Amendment to Master Co-Location and Shared Services Agreement with Interstate Power and LightCity of Dubuque
City Council Meeting
Consent Items # 25.
Copyrighted
May 17, 2021
ITEM TITLE: Proposed Amendment to Master Co -Location and Shared Services
Agreement Between the City of Dubuque and Interstate Power and Light
SUMMARY: City Manager recommending approval of an Amendment to the Master
Co -Location and Shared Services Agreement with Interstate Power and
Light (I PL) for installation of a shared fiber conduit route within the City of
Dubuque.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Interstate Power and Light Amendment to Master Co- City Manager Memo
Location and Shared Services Agreement-MVM Memo
Proposed Amendment to Master Co -location and
Shared Services Agreement between the City of Staff Memo
Dubuque and Interstate Power and Light Memo to the
City Manager
Amendment 5 to Master Co -location and Shared
Services Agreement between the City of Dubuque and Supporting Documentation
Interstate Power and Light
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Master Co -Location and Shared Services
Agreement Between the City of Dubuque and Interstate Power and Light
DATE: May 13, 2021
Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and
Sustainable Innovation Consultant Dave Lyons recommend City Council approval of an
Amendment to the Master Co -Location and Shared Services Agreement with Interstate
Power and Light (IPL)for installation of a shared fiber conduit route within the City of
Dubuque.
The proposed amendment would add four additional sections to the collaboration
between IPL and the City of Dubuque. The first two sections relate to conduit segments
on Clarke Drive and Downtown, where IPL is allowing the City to collaborate on IPL's
installation of conduit. These additions will allow the City to have improved and
redundant service in the downtown core and accelerate improved fiber service to City
facilities and neighborhoods on the north and west -sides.
The second two sections relate to conduit segments on Asbury Road, where the City is
allowing IPL to collaborate on City's installation of conduit. These additions will
continue to support IPL's fiber build, designed to connect all IPL and Alliant Energy
facilities in Iowa and Wisconsin.
Approval of the proposed amendment should have a positive budgetary impact to the
City by reducing the costs of installing conduit into the City network through cost -sharing
and collaboration with IPL. The City of Dubuque is receiving $122,850 in value through
this amendment. IPL is receiving $154,692 and will make a payment to Dubuque of
$31,842. It should also reduce City costs for installing conduit and fiber already
approved within existing City budgets, creating new major redundant fiber routes to
protect and support existing City networks and creating new revenue generated through
the license or sale of new conduit and fiber capacity.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
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TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
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SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement between the City of Dubuque and Interstate Power and Light
DATE: May 13, 2021
INTRODUCTION
The purpose of this memo is to request approval of an amendment to the Master
Colocation and Shared Services Agreement with Interstate Power and Light (IPL) for
the installation of a shared fiber conduit route within the City of Dubuque.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of "Master Agreements", where an overall legal,
structural, and financial relationship is established between the City and broadband
providers and approved by City Council. Project Statements carried out pursuant to that
Master Agreement can then be quickly considered and approved. In late 2018 the City
was made aware of a pending project by Interstate Power and Light and Alliant Energy
to link all the utility's generation, distribution and office facilities in Iowa and Wisconsin
via dedicated broadband fiber. Teams from the utility and the City met and worked over
the subsequent year to determine:
• How IPL could best deal with the geographic challenges of Dubuque and the
crossing of the Mississippi via the Iowa/Wisconsin Bridge; and
• How this new fiber build could assist the City in its broadband acceleration
efforts. It was determined that both outcomes could be accomplished by a "joint
build" which the teams then set about designing.
DISCUSSION
The proposed amendment would add four additional sections to the collaboration
between IPL and the City of Dubuque. The first two sections relate to conduit
segments on Clarke Drive and Downtown, where IPL is allowing the City to collaborate
on IPL's installation of conduit. These additions will allow the City to have improved and
redundant service in the downtown core and accelerate improved fiber service to City
facilities and neighborhoods on the north and west -sides.
The second two sections relate to conduit segments on Asbury Road, where City is
allowing IPL to collaborate on City's installation of conduit. These additions will
continue to support IPL's fiber build, designed to connect all IPL and Alliant Energy
facilities in Iowa and Wisconsin.
BUDGETIMPACT
Approval of the proposed amendment should have a positive budgetary impact to the
City by reducing the costs of installing conduit into the City network through cost -sharing
and collaboration with IPL. The City of Dubuque is receiving $122,850 in value through
this amendment. IPL is receiving $154,692 and will make a payment to Dubuque of
$31,842, It should also reduce City costs for installing conduit and fiber already
approved within existing City budgets, creating new major redundant fiber routes to
protect and support existing City networks and creating new revenue generated through
the license or sale of new conduit and fiber capacity.
ACTION STEP
This amendment supports Dubuque's Broadband Acceleration Initiative, reduces the
cost to City of providing a state-of-the-art fiber optic infrastructure and assists our
electric power franchisee to improve the resiliency of their system. We would
respectfully request your approval.
cc: Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Meggan Bennett, City Engineering
AMENDMENT 5 TO MASTER CO -LOCATION AND SHARED SERVICES AGREEMENT
This Amendment is made this 6th day of May, 2021, by and between Interstate Power and Light
Company and the City of Dubuque, Iowa, the parties to a Master Co -Location and Shared Services
Agreement dated the 3rd day of February, 2020, and designated as Contract No. 53385 (the
"Agreement").
WHEREAS, the partieswish to amend the Agreement by incorporating Project Statement #5 as a
supplemental Exhibit.
The parties have reached an understanding regarding the Agreement, and by this Amendment
reduce the understanding to binding form.
Project Statement # 5 —is hereby incorporated into the Agreement as a supplemental Exhibit:
Pursuant to the Master Co -locations and Shared Services Agreement between City of Dubuque (CITY)
and Interstate Power and Light (IPL), dated February 3, 2020 and attached hereto, the Parties hereby
agree to the following PROJECT STATEMENT:
Narrative description ofco-locationsand services sharing:
IPL will allow City to purchase certain unused conduit, further defined below and in the attached
Exhibit 1, for purposes of providing fiber-optic communication services for itself and affiliated
entities and improving customer service and security.
CITY is responsible for managing and maintainingthe conduit and fiber therein.
CITY is responsible for obtaining all permits required from Federal, State or Local government
including but not limited to the Department of Transportation, U.S. Army Corps of Engineers, Iowa
Department of Natural Resources and railroads, for work on the conduit.
Co -locations or service sites:
- The purchase of one 7-way 16/12 mm micro -duct conduit being installed from the intersection
of N. Grandview Avenue and Clarke Drive to the intersection of Madison Street and East 171h
Street. This conduit is estimated at 8,100 linearfeet and valued at $9.00 per linear foot for a
cost of $72,900.
- The purchase of one 7-way 16/12 mm micro -duct conduit being installed through the
downtown core beginning at the intersection of Elm Street and E 16th Street and running to the
intersection of Main Street/ Madison Street and E 17th Street. This conduit is estimated at 5,500
linear feet and valued at $9.00 per linear foot for a cost of $49,950.
2. CITYshall allow IPL to purchase certain unused conduit, further defined below, for purposes of
providing fiber-optic communication services for itself and affiliated entities and improving
customer service and security.
IPL is responsible for responsible for managing and maintaining the conduit and fiber therein.
IPLis responsible for obtaining all permits required from Federal, State or Local government including
but not limited tot he Depart mentofTransportation, U.S. Army Corps of Engineers, Iowa Department
of Natural Resources and railroads, for work on the conduit.
Co -locations or service sites:
- The purchase of two 1.25 conduits installed on Asbury Road from the City limits to Radford Road
and on Radford Roadfrom Asbury Road to the City limits. This conduit is estimated at 1200 linear feet
and valued at $15,913.
- The purchase of two conduits installed on Asbury Road from the intersection with John F Kennedy
Road to the City limits. This conduit is estimated at 7800 linear feet and valued at $138,779.
Charges and Payment Terms:
The City is receiving $122,850 in value. IPL is receiving $154,692 in value. IPL shall pay City $31,842.
Project accepted:
By. _ May 17, 2021
Michael Van Milligan — Manager, City of Dubuque Date
LE
Digitally signed by Timothy Kreft
Timothy Kreft email-0210506152ntee0500om, Energy,
Date:
May 6, 2021
TimothyJ. Kreft, Sr. Manager, Interstate Power and Light Company Date
EXHIBIT 1 [MAPS]
Clarke
Downtown
d
Asbury 2
Asbury 3