2021 Asphalt Overlay Ramp Project 4_Initiate Copyrighted
April 19, 2021
City of Dubuque Items to be set for Public Hearing # 3.
City Council Meeting
ITEM TITLE: 2021 Asphalt Overlay Ramp Project4
SUM MARY: City Manager recommending initiation of the public bidding procedure for
the 2021 Asphalt Overlay Ramp Project 4, and further recommends that
a public hearing be set for May 3, 2021.
RESOLUTION 2021 Asphalt Overlay Ramp Project 4: Preliminary
Approval of Plans, Specifications, Form of Contract, and Estimated
Cost; Setting Date of Public Hearing on Plans, Specifications, Form of
Contract, and Estimated Cost; and Ordering the Advertisement for Bids
SUGGESTED Receive and File;Adopt Resolution(s), Set Public Hearing for May 3,
DISPOSITION: 2021 Suggested Disposition:
ATTACHMENTS:
Description Type
2021 Asphalt Overlay Ramp Project 4-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Asphalt Overlay Ramp Project 4
DATE: April 14, 2021
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the 2021 Asphalt Overlay Ramp Project 4, and further recommends that a public
hearing be set for May 3, 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 12, 2021
RE: 2021 Asphalt Overlay Ramp Project 4
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
2021 Asphalt Overlay Ramp Project 4.
BACKGROUND
Since 1990, the City of Dubuque has installed pedestrian access ramps around the City
of Dubuque to conform with the American with Disabilities Act (ADA). The pedestrian
access ramps allow people with mobility difficulties to access the City's sidewalk system.
The design standards for these ramps have evolved over time as more ramps have been
installed and standards have changed.
Since 2011, The City of Dubuque has followed the "Proposed Accessibility Guidelines for
Pedestrian Facilities in the Public Right-of-Way." These are updated standards to use for
facilities in the public right-of-way and addressed issues brought up since the original
ADA standards were developed. The lowa Department of Transportation has adopted the
PROWAG standards. The Federal Highway Administration (FHWA) has also adopted the
standards and requires all cities that receive federal funding to follow these standards.
DISCUSSION
The 2021 Asphalt Overlay Ramp Project 4 will provide for the replacement of thirty-three
(33) access ramps in conjunction with the Public Works Asphalt Overlay program at the
following locations:
1. Jackson Street at E 12t" Street, two radius ramps.
2. Jackson Street at E 14t" Street, four radius ramps.
3. Jackson Street at E 15th Street, three radius ramps and two storm intakes.
4. Jackson Street at E 16�h Street, three double ramps.
5. Jackson Street at E 18th Street, four radius ramps and two storm intakes.
6. Jackson Street at E 19�h Street, four radius ramps and two storm intakes.
7. Jackson Street at E 20th Street, one single and three radius ramps.
8. Jackson Street at E 21St Street, two single, two double ramps and one storm
intake.
PUBLIC ENGAGEMENT
The Public Works Department mail letters to property owners and the Engineering
Department have developed door hangers for residents notifying residents of the overlay
and ramp project.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process April 19, 2021
Publish Notice to Bidders, Advertise for Bids April 23, 2021
Publish Public Hearing Notice on Plans & Specs April 23, 2021
Public Hearing on Plans & Specifications May 3, 2021
Receipt of Bids (Bid Letting) May 13, 2021
Award Construction Contract June 7, 2021
Final Project Completion October 30, 2021
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the 2021 Asphalt Overlay Ramp Project 4. I further
recommend establishing the date of a public hearing and authorize the City Clerk to
advertise for bids for the Project.
BUDGETIMPACT
The preliminary estimate of probable costs for the 2021 Asphalt Overlay Ramp Project 4
is as follows:
Description Cost Estimate
Construction $ 162,561.40
Contingency 16,256.14
Engineering Design and Administration 17,881.75
Total Construction Cost Estimate $ 196,699.29
The funding summary is as follows:
CIP Fund Descri tion Fund Amount
3001227 Curb Ramp Program $ 196,699.29
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the 2021 Asphalt Overlay Ramp Project 4.
GNP/kb
2
cc: John Klostermann, Public Works Director
Jon Dienst, Civil Engineer II
3
Prepared by: Kerry Bradley, City of Dubuque Engineering 50 W 13th Street Dubuque, IA 52001 (563)589-4270
Return to: Adrienne N. Breitfelder, City Clerk 50 W 13th Street Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 123-21
2021 ASPHALT OVERLAY RAMP PROJECT 4
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2021 Asphalt Overlay Ramp Project 4 in the estimated amount of $162,561.40 are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 3rd day of May 2021, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
2021 Asphalt Overlay Ramp Project 4 is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.cityofdubuque.org/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 13th day of May 2021. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 7th day of June 2021, in the Historic Federal Building Council
Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this 19th day of April 2021.
t r
Roy D. Buol, Mayor
Attest:
Adrienne N. Breitfelder, Cfty Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2021 ASPHALT OVERLAY RAMP
PROJECT 4
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract, and
estimated cost for the 2021 Asphalt Overlay Ramp Project 4, in accordance with the
provisions of Chapter 26, Code of lowa at 6:30 p.m. on the 3rd day of May 2021, in the
Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, lowa. Said proposed plans, specifications, form of contract, and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
2021 Asphalt Overlay Ramp Project 4
This project will provide for the replacement of thirty-three access ramps in
conjunction with the Public Works asphalt overlay program at the following
locations:
1. Jackson Street at E 12t" Street, two radius ramps.
2. Jackson Street at E 14t" Street, four radius ramps.
3. Jackson Street at E 151h Street, three radius ramps and two storm intakes.
4. Jackson Street at E 16�h Street, three double ramps.
5. Jackson Street at E 181h Street, four radius ramps and two storm intakes.
6. Jackson Street at E 19�h Street, four radius ramps and two storm intakes.
7. Jackson Street at E 20th Street, one single and three radius ramps.
8. Jackson Street at E 21St Street, two single, two double ramps and one storm
intake.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, lowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13'" St., Dubuque, IA 52001, ctyclerk(c�cityofdubuque.orq, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubuque.orq as soon as feasible. Deaf or hard-
of-hearing individuals can use Relay lowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not possible
as a result of the COVID-19 pandemic, instructions for a virtual meeting, and
listening, viewing and public input options will be posted on the meeting agenda
on Friday, April 2, 2021 at https://www.citvofdubuque.orq/aqendas.
Published by order of the City Council given on the day of , 2021.
Adrienne N. Breitfelder, City Clerk