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Approval and Submission of Annual Public Housing Agency (PHA) PlanCity of Dubuque City Council Meeting Consent Items # 24. Copyrighted May 17, 2021 ITEM TITLE: Approval and Submission of Annual Public Housing Agency (PHA) Plan SUMMARY: City Manager recommending approval of the submission of the Annual Public Housing Agency Plan along with the Certification of Consistency with the Consolidated Plan to the U.S. Department of Housing and Urban Development. SUGGESTED DISPOSITION: ATTACHMENTS: Description RESOLUTION Authorizing the Mayor to execute the certification by State or Local Office of Public Housing Agency (PHA) Plan's Consistency with the Consolidated Plan and approval of the PHA Annual Plan Suggested Disposition: Receive and File; Adopt Resolution(s) Public Housing Agency Plan Submission-MVM Memo Staff Memo 2021 Resolution 2021 PHAAnnual Plan HUD Form 50077 - Director Approval HUD Form 50077 - Mayor Approval Type City Manager Memo Staff Memo Resolutions Supporting Documentation Supporting Documentation Supporting Documentation THE C Dubuque DUUB-.-*.-TE *Awiu Ciq ' iece on the Mississippi Masterpiece PP zoo�•zoi 2-2013 zoi7*2019oi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Approval and Submission of Annual Public Housing Agency (PHA) Plan DATE: May 13, 2021 Housing & Community Development Department Director Alexis Steger is recommending approval of the submission of the Annual Public Housing Agency Plan along with the Certification of Consistency with the Consolidated Plan to the U.S. Department of Housing and Urban Development. To ensure public participation in the process, PHA Plans must be available for inspection by the public both during the public review period prior to the board hearing and submission to HUD. Public Notice was published 45 days in advance of being approved by the Housing Commission. The Housing Commission voted to approve the PHA Plan on Tuesday, May 11, 2021. The PHA Resident Advisory Board has also reviewed the PHA Plan and all comments and minutes from their meeting is included in the plan. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Alexis Steger, Housing and Community Development Director THE C DUUB*TE Masterpiece on the Mississippi TO: Michael C Van Milligen, City Manager FROM: Alexis Steger, Housing & Community Development Director DATE: May 12, 2021 Dubuque NI -America M II 2007-2012.2013 2017*2019 RE: Approval and Submission of Annual Public Housing Agency (PHA) Plan BACKGROUND Each year the City of Dubuque is required to submit a PHA (Public Housing Agency) Plan. The PHA Plan is a comprehensive guide to the policies, programs, operations and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the 5-Year Plan which was submitted fiscal year 2020 and the Annual Plan, which is submitted this year. Part of the submission includes the Certification by State or Local Office of PHA Consistency with the Consolidated Plan (HUD-50077 Form). The submission is also required as part of the Voluntary Compliance Agreement (VCA) with the U.S. Department of Housing and Urban Development (HUD). DISCUSSION The PHA Plan and Certifications follow HUD approved templates and must be submitted accordingly. Any local, regional or State agency that receives funds to operate Federal Section 8 Housing Choice Voucher programs must submit a PHA Plan. To ensure public participation in the process, PHA Plans must be available for inspection by the public both during the public review period prior to the board hearing and submission to HUD. Public Notice was published 45 days in advance of being approved by the Housing Commission. The Housing Commission voted to approve the PHA Plan on Tuesday, May 11, 2021. The PHA Resident Advisory Board has also reviewed the PHA Plan and all comments and minutes from their meeting is included in the plan. RECOMMENDATION I respectfully request City Council approve the submission of the Annual PHA Plan along with the Certification for Consistency with the Consolidated Plan to the U.S. Department of Housing and Urban Development Prepared by Alexis Steger, Housing & Community Devel., 350 W. 6 th St., Suite 312, (563) 690-6072 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13 th St., Dubuque, ]A 52001, (563) 589-4100 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION BY STATE OR LOCAL OFFICE • PUBLIC HOUSING AGENCY (PHA) PLAN'S CONSISTENCY WITH THE CONSOLIDATED PLAN AND APPROVAL OF THE PHA ■. Whereas, the U.S. Department of Housing and Urban Development requires submission of the Public Housing Agency (PHA) Plan on an annual basis; and Whereas, the U.S. Department of Housing and Urban Development requires Certification of the PHA Plan's Consistency with the Consolidated Plan; Whereas, the City of Dubuque has prepared the PHA Annual Plan in consistency with the Consolidated Plan and wishes to submit the plan as required. NOW, •' BE IT RESOLVED BY THE CITY COUNCIL • THE CITI • DUBUQUE • Section 1: That the Mayor is hereby authorized and directed to certify the PHA Plan's Consistency with the Consolidated Plan; and Section 2: That the Director of Housing and Community Development is hereby authorized to submit the PHA Plan and the Certification as required by the U.S. Department of Housing and Urban Development. Passed, approved and adopted this 17th day of May, 2021. Roy D Bybyf, Mayor Attest: Trish L. Gleason, Assistant City Clerk PUBLIC NOTICE PROPOSED FISCAL YEAR 2021 PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN Notice is hereby given that the City of Dubuque Housing Commission will conduct a public hearing on Tuesday, May 11, 2021 at a meeting to commence at 4:00 p.m. Due to social distancing guidelines related to the COVID-19 pandemic, Housing Commission Members and City staff will participate by GoToMeeting and will not meet in person. To join this meeting dial (Toll Free) 866-899-4679 and enter access code 525-965-277 or visit https:Hglobal.gotomeeting.com/ioin/525965277 to join from your computer, tablet, or smartphone. The Commission will consider a proposed Fiscal Year 2021 PHA Annual Plan. Interested parties may examine the contents of the proposed Plan at the City Clerk's Office, City Hall, 50 West 13t" Street; and the Housing and Community Development Department, 350 West 61" Street, Suite 312, Dubuque Iowa, and the City Website at www.citvofdubuque.org/adminplan. Written comments may be submitted on or before the time of the public hearing to the City of Dubuque Housing and Community Development Department, 350 W 6t" St, Suite 312, Dubuque Iowa 52001 (563-690-6096) or ghodgson@cityofdubuque.org. At said time and place of public hearing all interested citizens and parties will be given an opportunity to be heard for or against said plan. 1:2t EOUAI HOUSING OPPORTUNITY Page 1 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAS) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD-50075-HP is to be completed annually by High Performing PHAS. PHAS that meet the definition of a Standard PHA, Troubled PHA, HCV-Only PHA, Small PHA, or Qualified PHA do not need to submit this form. Definitions. (1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS or SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled. A. PHA Information. A.1 PHA Name: City of Dubuque PHA Code: IA087 PHA Type: ❑ Small [;'High Performer PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/01/2021 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Public Housing (PH) Units 0 Number of Housing Choice Vouchers (HCVs) 1,102 Total Combined 1,102 PHA Plan Submission Type: ®'Annual Submission ❑Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHAS are also encouraged to provide each resident council a copy of their PHA Plans. ❑ PHA Consortia: Check box if submitting a Joint PHA Plan and complete table below Participating PHAS PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program PH HCV Lead PHA: B. Annual Plan Elements Page 2 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) B.1 Revision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Annual PHA Plan submission? Y N ❑ 9 Statement of Housing Needs and Strategy for Addressing Housing Needs. ❑ QeDeconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. ❑ [Financial Resources. ❑ [a/Rent Determination. ❑ Homeownership Programs. ❑ Safety and Crime Prevention. ❑ Pet Policy. ❑ Substantial Deviation. ❑ ®' Significant Amendment/Modification (b) The PHA must submit its Deconcentration Policy for Field Office Review. (c) If the PHA answered yes for any element, describe the revisions for each element below: B.2 New Activities. (a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year? Y N ❑ QeHope VI or Choice Neighborhoods. ❑ EWixed Finance Modernization or Development. ❑ ErDemolition and/or Disposition. ❑ U Conversion of Public Housing to Tenant Based Assistance. ❑ [Conversion of Public Housing to Project -Based Assistance under RAD. ❑ [;Project Based Vouchers. ❑ Units with Approved Vacancies for Modernization. a ❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project -Based Vouchers (PBVs), provide the projected number of project -based units and general locations, and describe how project basing would be consistent with the PHA Plan. B.3 Progress Report. Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5-Year Plan. PHA Goal: Meet the need for quality, affordable rental homes Sub Goal: Preserve, rehabilitate, and promote quality affordable housing. Continue efforts to affirmatively further fair housing through licensing and tiered inspections process — In an effort to affirmatively further fair housing, the City of Dubuque collects voucher acceptance and vacancy data for every licensed rental property in the city with our annual licensing renewals to assess availability and access to units for voucher holders. Additionally, property owners may request information on the voucher program via their renewal paperwork, creating an opportunity for property owner engagement and education. Our code enforcement policies are structured to give more attention to properties that persistently fail inspections. Enhanced enforcement efforts allow us to focus energy on the properties and property owners that have experienced the most deferred maintenance. Often this impacts low-income renters, by proactively addressing nuisance property owners and has resulted in more frequent inspections, better maintained, and safer units. Page 3 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) PHA Goal: Increase the Acceptance of Housing Choice Vouchers by Housing Providers Sub Goal: Reduce negative community perceptions of poverty that impacts fair housing and access to opportunity for low-income residents • Complete an Equitable Poverty Prevention Plan and implement recommendations — In fiscal year 2020 the City hired a consultant to oversee the development of the Equitable Poverty Prevention Plan. Multiple avenues of research and community engagement assisted in the creation of the final plan that was presented to the City Council in January 2021. Recommendations from that plan were used as guiding principles to form budget requests and guide resource enhancements in the community. Fiscal Year 2021 will allow some of the recommendations to be implemented as well as frame the planning for future years. • Continue efforts of re -branding the HCV Program adopted by City Council as an alternative to a Source of Income Ordinance — In fiscal year 2020 the City focused on researching ways to incentivize landlords to accept HCV Program vouchers. Efforts continue to be under way in implementing incentives and providing educational outreach to assist in understanding the program and its possibilities. • Implement communication and trust -building activities for landlords and HCV program participants — In fiscal year 2020 City staff continued to meet with the Landlord Association monthly to trouble shoot the reasons for low participation numbers and portray an accurate picture of available units willing to accept HCV payments. Educational outreach, direct deposit payments and landlord portal access have been implemented to help recruit and gauge interest in program participation by landlords. Sub Goal: Streamline processes that create barriers for housing providers to accept vouchers. Produce online briefing to increase awareness of tenant responsibility - The online briefing was created and went live in the summer of 2020. This has allowed the process to be more streamlined and convenient for clients to do at their leisure within a specific time frame and has allowed many to lease up at a quicker rate due to the ease of accessibility. Update Voucher Payment Standards and review exception rent areas to maximize payments to match the market — The Voucher Payment Standards (VPS) were evaluated and updated in December 2020 and put into effect retroactively to include October 2020- present payments. Below are the VPS charts. Chart #1 shows original VPS amounts from 01/01/2020 and chart #2 shows the updated VPS amounts that went into effect as of 10/1/2020. Page 4 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) Chart #1: ALL OTHER AREA PAYMENT STANDARD- Effective 01/01/2020: Voucher SRO OBR 1BR 2BR 3BR 4BR 5BR Payment 375 494 606 798 1058 1238 1483 Standard FMR (Fair SRO OBR 1BR 2BR 3BR 4BR 5BR Market Rent) 382 510 595 783 1048 1290 1483 Effective 10/01/2019 Chart #2: ALL OTHER AREA PAYMENT STANDARD- Effective 10/01/2020: Voucher SRO OBR 1BR 2BR 3BR 4BR 5BR Payment 390 545 665 880 1120 1376 1582 Standard FMR (Fair SRO OBR 1BR 2BR 3BR 4BR 5BR Market Rent) 399 532 612 806 1065 1376 1582 Effective 10/01/2020 Exception Area Payment Standards were also updated as of 11/17/2020. The below charts show the previous Exception Area Payment Standards (effective 01/01/2020) as well as the updated Exception Area Payment Standards (effective 11/17/2020). Chart #1: EXCEPTION AREA PAYMENT STANDARDS — Effective 01/01/2020: Census Tracts 8.01 8.02 12.01 12.02 12.04 & 12.05 Exception OBR 1BR 2BR 3BR 4BR 5BR Rents VPS 561 654 861 1152 1419 1631 Chart #2: EXCEPTION AREA PAYMENT STANDARDS — Effective 11/17/2020: Census Tracts 8.01, 8.02, 12.01, 12.02, 12.04 & 12.05 Exception OBR 1BR 2BR 3BR 4BR 5BR Rents VPS 623 718 946 1249 1614 1857 PHA Goal: Implement local government policies that encourage equity and decrease disparate impacts Sub goal: Conduct audits to decrease disparate impacts • Audit background check process from local ordinance requirements - In fiscal year 2020 the City began researching background check processes. The City runs free background checks for landlords on prospective tenants for the HCV program. Feedback received showed that these reports were confusing and could be adversely affecting tenants. We had cross -departmental staff examine the documents that housing providers receive, and most people were unable to read them correctly; According to HUD guidance and the Analysis of Impediments — best practice was not to rely on arrests in making rental decisions due to potential disparities and bias. While we did not have a way to know how each landlord used the information, we determined that we were likely contributing Page 5 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) towards bias and inequity and stopped this practice. On October 22, 2020 arrest records were removed from the landlord background checks provided by the City. • In fiscal year 2020 the PHA overhauled the Housing department webpage to make it more user friendly and easier to navigate for all in the community as well as making it ADA compliant for accessibility. • Essential documents were translated into Spanish and Marshallese in order to break down communication barriers and allow easier accessibility to programs and information for the entire community. • Efforts increased to create more social media presence to engage the community through education and awareness. Sub Goal: Analyze data to increase equity • Implement quarterly review of eviction data for disparate impacts - In the last half of fiscal year 2020 an eviction moratorium was put into place. Data on this has not been evaluated due to the skewed numbers because of the halt in evictions. PHA Goal: Increase access to opportunity and the building of social capital Sub Goal: Evaluate barriers that still exist, preventing residents from earning a livable wage, and address • Join the Childcare Initiative to find ways to fund/provide childcare without 2 year waiting periods — In fiscal year 2020 we participated in many of the Childcare Coalition meetings in order to help generate ideas and identify potential barriers, resources, and solutions to assist parents in their goals of balancing a family and a career. • Address food desserts and find ways to provide healthy, affordable food to lower income residents - In fiscal year 2020 the entire community came together to provide food for students when schools closed in the spring due to the COVID-19 outbreak. Many organizations worked together to provide food to those in need and through those efforts the overall need for food assistance in the community was very profound. Continuing this food assistance and identifying a long-term sustainable plan to provide for families in the community is now a focus of the City and many non -profits in the area. This is a work in progress. B.4. Most Recent Fiscal Year Audit. (a) Were there any findings in the most recent FY Audit? Y N ❑ 0 (b) If yes, please describe: Other Document and/or Certification Requirements. Page 6 of 44 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) CA Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. C.2 Civil Rights Certification. Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. C.3 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N ❑ D� See C.3. Attachment of RAB meeting minutes from 3/17/2021. If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. CA Certification by State or Local Officials. Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. D Statement of Capital Improvements. Required in all years for all PHAs completing this form that administer public housing and receive funding from the Capital Fund Program (CFP). D.1 Capital Improvements. Include a reference here to the most recent HUD -approved 5-Year Action Plan (HUD-50075.2) and the date that it was approved by HUD. Page 7 of 44 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) Instructions for Preparation of Form HUD-50075-HP Annual Plan for High Performing PHAs A. PHA Information. All PHAs must complete this section. A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), PHA Inventory, Number of Public Housing Units and or Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan. (24 CFR 003.23(4)(e)) PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR 043.128(a)) B. Annual Plan. B.1 Revision of PHA Plan Elements. PHAs must: Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes" box. If an element has not been revised, mark "no." ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income, and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (ii) elderly families and families with disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. For years in which the PHA's 5-Year PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 CFR §903.7(a)(1) and 24 CFR §903.12(b). Provide a description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. For years in which the PHA's 5-Year PHA Plan is also due, this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 CFR §903.7(a)(2)(ii) and 24 CFR §903.12(b). ❑ Deconcentration and Other Policies that Govern Eligibility, Selection and Admissions. Describe the PHA's admissions policy for deconcentration of poverty and income mixing of lower -income families in public housing. The Deconcentration Policy must describe the PHA's policy for bringing higher income tenants into lower income developments and lower income tenants into higher income developments. The deconcentration requirements apply to general occupancy and family public housing developments. Refer to 24 CFR §903.2(b)(2) for developments not subject to deconcentration of poverty and income mixing requirements. 24 CFR 003.7(bb) Describe the PHA's procedures for maintaining waiting lists for admission to public housing and address any site -based waiting lists. 24 CFR 003.7(bb) A statement of the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV. (24 CFR §903.7(b) Describe the unit assignment policies for public housing. 24 CFR §903.7(b) ❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA operating, capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant -based assistance. The statement also should include the non -Federal sources of funds supporting each Federal program and state the planned use for the resources. (24 CFR §903.3 c ❑ Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies. (24 CFR §903.7(d) ❑ Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the PHA's 5-Year PHA Plan is also due, this information must be included only to the extent that the PHA participates in homeownership programs under section 8(y) of the 1937 Act. (24 CFR §903.7(k) and 24 CFR §903.12(b). ❑ Safety and Crime Prevention (VAWA). A description of: 1) Any activities, services, or programs provided or offered by an agency, either directly or in partnership with other service providers, to child or adult victims of domestic violence, daring violence, sexual assault, or stalking; 2) Any activities, services, or programs provided or offered by a PHA that helps child and adult victims of domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any activities, services, or programs provided or offered by a public housing agency to prevent domestic violence, dating violence, sexual assault, and stalking, or to enhance victim safety in assisted families. (24 CFR §903.7(m)(5)) ❑ Pet Policy. Describe the PHA's policies and requirements pertaining to the ownership of pets in public housing. (24 CFR §903.7(n)) ❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5-Year Plan. (24 CFR §903.7(r)(2)(i) ❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5-Year and Annual Plan. Should the PHA fail to define `significant amendment/modification', HUD will consider the following to be `significant amendments or modifications': a) changes to rent or admissions policies or organization of the waiting list; b) additions of non -emergency public housing CFP work items (items not included in the current CFP Annual Statement or CFP 5-Year Action Plan); or c) any change with regard to demolition or disposition, designation, homeownership programs or conversion activities. See guidance on HUD's website at: Notice PIH 1999-51. (24 CFR §903.7(r)(2)(ii) Page 8 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided. PHAs must submit a Deconcentration Policy for Field Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply with fair housing requirements, see 24 CFR 903.2. (24 CFR 003.23(b)) B.2 New Activities. If the PHA intends to undertake any new activities related to these elements or discretionary policies in the current Fiscal Year, mark "yes" for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark "no." ❑ Hope VI. 1) A description of any housing (including project name, number (if known) and unit count) for which the PHA will apply for HOPE VI; and 2) A timetable for the submission of applications or proposals. The application and approval process for Hope VI is a separate process. See guidance on HUD's website at: http://www.hud.gov/offices/pih/prouams/ph/hope6/index.cfm. (Notice PIH 2010-30) ❑ Mixed Finance Modernization or Development. 1) A description of any housing (including name, project number (if known) and unit count) for which the PHA will apply for Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at: hqp://www.hud.gov/offices/pih/programs/Sh/hL)pe6/index.cfin. (Notice PIH 2O10-30) ❑ Demolition and/or Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including name, project number and unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD's website at: http://www.hud.gov/offices/pih/centers/sac/demo diWo/index.cfin. (24 CFR &903.7(h)) ❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD's website at: http://www.hud.gov/offices/pih/centers/sac/conversion.cfin. (24 CFR §903.70)) ❑ Project -Based Vouchers. Describe any plans to use HCVs for new project -based vouchers. (24 CFR §983.57(b)(1)) If using project -based vouchers, provide the projected number of project -based units and general locations and describe how project -basing would be consistent with the PHA Plan. ❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.7(r)(1)) BA Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark "yes" and describe those findings in the space provided. (24 CFR §903.7(12)) C. Other Document and/or Certification Requirements CA Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 SM-HP. C.2 Civil Rights Certification. Form HUD-50077 SM-HP, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the AFFH Certification if: it can document that it examines its programs and proposed programs to identify any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR &903.7(o)) C.3 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark "yes," submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR 003.13(c), 24 CFR &903.19) CA Certification by State or Local Officials. Form HUD-50077-SL, Certification by State or Local Officials ofPHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15) D. Statement of Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) must complete this section. (24 CFR 903.7 (g)) DA Capital Improvements. In order to comply with this requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan. PHAs can reference the form by including the following language in Section C. 8.0 of the PHA Plan Template: "See HUD Form 50075.2 approved by HUD on XX/XX/ ." This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew section SA to the U.S. Housing Act of 1937, as amended, which introduced the 5-Year and Annual PHA Plan. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, Page 9 of 11 Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (High Performer PHAs) rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals, and objectives for serving the needs of low-income, very low-income, and extremely low-income families. Public reporting burden for this information collection is estimated to average 16.64 hours per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. Page 10 of 11 C.3. RAB Meeting Minutes: Resident Advisory Board Meeting Minutes 3/17/2021 Present: Pattie Breitbach Staff. Crystal Kilgore Gina Hodgson Cate Richter Tracy Doyle Hollie Ohnesorge Topic: Fiscal Year 2021 Proposed PHA Annual Plan Update Gina presented the proposed fiscal year 2021 Public Housing Agency Annual Plan. the plan and how the RAB impacts the annual plan and explained the review process the Annual Plan monitors goals that are set forth in the PHA 5-year plan. She defined the purpose of . Gina also discussed how Gina described the PHA's current goals (identified in the PHA 5-year plan) and how those goals were being achieved throughout the City's fiscal year 2020 & the beginning of the City's fiscal year 2021. The goals presented were: Meet the need for quality, affordable rental homes; Increase the acceptance of Housing Choice Vouchers by Housing Providers; Implement local and government policies that encourage and decrease disparate impacts; Increase access to opportunity and the building of social capital. RAB meeting attendees had no questions or comments about the annual plan. Minutes prepared by Hollie Ohnesorge Page 11 of 11 Civil Rights Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing (Qualified PHAs) OMB Approval No. 2577-0226 Expires 02/29/2016 Civil Rights Certification Annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official, I approve the submission of the 5-Year PHA Plan for the PHA of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the public housing program of the agency and implementation thereof. - The PHA certifies that it will carry out the public housing program of the agency in conformity with title vI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those program, addressing those impediments in a reasonable fashion in view of the resources available and working with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. City of Dubuque IA087 PHA Name PHA Number/HA Code I hereby certify that all the information stated herein, as well as any infonnation provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false clauns and statements Conviction may result in criminal and/or civil penalties (18 U.S.C. 100 L 1010 1012 31 U.S.C. 3729 3802) Name of Authorized Official Alexis Steger Signature Title Housing & Community Development Director Date Previous version is obsolete Page 1 of 1 form HUD-50077-CR (2/2013) Certification by State or Local Official of PRA Plans Consistency with the Consolidated Plan or State Consolidated Plan (All PHA s) U. S Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 2/29/2016 Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated P11 1, Roy D Buol the _Mayor of City of Dubuque Official's Name Official's Title certify that the 5-Year PHA Plan and/or Annual PHA Plan of the City of Dubuque — IA087 PIL4 Name is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of finpediments (Al) to Fair Housing Choice of the City of Dubuque Local Jurisdiction Name pursuant to 24 CFR Part 91. Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State Consolidated Plan and the AL The City of Dubuque PHA Plan and the Consolidated Plan track the number of units per census tract and track the location of affordable housing and type. The activities and goals include actions the City will take to integrate affordable housing that is fully available without regard to race, ethnicity, religion, national origin, sex, disability, familial status, gender or sexual orientation. Both plans include specific goals to expand opportunities for Housing Choice Voucher applicants and participants, including strategies to increase affordability, I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official I Title Roy D Buol , I Mayor Signature Date Page 1 of 1 form HUD-50077-SL (12/2014)