Minutes_Housing Commission 3 23 21 Copyrig hted
April 5, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 3/3, 3/4, 3/8, 3/9, 3/11, 3/15, 3/22, and 3/24;
Arts and Cultural Affairs Commission of 2/23; Civil Service Commission
of 3/15; Community Development Advisory Commission of 3/2 and 3/17;
Historic Preservation Commission of 3/18; Housing Commission of
3/23; Proof of Publication for City Council Proceedings of 3/1, 3/3, 3/4,
3/8, 3/9, and 3/11; Proof of Publication for List of Claims and Summary
of Revenues for the Month Ended February 28, 2021
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 3/3/21 Supporting Documentation
City Council Proceedings of 3/4/21 Supporting Documentation
City Council Proceedings of 3/8/21 Supporting Documentation
City Council Proceedings of 3/9/21 Supporting Documentation
City Council Proceedings of 3/11/21 Supporting Documentation
City Council Proceedings of 3/15/21 Supporting Documentation
City Council Proceedings of 3/22/21 Supporting Documentation
City Council Proceedings of 3/24/21 Supporting Documentation
Arts and Cultural Affairs Commission of 2/23/21 Supporting Documentation
Civil Service Commission Minutes of 3/15/21 Supporting Documentation
Community Development Advisory Commission Supporting Documentation
Minutes of 3/2/21
Community DevelopmentAdvisory Commission Supporting Documentation
Minutes of 3/17/21
Historic Preservation Commission Minutes of 3/18/21 Supporting Documentation
Housing Commission Minutes of 3/23/21 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
3/1/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/3/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/4/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/8/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/9/21
Proof of Publication for City Council Proceedings of Supporting Documentation
3/11/21
Proof of Publication for List of Claims/ Summary of Supporting Documentation
Revenues for Month Ended 2/28/21
MINUTES FOR HOUSING COMMISSION MEETING
DATE: Tuesday, March 23, 2021
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6`h Street, Suite 312; Dubuque, IA 52001
Chairperson Rick Baumhover called the meeting to order at 4:01 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Commissioners Present: Rick Baumhover
Michelle Becwar
Janice Craddieth
Hilary Dalton
Amy Eudaley
Gail Weitz
Sam Wooden
Commissioners Absent: None
Staff Present: Alexis Steger(left at 4:40)
Gina Hodgson
Cate Richter
Public Present:
Certification of Minutes— February 23. 2021 Housinq Commission Meetinq
Commissioner Dalton moved to approve the Minutes for the February 23, 2021 Housing Commission
Meeting. Commissioner Craddieth seconded. Roll call. All present (7) in favor. Motion passed.
Correspondence/Public Input
Commissioner Wooden fonvarded an email from Michaela Freiburger to all commissioner and
Commissioner Dalton read the email regarding Renter Energy Conversations to take place in March
and April.
New Business
a) Resignation of David Wall
Alexis Steger, Housing & Community Development Director, stated that we accepted
resignation and position has been listed as available for application. Gina Hodgson,
Assisted Housing Supervisor, stated that a letter of appreciation will be mailed tomorrow.
b) Resignaiton of Suzanne Stroud
Alexis Steger, Housing & Community Development Director, stated that we accepted
resignation and position has been listed as available for application. Gina Hodgson,
Assisted Housing Supervisor, stated that a letter of appreciation will be mailed tomorrow.
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MINUTES FOR HOUSING COMMISSION MEETING
c) Set Public Hearing for PHA Annual Plan for May 11, 2021 (will need to approve a move �
of the regularly scheduled May m2e,ing up to the 11th to meet the guidelines for HUD
submittal) �
Commissioner Eudaly motioned to approve the public hearing and regular May meeting
be scheduled for May 11, 2021. Commissioner Dalton seconded. Roll call. All present
(7) in favor. Motion passed.
d) CARES Act Funding — Landlord Incentive Programs Overview
Steger explained we are offering two landlord incentives effective April 1, 2021. One is a
$1,000.00 new landlord bonus for landlords who sign contract with Housing Choice �
Voucher participant in units in certain cencus tracts that have low availaibility of Assisted
Housing units and that have not rented to a Housing Choice Voucher participant in that
unit since 1/1/2012. The other is again for unit in those same census tracts where the
landlord is holding the unit to lease up a Housing Choice Voucher participant. They must
notify us at least 30 days in advance of when it will be vacant so we can list in our our
courtesy listing and any private advertising must include "we will accept Housing Choice
Vouchers." This will cover up to one month's rent if they do lease up a Housing Choice
Voucher participant. The only exception to the cencus tract restriction is for units that
have three or more bedrooms — both programs will apply to these units no matter where
in the city they are located.
A third program is for damage protection fund any where within Dubuque County for up to
$2,500.00. This is for excess damages above and beyond the security deposit for
Assisted Housing tenants. There are requirements to qualify for this including move in
documentation, a landlord doing a check-in inspection within three months and move out
inspection so iYs fully documented.
Another program is the Energy Savers Program using CDBG funding for landlords who
are willing to accept Housing Choice Vouchers for two years, rent at fair market rate and
serve a low- to moderate-income person. They can get their water heater(up to
$1,500.00) or heating system (up to $3,500.00) replaced. The intent is to lower the utility
costs for tenant so the utilities must be in the tenanYs name. A secondary purpose is to
lower our carbon footprint so it must be at least ten years old and must go from a low
efficiency to a high efficiency appliance.
The State of lowa is also accepting applications to assist with up to 12 months of rental
and utility assistance due to COVID-19 related situations. �
A flyer will be sent out to all landlords, the information will be put into the City Newsletter, �
the flyers will be available at our office and will be shared with community partners. �
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e) Admin Plan Revision: Briefings response timeline change �
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Hodgson reviewed a change to our Administrative Plan. Since the online briefing is now !
available and can be done at an applicanYs convenience, we shortened the time frame to i
complete the briefing and questionnaire and return required paperwork. Briefings are still 1
avaiiaule via piione or in person ir an appointment is scheduled it needeq but applicants a �
no longer required to come here to complete that. Commissioner Weitz motioned to ?
approve the revision. Commissioner Craddieth seconded. Roll call. Motion passed with
6 in favor and Commissioner Eudaley abstaining.
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MINUTES FOR HOUSING COMMISSION MEETING
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f) Proposal by Rick Baumhover to hold Housing Commission meeting 1 time per quarter at ,
a rotating location (TBD) throughout the community spark interest and participation once
COVID restrictions are lifted.
After discussion, it was agreed for continuity sake, the meeting should be held at the
same place but there are plenty of opportunities to get more involved with the public.
Hodgson will check with the City Manager's Office to possibly obtain the meeting
schedules that Gerolyn O'Conner used to hand out.
Reports -
a) CDBG Advisory Commission Report
No report provided.
b) Assisted Housing Waiting List Statistical Summary
Cate Richter, Assisted Housing Coordinator, stated that there are currently 25 people on the
waiting list from February. They would not be pulled and we will not open the waiting list for a
few months due to funding issues.
c) Housing Choice Voucher Participant Statistical Summary
Richter stated that we had an increase of about 20 in participants to 873.
d) Denial/Termination Meeting Results
Richter stated that there was just one proposal for termination which was for drugs in the unit
and we opted to proceed with termination.
Information Sharinq
a) Hodgson stated that Mike Belmont started as the Assistant Director last week. He comes
with years of experience in the architecture field so is very familiar with building codes.
b) Hodgson stated that the Source of Income ban passed the House and Senate and is awaiting
the Govenor's signature.
c) Hodgson stated that of the four applications that we know for the two vacant seats, one is a
voucher participant and one is a landlord.
Adiournment
There being no further business to come before the Commission, Commissioner Eudaley moved to
adjourn the meeting. Commissioner Dalton seconded. Motion passed by voice vote. Meeting
adjourned at 4:50 p.m.
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MINUTES FOR HOUSING COMMISSION MEETING
Minutes;t�ak_e_�n_,b_y:
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Cate Richter
Assisted Housing Coordinator
Respectfully Subm�d:
, �
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Alexis Steger, Department Director
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