Old Mill Rd Property DemolitionMEMORANDUM
July 15, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Contract for Administrative Services for Old Mill Road Property Demolition
In March of 2003, the City Council approved a Contract for Services with ECIA for
administration of the Grant Agreement between the City of Dubuque and the Iowa
Emergency Management Division (IEMD). The original contract included administrative
services for the acquisition of the three properties and the demolition of the three
properties. Due to a change in the funding source, it is necessary to sign a new
contract with ECIA for just the administrative services associated with the demolition of
the three properties.
Assistant City Engineer Gus Psihoyos is recommending City Council approval of the
contract for services with East Central Intergovernmental Association (ECIA) for
administrative services required for the demolition of the three properties on Old Mill
Road.
I concur with the recommendation and respectfully request Mayor and City Council
Michael C. Van Milligen
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Mike Koch, Public Works Director
~7 £:
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 15, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager ~
Gus Psihoyos, Assistant City Engineer
Contract for Administrative Services for Old Mill Road Property Demolition
INTRODUCTION
The purpose of this memorandum is to forward the contract for services with East
Central Intergovernmental Association (EClA) for administrative services required for
the demolition of the three properties on Old Mill Road.
DISCUSSION
In Mamh of 2003, the City Council approved Contract for Services with ECIA for
administration of the Grant Agreement between the City of Dubuque and the Iowa
Emergency Management Division (IEMD). The original contract included administrative
services for the acquisition of the three properties and the demolition of the three
properties. The contract payment terms were to be based on actual costs not to exceed
$9,000.
While the demolition budget has not changed and the associated administrative costs
have not changed, the funding source has changed.
The funding for the demolition was removed from Hazard Mitigation funds, administered
by IEMD, and moved into a separate Public Assistance (PA) fund, administered by the
Federal Emergency Management Agency (FEMA). FEMA regulations require that the
administrative services associated with the demolition, funded with PA monies, be
accounted for independently of the administrative services associated with the property
acquisitions, funded with Hazard Mitigation funds.
As a result, a new contract between ECIA and the City is needed for just the
administrative services associated with the demolition of the three properties. Due to
this funding change, ECIA will provide administrative services for the demolition under
the new contract and not the original. Because the original contract covered actual
costs there will be no duplication of fees.
The method of payment for the new contract is based on actual costs not to exceed
$1,100.
RECOMMENDATION
I recommend that the City Council approve the attached Contract for Services with
ECIA for administrative services associated with the demolition of the three properties
on Old Mill Road.
Prepared by Deron Muehring, Civil Engineer II
cc: Mark Schneider, ECIA
Michael A. Koch, Public Works Director
Pauline Joyce, Administrative Services Manager
Deron Muehring, Civil Engineer II
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
May 12, 2003
City o f Dubuque
Attn.: Michael Van Milligen, City Manager
50 West 13~ St.
Dubuque, IA 52001
Suite 200
3999 Pennsylvania Avenue
Dubuque, IA 52002
Dear Mike:
Enclosed you will find an administration contract for services (3 copies) for approval at your
next City Council meeting for your action. The contract is related to the demolition of the three
houses acquired under the City's Hazard Mitigation grant contract. The houses are to be
demolished with Public Assistance (PA) funds rather than Hazard Mitigation funds.
Please place the contract on next City Council agenda for approval. Upon approval, return two
executed copies to ECIA. Retain one copy for your records. I will remm one or/g/nal executed
conu:act to you upon ECIA Board approval.
The demolition budget has not changed from the original application. The demolition for the
houses was removed from the Hazard Mitigation contract between the Iowa Emergency
Management Division and the City and placed in a separate budget with FEMA. The local
match remains at 15%. FEMA regulations requ/re that the admin/strative servmes for the
acquisition work which is paid with Hazard Mitigation funds be accounted for independent of
administrative services related to demolition work paid with PA funds.
Thank you for your attention to this matter. Please feet free to contact me if there is any
question.
Sincerely,
Mark Schneider
Community Development Director
Encl.
~,.' ~ ~ (563] 556-4166
800t 942-4648 (563t 556-0348
eda@ecia.org ~vww.ec[a.org
Dubuque Metropolitan Ama Transportation Study Eastern lo~a Regional Housing RuthoriBj Region I Employment and IYaining
ECIR Regional Planning Affiliation ECIR Business Gro~,
CONTRACT FOR SERVICES WITH THE
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
THIS CONTRACT is entered into by and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services and Terms in any Attachments as described below.
SECTION 1. SCOPE OF SERVICES
ECIA shall provide and perform the necessary services required for the contracting of
asbestos inspection and removal and demolition contractors associated with three houses to
be acquired in the Dubuque Hazard Mitigation grant contract. The houses will be acquired
under Grant Agreement Number 1420-0002 and Project No. 1420-31-01 between the City
of Dubuque and the Iowa Emergency Management Division (hereinafter called IEMD) and
demolished utilizing Public Assistance -(PA) funds.-
-
SECTION 2. TIME OF PERFORMANCE
The services of ECIA shall commence on May 1, 2003 and be completed within ten months
of the date of this agreement unless the terms are altered through mutual agreement of
IEMD, the City of Dubuque and ECIA.
SECTION 3. METHOD OF PAYMENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in performing the services. Total payment
shall not exceed $1,100.00.
SECTION 4. PERSONNEL
ECIA represents that it has, or will acquire, all personnel necessary to perform the services
under this Contract.
SECTION 5. PROPERTY
ECIA shall be free to acquire or use existing property, real or personal, as it deems
necessary in the performance of work under this agreement.
SECTION 6. TERMINATION BY GRANTEE
6.1 The grantee may, by thirty days written notice to ECIA, terminate this contract in
whole or in part at any time, either for the grantee's convenience or because of the
failure of ECIA to fulfill its obligations under the contract. Upon receipt of such
notice, ECIA shall:
1. Immediately discontinue all services affected (unless the notice directs
otherwise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing this contract, whether completed or in
process.
6.2 If the termination is for convenience of the grantee, ECIA shall be entitled to
compensation determined in accordance with 3 of this contract.
SECTION 7. TERMINATION BY ECIA
ECIA may terminate this contract by thirty days written notice to the grantee for grantee
failure to comply with the laws, rules, or regulations of the Iowa Emergency Management
Division in carrying out the Contract. The notice shall stipulate the laws, rules, or
regulations, which have been violated, and the date ECIA advised the grantee of said
violation.
SECTION 8. COMPLIANCE WITH LAWS AND REGULATIONS
ECIA shall comply with all applicable State and federal laws, rules, ordinances, regulations
and orders. ECIA shall comply with the provisions of federal, state and local laws, rules
and executive orders to insure that no employee or applicant for employment is
discriminated against because of race, religion, color, age, sex, national origin, or disability.
A breach of this provision shall be considered a material breach of this contract.
SECTION 9. ACCESS TO RECORDS
ECIA shall permit IEMD or its agents to access and examine, audit, excerpt, and transcribe
any directly pertinent books, documents, reports, papers and records of ECIA relating to
orders, invoices, or payments or any other documentation or materials pertaining to this
Agreement.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to this Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTHER REQUIREMENTS
In connection with the carrying out of this agreement, ECIA agrees to comply with any and
all rules and regulations of the Iowa Emergency Management Division concerning third
party contracts.
PASSED AND APPROVED:
Grantee: City of Dubuque
a
Date
errance M. Duggan, Ma
est: Jeanne Schneider, City Clerk
East Central Intergovernmental Association
Date
Chairperso �: Executive Dir tor
Attest:
CONTRACT FOR SERVICES WITH THE
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
THIS CON'IXACT is entered into by and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services and Terms in any Attaclunents as described below.
SECTION 1. SCOPE OF SERVICES
ECIA shall provide and perform the necessary services required for the contracting of
asbestos inspection and removal and demolition contractors associated with three houses to
be acquired in the Dubuque Hazard Mitigation grant contract. The houses will be acquired
under Grant Agreement Number 1420-0002 and Project No. 1420-31-01 between the City
of Dubuque and the Iowa Emergency Management Division (hereirmf[er called IElv[D) and
....... dOmoliihecI utilizing Public Assistanc~-[PA) funds.
SECTION 2. TIME OF PERFORMANCE
The services of ECIA shall commence on May 1, 2003 and be completed within ten months
of the date of this agreement unless the trams are altered through mutual agreement of
IEMD, the City of Dubuque and ECIA.
SECTION 3. 1VfETHOD OF PAYIvfENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in performing the services. Total payment
shall not exceed $1,100.00.
SECTION 4. PERSONNEL
ECIA represents that it has, or will acquire, all personnel necessary to perform the services
under tiffs Contract.
SECTION 5. PROPERTY
ECIA shall be fzee ro acquire or use existing property, real or personal, as it deems
necessary in the performance of work under this agreement.
SECTION 6. TERMINATION BY GRANTEE
6.1 The grantee [nay, by thkty days written notice to ECIA, termirmte this contract in
whole or in part at any time, either for the grantee's convenience or because of the
failure of ECIA to fulfill its obhgafions under the contract. Upon receipt of such
notice, ECIA shall:
1. Immediately discontinue all serwces affected (unless the notice directs
otherwise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing th/s comracr, whether completed or in
process.
6.2 If the termination is for convenience of the grantee, ECIA shall be entitled to
compcuzsation determined in accordance with 3 of this contracT.
SECTION 7. TERtML'qATION BY ECIA
ECIA may terminate this comract by thirty days written notice to the grantee for grantee
failure to comply with the laws, rules, or regulations of the Iowa Emergency Management
Division in carrying out the Contract. The notice shall stipulate the laws, rules, or
regulations, which have been violated, and the date ECIA advised the grantee of said
violation.
SECTION 8. COMPLIANCE WITH LAWS AND REGULATIONS
ECIA shall comply with all appl/cable State and federal laws, roles, ordinances, regulations
and orders. ECIA shall comply with the provisions of federal, state and local laws, rules
and executive orders to insure that no employee or applicant for employment is
discfm/nated against because of race, religion, color, age, sex, national orion: or disability.
A breach of tkis provision shall be considered a material breach of this contract.
SECTION 9. ACCESS TO RECORDS
ECIA shall permit IEMD or its agents to access and examine, audit, excerpt, and transcribe
any directly pertinent books, documents, repons, papers and records of ECIA relating to
orders, invoices, or payments or any other documentation or materials pertaining to this
Agreement.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to th/s Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTHER REOUIREMENTS
In connection with the carrying out of this agreement. ECIA agrees to comply with any and
all rules and regulations of the Iowa Emergency Management Division concerning third
party conu-acts,
PASSED AND APPROVED:
Grantee: City of Dubuque
East Central Intergovernmental Association
Date Date
Terrance M. Duggan, Mayor
Chairperson or Executive Director
Attest: Jeanne Schneider, City Clerk Attest:
CONTRACT FOR SERVICES WITH
EAST CENTRAL INTERGOVERNMENTAL ASSOCLKTION
TH~S CONTRACT is entered into by and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services and Terms in any Attachments as described below.
SECTION 1. SCOPE OF SERVICES
ECIA shall provide and perform the necessary sermces required for the contracting of
asbestos inspection and removal and demolition contractors associated with three houses to
be acqu/red in the Dubuque Hazard Mitigation grant contract. The houses will be acquired
under Grant Agreement Number 1420-0002 and Project No. 1420-31-01 between the City
of Dubuque and the Io~va Emergency Management Division (hereinafter called IEMD) and
........ demolished utilizing Public Assistance(PA) ftmds. '
SECTION 2. TIME OF PERFORMANCE
The services of ECIA shall commence on May 1, 2003 and be completed within ten months
of the date of this agreement unless the terms are altered through mutual agreement of
IEMD, the City of Dubuque and ECIA.
· SECTION 3. METHOD OF PAYMENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in performing the sendces. Total payment
shall not exceed $1,100.00.
SECTION 4. PERSONNEL
ECIA represents that it has, or wiil acquire, alt personnel necessary to perform the servines
under this Contract.
SECTION 5. PROPERTY
ECLk shall be free to acquire or use existing property, real or personal, as it deems
necessary in the performance of work under this agreement.
SECTION 6. TERMINATION BY GRANTEE
6.1 The grantee may, by tb_irty days written notice to ECIA, terminate this comract in
whole or in part at any time, either for the grantee's convenience or because of the
failure of ECIA to fulfill its obligations under the contract. Upon receipt of such
notice, ECIA shall:
1. Immediately discontinue all services affected (unless the notice directs
othenvise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing th/s contract, whether completed or in
process.
6.2 If the termination is for convenience of the grantee, ECIA shall be entitled to
compensation determined in accordance with 3 of this contract.
SECTION 7. TERMINATION BY BCIA
ECIA may terminate this contract by th/a'ty days written notice to the grantee for gramee
failure to comply with the laws, rules, or regulations of the Iowa Emergency Management
Division in carrying out the Contract. The notice shall stipulate the laws, rules, or
regulations, wh/ch have been violated, and the date ECIA advised the gramee of said
violation.
SECTION 8. COIVfPLI_&XrCE WITH LAWS AND REGULATIONS
ECIA shall comply with all applicable State and federal laws, rules, ordinances, regulations
and orders. ECIA shall comply with the prowsions of federal, state and local laws, rules
and executive orders to insure that no employee or applicant for employment is
discriminated agaln~t because of race, religion, color, age, sex, national orig/n, or disability.
A breach of ttds provision shall be considered a material breach of this contract~
SECTION 9. ACCESS TO RECORDS
ECI. A. shall permit IEMD or its agents to access and ex,m]ne, aud/t, excerpt, and transcribe
any directly pertinent books, documents, reports, papers and records of ECIA relating to
orders, invoices, or payments or any other documentation or materials pertaining to this
Agreemem.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to this Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTt~ER REQUIREMENTS
In connection with the carrying out of this agreement. ECIA agrees to comply with any and
all rides and regulations of the Iowa Emergency Management D/vision concerning third
party contracts.
PASSED AND APPROVED:
Grantee: City of Dubuque
East Central lntergovemmentai Association
Date Date
Terrance M. Duggan, Mayor
Chairperson or Executive Db:ector
Attest: Jeanne Schneider, City Clerk Attest:
CONTRACT FOR SERVICES WITH ~
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
THIS CONTRACT is entered into by and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services and Terms in any Attachments as described below.
SECTION 1. SCOPE OF SERVICES
ECIA shall provide and perform the necessary services required for the contracting of
asbestos inspection and removal and demolition contractors associated with three houses to
be acquired in the Dubuque Hazard Mitigation grant contract. The houses will be acqu/red
under Grant Agreement Number 1420-0002 and Project No. 1420-31-01 between the City
of Dubuque and the Iowa Emergency Management Division (hereinafter called IEMD) and
...... demolished ufilizin~ Public Assistanc~-(PA) funds. '
SECTION 2. TIME OF PERFOR_.MANCE
The services of ECIA shall commence on May 1, 2003 and be completed within ten months
of the date of this agreement unless the terms are altered through mutual agreement of
IEMD, the City of Dubuque and ECIA.
SECTION 3. METHOD OF PAYMENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in perform/ng the services. Total payment
shall not exceed $1,100.00.
SECTION 4. PERSONNEL
ECIA represents that it has, or will acquire, all personnel necessary to perform the services
under this Contract.
SECTION 5. PROPERTY
ECIA shall be free to acquire or use existing property, real or personal, as it deems
necessary in the performance of work under th/s agreement.
SECTION 6. TERMINATION BY GRANTEE
6.1 The granme may, by th/try days written notice to ECIA, terminate this contract in
whole or in part at any time, either for the grantee's convenience or because of the
failure of ECIA to fulfill its obligations under the contract. Upon receipt of such
notice, ECIA shall:
1. knmediately discontinue all services affected (unless the notice directs
otherwise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing this contract, whether completed or in
process.
6.2 If the termination is for convenience of the grantee, ECIA shah be entitled
compensation determined in accordance with 3 of this contract.
SECTION 7. TERMINATION BY ECIA
ECIA may terminate this conrrac~ by th/rty days written notice to the grantee for grantee
failure to comply with the taws, rules, or regulations of the Iowa Emergency Management
Division in can-ying our the Contract. The notice shah supulate the laws, m/es, or
regulations, wkich have been violated, and the date ECIA advised the grantee of said
violation.
SECTION 8. COMPLIANCE WITH LAWS AND REGULATIONS
ECIA shall comply with all applicable State and federal laws, rules, ordinances, regulations
and orders. ECIA shall comply with the provtsions of federal, state and local laws, rules
and executive orders to insure that no employee or appl/cant for employment ~s
discriminated against because of race, religion, color, age, sex, national orig/n, or disability.
A breach of this provision shall be considered a material breach of this contract.
SECTION 9. ACCESS TO RECORDS
ECIA shall permit IEMD or its agents to access and examine, audit, excerpt, and transcribe
any directly pertinent books, documents, repons, papers and records of ECIA relating to
orders, invoices, or payments or any other documentation or materials pertaining to this
Agreement.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to this Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTHER REOUIREMENTS
In connection w/th the carrying out of this agreemenT, ECIA agrees to comply with any and
al! rules and regulations of the Iowa Emergency Management Diwsion concem~g third
party contracts.
PASSED AND APPROVED:
Grantee: City of Dubuque
East Central Intergovernmental Association
Date Date
Terrance M. Duggan, Mayor
Chairperson or Executive Director
Attest: Jeanne Schneider, City Clerk Attest:
MEMORANDUM
March 11,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Contract for Administrative Services for Old Mill Road Property Pumhase
Grant
Administrative Services Manager Pauline Joyce is recommending City Council approval
of the Administrative Plan and Contract for Services with East Central
Intergovemmental Association for administration of the Grant Agreement between the
City of Dubuque and the Iowa Emergency Management Division. The administrative
services are required to acquire three properties on Old Mill Road, including relocation
assistance to property owners and demolition of the structures.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
jauline Joyce, Administrative Services Manager
MEMORANDUM
March 11, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Pauline Joyce, Administrative Services Manager
Contract for Administrative Services for Old Mill Road Property Purchase
Grant
The purpose of this memorandum is to forward two documents for City Council approval
relative to the Old Mill Road property acquisitions. These include an Administrative
Plan and a contract for services with East Central ntergovernmental Association for
administrative services required to acquire three properties, including relocation
aSsistance to property owners and demolition of structures as described in the grant
agreement with th Iowa Emergency Management Division..
City Council has previously approved acquisition of three properties on Old Mill Road
and the Grant application for FEMA assistance on the acquisitions. FEMA has given
approval for the property acquisition and has forwarded the related contracts for
signature by the Mayor. Part of the requirements for entering ~nto this contract is for
City Council to adopt an Administrative Plan for the acquisition. This plan has been
developed by ECIA staff, using the same guidelines used in pdor flooding related
property acquisitions (e.g., the Pennsylvania property).
The second document provides for grant administrative services from East Central
intergovernmental Agency. The proposed contract with EClA covers reimbursement for
actual costs, not to exceed $9;000.
The requested action step is for City Council to adopt the Administrative Plan and
approve the Contract for Services with ECIA for administration of the Grant Agreement
No 1420-002, Project No. 1420-31-01 between the City of Dubuque and the Iowa
Emergency Management Division.
March 11, 2003
City of Dubuque
Atm.: Pauline Ioyce
50 West 13th St.
Dubuque. IA 52001
RE: Hazard Mitigation ?rogram
Dear Pauline:
As we discussed, the Iowa Emergency Management Division received FEMA a[,t~rovai to
proceed with the City's acquisition and demolition of three properties on Old Mill Road. We
prepared au Administrative Plan that details the specifics of how the grant will be administ~rect
In addition we prepared an Administration Contract between the City of Dubuque and ECIA for
grant administration services. We request that these iterm be placed on the March 17 City
Council agenda for approval.
Thank you for your cooperation with this matter. Please feel free to contact me if there is any
question.
Sincerely,
Mark Schneider
Encl.
CONTRACT FOR SERVICES BrlTI-I THE
BAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
THIS CONTRACT is entered into ~oy and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services, and Terms in any Attachments as described below.
SECTION 1. SCOPE OF SERVICES
BCIA shall pro'fide and perform the necessary administrative services required to acquire
three properties including relocation assistance to property owners and demolish structures
as described in Grant Agreement No. 1420-0002, Project No. 1420-31-01 between the City
of Dubuque and the Iowa Emergency Management Division (hereinafter called IEMD).
SECTION 2. TIME OF PERFORMANCE
The services of ECIA shall commence on March 1, 2003 and be completed within eighteen
months of the date of this agreement unless the terms are altered through mutual agreement
ofl~MD, ECl& and the City of Dubuque.
SECTION 3. METHOD OF PAYMENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in performing the services. Total payment
shall not exceed $9,000.00.
SECTION 4. PERSONNEL
ECIA represents that it has, or will acquire, all personnel necessary to perform the services
under this Contract.
SECTION 5. PROPERTY
ECIA shall be f~ee to acqmre or use existing property, real or personal, as it deems
necessary in the performance of work under this agr~ment
SECTION 6. TERM]NATION BY GRANTEE
6.1 The grantee may, by thirty days written notice m ECIA, terminate this contract in
whole or in part at any time, either for the grantee's convenience or because of the
fiflure of ECIA to fulfill its obligations under the contract. Upon receipt of such
notice, ECIA shall:
1. Immediately discontinue all services affected (unless the notice c[~rects
otherwise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing this contract, whether completed or in
~ocess.
6.2 If the teanfination is for convenience of the grantee, ECIA shall be entitled .to
compensation determined in accordance w/th 3 of this contract.
SECTION 7. TERMINATION BY ECL&
ECL& may terminate this contract by thirty days written notice to the grantee for grantee
failure to comply with the laws, rules, or regulations of the Iowa Emergency Management
Division in carrying out the Contract. The notice shall stipulate the laws, roles, or
regulations, which have been violated, and the date ECIA advised the grantee of said
violation.
SECTION 8. COMPLIANCE WITH LAWS AND REGULATIONS
ECL& shall comply with all applicabIe State and federal laws, rules, ordinances, regulations
and orders. ECIA shall comply with the provisions of federal, state and local laws, rules
and executive orders to insure that no employee or applicant for employment is
discriminated against because of race, religion, color, age, sex, national orign~ or disability.
A breach of this provision shall be consider~ a material breach ofth/s contract.
SECTION 9. ACCESS TO RECORDS
ECL& shall permit IEMD or its agents to access and examine, audit, excerpt, and transcribe
any directly pertinent books, documents, repons, papers and records of ECL& relating to
orders, invoaces, or payments or any other documentation or materials pertaining to this
Agreement.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to this Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTHER REQUIREMENTS
In connection with thc caroing out of this agreement, ECL& agree~ to comply with any and
all rules and regulations of the Iowa Emergency Management Division concerning third
party contracts.
PASSED AND APPROVED:
Grantee: City of Dubuq/~e
East Central Intergovernmental Association
Date Date
Terrance M. Duggan, Mayor
Chairperson or Executive Director
Attest: Ieanne Schneider, City Clerk Auesu