. We have decided to actually bid the snow /ice melting system and the ceiling painting at a later time in the project depending on the progress and budget status of the project. The contractor shall be responsible for the protection of the: adjacent fire station headquarters; existing east/west running utilities just south of the proposed parking g deck and the newly - installed utilities; curb and gutter that will be in place along 9 Street, 10 Street, and Central Avenue including the southeast corner of the Fire Station Headquarters expansion. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process June 7, 2010 Notice of Public Hearing on Plans & Specifications June 11, 2010 Pre -Bid Construction Conference June 15, 2010 City Public Hearing on Plans & Specifications June 21, 2010 Bid - Letting June 29, 2010 City Award of Contract July 6, 2010 Completion Date April 25, 2011 RECOMMENDATION I recommend that the City Council establish a date for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT 10 & Central Parking Ramp The estimate of probable cost for the 10 & Central Parking Ramp is as follows: Construction Contract Contingency Construction Engineering & Inspection Miscellaneous Expenses (Fire Relocation, Revenue Control Equipment, Testing, Traffic Study, Emergency Siren Relocation) Total Project Cost The project funding summary is as follows: CIP No. 7302179 Fund Description 10 /Central Parking Ramp (General Obligation Bonds) US Department of Commerce, Economic Development Administration Total Project Funding Fire Headquarters Expansion The estimate of probable cost for the Fire Headquarters Expansion is as follows: Construction Contract Contingency Construction Engineering & Inspection Total Project Cost The project funding summary is as follows: CIP No. 730226 Fund Description Fire Headquarters Expansion (General Obligation Bonds) Total Project Funding Estimate $7,440,000.00 744,000.00 770,412.00 800,000.00 $9,754,412.00 Fund Amount $8,254,412.00 1,500,000.00 $9,754,412.00 Estimate $550,000.00 65,000.00 74,060.00 $689,060.00 Fund Amount $689,060.00 $689,060.00 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project. cc: David Heiar, Economic Development Director Dan Brown, Fire Chief Steve Sampson Brown, Project Manager RESOLUTION NO. 180 -10 10 & CENTRAL PARKING RAMP AND FIRE HEADQUARTERS EXPANSION PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, in the estimated amount $9,754,412.00 for the 10 & Central Parking Ramp (partially funded by the US Department of Commerce, Economic Development Administration) $689,060.00 for the Fire Headquarters Expansion (completely funded by General Obligation Bonds), are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 21 day of June, 2010, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The 10 & Central Parking Ramp and Fire Headquarters Expansion Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 29 day of June, 2010. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 6 day of July, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Attest: Passed, adopted and approved this 7th day of Jun , 2010. anne F. Schneider, CMC, City Clerk oy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 10 & CENTRAL PARKING RAMP AND FIRE HEADQUARTERS EXPANSION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 21 day of June, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: 10 & Central Parking Ramp (Partially Funded by US Department of Commerce, Economic Development Administration — Award No. 05 -01- 04941) The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post- tensioned concrete parking facility partially clad with an architectural precast concrete facade and containing 477 parking spaces. The parking facility will be considered an open structure, in conformance with International Building Code, and clad with a combination of thin brick -faced architectural precast concrete and solid color precast panels to emulate a buff limestone facade containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers will be clad with an aluminum curtain wall on two sides and each tower will have one elevator. The towers will be constructed on the northeast and southwest corners of the facility. Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto Central Avenue on the east side of the site. Fire Headquarters Expansion (Totally Funded by General Obligation Bonds) The Fire Headquarters Expansion will include the construction of a 3 -bay wide fire station equipment expansion structure on the west side of the existing Fire Department Headquarters. Site work includes demolition of the existing parking lot and construction of new site work and landscaping per the plans and specifications. The contractor shall be responsible for the protection of the: adjacent fire station headquarters; existing east/west running utilities just south of the proposed parking deck and the newly - installed utilities; curb and gutter that will be in place along 9 th Street, 10 Street, and Central Avenue including the southeast corner of the Fire Station Headquarters expansion. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. 2010. Published by order of the City Council given on the day of Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT 10 & CENTRAL PARKING RAMP (Partially Funded by the US Department of Commerce, Economic Development) AND FIRE HEADQUARTERS EXPANSION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. Central Time on June 29, 2010, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. Central Time on June 29, 2010, at City Hall - Conference Room A, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on July 6, 2010. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by April 25, 2011. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the bidding documents may be obtained at Tri- State Blue Print & Framing Company (also known as Technigraphics), 696 Central Avenue, Dubuque, IA 52001. (Voice: (563) 556 - 3030.) A plan deposit of $125.00 per set of bidding documents and specifications or receipt of an AGC, AMC, AMEC, MBI or NECA card is required. Deposits will be refunded upon return of the bidding documents and specifications in good condition within ten (10) days after bid opening. Copies of the complete bid documents and specifications are also available using a web browser at http: / /il.desman.com/ files /10thandcentralbiddocs.zip to download without charge. The zip file must be saved prior to opening content. Statement of Federal Participation. This project will be partially funded with federal funds from the US Department of Commerce, Economic Development Administration, Award No. 05 -01 -04941 and therefore is subject to the federal laws and regulations associated with that program. Federal Prevailing Wage Rate. This project will be partially funded with federal funds from the US Department of Commerce, Economic Development Administration based on grant approval and therefore is required to comply with all provisions of the Davis -Bacon Federal Prevailing Wage Act and related labor requirements and regulations. Buy America Provision. Equipment or products authorized to be purchased with federal funding awarded for this contract must be American -made to the maximum extent feasible, in accordance with Public Law 103 -121, Sections 606(a) and (b). Administration. All bids must be submitted on the Bid Proposal Form bound in the construction documents. The code for each project - -the Fire Headquarters Expansion and the 10 & Central Parking Ramp —MUST be separated and easily distinguishable due to different funding sources; however, only one contract will be awarded to include both projects to a single contractor. Each bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent (10 %) of the bids submitted as security that the bidder will enter into a contract for doing the work and will give bond with proper securities for the faithful performance of the contract in the form attached to the construction documents. The successful bidder (Contractor) will be required to furnish a Performance Bond in an amount equal to one hundred percent (100 %) of the contract price. Said bond is to be issued by a responsible surety company approved and acceptable to the City Council, and shall guarantee the faithful performance of the contract and terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations of the Contractor. The successful bidder (Contractor) will also be required to furnish a Payment Bond in the amount of 100% of the contract price that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations or non - payment on behalf of the Contractor. The successful bidder (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the material, workmanship and maintenance of the improvement(s) constructed for a minimum period of two (2) years from and after its acceptance of the work under the Contract by the City Council of the City of Dubuque, Iowa, by reason of defects in workmanship or materials used in construction of said work. Sales Tax. The Contractor and approved subcontractors will be provided a Sales Tax Exemption Certificate to purchase, or withdraw from inventory, materials furnished for this project. No bid submitted by any Contractor which contains a condition or qualification shall be recognized or accepted by the City Council and any letter or communication accompanying the bid which contains a condition or qualification upon the bid which has the effect of qualifying or modifying any provision of the specifications in any manner will be rejected by the City Council as not responsive. All proposals must be made on blanks furnished by the City Engineer and each bidder will be required to state his prices for doing all the items in each section on which he makes a bid and for all things necessary to make a complete job. The Bidder's attention is directed to the City of Dubuque's Affirmative Action Program which is included in the Contract Specifications and the provisions thereof and hereby made a part of the Contract Documents by reference and incorporated therein. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. The City Council reserves the right to reject any and all bids or to waive any technical ties and irregularities. General Nature of Public Improvement. 10 & Central Parking Ramp (Partially Funded by US Department of Commerce, Economic Development Administration — Award No. 05 -01- 04941) The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post- tensioned concrete parking facility partially clad with an architectural precast concrete facade and containing 477 parking spaces. The parking facility will be considered an open structure, in conformance with International Building Code, and clad with a combination of thin brick -faced architectural precast concrete and solid color precast panels to emulate a buff limestone facade containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers will be clad with an aluminum curtain wall on two sides and each tower will have one elevator. The towers will be constructed on the northeast and southwest corners of the facility. Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto Central Avenue on the east side of the site. Fire Headquarters Expansion (Totally Funded by General Obligation Bonds) The Fire Headquarters Expansion will include the construction of a 3 -bay wide fire station equipment expansion structure on the west side of the existing Fire Department Headquarters. Site work includes demolition of the existing parking lot and construction of new site work and landscaping per the plans and specifications. The contractor shall be responsible for the protection of the: adjacent fire station headquarters; existing east/west running utilities just south of the proposed parking deck and the newly - installed utilities; curb and gutter that will be in place along 9 Street, 10 Street, and Central Avenue including the southeast corner of the Fire Station Headquarters expansion. Pre -Bid Construction Conference. Attendance by all prospective general contractor bidders is mandatory; however, the attendance of sub - contractor bidders is not mandatory, but highly recommended. The pre -bid construction conference is to be held at 1 PM Central Time on June 15, 2010, at the Five Flags Civic Center — Majestic Room (Locust Street entrance, second level) at 405 Main Street, Dubuque, IA 52001. Published in the Telegraph Herald, June 11, 2010.