Parking Ramp at 10th Street and Central Avenue Project Re-IniiationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
DATE: June 2, 2010
Fire Headquarters Expansion Project
(Funded Totally by General Obligation Bonds)
(CIP 7302266)
Dubuque
WWI
An- AmdlcaCity
r 1 1 1 r
2007
SUBJECT: 10th & Central Parking Ramp
(US Department of Commerce, Economic Development Administration
Funding), Award No. 05 -01 -04941
(CIP 7302179)
The City Council had previously initiated the bidding process for the 10th and Central
Parking Ramp along with the Fire Headquarters expansion.
During the bidding process prior to the City Council awarding the contract, it was
brought to the attention of City staff that there was perceived ambiguity in a section of
the bid document. Therefore, it was recommended and approved by the City Council
on May 17th, 2010, that all bids be rejected and that the project be rebid with
clarifications made to the bid documents. Legal staff has since reviewed, altered and
approved all bidding documents.
In the set of revised plans and specifications included in the base bid are two of the
alternates; the decorative awning system and the LED lighting for the awning system.
These two items were submitted as part of the design to both the local and state historic
review committees when they approved the project and it is recommended that these
two items should continue as prime architectural components of the parking ramp. The
other two items that were previously alternates, the snow /ice melting system and the
ceiling painting, will be bid at a later time in the project, depending on the progress and
budget status of the project.
Parking System Supervisor Tim Horsfield recommends initiation of the public bidding
procedure for the 10 & Central Parking Ramp and Fire Headquarters Expansion
Project, and further recommends that a public hearing be set for June 21, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Mill
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Tim Horsfield, Parking System Supervisor
Dave Heiar, Economic Development Director
Dan Brown, Fire Chief
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Tim Horsfield, Parking System Supervisor
DATE: June 2, 2010
INTRODUCTION
BACKGROUND
Fire Headquarters Expansion Project
(Funded Totally by General Obligation Bonds)
(CIP 7302266)
Dubuque
NWlmedcaCity
2007
SUBJECT: 10 & Central Parking Ramp
(US Department of Commerce, Economic Development Administration
Funding), Award No. 05 -01 -04941
(CIP 7302179)
The enclosed resolutions authorize the public bidding procedure for the 10 & Central
Parking Ramp and Fire Headquarters Expansion Project.
The City Council has previously approved the site and design firm for the construction of
a 477 -space parking ramp and also the addition of three truck bays onto the current Fire
Headquarters.
An application for partial funding was approved by the US Department of Commerce,
Economic Development Administration (EDA). City staff has been in discussions and
negotiations for EDA assistance for nearly 18 months. Over that timeframe, the location
and size of the proposed parking ramp have been modified. The original application
requested $7 million from EDA. Due to changes in how the Denver EDA allocates public
works funding within our region, the EDA could only commit to a $1.5 million grant. The
City of Dubuque also sold general obligation bonds in the amount of $9.2 million to fully
fund the project cost.
The design team for the project consists of Desman Associates, Straka /Johnson
Architects and Buesing & Associates. As the ramp was designed, in order to achieve
the desired number of vehicular spaces, it was determined that the ramp would be
seven stories /levels in height, therefore reaching a height of 82 feet at the top of the
spandrel.
Previously, the City Council had initiated the bidding process for the 10 and Central
Parking Ramp along with the Fire Headquarters expansion.
During the bidding process prior to the City Council awarding the contract, it was
brought to the attention of City staff, that there was perceived ambiguity in a section of
the bid document. Therefore, it was recommended and approved by the City Council on
May 17 2010 that all bids be rejected and that the project be rebid with clarifications
made to the bid documents. Legal staff has since reviewed, altered and approved all
bidding documents.
DISCUSSION
The parking ramp will exceed the height requirement of the C -4 Downtown Commercial
District. The maximum height allowance in a C -4 District is 75 feet. Because the
structure is a public building, it is exempt from the bulk of the regulations of the Unified
Development Code in Article 3 -16 Public Buildings and Uses.
The parking ramp design has been reviewed and approved by the City Council, the
Historic Preservation Commission and the State Historic Preservation Office. Since the
building will be located in an area that is not adjacent to residential property, and
because it will be similar in height to other downtown structures (Dubuque County
Courthouse, American Trust, the Roshek Building, Fischer building, Hotel Julien, etc.),
Planning Services feels that exempting the property from the height requirement will not
be detrimental to the surrounding property.
If this ramp was not a public building, the structure would need to receive a height
variance from the Zoning Board of Adjustment. City Attorney Barry Lindahl has advised
against seeking a variance due to the exemption provided for the parking ramp in UDS
Article 3 -16.
DISCUSSION
The 10 & Central Parking Ramp and Fire Headquarters Expansion Project will include
the following:
10 & Central Parking Ramp (Partially Funded by US Department of Commerce,
Economic Development Administration — Award No. 05 -01- 04941)
The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post -
tensioned concrete parking facility partially clad with an architectural precast concrete
facade and containing 477 parking spaces.
The parking facility will be considered an open structure, in conformance with
International Building Code, and clad with a combination of thin brick -faced architectural
precast concrete and solid color precast panels to emulate a buff limestone facade
containing sufficient openings to provide natural ventilation of all parking areas. Two
stair towers will be clad with an aluminum curtain wall on two sides and each tower will
have one elevator. The towers will be constructed on the northeast and southwest
corners of the facility.
Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto
Central Avenue on the east side of the site.
Fire Headquarters Expansion (Totally Funded by General Obligation Bonds)
The Fire Headquarters Expansion will include the construction of a 3 -bay wide fire
station equipment expansion structure on the west side of the existing Fire Department
Headquarters. Site work includes demolition of the existing parking lot and construction
of new site work and landscaping per the plans and specifications.
In addition, with this revised set of plans and specifications, subsequent to engineer's
review, we have eliminated all alternates in these documents. In the last set of plans
and specifications, we opted to have four alternates. Those were: 1. Ice and Snowmelt
System for Sidewalks and Driveways, 2. Painting of Ceilings of the Parking Deck, 3.
Decorative Awning System Around the Ramp and 4. Decorative LED Lighting for the
Awning System.
In this set of revised plans and specifications, we have included in the base bid, two of
the alternates; the decorative awning system and the LED lighting for the awning
system. We feel that as these two items were submitted as part of the design to both
the local and state historic review committees when they approved the project that we
should continue to have these as prime architectural components of the parking ramp.
We have decided to actually bid the snow /ice melting system and the ceiling painting at
a later time in the project depending on the progress and budget status of the project.
The contractor shall be responsible for the protection of the: adjacent fire station
headquarters; existing east/west running utilities just south of the proposed parking
g
deck and the newly - installed utilities; curb and gutter that will be in place along 9
Street, 10 Street, and Central Avenue including the southeast corner of the Fire
Station Headquarters expansion.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process June 7, 2010
Notice of Public Hearing on Plans & Specifications June 11, 2010
Pre -Bid Construction Conference June 15, 2010
City Public Hearing on Plans & Specifications June 21, 2010
Bid - Letting June 29, 2010
City Award of Contract July 6, 2010
Completion Date April 25, 2011
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
10 & Central Parking Ramp
The estimate of probable cost for the 10 & Central Parking Ramp is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Miscellaneous Expenses (Fire Relocation, Revenue Control Equipment, Testing,
Traffic Study, Emergency Siren Relocation)
Total Project Cost
The project funding summary is as follows:
CIP No.
7302179
Fund Description
10 /Central Parking Ramp (General Obligation Bonds)
US Department of Commerce, Economic Development
Administration
Total Project Funding
Fire Headquarters Expansion
The estimate of probable cost for the Fire Headquarters Expansion is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No.
730226
Fund Description
Fire Headquarters Expansion (General Obligation Bonds)
Total Project Funding
Estimate
$7,440,000.00
744,000.00
770,412.00
800,000.00
$9,754,412.00
Fund Amount
$8,254,412.00
1,500,000.00
$9,754,412.00
Estimate
$550,000.00
65,000.00
74,060.00
$689,060.00
Fund Amount
$689,060.00
$689,060.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the 10 & Central Parking Ramp and Fire Headquarters Expansion
Project.
cc: David Heiar, Economic Development Director
Dan Brown, Fire Chief
Steve Sampson Brown, Project Manager
RESOLUTION NO. 180 -10
10 & CENTRAL PARKING RAMP AND
FIRE HEADQUARTERS EXPANSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for
the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, in
the estimated amount $9,754,412.00 for the 10 & Central Parking Ramp
(partially funded by the US Department of Commerce, Economic Development
Administration) $689,060.00 for the Fire Headquarters Expansion (completely
funded by General Obligation Bonds), are hereby preliminarily approved and
ordered filed in the office of the City Clerk for public inspection.
a public hearing will be held on the 21 day of June, 2010, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The 10 & Central Parking Ramp and Fire Headquarters Expansion
Project is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 29 day
of June, 2010.
Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:30 p.m. on the 6 day of July,
2010, in the Historic Federal Building Council Chambers (second floor), 350
West 6 Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 7th day of Jun , 2010.
anne F. Schneider, CMC, City Clerk
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 10 & CENTRAL PARKING
RAMP AND FIRE HEADQUARTERS EXPANSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the 10 & Central Parking Ramp and Fire
Headquarters Expansion Project, in accordance with the provisions of Chapter
26, Code of Iowa, at 6:30 p.m., on the 21 day of June, 2010, in the Historic
Federal Building Council Chambers (second floor), 350 West 6 Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
10 & Central Parking Ramp (Partially Funded by US Department of
Commerce, Economic Development Administration — Award No. 05 -01-
04941)
The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place,
post- tensioned concrete parking facility partially clad with an architectural precast
concrete facade and containing 477 parking spaces.
The parking facility will be considered an open structure, in conformance with
International Building Code, and clad with a combination of thin brick -faced
architectural precast concrete and solid color precast panels to emulate a buff
limestone facade containing sufficient openings to provide natural ventilation of
all parking areas. Two stair towers will be clad with an aluminum curtain wall on
two sides and each tower will have one elevator. The towers will be constructed
on the northeast and southwest corners of the facility.
Vehicle entrances and exits will be on Iowa Street on the southwest corner and
onto Central Avenue on the east side of the site.
Fire Headquarters Expansion (Totally Funded by General Obligation
Bonds)
The Fire Headquarters Expansion will include the construction of a 3 -bay wide
fire station equipment expansion structure on the west side of the existing Fire
Department Headquarters. Site work includes demolition of the existing parking
lot and construction of new site work and landscaping per the plans and
specifications.
The contractor shall be responsible for the protection of the: adjacent fire station
headquarters; existing east/west running utilities just south of the proposed
parking deck and the newly - installed utilities; curb and gutter that will be in place
along 9 th Street, 10 Street, and Central Avenue including the southeast corner
of the Fire Station Headquarters expansion.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2010.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
10 & CENTRAL PARKING RAMP
(Partially Funded by the US Department of Commerce, Economic Development)
AND
FIRE HEADQUARTERS EXPANSION PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m.
Central Time on June 29, 2010, in the Office of the City Clerk, City Hall - First
Floor, 50 West 13 Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. Central Time on June
29, 2010, at City Hall - Conference Room A, 50 West 13 Street, Dubuque, Iowa,
for consideration by the City Council (Council) at its meeting on July 6, 2010.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by April 25, 2011.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the bidding documents may be obtained at Tri-
State Blue Print & Framing Company (also known as Technigraphics), 696
Central Avenue, Dubuque, IA 52001. (Voice: (563) 556 - 3030.) A plan deposit of
$125.00 per set of bidding documents and specifications or receipt of an AGC,
AMC, AMEC, MBI or NECA card is required. Deposits will be refunded upon
return of the bidding documents and specifications in good condition within ten
(10) days after bid opening. Copies of the complete bid documents and
specifications are also available using a web browser at
http: / /il.desman.com/ files /10thandcentralbiddocs.zip to download without charge.
The zip file must be saved prior to opening content.
Statement of Federal Participation.
This project will be partially funded with federal funds from the US Department of
Commerce, Economic Development Administration, Award No. 05 -01 -04941 and
therefore is subject to the federal laws and regulations associated with that
program.
Federal Prevailing Wage Rate.
This project will be partially funded with federal funds from the US Department of
Commerce, Economic Development Administration based on grant approval and
therefore is required to comply with all provisions of the Davis -Bacon Federal
Prevailing Wage Act and related labor requirements and regulations.
Buy America Provision.
Equipment or products authorized to be purchased with federal funding awarded
for this contract must be American -made to the maximum extent feasible, in
accordance with Public Law 103 -121, Sections 606(a) and (b).
Administration.
All bids must be submitted on the Bid Proposal Form bound in the construction
documents. The code for each project - -the Fire Headquarters Expansion and the
10 & Central Parking Ramp —MUST be separated and easily distinguishable
due to different funding sources; however, only one contract will be awarded to
include both projects to a single contractor. Each bid shall be accompanied by a
satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a
cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn
on a bank in Iowa or a bank chartered under the laws of the United States, in the
amount of ten percent (10 %) of the bids submitted as security that the bidder will
enter into a contract for doing the work and will give bond with proper securities
for the faithful performance of the contract in the form attached to the
construction documents.
The successful bidder (Contractor) will be required to furnish a Performance
Bond in an amount equal to one hundred percent (100 %) of the contract price.
Said bond is to be issued by a responsible surety company approved and
acceptable to the City Council, and shall guarantee the faithful performance of
the contract and terms and conditions therein contained, and shall guarantee the
prompt payment of all materials and labor and protect and save harmless the
City of Dubuque, Iowa, from claims and damages of any kind caused by the
operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Payment
Bond in the amount of 100% of the contract price that will guarantee the prompt
payment of all subcontractors, suppliers, materials, labor and protect and save
harmless the City of Dubuque, Iowa, from claims and damages of any kind
caused by the operations or non - payment on behalf of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Maintenance
Bond that will guarantee the material, workmanship and maintenance of the
improvement(s) constructed for a minimum period of two (2) years from and after
its acceptance of the work under the Contract by the City Council of the City of
Dubuque, Iowa, by reason of defects in workmanship or materials used in
construction of said work.
Sales Tax.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certificate to purchase, or withdraw from inventory, materials
furnished for this project.
No bid submitted by any Contractor which contains a condition or qualification
shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on
which he makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions
thereof and hereby made a part of the Contract Documents by reference and
incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General
Requirements of the Specifications.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General
Requirements of the Specifications.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
General Nature of Public Improvement.
10 & Central Parking Ramp (Partially Funded by US Department of
Commerce, Economic Development Administration — Award No. 05 -01-
04941)
The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place,
post- tensioned concrete parking facility partially clad with an architectural precast
concrete facade and containing 477 parking spaces.
The parking facility will be considered an open structure, in conformance with
International Building Code, and clad with a combination of thin brick -faced
architectural precast concrete and solid color precast panels to emulate a buff
limestone facade containing sufficient openings to provide natural ventilation of
all parking areas. Two stair towers will be clad with an aluminum curtain wall on
two sides and each tower will have one elevator. The towers will be constructed
on the northeast and southwest corners of the facility.
Vehicle entrances and exits will be on Iowa Street on the southwest corner and
onto Central Avenue on the east side of the site.
Fire Headquarters Expansion (Totally Funded by General Obligation
Bonds)
The Fire Headquarters Expansion will include the construction of a 3 -bay wide
fire station equipment expansion structure on the west side of the existing Fire
Department Headquarters. Site work includes demolition of the existing parking
lot and construction of new site work and landscaping per the plans and
specifications.
The contractor shall be responsible for the protection of the: adjacent fire station
headquarters; existing east/west running utilities just south of the proposed
parking deck and the newly - installed utilities; curb and gutter that will be in place
along 9 Street, 10 Street, and Central Avenue including the southeast corner
of the Fire Station Headquarters expansion.
Pre -Bid Construction Conference.
Attendance by all prospective general contractor bidders is mandatory; however,
the attendance of sub - contractor bidders is not mandatory, but highly
recommended. The pre -bid construction conference is to be held at 1 PM Central
Time on June 15, 2010, at the Five Flags Civic Center — Majestic Room (Locust
Street entrance, second level) at 405 Main Street, Dubuque, IA 52001.
Published in the Telegraph Herald, June 11, 2010.