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4 5 21 City Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met -in -special -session at 5 30 p m. on April 5, 2021. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. �� ,� % / Present: Ma dr Buol; Council Members Cavana h Farber Jo/es, Re nick Ro ssell Spr Ak; City Manager Var(Milligen, City Attorr)ey Brumwell Absent: Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the COVID-19 Pandemic Monthly Update. WORK SESSION COVID-19 PANDEMIC MONTHLY UPDATE City staff and network partners provided updates on the internal and community -facing responses to the COVID-19 pandemic. • Community COVID-19 Update & Communication Response: Mary Rose Corrigan, Public Health Specialist and Alexis Steger, Housing & Community Development Director • Update on vaccine distribution, including GRC POD, call center and outreach to marginalized communities: Rick Steines, Fire Chief; Cori Burbach, Assistant City Manager; and Kelly Larson, Human Rights Director • American Rescue Plan + Financial Update: Jenfty-L- n,,-DTreet°ef-.Gf-P4;-ant dad -get -ate -Teri Goodmann, Director of Strategic Partnerships • Community Partner Presentations: Rick Dickinson, President/CEO of Greater Dubuque Development Corporation and Jenna Manders, Director of Strategic Relations at the Community Foundation of Greater Dubuque There being no further business, Mayor Buol declared the meeting adjourned at C:0-7 p.m. CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in_ regular _session at 6:30_p.m._on April 5, 2021. _ Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed live on the City's Facebook page at www.facebook.com//cityofdubbuque. Present: Mayo/Buol; Council Members Ca�'anagh, Farber, Jo es, Resnick, Ro/ ell, Sp!ynk; City ManagerYn Milligen, City Atto7y Brumwell Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. Autism Acceptance Month Proclamation (April 2021) On behalf of Hills and Dales, Lauro, Vie, ner, Q'�reJor 4 AALM ,-V,6 2. Sexual Assault Awareness Month Proclamation (April 2021) On behalf of the Riverview Center ra��e.ra CIO'A, vyud ssokA+ Abricio 3. National Animal Care and Control Appreciation Week Proclamation (April 11-17, 2021) On behalf of the City of Dubuque Health Services Department 4. Girl Scout Tree Promise Day Proclamation (April 22, 2021) DubdqvV- On behalf of the Girl Scouts of Eastern Iowa and Western Illinois NIe14, Wel,5�1 k'aRkie, P't ,Cl pr im RIP"ge-e" 5. Arbor Day Proclamation (April 30, 2021) On behalf of Dubuque Trees Forever Holoic Uoob CONSENT ITEMS All except 4(C��' 11 Yas Nas Sprank Jones Roussell Resnick Farber Buol Cavanagh _I p •V I 0 Rem"VeJ 1. Minutes and Reports Submitted City Council Proceedings of 3/3, 3/4, 3/8, 3/9, 3/11, 3/15, 3/22, and 3/24; Arts and Cultural Affairs Commission of 2/23; Civil Service Commission of 3/15; Community Development Advisory Commission of 3/2 and 3/17; Historic Preservation Commission of 3/18; Housing Commission of 3/23; Proof of Publication for City Council Proceedings of 3/1, 3/3, 3/4, 3/8, 3/9, and 3/11; Proof of Publication for List of Claims and Summary of Revenues for the Month Ended February 28, 2021 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Clyde Kay for vehicle damage, Jaylin Inc. for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Clyde Kay for vehicle damage, Jaylin Inc. for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Minority -Owned Business Support - Efforts and Partnerships City Manager providing an update on City efforts to support minority owned businesses in Dubuque through programming and partnerships. Suggested Disposition: Receive and File 3 Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh - Abe'6Y1 J 6. State of Iowa Business Financial Assistance Contract by and among Simmons Pet Food, Inc., the City of Dubuque, and the Iowa Economic Development Authority City Manager recommending approval of an Economic Development Assistance Contract by and among Simmons Pet Food, Inc., the City of Dubuque, and the Iowa Economic Development Authority for the expansion of Simmons Pet Food, Inc.'s operations in the City of Dubuque. RESOLUTION Approving the contract for State Business Financial Assistance by and among Simmons Pet Food, Inc., the City of Dubuque, Iowa, and the Iowa Economic Development Authority Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Nomination of Voices Studios for Lowes' 100 Hometown Funding Opportunity City Manager recommending support for the nomination of the Voices Productions' Voices Studio project for the Lowe's 100 Hometown funding opportunity to be used for renovation of their recently purchased property at 1585 Central Avenue. Suggested Disposition: Receive and File; Approve 8. Proceedings to Complete Action on Issuance of $22,138,000 General Obligation Annual Appropriation Refunding Capital Loan Notes, Series 2021 City Manager recommending approval of the suggested proceedings to complete action required on the $22,138,000 General Obligation Annual Appropriation Refunding Capital Loan Notes prepared by Bond Counsel and to present a resolution for City Council to adopt. RESOLUTION Approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Dubuque, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $22,138,000 General Obligation Annual Appropriation Refunding Capital Loan Notes, Series 2021, and providing for a method of payment of said Notes; Approval of the Tax Exemption Certificate Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh 9. March 31, 2021 Semi Annual Report - U.S. Environmental Protection Agency Consent Decree Required Submittal City Manager transmitting the March 31, 2021 Consent Decree Semi Annual Report that was submitted to the U.S. Environmental Protection Agency (EPA). Suggested Disposition: Receive and File 10 Approval of Plat of Survey of Lot 1A Block 7 of Grandview Park, in the City of ubuque, Iowa for Vacating Petition (Dubuque Golf and Country Club Randall Place Vacate Agreement) City Manager recommending approval of the Plat of Survey (Vacation Plat) of Lot 1A Block 7 of Grandview Park, in the City of Dubuque, Iowa RESOLUTION Approving Plat of proposed vacated portion of Randall Place, in the City of Dubuque, Iowa, to be known as Lot 1A Block 7 of Grandview Park, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 11 Agreement with Dubuque Golf & Country Club at 1800 Randall Place ity Manager recommending approval of an agreement with Dubuque Golf and Country Club related to the vacation and sale of certain street right of -ways at the Dubuque Golf and Country Club property at 1800 Randall Place, Dubuque, Iowa. RESOLUTION Approving an agreement between the City of Dubuque, Iowa and Dubuque Golf and Country Club Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Royal Oaks Development Corporation Property - Silver Oaks Drive Right -of - Way Plat and Dedication City Manager recommending approval of the Acquisition Plat of Lot B of Silver Oaks Estates in the City of Dubuque, Iowa, and acceptance of the dedication of said lot for street right-of-way and public utilities purposes. RESOLUTION Approving the Acquisition Plat of Lot B of Silver Oaks Estates, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 5 Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh 13. Acceptance of Grant of Easement for Storm Drainage, Sanitary Sewer Utility, and Water Main Utility over Royal Oaks Development Property in Silver Oaks Estates Subdivision, Dubuque, Iowa City Manager recommending acceptance of a Grant of Easement for Storm Drainage, Sanitary Sewer Utility, and Water Main Utility from Royal Oaks Development Corporation for the development of Silver Oaks Estates, in the City of Dubuque, Iowa. RESOLUTION Accepting a Grant of Easement for Storm Drainage, Sanitary Sewer Utility, and Water Main Utility through, under and across parts of Silver Oaks Estates and Walter Metcalf Place, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 14. 2021 Asphalt Overlay Program - City of Asbury Agreement City Manager recommending approval of a cost share agreement with the City of Asbury for the asphalt overlay of a segment of roadway on Pennsylvania Avenue from Radford Road to Seippel Road. Suggested Disposition: Receive and File; Approve 15. Proposed Amendment to Master Co -Location and Shared Services Agreement between the City of Dubuque and ImOn Communications LLC City Manager recommending approval of an amendment to an existing Master Co - Location and Shared Services Agreement with ImOn Communications LLC. Suggested Disposition: Receive and File; Approve 16. Civil Service Commission - Certified Lists Civil Service Commission submitting the Certified Lists for the position of Police Officer and the Fire Promotional positions of Fire Lieutenant, Assistant Fire Chief, Fire Equipment Operator, Fire Captain, Assistant Fire Marshal, and Medical Officer. Suggested Disposition: Receive and File; Make Matter of Record 17. Alcohol License Applications City Manager recommending approval of annual liquor, beer, and wine license applications as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) X ITEMS SET FOR PUBLIC HEARING 1. Resolution Setting a Public Hearing on a Proposed Development Agreement by and among the City of Dubuque, Giese Properties, L.L.C., and Giese Manufacturing Company, Inc. providing for the Sale of City -owned Real Estate to Giese Properties, L.L.C. and the Issuance of Urban Renewal Tax Increment Revenue Grant Obligations Pursuant to the Development Agreement City Manager recommending the City Council set a public hearing for April 19, 2021 on the proposed Development Agreement by and among the City of Dubuque, Giese Properties, L.L.C., and Giese Manufacturing Company, Inc. providing for the sale of city -owned real estate to Giese Properties, L.L.C. and the issuance of Urban Renewal Tax Increment Revenue Grant Obligations. RESOLUTION Intent to dispose of an interest in City of Dubuque real estate by sale to Giese Properties, L.L.C. pursuant to a Development Agreement by and among the City of Dubuque, Giese Properties, L.L.C., and Giese Manufacturing Company, Inc and fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on the Development Agreement including the proposed issuance of Urban Renewal Tax Increment Revenue Grant Obligations to Giese Manufacturing Company, Inc and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 19, 2021 2. Proceedings to Set a Public Hearing on the Authorization of Not to Exceed $180,000 General Fund Lease Agreement — Postage Machine City Manager recommending a public hearing be set for April 19, 2021, on the proposal to authorize a general fund lease agreement not to exceed $180,000. RESOLUTION Fixing date for a meeting on the proposition to authorize a lease agreement (general fund) in the principal amount of not to exceed $180,000 to acquire personal property for the City, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 19, 2021 3. Petition to Vacate a Portion of Randall Place, in the City of Dubuque, Iowa — Dubuque Golf and Country Club Randall Place Vacate Agreement City Manager recommending that a public hearing be scheduled for April 19, 2021 on a request from Dubuque Golf and Country Club to vacate a portion of Randall Place for a purchase price of $32,197. RESOLUTION Intent to vacate a portion of Randall Place, in the City of Dubuque, Iowa, to be known as Lot 1A Block 7 of Grandview Park, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 19, 2021 Yas Nays Sprank Jones Roussell I Resnick Farber Buol Cavanagh R BOARDS/COMMISSIONS 1. Boards and Commission Appointments Appointments to the following commissions to be made at this meeting. i. Cable Television Commission One, 3-Year term through July 1, 2024 (Expiring term of Tigges) Applicant: Jennifer Tigges, 4927 Wild Flower Dr. Yayp Nays Sprank J. Jones Roussell Resnick Farber Buol Cavanagh 9 (" ii. Housing Commission One, 3-Year term through August 17, 2021 (Vacant Section 8 Representative term of Shumaker) Two 3-Year terms through August 17, 2022 (Vacant At -Large terms of Stroud and Wall) Applicants: Qualifies as Section 8 Representative: Cynthia Washington, 2024 Central Ave (Additional Applicant) Qualifies as At -Large Representative: Jeff Lenhart, 670 Harvard St. Thomas Smith, 2490 Clarke Crest Dr. (Additional Applicant) Margie White, 3197 Highland Park Dr. (Additional Applicant) W04"lox)ton Ya s Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh Lenhart Smith White Sprank X Jones )C x Roussell Resnick Farber Buol x Cavanagh Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavana h Yays Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh Lenhart Smith White Sprank Jones Roussell Resnick Farber Buol Cavanagh, 10 iii. Human Rights Commission One, 3-Year term through January 1, 2024 (Vacant term of Allen) One, 3-Year term through January 1, 2022 (Vacant term of Regan) Applicants: Carla Anderson, 1131 Main St. Taylor Merfeld, 1016 Rhomberg Ave. Nichole Weber, 535 South Grandview Ave. This commission is subject to the State of Iowa Gender Balance Law, 9 Commissioners total; currently 3 males/4 females/2 openings Anderson Merfeld Weber Sprank Jones Roussell Resnick Farber Buol Cavanagh O L4--'Taylor. M, PeIc Yay,s N ays Sprank Jones 0 Roussell Resnick Farber Buol Cavanagh Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh 11 PUBLIC HEARINGS 1. Grant of Easement to T.S.D. Building Partnership, L.L.P. Proof of publication on notice of public hearing to consider City Council approval of a Grant of Embankment Easement for the private parking lot embankment over City - owned property along the Northwest Arterial as part of the Grand River Medical Group site development project on Westmark Drive, and City Manager recommending approval. RESOLUTION Disposing of City interest by Grant of Embankment Easement to T.S.D, Building Partnership, L.L.P. across part of Lot 1 of Westmark, City of Dubuque, Iowa RESOLUTION Granting an Embankment Easement to T.S.D. Building Partnership, L.L.P. across part of Lot 1 of Westmark, City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Y Sprank Jones Roussell Resnick Farber Buol Cavanagh 12 2. 2021 Asphalt Overlay Ramp Project 3 Proof of publication on notice of public hearing to consider City Council approval of the plans, specifications, form of contract and the estimated cost of $229,358 for the 2021 Asphalt Overlay Ramp Project 3, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the 2021 Asphalt Overlay Ramp Project 3 Suggested Disposition: Receive and File; Adopt Resolution(s) Yay§ Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh 13 3. Proceedings for the Public Hearing on the Issuance of Not to Exceed $46,250,000 General Obligation Bonds, Not to Exceed $700,000 General Obligation Bonds, Not to Exceed $700,000 General Obligation Bonds, Not to Exceed $600,000 General Obligation Bonds, Not to Exceed $950,000 General Obligation Urban Renewal Bonds Proof of publication on notice of public hearing to consider City Council approval of the suggested proceedings for the public hearing on the issuance General Obligation Bonds, and City Manager recommending approval. RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $46,250,000 General Obligation Bonds RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds (GCP-2) RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds (GCP-3) RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $600,000 General Obligation Bonds RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $950,000 General Obligation Urban Renewal Bonds Suggested Disposition: Receive and File; Adopt Resolution(s) Yap Nays jt Sprank Jones Roussell Resnick Farber Buol Cavanagh 14 15 J�YiG I V9a[h � ,76, 6 l y (PoLA C" /7"��./✓iia'°i"v""' b 4/'V ...M< �J� V _�+✓"�/ /�4/' 9KJ l.%� fa// i� 1 4 ' I,N"i ' n yOtt u" n ZT 41 kln� )o Idd h2lml auhk hi" R • I�Vtt� P!`Sc�� ,�a�l -. �R ACTION ITEMS 1. Grand River Center Presentation of 2020 Annual Report Mitzi Yordy, Manager of the Grand River Center, will make a presentation to the City Council of the 2020 Annual Report. Suggested Disposition: Receive and File; Presentation Yas Nays Sprank Jones Roussell Resnick Farber DjBuol Cavanagh 16 2. Dream Center - Request to Alter Washington Street Neighborhood Conservation District Boundaries City Clerk transmitting correspondence from the Dream Center regarding a request to remove 1620 & 1628 White Street from the Washington Street Neighborhood Conservation District, and City Manager recommending approval. Suggested Disposition: Receive and File; Council Direction Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh Suspend the Readings Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh I-14' Rnc� nq of (j4!r%O'n C,P- Yay§ Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh Final Reading and Ado t Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavanagh 17 3. Second Round of Fiscal Year 2021 Purchase of Services Grant 13y 30 pm® Recommendations City Manager recommending approval of the recommended funding for the Fiscal Year 2021 Purchase of Services Grant applications as follows: • Convivium Urban Farmstead, Free Take n' Bake Meals ($23,000) • Opening Doors, Permanent Supportive Housing ($25,000) • Dubuque YMCA/YWCA, Domestic Violence Shelter ($15,824) Services ($20,496) • Four Oaks Family and Children's Services, Four Oaks Dubuque Supportive Housing • Almost Home @ St. John's, Homeless Shelter Services ($15,680) RESOLUTION Authorizing execution of Community Development Block Grant (CDBG) Purchase of Services Grant Agreements Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Sprank Jones Roussell Resnick Farber Buol Cavana h 18 4. Request to Schedule Work Session - Cyber Security Update City Manager requesting the City Council schedule a work session for May 3, 2021 at 5:00 p.m. to provide a cyber security update. Suggested Disposition: Receive and File; Council Ya Nays S rank Jones Roussell Resnick Farber Buol Cavanagh 19 Cavon a COUNCIL MEMBER REPORTS Bao I Q P-4�-ol ole- , —t-" '1/t # d ovm // a4y Rou Allo NL-( ADJOURNMENT@ p.m. 20 0,0 r -----`-'------------------------ ~._-~-____-____-______-_-'_'___'___�- To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a special session of the City Council to be held on Monday, April 5, 2021 at 5:30 p.m. and conducted virtually for the purpose of conducting a work session on the COVID-19 pandemic update. ________________________ Roy D. Buol, Mayor To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Monday, April 5, 2021 at 6:30 p.m. and conducted virtually for the purpose of conducting such business that may properly come before the City Council. ________________________ Roy D. Buol, Mayor Consent Items: Pgs. 2-4