Port of Dbq Logging DemolitionMEMORANDUM
July 15, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Logging Properties
Building Demolition and Site Clearance Project
Assistant City Engineer Gus Psihoyos recommends initiation of the bidding process for
the Port of Dubuque Logging Properties Building Demolition and Site Clearance Project,
and further recommends that a public hearing be set for August 18, 2003. This project
is funded with a $360,000 Federal Economic Development Initiative Grant targeted for
property acquisition and site cleanup in the Port of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Mike Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 15, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City Engineer ~9~{~
Port of Dubuque Logging Properties
Building Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the Port of
Dubuque Logging Properties Building Demolition and Site Clearance Project.
BACKGROUND
On July 1, 2003, the City completed the land acquisition of both the Miller
Logging and the Dubuque Hardwoods properties. Miller Logging and the
Dubuque Hardwoods operations have been relocated and have since completely
vacated the property.
Prior to the grand opening for the Conference and Education Center and to clean
up the 5th Street entry corridor into the Port of Dubuque, the City intends to raze
all existing building structures and clear the site of the former logging properties.
DISCUSSION
The Demolition and Site Clearance Project shall include the complete demolition
of existing structures, which includes the excavation of building foundations and
the removal, clean-up, and disposal of ail building materials from the former
Miller Logging and the Dubuque Hardwoods properties. The project shall also
include the disconnection and abandonment of both City and public utilities to the
site.
Based upon both DNR and federal solid waste landfill regulations, all materials
with foam, cork, insulation attached which cannot be separated, all timber and
wood building materials, roofing materials and railroad ties, are classified as solid
waste and are required to be disposed at a permitted landfill. To comply with
DNR and federal regulations and to reduce the potential liability of the City, the
contractor will be required to dispose of all solid waste demolition materials at the
Dubuque Metropolitan Area Solid Waste Agency Landfill.
In an attempt to encourage competitive lump sum bid proposals and eliminate
the contractor's cost, profit plus an unknown contingency factor to cover landfill
disposal charges, the City shall incur all landfill solid waste disposal costs
associated with the project. Based upon review of building materials on-site,
staff has estimated that the landfill disposal charges could range from $50,000 to
$75,000.
The contractor shall be responsible for providing an off-site disposal area and
transport all solid fill, salvageable or scrap materials to the off-site disposal
location. The City will not incur any landfill disposal charges for solid fill,
salvageable or scrap materials.
PROJECTSCHEDULE
The schedule for the project will be as follows:
Initiate Public Bidding Process
Advertisement for Bids
Receipt of Bids
Notice of Public Headng on Plans &
Specifications
Public Hearing
Award of Contract
Completion Date
July 21,2003
July 25, 2003
August 7, 2003
August 8, 2003
August18,2003
August18,2003
O~oberl0,2003
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing,
and authorize the City Clerk to advertise for proposals for the Port of Dubuque
Logging Properties Building Demolition and Site Clearance Project.
BUDGET IMPACT
The estimate of probable cost for the Port of Dubuque Logging Properties
Building Demolition and Site Clearance Project is as follows:
Estimated Cost
Dubuque Hardwoods Site
Miller Logging Site
Landfill Disposal Cost
$100,000
$ 50,000
$ 50,000
Total Project Cost $200,000
The project will be funded with a $360,000 Federal Economic Development
Initiative Grant targeted for property acquisition and site cleanup in the Port of
Dubuque.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the
attached resolutions.
MAK/vjd
Prepared by Robert D, $chiesl, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Bill Baum, Community and Economic Development Director
Pam Myhre, Community and Economic Development
Rich Russell, Building Services Manager
Jim Kolf, Durrant
RESOLUTION NO. 248-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Port of Dubuque Logging Properties - Building Demolition and Site
Clearance Project in the estimated amount of $200,000 are hereby approved and
ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 21st day of July, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
__dayof July, 2003.
RESOLUTION NO. 249-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Port of Dubuque Logging Properties - Building Demolition and Site Clearance
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, iOWA:
That a public hearing will be held on the 18th day of August, 2003, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this
21 st day of July, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 250-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Port of Dubuque Logging Properties - Building Demolition and
Site Clearance Project is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 7th day of August, 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 18th day of August, 2003.
Passed, adopted and approved this 21st. day of ,]u]y ,2003.~...
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Port of Dubuque Logging Properties
- Building Demolition and Site Clearance Project: Complete demolition of
existing structures, which includes the excavation of building foundations and the
removal, cleanup, and disposal of all building materials.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Port of Dubuque Logging Properties - Building
Demolition and Site Clearance Project in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m., on the 18th day of August, 2003, in
the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
_, 2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 16~h day of July, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Port of Dubuque Logging Properties - Building Demolition and Site
Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk