Loading...
Amendment to Master Co-Location and Shared Services Agreement with Unite Private NetworkCity of Dubuque City Council Meeting Consent Items # 27. Copyrighted May 17, 2021 ITEM TITLE: Proposed Amendment to Master Co -Location and Shared Services Agreement Between the City of Dubuque and Unite Private Network SUMMARY: City Manager recommending approval of an Amendment to the Master Co -Location and Shared Services Agreement between the City of Dubuque and Unite Private Network (UPN). SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description Unite Private Network Amendment to Master Co - Location and Shared Services Agreement-MVM Memo Proposed Amendment to Master Co -location and Shared Services Agreement Between the City of Dubuque and Unite Private Network memo to the City Manager Proposed Amendment to Master Co -location and Shared Services Agreement Between the City of Dubuque and Unite Private Network Type City Manager Memo Staff Memo Supporting Documentation Dubuque THE CITY OF DE-E All-America City U B ' 111. ' 13 Masterpiece on the Mississippi zoo�•*o YP PP Zoi720zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Proposed Amendment to Master Co -Location and Shared Services Agreement Between the City of Dubuque and Unite Private Network DATE: May 13, 2021 Information Services Manager Chris Kohlmann, Civil Engineer II Dave Ness and Sustainable Innovation Consultant Dave Lyons recommend City Council approval of an Amendment to the Master Co -Location and Shared Services Agreement between the City of Dubuque and Unite Private Network (UPN). UPN would like to undertake an additional project that would provide broadband capacity and support for enhanced telephony services in the City of Dubuque. The project would involve the construction and sharing of certain conduit assets. The market value for these collaborations to both City and UPN would be $106, 402. There is no negative budgetary impact to the approval of the proposed additional projects. Approving this proposed amendment will create new conduit capacity for expanding broadband capacity for the City of Dubuque, industry and citizen needs and will result in reimbursement of city costs for sharing existing conduit of $38,872. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Dave Ness, Civil Engineer II Chris Kohlmann, Information Services Manager David Lyons, Sustainable Innovation Consultant THE CITY OF DUB TE Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Dave Ness, Civil Engineer II Chris Kohlmann, Information Services Manager David Lyons, Sustainable Innovation Consultant Dubuque IIFlmeriw Cft 2007-2012.2013 2017*2019 SUBJECT: Proposed Amendment to Master Co -location and Shared Services Agreement Between the City of Dubuque and Unite Private Network DATE: May 13, 2021 INTRODUCTION The purpose of this memo is to request approval of an amendment to an existing Master Agreement and Project Statement between the City of Dubuque and Unite Private Network (UPN) BACKGROUND In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The Initiative focuses on public/private collaborations and includes a comprehensive strategy to reduce the cost and time required for broadband expansions in the City of Dubuque. One effort within that strategy is the use of "Master Agreements", where an overall legal, structural and financial relationship is established between the City and broadband providers and approved by City Council. Project Statements carried out pursuant to that Master Agreement can then be quickly considered and approved. In 2017 the City of Dubuque and UPN entered into a Master Co -location and Shared Services Agreement to accelerate the deployment of new broadband capacity in the City of Dubuque. The initial Project Statements under that collaboration have gone well and all anticipated value to the City is being received. DISCUSSION UPN would like to undertake an additional project that would provide broadband capacity and support for enhanced telephony services in the City of Dubuque. The project would involve the construction and sharing of certain conduit assets. The market value for these collaborations to both City and UPN would be $106, 402. BUDGETIMPACT There is no negative budgetary impact to the approval of the proposed additional projects. Approving this proposed amendment will create new conduit capacity for expanding broadband capacity for the City of Dubuque, industry and citizen needs and will result in reimbursement of city costs for sharing existing conduit of $38,872. RECOMMENDATION AND ACTION REQUESTED This amendment to the existing Master Co -location and Shared Services Agreement with Unite Private Network supports the City of Dubuque's Broadband Acceleration Initiative and will result in reimbursement of the cost to the city of providing a state-of- the-art fiber optic infrastructure that can be shared. We would respectfully request your approval and recommendation to City Council. c.c. Crenna Brumwell, City Attorney Barry Lindahl, Senior Counsel Steve Brown, Project Engineer Meggan Bennett, City Engineering Amendment to Master Co -location and Shared Services Agreement between Unite Private Network and City of Dubuque Pursuant to the Master Co -locations and Shared Services Agreement between City of Dubuque (City) and Unite Private Network UPN) effectively dated November 16, 2017 and attached hereto, the Parties hereby agree to the following PROJECT STATEMENT: Narrative description of co -location and service sharing: - City will allow UPN access to and use of certain presently unused conduit, further defined in Exhibit A attached hereto, for purposes of providing broadband communication services and support to the community of Dubuque. - UPN is responsible for obtaining all permits required from Federal, State or Local government including but not limited to Department of Transportation, Corps of Engineers, Dept. of Natural Resources and Railroads, for work on the conduit. - City shall have the right of prior review and approval of any repairs, restoration, relocations, improvements, enhancements and maintenance of the conduit and fiber contained therein proposed by UPN. - Any additional conduit and fiber capacity available or added, other than that which is specifically designated for UPN shall be considered City assets and its future use controlled by the City. - During the term of this Project Statement UPN will have the responsibility to manage and maintain the conduit and fiber therein, including but not limited to the following: + UPN shall provide physical assets and management services to City of Dubuque for its needs as it relates to this conduit and as further defined in Exhibit A attached hereto. + If UPN incurs costs associated with future fiber repairs, fiber restoration or fiber relocation City will reimburse UPN for a percent of such costs on a pro-rata basis based on the proportionate utilization of the conduit by City + Each party will notify the other if it detects any problems that may interrupt service. UPN contact is 866-963-4237. City contact is Dave Ness, City Engineering, dness@cityotdubuque.ort (563) 589-1722. Co -location or service site: The co -location and/or service site for this PROJECT STATEMENT is generally described as follows: - Shared service activity, repair, restoration, relocations, improvements and enhancements of facilities generally described as follows and as further noted in Exhibit A: ➢ UPN use of 10,671 linear feet of existing lined City conduit on and about the Northwest Arterial valued at $7.00 per linear foot. ➢ UPN use of 5988 linear feet of unlined existing City conduit on and about US Highway 52 valued at $5.00 per linear foot. ➢ UPN installation of 3837 linear feet of new seven -way conduit on or about Central Avenue valued at $10 per linear foot. ➢ UPN installation of 1,117 linear feet of new seven -way conduit on or about White Street valued at $10 per linear foot. ➢ UPN installation of 1,803 linear feet of new seven -way conduit on or about Century Drive valued at $10 per linear foot. ➢ UPN use of 353 linear feet of existing unlined City conduit on and about Elm Street and 191h Street valued at $5.00 Scope of first shared service to be provided by City to UPN: Access to 10,671 linear feet of existing lined City conduit valued at $7.00 per linear foot. Access to 6,341 linear feet of existing un-lined conduit valued at $5.00 per linear foot. Scope of shared service to be provided by UPN to City: Installation of 6,753 linear feet of seven -way conduit for the City, valued at the lesser of $10 per linear foot or actual costs of installation. UPN will use R900 vaults where possible. Charges and Payment Terms: As estimated the total costs to City in implementing services to UPN and fulfilling its responsibilities under this Project Statement is $ 106,402 As estimated the total costs to UPN in implementing services to City and fulfilling its responsibilities under this Project Statement is $67,530. UPN shall pay to City $38,872 There are no additional charges or payment terms required for the implementation of this Project Statement. Term of Project: Estimated Start Date: May 1, 2021 20 years from the estimated start date with 5 year extensions at the mutual agreement of the parties. Project Statement accepted: Dated: May 17, 2021 CITY OF DUBUQUE, IOWA Michael Van Milligen, Dubuque City Manager Dated: `5Z Unite Private Network 2 i LLC°. *Listed subcontractors must have on file a Certificate of Insurance meeting the Insurance Schedule in the Master Co -location and Shared Services Agreement. Preconstruction meetings may be required depending upon project scope. Permits will be issued to the contractor for the work in public right of way at the start of any project statement work. As- builts must be supplied to the City in a format acceptable to the City for inclusion in the City's GIS program.