Amendment to Master Co-Location and Shared Services Agreement with Unite Private NetworkCity of Dubuque
City Council Meeting
Consent Items # 27.
Copyrighted
May 17, 2021
ITEM TITLE: Proposed Amendment to Master Co -Location and Shared Services
Agreement Between the City of Dubuque and Unite Private Network
SUMMARY: City Manager recommending approval of an Amendment to the Master
Co -Location and Shared Services Agreement between the City of
Dubuque and Unite Private Network (UPN).
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Unite Private Network Amendment to Master Co -
Location and Shared Services Agreement-MVM Memo
Proposed Amendment to Master Co -location and
Shared Services Agreement Between the City of
Dubuque and Unite Private Network memo to the City
Manager
Proposed Amendment to Master Co -location and
Shared Services Agreement Between the City of
Dubuque and Unite Private Network
Type
City Manager Memo
Staff Memo
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Master Co -Location and Shared Services
Agreement Between the City of Dubuque and Unite Private Network
DATE: May 13, 2021
Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and
Sustainable Innovation Consultant Dave Lyons recommend City Council approval of an
Amendment to the Master Co -Location and Shared Services Agreement between the
City of Dubuque and Unite Private Network (UPN).
UPN would like to undertake an additional project that would provide broadband
capacity and support for enhanced telephony services in the City of Dubuque. The
project would involve the construction and sharing of certain conduit assets. The
market value for these collaborations to both City and UPN would be $106, 402.
There is no negative budgetary impact to the approval of the proposed additional
projects. Approving this proposed amendment will create new conduit capacity for
expanding broadband capacity for the City of Dubuque, industry and citizen needs and
will result in reimbursement of city costs for sharing existing conduit of $38,872.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
Dubuque
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2007-2012.2013
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SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement Between the City of Dubuque and Unite Private Network
DATE: May 13, 2021
INTRODUCTION
The purpose of this memo is to request approval of an amendment to an existing
Master Agreement and Project Statement between the City of Dubuque and Unite
Private Network (UPN)
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in the City of
Dubuque. One effort within that strategy is the use of "Master Agreements", where an
overall legal, structural and financial relationship is established between the City and
broadband providers and approved by City Council. Project Statements carried out
pursuant to that Master Agreement can then be quickly considered and approved.
In 2017 the City of Dubuque and UPN entered into a Master Co -location and Shared
Services Agreement to accelerate the deployment of new broadband capacity in the
City of Dubuque. The initial Project Statements under that collaboration have gone well
and all anticipated value to the City is being received.
DISCUSSION
UPN would like to undertake an additional project that would provide broadband
capacity and support for enhanced telephony services in the City of Dubuque. The
project would involve the construction and sharing of certain conduit assets. The market
value for these collaborations to both City and UPN would be $106, 402.
BUDGETIMPACT
There is no negative budgetary impact to the approval of the proposed additional
projects. Approving this proposed amendment will create new conduit capacity for
expanding broadband capacity for the City of Dubuque, industry and citizen needs and
will result in reimbursement of city costs for sharing existing conduit of $38,872.
RECOMMENDATION AND ACTION REQUESTED
This amendment to the existing Master Co -location and Shared Services Agreement
with Unite Private Network supports the City of Dubuque's Broadband Acceleration
Initiative and will result in reimbursement of the cost to the city of providing a state-of-
the-art fiber optic infrastructure that can be shared. We would respectfully request your
approval and recommendation to City Council.
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Meggan Bennett, City Engineering
Amendment to Master Co -location and Shared Services Agreement between
Unite Private Network and City of Dubuque
Pursuant to the Master Co -locations and Shared Services Agreement between City of Dubuque
(City) and Unite Private Network UPN) effectively dated November 16, 2017 and attached
hereto, the Parties hereby agree to the following PROJECT STATEMENT:
Narrative description of co -location and service sharing:
- City will allow UPN access to and use of certain presently unused conduit, further defined in
Exhibit A attached hereto, for purposes of providing broadband communication services
and support to the community of Dubuque.
- UPN is responsible for obtaining all permits required from Federal, State or Local
government including but not limited to Department of Transportation, Corps of Engineers,
Dept. of Natural Resources and Railroads, for work on the conduit.
- City shall have the right of prior review and approval of any repairs, restoration,
relocations, improvements, enhancements and maintenance of the conduit and fiber
contained therein proposed by UPN.
- Any additional conduit and fiber capacity available or added, other than that which is
specifically designated for UPN shall be considered City assets and its future use controlled
by the City.
- During the term of this Project Statement UPN will have the responsibility to manage and
maintain the conduit and fiber therein, including but not limited to the following:
+ UPN shall provide physical assets and management services to City of Dubuque for its
needs as it relates to this conduit and as further defined in Exhibit A attached hereto.
+ If UPN incurs costs associated with future fiber repairs, fiber restoration or fiber
relocation City will reimburse UPN for a percent of such costs on a pro-rata basis based
on the proportionate utilization of the conduit by City
+ Each party will notify the other if it detects any problems that may interrupt service.
UPN contact is 866-963-4237. City contact is Dave Ness, City Engineering,
dness@cityotdubuque.ort (563) 589-1722.
Co -location or service site: The co -location and/or service site for this PROJECT STATEMENT is
generally described as follows:
- Shared service activity, repair, restoration, relocations, improvements and enhancements
of facilities generally described as follows and as further noted in Exhibit A:
➢ UPN use of 10,671 linear feet of existing lined City conduit on and about the
Northwest Arterial valued at $7.00 per linear foot.
➢ UPN use of 5988 linear feet of unlined existing City conduit on and about US
Highway 52 valued at $5.00 per linear foot.
➢ UPN installation of 3837 linear feet of new seven -way conduit on or about Central
Avenue valued at $10 per linear foot.
➢ UPN installation of 1,117 linear feet of new seven -way conduit on or about White
Street valued at $10 per linear foot.
➢ UPN installation of 1,803 linear feet of new seven -way conduit on or about
Century Drive valued at $10 per linear foot.
➢ UPN use of 353 linear feet of existing unlined City conduit on and about Elm Street
and 191h Street valued at $5.00
Scope of first shared service to be provided by City to UPN:
Access to 10,671 linear feet of existing lined City conduit valued at $7.00 per linear foot.
Access to 6,341 linear feet of existing un-lined conduit valued at $5.00 per linear foot.
Scope of shared service to be provided by UPN to City:
Installation of 6,753 linear feet of seven -way conduit for the City, valued at the lesser of
$10 per linear foot or actual costs of installation.
UPN will use R900 vaults where possible.
Charges and Payment Terms:
As estimated the total costs to City in implementing services to UPN and fulfilling its
responsibilities under this Project Statement is $ 106,402
As estimated the total costs to UPN in implementing services to City and fulfilling its
responsibilities under this Project Statement is $67,530.
UPN shall pay to City $38,872
There are no additional charges or payment terms required for the implementation of this
Project Statement.
Term of Project:
Estimated Start Date: May 1, 2021
20 years from the estimated start date with 5 year extensions at the mutual agreement of the
parties.
Project Statement accepted:
Dated: May 17, 2021
CITY OF DUBUQUE, IOWA
Michael Van Milligen, Dubuque City Manager
Dated: `5Z
Unite Private Network 2 i LLC°.
*Listed subcontractors must have on file a Certificate of Insurance meeting the Insurance
Schedule in the Master Co -location and Shared Services Agreement. Preconstruction
meetings may be required depending upon project scope. Permits will be issued to the
contractor for the work in public right of way at the start of any project statement work. As-
builts must be supplied to the City in a format acceptable to the City for inclusion in the City's
GIS program.