4 5 21 City Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met -in -special -session at 5 30 p m. on April 5, 2021.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually via GoToMeeting and aired live on CityChannel Dubuque (Mediacom
cable channels 8 and 117.2), streamed live on the City's website at
www.cityofdubuque.org/media, and streamed live on the City's Facebook page at
www.facebook.com/cityofdubuque. �� ,� % /
Present: Ma dr Buol; Council Members Cavana h Farber Jo/es, Re nick Ro ssell
Spr Ak; City Manager Var(Milligen, City Attorr)ey Brumwell
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the COVID-19 Pandemic Monthly
Update.
WORK SESSION
COVID-19 PANDEMIC MONTHLY UPDATE
City staff and network partners provided updates on the internal and community -facing
responses to the COVID-19 pandemic.
• Community COVID-19 Update & Communication Response: Mary Rose
Corrigan, Public Health Specialist and Alexis Steger, Housing & Community
Development Director
• Update on vaccine distribution, including GRC POD, call center and outreach to
marginalized communities: Rick Steines, Fire Chief; Cori Burbach, Assistant City
Manager; and Kelly Larson, Human Rights Director
• American Rescue Plan + Financial Update: Jenfty-L- n,,-DTreet°ef-.Gf-P4;-ant
dad -get -ate -Teri Goodmann, Director of Strategic Partnerships
• Community Partner Presentations: Rick Dickinson, President/CEO of Greater
Dubuque Development Corporation and Jenna Manders, Director of
Strategic Relations at the Community Foundation of Greater Dubuque
There being no further business, Mayor Buol declared the meeting adjourned at
C:0-7 p.m.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in_ regular _session at 6:30_p.m._on April 5, 2021. _
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com//cityofdubbuque.
Present: Mayo/Buol; Council Members Ca�'anagh, Farber, Jo es, Resnick, Ro/ ell,
Sp!ynk; City ManagerYn Milligen, City Atto7y Brumwell
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Autism Acceptance Month Proclamation (April 2021)
On behalf of Hills and Dales, Lauro, Vie, ner, Q'�reJor 4 AALM ,-V,6
2. Sexual Assault Awareness Month Proclamation (April 2021)
On behalf of the Riverview Center ra��e.ra CIO'A, vyud ssokA+ Abricio
3. National Animal Care and Control Appreciation Week Proclamation (April 11-17,
2021)
On behalf of the City of Dubuque Health Services Department
4. Girl Scout Tree Promise Day Proclamation (April 22, 2021) DubdqvV-
On behalf of the Girl Scouts of Eastern Iowa and Western Illinois
NIe14, Wel,5�1 k'aRkie, P't ,Cl pr im RIP"ge-e"
5. Arbor Day Proclamation (April 30, 2021)
On behalf of Dubuque Trees Forever Holoic Uoob
CONSENT ITEMS
All except 4(C��' 11
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_I p •V I 0 Rem"VeJ
1. Minutes and Reports Submitted
City Council Proceedings of 3/3, 3/4, 3/8, 3/9, 3/11, 3/15, 3/22, and 3/24; Arts and
Cultural Affairs Commission of 2/23; Civil Service Commission of 3/15; Community
Development Advisory Commission of 3/2 and 3/17; Historic Preservation Commission
of 3/18; Housing Commission of 3/23; Proof of Publication for City Council Proceedings
of 3/1, 3/3, 3/4, 3/8, 3/9, and 3/11; Proof of Publication for List of Claims and Summary
of Revenues for the Month Ended February 28, 2021
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Clyde Kay for vehicle damage, Jaylin Inc. for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Clyde Kay for
vehicle damage, Jaylin Inc. for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make
certain payments of bills that must be paid and approved for payment in accordance
with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Minority -Owned Business Support - Efforts and Partnerships
City Manager providing an update on City efforts to support minority owned businesses
in Dubuque through programming and partnerships.
Suggested Disposition: Receive and File
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6. State of Iowa Business Financial Assistance Contract by and among Simmons
Pet Food, Inc., the City of Dubuque, and the Iowa Economic Development
Authority
City Manager recommending approval of an Economic Development Assistance
Contract by and among Simmons Pet Food, Inc., the City of Dubuque, and the Iowa
Economic Development Authority for the expansion of Simmons Pet Food, Inc.'s
operations in the City of Dubuque.
RESOLUTION Approving the contract for State Business Financial Assistance by and
among Simmons Pet Food, Inc., the City of Dubuque, Iowa, and the Iowa Economic
Development Authority
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Nomination of Voices Studios for Lowes' 100 Hometown Funding Opportunity
City Manager recommending support for the nomination of the Voices Productions'
Voices Studio project for the Lowe's 100 Hometown funding opportunity to be used for
renovation of their recently purchased property at 1585 Central Avenue.
Suggested Disposition: Receive and File; Approve
8. Proceedings to Complete Action on Issuance of $22,138,000 General Obligation
Annual Appropriation Refunding Capital Loan Notes, Series 2021
City Manager recommending approval of the suggested proceedings to complete action
required on the $22,138,000 General Obligation Annual Appropriation Refunding
Capital Loan Notes prepared by Bond Counsel and to present a resolution for City
Council to adopt.
RESOLUTION Approving and authorizing a form of Loan and Disbursement Agreement
by and between the City of Dubuque, Iowa, and the Iowa Finance Authority, and
authorizing and providing for the issuance and securing the payment of $22,138,000
General Obligation Annual Appropriation Refunding Capital Loan Notes, Series 2021,
and providing for a method of payment of said Notes; Approval of the Tax Exemption
Certificate
Suggested Disposition: Receive and File; Adopt Resolution(s)
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9. March 31, 2021 Semi Annual Report - U.S. Environmental Protection Agency
Consent Decree Required Submittal
City Manager transmitting the March 31, 2021 Consent Decree Semi Annual Report that
was submitted to the U.S. Environmental Protection Agency (EPA).
Suggested Disposition: Receive and File
10 Approval of Plat of Survey of Lot 1A Block 7 of Grandview Park, in the City of
ubuque, Iowa for Vacating Petition (Dubuque Golf and Country Club Randall
Place Vacate Agreement)
City Manager recommending approval of the Plat of Survey (Vacation Plat) of Lot 1A
Block 7 of Grandview Park, in the City of Dubuque, Iowa
RESOLUTION Approving Plat of proposed vacated portion of Randall Place, in the City
of Dubuque, Iowa, to be known as Lot 1A Block 7 of Grandview Park, in the City of
Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
11 Agreement with Dubuque Golf & Country Club at 1800 Randall Place
ity Manager recommending approval of an agreement with Dubuque Golf and Country
Club related to the vacation and sale of certain street right of -ways at the Dubuque Golf
and Country Club property at 1800 Randall Place, Dubuque, Iowa.
RESOLUTION Approving an agreement between the City of Dubuque, Iowa and
Dubuque Golf and Country Club
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Royal Oaks Development Corporation Property - Silver Oaks Drive Right -of -
Way Plat and Dedication
City Manager recommending approval of the Acquisition Plat of Lot B of Silver Oaks
Estates in the City of Dubuque, Iowa, and acceptance of the dedication of said lot for
street right-of-way and public utilities purposes.
RESOLUTION Approving the Acquisition Plat of Lot B of Silver Oaks Estates, in the City
of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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13. Acceptance of Grant of Easement for Storm Drainage, Sanitary Sewer Utility,
and Water Main Utility over Royal Oaks Development Property in Silver Oaks
Estates Subdivision, Dubuque, Iowa
City Manager recommending acceptance of a Grant of Easement for Storm Drainage,
Sanitary Sewer Utility, and Water Main Utility from Royal Oaks Development
Corporation for the development of Silver Oaks Estates, in the City of Dubuque, Iowa.
RESOLUTION Accepting a Grant of Easement for Storm Drainage, Sanitary Sewer
Utility, and Water Main Utility through, under and across parts of Silver Oaks Estates
and Walter Metcalf Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. 2021 Asphalt Overlay Program - City of Asbury Agreement
City Manager recommending approval of a cost share agreement with the City of
Asbury for the asphalt overlay of a segment of roadway on Pennsylvania Avenue from
Radford Road to Seippel Road.
Suggested Disposition: Receive and File; Approve
15. Proposed Amendment to Master Co -Location and Shared Services Agreement
between the City of Dubuque and ImOn Communications LLC
City Manager recommending approval of an amendment to an existing Master Co -
Location and Shared Services Agreement with ImOn Communications LLC.
Suggested Disposition: Receive and File; Approve
16. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified Lists for the position of Police Officer
and the Fire Promotional positions of Fire Lieutenant, Assistant Fire Chief, Fire
Equipment Operator, Fire Captain, Assistant Fire Marshal, and Medical Officer.
Suggested Disposition: Receive and File; Make Matter of Record
17. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine license
applications as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required
by City of Dubuque Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
X
ITEMS SET FOR PUBLIC HEARING
1. Resolution Setting a Public Hearing on a Proposed Development Agreement by
and among the City of Dubuque, Giese Properties, L.L.C., and Giese
Manufacturing Company, Inc. providing for the Sale of City -owned Real Estate to
Giese Properties, L.L.C. and the Issuance of Urban Renewal Tax Increment
Revenue Grant Obligations Pursuant to the Development Agreement
City Manager recommending the City Council set a public hearing for April 19, 2021 on
the proposed Development Agreement by and among the City of Dubuque, Giese
Properties, L.L.C., and Giese Manufacturing Company, Inc. providing for the sale of
city -owned real estate to Giese Properties, L.L.C. and the issuance of Urban Renewal
Tax Increment Revenue Grant Obligations.
RESOLUTION Intent to dispose of an interest in City of Dubuque real estate by sale to
Giese Properties, L.L.C. pursuant to a Development Agreement by and among the City
of Dubuque, Giese Properties, L.L.C., and Giese Manufacturing Company, Inc and
fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on
the Development Agreement including the proposed issuance of Urban Renewal Tax
Increment Revenue Grant Obligations to Giese Manufacturing Company, Inc and
providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 19, 2021
2. Proceedings to Set a Public Hearing on the Authorization of Not to Exceed
$180,000 General Fund Lease Agreement — Postage Machine
City Manager recommending a public hearing be set for April 19, 2021, on the proposal
to authorize a general fund lease agreement not to exceed $180,000.
RESOLUTION Fixing date for a meeting on the proposition to authorize a lease
agreement (general fund) in the principal amount of not to exceed $180,000 to acquire
personal property for the City, and providing for publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 19, 2021
3. Petition to Vacate a Portion of Randall Place, in the City of Dubuque, Iowa —
Dubuque Golf and Country Club Randall Place Vacate Agreement
City Manager recommending that a public hearing be scheduled for April 19, 2021 on a
request from Dubuque Golf and Country Club to vacate a portion of Randall Place for a
purchase price of $32,197.
RESOLUTION Intent to vacate a portion of Randall Place, in the City of Dubuque, Iowa,
to be known as Lot 1A Block 7 of Grandview Park, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 19, 2021
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BOARDS/COMMISSIONS
1. Boards and Commission Appointments
Appointments to the following commissions to be made at this meeting.
i. Cable Television Commission
One, 3-Year term through July 1, 2024 (Expiring term of Tigges)
Applicant:
Jennifer Tigges, 4927 Wild Flower Dr.
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(" ii. Housing Commission
One, 3-Year term through August 17, 2021
(Vacant Section 8 Representative term of Shumaker)
Two 3-Year terms through August 17, 2022
(Vacant At -Large terms of Stroud and Wall)
Applicants:
Qualifies as Section 8 Representative:
Cynthia Washington, 2024 Central Ave (Additional Applicant)
Qualifies as At -Large Representative:
Jeff Lenhart, 670 Harvard St.
Thomas Smith, 2490 Clarke Crest Dr. (Additional Applicant)
Margie White, 3197 Highland Park Dr. (Additional Applicant)
W04"lox)ton
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Lenhart
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White
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Lenhart
Smith
White
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iii. Human Rights Commission
One, 3-Year term through January 1, 2024 (Vacant term of Allen)
One, 3-Year term through January 1, 2022 (Vacant term of Regan)
Applicants:
Carla Anderson, 1131 Main St.
Taylor Merfeld, 1016 Rhomberg Ave.
Nichole Weber, 535 South Grandview Ave.
This commission is subject to the State of Iowa Gender Balance Law,
9 Commissioners total; currently 3 males/4 females/2 openings
Anderson
Merfeld
Weber
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O L4--'Taylor. M, PeIc
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PUBLIC HEARINGS
1. Grant of Easement to T.S.D. Building Partnership, L.L.P.
Proof of publication on notice of public hearing to consider City Council approval of a
Grant of Embankment Easement for the private parking lot embankment over City -
owned property along the Northwest Arterial as part of the Grand River Medical Group
site development project on Westmark Drive, and City Manager recommending
approval.
RESOLUTION Disposing of City interest by Grant of Embankment Easement to T.S.D,
Building Partnership, L.L.P. across part of Lot 1 of Westmark, City of Dubuque, Iowa
RESOLUTION Granting an Embankment Easement to T.S.D. Building Partnership,
L.L.P. across part of Lot 1 of Westmark, City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Y
Sprank
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Roussell
Resnick
Farber
Buol
Cavanagh
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2. 2021 Asphalt Overlay Ramp Project 3
Proof of publication on notice of public hearing to consider City Council approval of the
plans, specifications, form of contract and the estimated cost of $229,358 for the 2021
Asphalt Overlay Ramp Project 3, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for
the 2021 Asphalt Overlay Ramp Project 3
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Resnick
Farber
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Cavanagh
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3. Proceedings for the Public Hearing on the Issuance of Not to Exceed
$46,250,000 General Obligation Bonds, Not to Exceed $700,000 General
Obligation Bonds, Not to Exceed $700,000 General Obligation Bonds, Not to
Exceed $600,000 General Obligation Bonds, Not to Exceed $950,000 General
Obligation Urban Renewal Bonds
Proof of publication on notice of public hearing to consider City Council approval of the
suggested proceedings for the public hearing on the issuance General Obligation
Bonds, and City Manager recommending approval.
RESOLUTION Instituting proceedings to take additional action for the issuance of not to
exceed $46,250,000 General Obligation Bonds
RESOLUTION Instituting proceedings to take additional action for the issuance of not to
exceed $700,000 General Obligation Bonds (GCP-2)
RESOLUTION Instituting proceedings to take additional action for the issuance of not to
exceed $700,000 General Obligation Bonds (GCP-3)
RESOLUTION Instituting proceedings to take additional action for the issuance of not to
exceed $600,000 General Obligation Bonds
RESOLUTION Instituting proceedings to take additional action for the issuance of not to
exceed $950,000 General Obligation Urban Renewal Bonds
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ACTION ITEMS
1. Grand River Center Presentation of 2020 Annual Report
Mitzi Yordy, Manager of the Grand River Center, will make a presentation to the City
Council of the 2020 Annual Report.
Suggested Disposition: Receive and File; Presentation
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2. Dream Center - Request to Alter Washington Street Neighborhood
Conservation District Boundaries
City Clerk transmitting correspondence from the Dream Center regarding a request to
remove 1620 & 1628 White Street from the Washington Street Neighborhood
Conservation District, and City Manager recommending approval.
Suggested Disposition: Receive and File; Council Direction
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Resnick
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Buol
Cavanagh
Suspend the Readings
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I-14' Rnc� nq of (j4!r%O'n C,P-
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Final
Reading and Ado t
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3. Second Round of Fiscal Year 2021 Purchase of Services Grant 13y 30 pm®
Recommendations
City Manager recommending approval of the recommended funding for the Fiscal Year
2021 Purchase of Services Grant applications as follows:
• Convivium Urban Farmstead, Free Take n' Bake Meals ($23,000)
• Opening Doors, Permanent Supportive Housing ($25,000)
• Dubuque YMCA/YWCA, Domestic Violence Shelter ($15,824)
Services ($20,496)
• Four Oaks Family and Children's Services, Four Oaks Dubuque Supportive Housing
• Almost Home @ St. John's, Homeless Shelter Services ($15,680)
RESOLUTION Authorizing execution of Community Development Block Grant (CDBG)
Purchase of Services Grant Agreements
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Roussell
Resnick
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4. Request to Schedule Work Session - Cyber Security Update
City Manager requesting the City Council schedule a work session for May 3, 2021 at
5:00 p.m. to provide a cyber security update.
Suggested Disposition: Receive and File; Council
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Cavon a COUNCIL MEMBER REPORTS
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~._-~-____-____-______-_-'_'___'___�-
To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, April 5, 2021 at 5:30 p.m. and conducted virtually for the purpose of
conducting a work session on the COVID-19 pandemic update.
________________________
Roy D. Buol, Mayor
To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, April 5, 2021 at 6:30 p.m. and conducted virtually for the purpose of
conducting such business that may properly come before the City Council.
________________________
Roy D. Buol, Mayor
Consent Items: Pgs. 2-4