Minutes_Library Board of Trustees Council Update #203 10 22 2020 Copyrighted
November 2, 2020
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission Minutes of 7/21, 8/25,
9/22 and Master Plan Task Force and Group Minutes of 9/22; City
Council Proceedings of 9/28, 10/19; Community DevelopmentAdvisory
Commission of 10/21; Housing Commission of 9/22,
Housing Commission of 10/27; Zoning Board of Adjustment of 9/24;
Library Board of Trustees Council Update #203 of 10/22.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 7/21/20
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 8/25/20
Arts and Cultural Affairs Advisory Commisison Minutes Supporting Documentation
of 9/22/20
Arts and Cultural Affairs Advisory Commission Master Supporting Documentation
Plan Task Force/ Work Group Minutes of 9/22/20
City Council Proceedings of 9/28/20 Supporting Documentation
City Council Proceedings of 10/19/20 Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
of 10/21/20
Housing Commission Minutes of 9/22/20 Supporting Documentation
Housing Commission Minutes of 10/27/20 Supporting Documentation
Library Board of Trustees Council Update#203 of Supporting Documentation
10/22/20
Zoning Board of Adjustment Minutes of 9/24/20 Supporting Documentation
Carnegie-Stout Public Libra�y
Library Board of Ti^ustees Update
From the Meeting October 22, 2020
Present: Pam Mullin, Vice-President; and Trustees, Robert Armstrong, Greg Gorton, and
Victor Lieberman
Excused: Christy Monk, Rosemary Kramer, Patty Poggemiller
• The Board approved library expenditures. The first quarter, or 25%, of FY 2021
has lapsed with expenditures at 23% and revenue generated at 17% of projections.
• The operating budget was submitted on Friday, October 16. Knowing that
revenue is down for the City and remains a challenge, no improvement packages
or capital improvement requests were made. The Library will focus on the full
restoration of the budget from last year and this year. Full restoration would
provide for two full-time employees in Youth Services, and capital improvements
for a new roof, removal of the underground oil tank, and landscaping
afterwards. Continuing education and the travel conference lines would also
become available with a restored budget as would about $30,000 in equipment
replacement.
• Although library visits in the building are down, success has been realized
through virtual programs. Maker Space staff have created"take it and make it"
kits. You Tube videos are created to accompany the kits. These kits include a
variety of proj ects with the most popular this month, the Halloween theme. Kits
are sold on a cost recovery basis and are priced at $2 or less. During the first two
weeks of October, 55 kits were sold. You Tube hits last month increased 109%.
• Youth Services is planning an online Book Fair that will last about two weeks and
begin at the end of the month. The Library will earn 20% of all sales during this
time. Large sales are anticipated because the cost of the books is so reasonable,
beginning at $2.00. Free shipping is provided for sales totaling $35.
• September was Library Card Sign up month. During the month Circulation
Services offered free replacements for lost or damaged library cards and 79 cards
were issued. In addition, an effort was made to reach patrons who have not
checked out materials since January and had e-mail accounts. E-mails were sent
to 478 people and of these, 307 opened the message. Of the 307, 208 visited the
library and checked out items. This success rate of 43.5% was beyond
expectations! The 208 people who checked out materials were eligible far a
drawing for a$50 gift cards donated by Hy-Vee. The winners were James Burdt,
Zackary Armfield, Tamisha Colbert and Collin Nissen.
• A new library van has been ardered and should arrive in January. Similar to the
bike library, the van provides the opportunity to promote the library all over the
community. Unfortunately, the van is $800 over budget and no funds are available
to install a wrap on the new van. The Library Foundation met on October 15 and
expressed interest in funding a new wrap for the van and a similar one for the
book drop on Bluff Street.
• Youth Services Manager, Danielle Day, has received a proposal to collaborate
with the Dubuque Community School District to increase access to all students by
allowing them to use their student ID card as a library card. Many students do not
have library cards because a parent or guardian is required to come into the library
with the child and sign as the responsible party. A student ID card would not
require a parent's signature. This agreement would expand our mission to enhance
youth literacy and break down barriers to access more than any current program.
Danielle has talked with staff of the Iowa City Public Library and Cedar Rapids
Public Library. Both libraries have MOUs with their local school districts.
Students can check out three books at one time as well as having access to
databases. This limits the potential loss to about$45, about the cost of three
books. The Board approved moving forward to learn more about this project.
LibVary BoaNd of Trustees
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Pam Mu]]in
Christy Monk, Board President Susan Henricks, Directar
Pam Mullin, Vice-President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
Patty Poggemiller