Minutes_City Council Proceedings 3 15 21 Copyrig hted
April 5, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 3/3, 3/4, 3/8, 3/9, 3/11, 3/15, 3/22, and 3/24;
Arts and Cultural Affairs Commission of 2/23; Civil Service Commission
of 3/15; Community Development Advisory Commission of 3/2 and 3/17;
Historic Preservation Commission of 3/18; Housing Commission of
3/23; Proof of Publication for City Council Proceedings of 3/1, 3/3, 3/4,
3/8, 3/9, and 3/11; Proof of Publication for List of Claims and Summary
of Revenues for the Month Ended February 28, 2021
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 3/3/21 Supporting Documentation
City Council Proceedings of 3/4/21 Supporting Documentation
City Council Proceedings of 3/8/21 Supporting Documentation
City Council Proceedings of 3/9/21 Supporting Documentation
City Council Proceedings of 3/11/21 Supporting Documentation
City Council Proceedings of 3/15/21 Supporting Documentation
City Council Proceedings of 3/22/21 Supporting Documentation
City Council Proceedings of 3/24/21 Supporting Documentation
Arts and Cultural Affairs Commission of 2/23/21 Supporting Documentation
Civil Service Commission Minutes of 3/15/21 Supporting Documentation
Community Development Advisory Commission Supporting Documentation
Minutes of 3/2/21
Community DevelopmentAdvisory Commission Supporting Documentation
Minutes of 3/17/21
Historic Preservation Commission Minutes of 3/18/21 Supporting Documentation
Housing Commission Minutes of 3/23/21 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
3/1/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/3/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/4/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/8/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/9/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/11/21
Proof of Publication for List of Claims/ Summary of Supporting Documentation
Revenues for Month Ended 2/28/21
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on March 15, 2021.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque.
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprank; City Manager Van Milligen, City Attorney Brumwell.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Red Cross Everyday Heroes Award Recognition for Bill Gansen and Daniel "Joe"
Mayne: Stephen Geisz, Incoming Chair of the Red Cross Eastern lowa Board of
Directors, made a presentation recognizing Bill Gansen and Daniel "Joe" Mayne, of the
Public Works Department, as American Red Cross Everyday Heroes Award recipients.
City Staff presented a video from the American Red Cross.
2. lowa Conservation Education Coalition Award Recognition for Bev Wagner:
Sarah Subbert, Chair of the lowa Association of Naturalist's Awards Committee, made a
presentation recognizing Environmental Educator Bev Wagner for receiving the Bohumil
Shimek Environmental Educator Award: For Outstanding Efforts by an Environmental
Educator.
3. COVID-19 Update: Mary Rose Corrigan, Public Health Specialist for the City of
Dubuque, provided an update on the COVID-19 pandemic and response activities.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Jones. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings of 3/1; Arts and Cultural
Affairs Commission of 11/24, 1/5 and 1/26; Cable TV Commission of 1/8; Community
Development Advisory Commission of 2/22; Housing Commission of 2/23; Human Rights
Commission of 2/8; Library Board of Trustees of 1/28; Library Board of Trustees Council
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Update #207 of 2/25; Zoning Advisory Commission of 3/3; Proof of Publication for City
Council Proceedings of 2/1 and 2/15; Proof of Publication for List of Claims and Summary
of Revenues for Month Ending 1/31. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: John Peiffer for vehicle damage. Upon motion the
documents were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the following claims have been
referred to Public Entity Risk Services of lowa, the agent for the lowa Communities
Assurance Pool: John Peiffer for vehicle damage. Upon motion the documents were
received, filed, and concurred.
4. Approval of City Expenditures: City Manager recommended City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 66-21 Authorizing the Director of Finance and Budget/City Treasurer
to make certain payments of bills that must be paid and approved for payment in
accordance with City procedures was adopted.
5. Pre-Annexation Agreement - Royal Oaks Development Corporation:
City Manager recommended approval of a Pre-Annexation Agreement with Royal Oaks
Development Corporation for the subject property. Upon motion the documents were
received and filed, and Resolution No. 67-21 Approving a Pre-Annexation Agreement
between the City of Dubuque, lowa and Royal Oaks Development Corporation
was adopted.
6. Final Plat of Table Mound Acres: Zoning Advisory Commission recommended that
the City Council approve the Final Plat of Table Mound Acres subject to waiving the lot
frontage requirement for Lot 1 and Lot 2. Upon motion the documents were received and
filed, and Resolution No. 68-21 Approving the Final Plat of Table Mound Acres in
Dubuque County, lowa was adopted.
7. Proposed Downtown Rehabilitation Grant Award for 1043-1053 Main Street: City
Manager recommended approval of a Downtown Rehabilitation Grant Award to JTM
Properties, LLC in the maximum amount of$40,000 for Fa�ade and Planning & Design
Grants to create two second floor apartment units and rehabilitate the first-floor
commercial space at 1043-1053 Main Street. Upon motion the documents were
received and filed, and Resolution No. 69-21 Approving a Grant Agreement between
the City of Dubuque, lowa and JTM Properties, L.L.C. for the Redevelopment of 1043-
1053 Main Street was adopted.
8. U.S. DOT Infrastructure for Rebuilding America (INFRA) Grant: City Manager
recommended approval of a resolution in support of the U.S. DOT Infrastructure for
Rebuilding America (INFRA) Grant submission. Upon motion the documents were
received and filed, and Resolution No. 70-21 Expressing the willingness of the City of
Dubuque to apply for and participate in Infrastructure for Rebuilding America (INFRA)
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Transportation Grant was adopted.
9. State of lowa Volkswagen Clean Air Act Settlement Grant Application: City
Manager recommended approval of a grant application and funding request to the State
of lowa Volkswagen Clean Air Act Settlement grant program. Upon motion the
documents were received, filed and approved.
10. Dubuque County Mowing to Monarchs Grant Approved: City Manager transmitted
information that the City of Dubuque was awarded a Mowing to Monarchs grant in the
amount of$2,500 from Dubuque County. Upon motion the documents were received and
filed.
11. Letter of Support for Four Mounds for Grant from Johanna Favrot Fund for Historic
Preservation: City Manager transmitted correspondence to the Johanna Favrot Fund for
Historic Preservation Grant Review Committee in support of Four Mounds as a potential
grant recipient. Upon motion the documents were received and filed.
12. Keeping National Service National: 2021 -A White Paper on How to Make National
Service Accessible to Black, Indigenous, People of Color and Rural Populations
(AmeriCorps): City Manager transmitted information on Keeping National Service
National: 2021 - A White Paper on How to Make National Service Accessible to Black,
Indigenous, People of Color and Rural Populations from Volunteer lowa (lowa
Commission on Volunteer Service) to Corporation for National and Community Service.
Upon motion the documents were received and filed.
13. Mathias Ham House Historic Structures Report: City Manager transmitted the
Dubuque County Historical Society Mathias Ham House Historic Structures Report.
Upon motion the documents were received and filed.
14. Millwork District Parking Lot 1 (12th Street and Elm Street) Acceptance of Public
Improvement Construction Contract CIP 3602250: City Manager recommended
acceptance of the construction contract for the Millwork District Parking Lot 1 Project, as
completed by Eastern lowa Excavating & Concrete, LLC, in the final contract amount of
$478,984.71 and authorize payment of the contract amount to Eastern lowa Excavating
& Concrete, LLC. Upon motion the documents were received and filed, and Resolution
No. 71-21 Accepting the Millwork District Parking Lot #1 Project and authorizing the
payment to the contractor was adopted.
15. Lower Bee Branch Security Network Project CIP #3401654, Project #4X0007:
City Manager recommended acceptance of the construction contract for the Lower Bee
Branch Security Network Project, as completed by Utility Service Contractors, in the
final contract amount of$255,915.25, which is 1.35% lower than the bid amount of
$259,414.00. Upon motion the documents were received and filed, and Resolution No.
72-21 Accepting the Lower Bee Branch Security Network Project and authorizing the
payment of the contract amount to the contractor was adopted.
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16. 2021 Asphalt Overlay Curb Ramp Project 2: City Manager recommended that the
award for the 2021 Asphalt Overlay Curb Ramp Project 2 be officially recorded in the
minutes of the City Council. Upon motion the documents were received, filed and made
a Matter of Record.
17. Asbury Road Fiber Optic Collaboration - Phase 3 Project: City Manager
recommended that the award for the Asbury Road Fiber Optic Collaboration — Phase 3
Project be officially recorded in the minutes of the City Council. Upon motion the
documents were received, filed and made a Matter of Record.
18. Abstract of Votes: City Clerk transmitted the Abstract of Votes for the March 2,
2021 Ward 1 Special Election as certified by the Dubuque County Auditor. Upon motion
the documents were received and filed.
19. Five Flags Pyrotechnics Permit: City Manager recommended approval of a
Pyrotechnics Permit submitted by the Five Flags Center for March 26 and 27, 2021.
Upon motion the documents were received, filed and approved.
20. Dubuque Police Department Crime Statistics 2020: City Manager transmitted the
Dubuque Police Department Crime Statistics 2020 report. Upon motion the documents
were received and filed.
21. Alcohol License Applications: City Manager recommended approval of annual
liquor, beer, and wine license applications as submitted. Upon motion the documents
were received and filed, and Resolution No. 73-21 Approving applications for beer,
liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4
Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and
Wine Licenses and Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Resnick to receive and file the documents, adopt the resolutions, and set
the public hearings as indicated. Seconded by Cavanagh. Motion carried 7-0.
1. Grant of Easement to T.S.D. Building Partnership, L.L.P.: City Manager
recommended the City Council set a public hearing for April 5, 2021 for the granting of a
private embankment easement across City-owned property along the Northwest Arterial
as part of the Grand River Medical Group site development project on Westmark Drive.
Upon motion the documents were received and filed, and Resolution No. 74-21 Intent to
dispose of City interest by Grant of Embankment Easement to T.S.D. Building
Partnership, L.L.P. across Part of Lot 1 of Westmark, City of Dubuque, lowa was
adopted setting a public hearing for a meeting to commence at 6:30 p.m. on April 5,
2021.
2. 2021 Asphalt Overlay Ramp Project 3: City Manager recommended initiation of the
public bidding procedure for the 2021 Asphalt Overlay Ramp Project 3, and further
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recommended that a public hearing be set for April 5, 2021. Upon motion the
documents were received and filed, and Resolution No. 75-21 Preliminary approval of
plans, specifications, form of contract, and estimated cost; setting date of public hearing
on plans, specifications, form of contract, and estimated cost; and ordering the
advertisement for bids was adopted setting a public hearing for a meeting to commence
at 6:30 p.m. on April 5, 2021.
3. Proceedings to Set Public Hearing on the Issuance of Not to Exceed $49,200,000
General Obligation Bonds, Series 2021AB: City Manager recommended that a public
hearing be set for April 5, 2021, on the proposition of selling not to exceed $49,200,000
in General Obligation Bonds. $40,535,000 of the proceeds is intended to provide funds
to refund nine previously issued bond series that are now callable to realize estimated
interest savings of$3,098,099. Upon motion the documents were received and filed,
and Resolution No. 76-21 Fixing date for a meeting on the proposition of the issuance of
not to exceed $46,250,000 General Obligation Bonds of the City of Dubuque, State of
lowa (for essential corporate purposes), and providing for publication of notice thereof;
Resolution No. 77-21 Fixing date for a meeting on the proposition of the issuance of not
to exceed $950,000 General Obligation Urban Renewal Bonds of the City of Dubuque,
State of lowa (for essential corporate urban renewal purposes), and providing for
publication of notice thereof; Resolution No. 78-21 Fixing date for a meeting on the
proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the
City of Dubuque, State of lowa (for general corporate purposes), and providing for
publication of notice thereof (GCP-2); Resolution No. 79-21 Fixing date for a meeting on
the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of
the City of Dubuque, State of lowa (for general corporate purposes), and providing for
publication of notice thereof (GCP-3); and Resolution No. 80-21 Fixing date for a
meeting on the proposition of the issuance of not to exceed $600,000 General
Obligation Bonds of the City of Dubuque, State of lowa (for general corporate
purposes), and providing for publication of notice thereof were adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on April 5, 2021.
4. Resolution for the Proposed North Grandview Estates Housing Urban Renewal
Area: City Manager recommended City Council approval of a Resolution of Necessity
that finds that an Amended and Restated Urban Renewal Plan for the North Grandview
Estates Housing Urban Renewal Area is both necessary and appropriate and sets a
public hearing on the proposed plan for April 19, 2021. Upon motion the documents
were received and filed, and Resolution No. 81-21 Authorizing and directing the City
Manager to prepare an Amended and Restated Urban Renewal Plan for the North
Grandview Estates Housing Urban Renewal Area and setting the date for a public
hearing and consultation on the proposed Amended and Restated Urban Renewal Plan
for said district was adopted setting a public hearing for a meeting to commence at 6:30
p.m. on April 19, 2021.
5. Resolution of Necessity for the Amendment of the Dubuque Industrial Center
Economic Development District Urban Renewal Plan, Version 2021.1 : City Manager
recommended City Council approval of a Resolution of Necessity that finds that an
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Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center
Economic Development District is both necessary and appropriate and sets a public
hearing on the proposed amendment for April 19, 2021. Upon motion the documents
were received and filed, and Resolution No. 82-21 Authorizing and directing the City
Manager to prepare an Amended and Restated Urban Renewal Plan for the Dubuque
Industrial Center Economic Development District and setting dates for the public
hearing and consultation process on the proposed Amended and Restated Urban
Renewal Plan for said district was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on April 19, 2021.
6. Resolution of Necessity for the Amendment of the Dubuque Industrial Center
Economic Development District Urban Renewal Plan, Version 2021.2: City Manager
recommended City Council approval of a Resolution of Necessity that finds that an
Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center
Economic Development District is both necessary and appropriate and sets a public
hearing on the proposed amendment for April 19, 2021. Upon motion the documents
were received and filed, and Resolution No. 83-21 Authorizing and directing the City
Manager to prepare an Amended and Restated Urban Renewal Plan for the Dubuque
Industrial Center Economic Development District and setting dates for the public
hearing and consultation process on the proposed Amended and Restated Urban
Renewal Plan for said district was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on April 19, 2021.
[Due to the ongoing COVID-19 pandemic, the City Council will meet virtually through
GoToMeeting. The official agenda will be posted on Friday prior to the meeting and will
contain listening, viewing, and public input options. The City Council agenda can be
accessed at or by contacting the
City Clerk's Office at 563-589-4100, .]
BOARDS/COMMISSIONS
Applications were reviewed for the following Boards and Commissions. Applicants
were invited to address the City Council regarding their desire to serve on the following
Boards/Commissions.
1. Cable Television Commission: One, 3-Year term through July 1, 2024 (Expiring
term of Tigges). Applicant: Jennifer Tigges, 4927 Wild Flower Dr.
2. Housing Commission: One 3-Year term through August 17, 2022 (Vacant term of
Wall). Applicant: Jeff Lenhart, 670 Harvard St.
3. Human Rights Commission: One, 3-Year term through January 1, 2024 (Vacant
term of Allen) and One, 3-Year term through January 1, 2022 (Vacant term of Regan).
Applicants: Carla Anderson, 1131 Main St.; Taylor Merfeld, 1016 Rhomberg Ave.;
Nichole Weber, 535 South Grandview Ave. This commission is subject to the State of
lowa Gender Balance Law. 9 Commissioners total; currently 3 males/4 females/2
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openings. Ms. Anderson spoke in support of her appointment and provided a brief
biography.
Appointments were made to the following boards/commissions.
1. Community Development Advisory Commission: One, 3-Year term through
February 15, 2024 (Expiring term of Woodyard). Applicant: Julie Woodyard, 2015
Washington Street. Motion by Roussell to appoint Ms. Woodyard to the 3-Year term
through February 15, 2024. Seconded by Jones. Motion carried 7-0.
2. Housing Appeals and Mediation Board — Newly Amended Board: One, 3-Year term
through January 1, 2024. Applicant: Luke Hoffmann, 991 June Dr. (Qualifies as a
Landlord). Motion by Roussell to appoint Mr. Hoffmann to the 3-Year term through
January 1, 2024. Seconded by Sprank. Motion carried 7-0.
3. Zoning Board of Adjustment: One, 5-Year term through March 25, 2026 (Expiring
term of McCoy). Applicant: Jonathan McCoy, 263 Main St. This commission is subject
to the State of/owa Gender Balance Law. 5 Commissioners total; currently 2 males/2
females/1 opening. Motion by Resnick to appoint Mr. McCoy to the 5-Year term through
March 25, 2026. Seconded by Cavanagh. Motion carried 7-0.
PUBLIC HEARINGS
1. Sale of City-Owned Property at 305-307 East 22nd Street: Proof of publication on
notice of public hearing to request City Council approval of the disposal of City-owned
real property located at 305-307 East 22nd Street to Affordable Housing Network, Inc. for
the purchase price of $4,171, and City Manager recommended approval. Motion by
Cavanagh to receive and file the documents and adopt Resolution No. 84-21 Disposing
of City interest in real property located at 305-307 East 22nd Street, in the City of
Dubuque, lowa. Seconded by Sprank. Staff stated that no online public input had been
received for this item. Motion carried 7-0.
2. Sale of City-Owned Property at 2243 Central Avenue: Proof of publication on
notice of public hearing to consider City Council approval of a Purchase Agreement and
Special Warranty Deed for the sale of City-owned real property located at 2243 Central
Avenue to Tyler and Michelle Ede for $160,000, and City Manager recommending
approval. Motion by Sprank to receive and file the documents and adopt Resolution No.
85-21 Disposing of City interest in real property located at 2243 Central Avenue, in the
City of Dubuque, lowa. Seconded by Farber. Staff stated that no online public input had
been received for this item. Motion carried 7-0.
3. Proceedings to Hold the Public Hearing on the Issuance of Not to Exceed
$24,000,000 General Obligation Annual Appropriation Refunding Capital Loan Notes:
Proof of publication on notice of public hearing to consider City Council approval of the
suggested proceedings for a public hearing on the issuance of a not to exceed
$24,000,000 in General Obligation Annual Appropriation Refunding Bonds, the
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proceeds of which will be used to refund the Stormwater Revenue Capital Loan Notes,
Series 2015B, dated June 19, 2015 and amended September 8, 2017. Motion by Jones
to receive and file the documents and adopt Resolution No. 86-21 Instituting
proceedings to take additional action for the authorization of a Loan and Disbursement
Agreement and the issuance of not to exceed $24,000,000 General Obligation Annual
Appropriation Refunding Capital Loan Notes. Seconded by Roussell. Responding to a
question from the City Council, Director of Finance and Budget Jennifer Larson stated
that the interest rate from the lowa Finance Authority will remain at 1.43%. Motion
carried 7-0.
PUBLIC INPUT
Due to the COVID-19 pandemic and mandates for social distancing, public input was
made available through GoToMeeting chat function, City Council and City Clerk email
accounts, and the City of Dubuque's Facebook Live page. Staff stated that no online
public input was received.
ACTION ITEMS
1. Four Mounds Foundation Request for Work Session: City Manager requested the
City Council schedule a work session for Monday, April 19, 2021, at 5:00 p.m. on Four
Mounds Foundation and their work. Motion by Cavanagh to receive and file the
documents and set the work session as recommended. Seconded by Roussell. No
schedule conflicts were expressed. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Resnick reported on witnessing community compliance with public
health mitigation efforts in response to the COVID-19 pandemic and suggested that City
Council and City staff may want to have future discussions on setting goals to achieve
on mitigation efforts.
Council Member Roussell reported on attending the National League of Cities
Congressional City Congress virtually. Ms. Roussell reported that the conference
provided an opportunity to learn from city and federal leaders across the country.
Council Member Sprank reported on volunteering for the Dubuque Area Labor
Harvest's food giveaway this past Saturday, where the organization gave away 275
boxes of food. Mr. Sprank thanked City staff for their assistance with traffic flow during
the event and expressed interest in learning more about food scarcity in the community
as part of the City Council's goals and priorities.
Mayor Buol stated that City staff is beginning to explore the possibilities for in-person
City Council meetings. Mayor Buol stated that this will be an ongoing process and will
consider multiple factors, including any community impacts from travel over spring
break.
There being no further business, Mayor Buol declared the meeting adjourned at 7:28
p.m.
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/s/Adrienne N. Breitfelder
City Clerk
1 t 3/24
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